30161700-24-SRCWL-ACS - Flooring Materials - How To Use This Contract.pdf
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- Contract number
- 30161700-24-SRCWL-ACS
- Issued by
- Florida
About this file
This document is a "How to Use This Contract" guide for a Florida Department of Management Services (DMS) statewide contract for Flooring Materials, with Related Supplies and Services, identified by the contract number 30161700-24-SRCWLACS. The contract is specifically designed for state agencies in Florida, with procurement to be conducted primarily through the MyFloridaMarketPlace (MFMP) online procurement system, which serves as the preferred method for placing orders and making payments.
The contract requires state agencies to issue a Request for Quote (RFQ) to a minimum of 25 contracted vendors specializing in flooring materials and related services. Not all contractors are expected to provide every service or product category, so agencies must carefully review each contractor's specific offerings on the contract webpage. Agencies are encouraged to use this alternate contract source for potential savings, but are not mandated to do so, with the understanding that if they choose an alternative vendor, they must follow standard procurement protocols. Contractors can be contacted directly for quotes, and MFMP catalogs may be used when available. The contract includes specific guidance on using the appropriate commodity codes, procurement methods, and contractor Federal Employer Identification Numbers (FEIN) when processing payments.
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Text version
8/30/24
How to Use This Contract Flooring Materials, with Related Supplies and Services (30161700-24-SRCWL-
ACS)
Contractor information, pricing, and contract documents are located on the contract webpage at https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreeme nts/alternate_contract_source/flooring_materials_with_related_supplies_and_services2.
State Agencies
• The State of Florida’s online procurement system, MyFloridaMarketPlace (MFMP), is the preferred method for placing orders and making payments for this contract.
• Agencies must ensure that an RFQ is issued to a minimum of 25 contracted vendors on contract for Flooring Materials, with Related Supplies and Services. Some contractors may not be contracted to provide all of the [“services”, “service categories”, “job titles”, “products”, “regions”, etc.] that are available under this contract; the selected vendors must offer the [“services”, “service categories”, “job titles”, “products”, “regions”, etc.] requested in the RFQ. Please refer to the contract webpage, [Pricing section] to determine the [“services”, “service categories”, “job titles”, “products”, “regions”, etc.] that each contractor is contracted to provide:
o Please contact the contractor(s) directly to request a quote; contractor contact information is accessible from the contract webpage. If available, MFMP catalogs can be used in lieu of requesting a quote from the contractor(s).
o Create a requisition/purchase order in MFMP; for additional information, open the MFMP Buyer Guide and go to the REQUISITIONS section.
o CATALOG TYPE: None - Create a requisition using non-catalog items. In the ‘Supplier’ field, locate the contractor using the FEIN provided on the contract webpage; in the ‘State Contract ID’ field, locate the contract using the contract number shown above.
o COMMODITY CODE: Select the most appropriate eight-digit commodity code under 30161700; the current list of commodity codes activated in MFMP is located at https://www.dms.myflorida.com/business_operations/state_purchasing/ myfloridamarketplace/commodity_codes.
o METHOD OF PROCUREMENT: C - Alternate contract source
• Please use the appropriate contractor’s FEIN, as provided on the contract webpage, when making payments in the Florida Accounting Information Resource (FLAIR); also, please use the appropriate contractor’s FEIN when recording purchasing card (PCard) payments in FLAIR.
https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/alternate_contract_source/flooring_materials_with_related_supplies_and_services2 https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/alternate_contract_source/flooring_materials_with_related_supplies_and_services2 http://myfloridamarketplaceflair.procurement3.ariba.com/?guidedbuyredirect=true https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/mfmp_agency_customers/mfmp_university/mfmp_buyer_guide https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/commodity_codes https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/commodity_codes
8/30/24
Frequently Asked Questions
• Can I purchase from a vendor outside of this contract if they offer better pricing?
o State agencies are encouraged to use alternate contract sources for the added savings and convenience that may be realized; however, agencies are not required to purchase commodities and contractual services from alternate contract sources. If an alternate contract source is not utilized, agencies must follow proper procurement methods.
• What should I do if I have an issue with the contractor?
o If you are unable to resolve an issue with a contractor, you may contact the contract manager listed on the contract webpages to explore additional options. These options include: complete a vendor performance survey online to document the issue, work with the contract manager to elevate the issue with the contractor representatives, or submit a vendor complaint that requires a formal response from the contractor.
Contact Information
• If you have any questions or require assistance specific to this contract (e.g. pricing, contract requirements, etc.), please contact the contract manager listed on the contract webpage.
• If you have any questions or require assistance specific to MFMP (e.g. system access, purchase orders, catalogs, etc.), please visit the Division of State Purchasing’s MFMP webpage located at https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace.
• Eligible users, as defined by Rule 60A-1.001, Florida Administrative Code, may contact the contractor(s) directly to place an order using this contract; contractor contact information is accessible from the contract webpage.
Eligible Users https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace
| State Agencies |
| Eligible Users |
| Frequently Asked Questions |
| Contact Information |
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