CONTRACT DOCUMENTS SECTION A

NOTICE TO CONTRACTORS

Neel-Schaffer, Inc. A – 1 Bruce Campbell Field

REHABILITATE RUNWAY 17-35, IMPROVE RUNWAY SAFETY AREA, AND

REMOVE CONNECTOR TAXIWAY

BRUCE CAMPBELL FIELD

The City of Madison is requesting sealed bids for construction. All bids shall be clearly marked

“Rehabilitate Runway 17-35, Improve Runway Safety Area, And Remove Connector Taxiway” May 27, 2026 on the outside of the envelope.

Bids may be submitted to the attention of Ruth Gibbons at Madison City Hall, 120 Montgomery Street, Madison, MS 39110, until 1:00 PM local time on Wednesday, May 27, 2026, or electronically via Central

Bidding at https://www.centralbidding.com/ until 1:00 PM local time on Wednesday, May 27, 2026.

All bids will be publicly opened at 1:30 PM local time on Wednesday, May 27, 2026, at the Denson

Robinson Public Services Complex, 1239 Highway 51, Madison, MS 39110.

Any bids received after the specified times will not be considered. The City of Madison reserves the right to reject any and all bids.

The work is generally described as follows:

Rehabilitation of Runway 17-35 and taxiway connectors, RSA grading improvements, and taxiway connector removal. This includes all pavement rehabilitation, runway widening, grading operations, modifications to electrical systems, installation of pavement markings, grooving, and related incidental items.

The total contract time for the project is 180 consecutive calendar days, with additional requirements for accelerated construction during certain phases of work. The Contractor shall commence construction

(Phases 1, 2, & 3) within 120 days of the Notice to Proceed, and shall complete all work (Phases 1, 2, &

3) within 60 consecutive calendar days after the construction commencement date. Liquidated damages may be assessed by phase for failure to complete phased work in the times shown in the contract documents.

A pre-bid conference is planned for this project on May 12, 2026 at 1:00 PM in the Conference Room at

Madison Air Center, 7450 Old Canton Road, Madison, MS 39110. It is strongly recommended that prospective bidders attend the pre-bid conference.

Any questions that bidders might have should be directed to the following:

Neel-Schaffer, Inc., 215 Waterford Square, Madison, MS 39157, 601-941-1926 (phone), 601-

948-3178 (fax) to the attention of Tom Henderson.

Neel-Schaffer, Inc. A – 2 Bruce Campbell Field

Hand Delivery Address:

Until: 1:00 PM

Wednesday, May 27, 2026

Ruth Gibbons

120 Montgomery Street

Madison, MS 39110

Mailing Address:

Ruth Gibbons

City of Madison

P.O. Box 40

Madison, MS 39130-0040

Electronic Delivery:

www.centralbidding.com

Until 1:00 PM

Opened 1:30 PM

Nathan Hanson, City Clerk

Denson Robinson Public Services Complex

1239 Highway 51

Madison, MS 39110

Bid documents are being made available via digital file through Central Bidding. Plan holders are required to register for an account at www.centralbidding.com to view Bid Documents. All plan holders are required to have a valid email address for log-in or registration. Bid documents are nonrefundable and must be purchased through the website. Questions regarding website registration, electronic bidding and online orders please contact Central Bidding at 225-810-4814.

Bidders must be qualified under Mississippi Law and show a current Certificate of Responsibility issued by the Mississippi Board of Public Contractors establishing classification as to the value and type of construction work on which he is authorized to bid.

The Contract Documents (drawings, specifications, proposal forms, general conditions, etc.) may be examined at the following locations:

FAA, Airports District Office, 10 Canebrake Blvd. Suite 100 Flowood, MS 39232

Office of Aeronautics, Mississippi Department of Transportation, 401 North West Street, Jackson, Mississippi 39201

Neel-Schaffer, Inc., 215 Waterford Square, Madison, Mississippi 39110

ABC Plan Room, 5165 Old Brandon Road, Pearl, MS 39208

AGC Plan Room, 2093 Lakeland Dr., Jackson MS 39216

Bidders attention is invited to the Instructions to Bidders relative to pre-award, equal employment opportunity requirements, and non-segregated facilities.

Bids must be submitted on the standard form of bid proposal and must include a Bid Bond in the amount of 5% of the Bid. The successful bidder will be required to execute the standard form of Contract and

Neel-Schaffer, Inc. A – 3 Bruce Campbell Field

Agreement, together with a 100% Performance Bond and a 100% Payment Bond, within 10 days after formal award of the contract.

The bidder shall guarantee to hold his bid good and may not withdraw his bid for a period of 90 calendar days after the scheduled closing time for receiving bids.

This project is subject to the requirements of the Davis-Bacon Act, as amended. The Contractor is required to comply with wage and labor provisions and to pay minimum wages in accordance with the schedule of wage rates established by the United States Department of Labor.

This project is subject to the requirements of 49 CFR Part 26 Disadvantaged Business Enterprise

Participation. The owner has established a contract goal of 0 percent participation for small business concerns owned and controlled by qualified disadvantaged business enterprises (DBE). The bidder shall make and document good faith efforts, as defined in Appendix A of 49 CFR Part 26, to meet the established goal.

Award of contract is also subject to the following Federal provisions:

Executive Order 11246 and DOL Regulation 41 CFR Part 60 - Affirmative Action to Ensure

Equal Employment Opportunity

DOL Regulation 29 CFR Part 5 – Davis-Bacon Act DOT Regulation 49 CFR Part 29 -

Governmentwide Debarment and Suspension and Governmentwide Requirements for Drug-free

Workplace

DOT Regulation 49 CFR Part 30 - Denial of Public Works Contracts to Suppliers of Goods and

Services of Countries that Deny Procurement Market Access to U.S. Contractors (Foreign Trade

Restriction).

TITLE 49 United States Code, CHAPTER 501 – Buy American Preferences

MDOT Title VI Non-Discrimination Agreement

The award, if made, will be made to the party submitting the bid deemed most favorable to City of

Madison at the time the conditions are stipulated. The City of Madison reserves the right to reject any and all bids and to waive any informalities or irregularities in the bids received.

BY: Nathan Hanson

City Clerk

FOR: City of Madison, Mississippi

ADVERTISING DATES: April 27, 2026

May 4, 2026

Neel-Schaffer, Inc. A – 4 Bruce Campbell Field

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