2P26-060 CMr Edgewood PreK Academy.pdf

RFQ 2P26-060

Construction Manager – Edgewood Pre-School Academy

Request for Qualifications 2P26-060

The City of Bristol is accepting qualifications for the following:

Construction Manager at Risk

Renovation at Edgewood Pre-K Academy

All submissions must be made in accordance with the specifications supplied by

The City of Bristol

Purchasing Department

111 North Main Street

Bristol, CT 06010

Submissions will be received until 12:00 PM April 10, 2026

Nancy P. Haynes

Purchasing Agent, City of Bristol https://www.bidnetdirect.com/connecticut/cityofbristol

Construction Manager Edgewood Pre-K Academy

RFQ 2P26-060

Table of Contents

I. Project Specifications

1. Introduction 3

2. Project Considerations 3

3. Scope of Services 4

4. Project Schedule 7

II. Submission Requirements

1. Submission Due Date 8

2. Directions for Submission 8

3. Vendor Information 9

4. Addenda 9

5. Evaluation Criteria 9

III. Contract Considerations

1. Equal Opportunity – Affirmative Action 10

2. Indemnification 10

3. Insurance 11

4. Invoicing and Payment 11

5. Award Considerations 11

6. Termination 12

7. Freedom of Information Act 13

IV. Forms and Attachments

1. Submission Form

2. Non-Collusion Affidavit

3. Employment Information Form

4. Exhibit 1 – Project Schedule

6. Exhibit 2 - Educational Specification dated May 24, 2023

Request for Qualifications

City of Bristol, Connecticut

Construction Manager at Risk

I. PROJECT SPECIFICATIONS

1. INTRODUCTION

In accordance with the requirements of C.G.S. 10-287, the City of Bristol is seeking to renovate the Edgewood

Pre-Kindergarten facility located at 345 Mix Street, Bristol, CT.

The City of Bristol (the “City”) is accepting qualifications submissions from construction management firms to serve as Construction Manager at Risk (“CMr”), which shall assist in the planning, design, preparation of construction documents, cost estimating, and provision of construction management services, toward the full renovation of the existing facility. The intent of this request for qualifications is to establish a list of construction management firms that are prequalified to submit a proposal for such services for this project.

The City is expected to receive award of funding support from the State of Connecticut Office of Grants

Administration (“OGA”) for a “Renovate-as-New” construction project with a budget of $28.8 million for the proposed project, inclusive of all hard and soft costs. The City has retained QA+M architects to design the project and the project will be administered through a Construction Manager at Risk (“CMr”), operating under the authority of a building committee. The City has staff serving as project manager, assigned as the owner’s representative, to support its interests throughout the construction project. The design team and the CMr will report to the building committee through the owner’s representative.

It is expected that consistent with C.G.S. 10-287, three firms will be selected to be the three most qualified firms, following which fees will be requested of those four firms. Fees will be submitted by the three selected teams, for the entirety of the firm’s work related to this project as described herein.

2. PROJECT CONSIDERATIONS

The Edgewood Elementary school was built in 1957, with three additions shortly after in 1963, both projects designed by the architect Rossetti. The 1963 additions created 6 more classrooms and suite of offices. In 1987, an addition and renovation project was completed, having been designed by Lawler, which added two classrooms and expanded the library. Edgewood is a single-story slab on grade building with no basement, but does have underslab piping tunnels of low height. It contains 20 classrooms, a media center, an administrative office suite, nurse and teacher lounge suite, and support staff suite. It also contains a small kitchen and a multi-purpose room with an adjacent performance platform. The building itself needs substantial upgrades, to address aging infrastructure and materials, code deficiencies, and accessibility issues. The site, although limited, could be re-configured to allow for proper vehicular circulation and to re-organize and upgrade play areas and outdoor learning spaces.

The architect has met with district staff and will present the building committee with updated Educational

Specifications to reflect the current needs of the PK Academy program. The newly renovated Edgewood School will be structured into classroom spaces for approximately 14-16 pre-k students per standard classroom, and 8 to 10 students for self-contained special education classrooms. The total anticipated maximum enrollment will be 344 to 366 students throughout the day, assuming half day programs for 9 to 10 of the classrooms.

