Sanitary Survey _SOW 20240709.pdf

STATEMENT OF WORK

July 9, 2024

1. GENERAL REQUIREMENTS: The work consists of providing all labor, materials and equipment as required to perform a Sanitary Survey at USCG Base Kodiak, Alaska.

2. COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK: Upon acceptance the contractor shall commence work NLT twenty (20) calendar days after notice to proceed and work diligently to complete the entire work ready for use by 20 calendar days after contract award.

3. SCOPE OF WORK:

The contractor shall provide on-site services to conduct a Sanitary Survey for Base Kodiak’s Water Distribution System, as required by Alaska Department of Environmental Conservation (ADEC) 18AAC 80 and Permit AD2250126. Deliverables include three Sanitary Survey report and ADEC submission. Tasks include but are not limited to:

1. Perform a field inspection of the water systems.

2. Review water quality test data with the system owner/operator to discuss sample results.

3. Review how and where water samples are taken to be sure the test results are representative and accurate. The inspector will ask for a coliform sample plan, which identifies where coliform samples are taken, and how the operator will respond to coliform positive results.

4. Collect all necessary information to update the Alaska Department of Environmental Conservation (DEC) public drinking water system database.

5. Observe the operator performing routine tests of the water for chlorine or turbidity to assure that proper test methods are being used.

6. Examine and document hazardous conditions and discuss findings with the PWS owner/operator.

7. Provide a preliminary report to the owner for review.

8. Submit an electronic sanitary survey report documenting the inspection to DEC for review; a copy of the report is also given to the water system owner or operator.

4. SITE VISIT: A site visit prior to submission of bids may not be possible. However, interested parties shall make arrangements for a site visit with Fritz Miller.

5. DESIGNATED CONTRACTING OFFICER’S REPRESENTATIVE (COR): The designated COR and POC is Fritz Miller @ Frederick.J.Miller@uscg.mil.

Inquiries concerning any phase of the specification before or after award shall be made to Mr.

Miller.

6. CONDITIONS AFFECTING THE WORK: The government will assume no responsibility for any understanding or misrepresentations concerning conditions made by any of its officers or agents prior to the execution of the contract, unless included in the request for quotes, the specification or related documents.

7. AFTER AWARD OF THE CONTRACT: The contractor must immediately notify the COR of his intended start date. The work shall be done in accordance with the specification.

8. ORAL MODIFICATION: No oral statement of any person other than the COR shall in any manner or degree, modify or otherwise affect the terms of this contract.

9. WORKMANSHIP: The surveys shall be conducted by an ADEC approved surveyor.

Certified third party surveyors; the surveyor must have drinking water experience, has participated in DW Program sponsored training, demonstrate sufficient level of knowledge and must be approved by the DEC Drinking Water Program to conduct sanitary surveys. All work shall be accomplished with the best standard practices, and by workmen thoroughly experienced in the required trades. The work shall be satisfactory to the COR.

10. PERMITS: The contractor shall, without additional expense to the government, obtain all appointments, licenses, and permits required for the prosecution of the work. The contractor shall comply with all applicable federal, state and local laws.

11. CLEAN UP: All trash and debris shall be removed from the site daily. The job site shall be left in a clean and neat manner.

12. WORK OUTSIDE REGULAR HOURS: If the contractor desires to carry on work on Saturday, Sunday, holidays or outside the station’s regular hours, he may submit his request in writing to the COR for approval consideration. The contractor shall allow ample time to enable satisfactory arrangements to be made by the government for inspecting the work in progress.

13. UPON COMPLETION OF WORK: Contact the COR to arrange for inspection/acceptance of deliverables.

14. DELIVERABLES: The contractor shall provide Sanitary Survey reports and complete submission to ADEC by 31 Dec 2024. Prior to the deadline a draft copy of the report shall be provided for review and comments. The revised version shall then be submitted for final acceptance.

15. IDENTIFICATION OF CONTRACTOR PERSONNEL AND VEHICLES: The contractor shall provide a detailed list of all employees to the COR five (5) days prior to commencing work. The employee list shall contain the employee’s full name, date and place of birth, current address, a photocopy of driver’s license, and last four (4) of SSN. The Base Kodiak Security Officer will be given a copy of the employee list, and a pass will be issued for entry. Each contractor provided vehicle or towed trailer shall show the contractor’s name so that it is clearly visible on the vehicle. A valid state license plate and safety inspection sticker is required. All vehicles operated on government property shall be maintained in a good state of repair.

16. SAFETY REQUIREMENTS:

1. Responsibilities:

a. All contractors working on Base Kodiak shall abide by all federal safety regulations as published by the Occupational Health and Safety Administration, 29 CFR 1910 (series), 29 CFR 1925 (series) and 29 CFR 1926 (series). Contractor written safety programs shall be reviewed by the Base Safety Officer prior to starting work.

b. Copies of the following must be provided to the Base Safety Officer prior to starting work in affected areas: Confined Space Entry Permits, Hot Work Chits, and Dig Chits. Confined space clearance must be conducted by a certified marine chemist and permit required spaces will have a copy of the permit posted on site during work. Hot work will only be conducted with permission and a fire watch must be posted during work.

c. Lock Out/Tag Out requires notification and coordination with facilities and will not be conducted by a contractor on Base Kodiak. A Facilities Division representative is required for all contractor Lock Out/Tag Out needs.

2. Rights:

a. Every employee working on Base Kodiak has the right to a safe and healthy workplace. The contractor has the responsibility and right to stop unsafe work.

QAE’s and the Safety Officer may also institute a work stoppage relating to unsafe practices or immediate danger to life and health situations.

17. ENVIRONMENTAL PROTECTION REQUIREMENTS:

a. Written notification must be provided to the Environmental Protection Specialist of any activity that could potentially cause a permit violation on Base Kodiak. Some examples of qualifying activities are: any activity that could result in a spill or discharge into a waterway or introducing a hazardous material into the environment.

b. Copies of the following must be provided to the Environmental Protection Specialist prior to starting work in affected areas: Safety Data Sheets, permits, and notices of intent.

c. Hazardous materials used by a contractor are required to be disposed of by that contractor. Disposal must be in accordance with federal, state, and local guidelines.

1. GENERAL REQUIREMENTS: The work consists of providing all labor, materials and equipment as required to perform a Sanitary Survey at USCG Base Kodiak, Alaska.