Based on the current concept plan developed by the architect, the reconfigured school will include 15 regular

PK classrooms and 3 self-contained classrooms – each with an accessible student restroom. The current administration suite will be reconfigured along with relocating intervention specialist offices and adding conference rooms. The kitchen will be expanded to address programmatic needs, along with code, accessibility and health department requirements. The existing multi-purpose room will be re-used as a Gross Motor room for pre-kindergarten activities, and the adjacent performance platform will be re-purposed into an OT/PT room. The mechanical, electrical and technology rooms will largely remain in their current locations.

The mechanical, electrical, and plumbing systems will be replaced or upgraded to like-new condition as required by State OGA requirements. Full building sprinklering will be added.

The project schedule has been developed in coordination with the architect to reflect the district’s desire to occupy the completed building by the start of the 2027 school year. To meet this schedule an early Abatement and Demolition set of documents is being prepared for bidding by May 11, 2026 – with construction for these activities to begin June 29, 2026.

3. SCOPE OF SERVICES

This document is issued as a request for qualifications, and the scope of services shall be further defined at the time of solicitation for fee schedules. In addition to the services outlined in AIA Document A133-2019

(Standard Form of Agreement Between Owner and Construction Manager where the Construction Manager is the Constructor With a Guaranteed Maximum Price), the following intended scope of services shall be relevant, generally defined as noted below:

Phase One - Preconstruction (Construction Documents)

1. Forensic Analysis -- Visual inspection of the existing facility. Help prepare forensic analysis and existing conditions documentation, including selective forensic demolition performed by the CMr, in coordination with the design team.

2. Hazardous Materials -- Work with the Owner, the Architect, and the environmental consultant to establish parameters, as required, relating to the presence, testing, and abatement of hazardous and/or regulated materials, both within the building and within the site. The Architect will engage the services of an environmental hygienist to perform a survey of the facility for asbestos, lead paint, or other regulated materials. Additional field survey inspection may be required during construction to determine the presence, if any, of regulated materials. All CMr services shall include coordination with the environmental hygienist for incorporation of hazardous materials abatement into the project.

3. Project Definition -- Meet with Owner personnel and the design team retained by the Owner to review project scope, existing conditions, budget, concept plans, and construction phasing/duration.

4. Schedules –

a. Develop a detailed construction schedule, including design and approval milestones, and construction phasing implementation.

b. Prepare a base Critical Path Method (“CPM”) schedule and maintain throughout the project.

Provide updated CPM schedule to the owner at not less than every two months.

5. Building Committee Meetings -- Firms shall assume that it will attend at minimum a monthly meeting with the governing Building Committee, for the duration of the project; for the purposes of providing a proposal, firms shall assume one (1) month of preconstruction overlapped with two (2) months of bidding, thirteen (13) months of construction, and two (2) months of closeout: May 2026 – October

2027. Reference the attached Project Schedule.

6. Other Meetings -- Attend all scheduled progress meetings with the Owner, city agencies and the design team to ensure the project is progressing smoothly and according to plan. Advise the Owner as to any potential delays and/or cost variances.

7. Cost Estimating - Perform an analysis of the construction documents and provide a cost estimate, including, without limitation, applicable State of Connecticut Office of Grants Administration (“OGA”) requirements (including Uniformat II cost estimating levels as required) as needed for the project.

Review estimate with the City and Architect to ensure estimate is in line with current budget.

8. Value Management/ Engineering -- collaboratively work with the Design Team to develop a list of

Value Management/ Engineering ideas for submission to the City for review and approval.

9. Constructability reviews - review the development of drawings and specifications and suggest ways to coordinate trade contractors to ensure smooth organization and optimum efficiency. Identify and quantify major building elements and explore options for their potential budget and/or design impact.

Develop methods of determining and documenting actual cost savings as a result of value engineering.

10. Project cost cash flow projection – prepare projections for the Owner’s use that indicates the effect of phasing the construction of major project elements.

11. Construction Logistics Plan -- Create a proposed logistics plan with narrative and site plan diagrams.

12. Preparations for Bidding -- Format and package each set of construction documents in conjunction with the Design Team suitable for competitive public bidding. Construction documents shall include plans (project drawings) and specifications (project manual). The specifications shall consist of general and special conditions, bid forms, and technical specifications. The design team will submit materials for Owner review for the Early Abatement & Demolition package, the full Construction Documents, as well as packages for FFE, Technology and Playgrounds.

The Owner will provide assistance in preparation of front-end materials for bidding, with all technical materials, including special provisions and project phasing provisions, provided by the selected firm.

Firms should assume that digital files will be provided to a local print facility for distribution of bidding documents (i.e. cost of printing for such materials to be borne by contractors).

Phase Two - Solicitation and Award Phase Services

13. Develop, prepare, compile and arrange bid packages for various trades as appropriate, including incorporation of CHRO set-aside requirements and goals, prevailing wage rate requirements, and use of prequalified contractors as stipulated within CGS 4a-100. Conduct a workshop, in conjunction with

CHRO, with small and disadvantaged businesses to encourage participation from such entities.

14. Consistent with Public Act 22-118, the CMr shall not be permitted to self-perform construction work.

Costs for services provided by third parties (e.g. provision of temporary heating) shall be competitively bid in a manner similar to that for construction trades.

15. Assist in the preparation of public advertising.

16. Prepare lists of qualified trade subcontractors and suppliers and actively seek and encourage participation from a wide variety of qualified trade subcontractors to ensure that a large number of competitive bids are obtained.

17. Coordinate and conduct pre-bid conference(s) in conjunction with the Design Team and Owner.

18. Review and analyze all bids, determine the validity of such bids, conduct thorough scope review and prepare written analyses/comparisons. Obtain all required bid bonds, payment and performance bonds, and insurance certificates, and execute all construction contracts between the CMr and its

Trade Contractors. Insurance certificates provided by trade contractors shall include the City of Bristol and the State of Connecticut as additional insured for general and automobile liability coverage.

Phase Three - Construction Administration and Management

19. The Design Team has engaged the services of an environmental hygienist to perform a survey of the facility for asbestos, lead paint, or other regulated materials and create abatement documents for bidding the work. Additional field survey inspection may be required during construction to determine the presence, if any, of regulated materials. All services shall include coordination with the environmental hygienist for incorporation of hazardous materials abatement into the project.

20. Establish management procedures, including periodic reporting of financial disposition of the project, progress reports, contracts, insurance status, invoicing and disbursements. Periodic financial reporting shall include, in addition to amounts paid to trade contractors and against the GMP contract, reports relating to the use and remaining balance of any trade allowances or other allowances stipulated within the GMP.

21. Work with the contractor(s) to establish site mobilization, security, diversity, and safety plans.

22. Assume overall responsibility for managing, supervising, directing, coordinating, and maintaining quality control over all aspects of construction.

23. Maintain CPM schedule, inclusive of delivery milestones, approvals, inspections, testing, construction, commissioning, and occupancy/operational activities.

24. Utilize a software application to support the efforts of the CMr (e.g. Procore), with the cost for the use of such software to be borne by the CMr. Such cost will include inquiry permissions granted for up to four (4) City staff, at minimum for RFIs, submittals, PCOs, and trade and CM allowances. Similar access shall be provided to relevant staff for the design team, with the cost for such access borne by the CMr.

25. Ensure that all required permits are obtained by the contractor(s).

26. Maintain full-time, qualified, experienced personnel, approved by the Owner, with the expertise required for the administration of all contracts.

27. Program and schedule the work in advance of actual construction operations to ensure that trade contractors are utilized to their fullest extent in an efficient and cost-effective manner.

28. Continue the value engineering process throughout construction in order to determine additional ideas that could be implemented without adversely affecting the programmatic goals, design intent, and schedule.

29. Maintain quality control and ensure conformity to the highest intent of construction documents.

30. Inspect the work daily to ensure Owner’s objectives are being met in accordance with the drawings, specifications, and applicable laws, rules, and regulations. Develop and maintain daily log(s) inclusive of records of work performed, weather conditions, work force, materials delivered, progress, accident reports, safety checklists, etc.

31. Coordinate the activities of utility companies and regulatory agencies as they relate to owner responsibilities toward the completion of the project. Review, evaluate and submit for Owner’s final approval any costs assigned by utilities and similar construction-related information.

32. Review, evaluate, and submit for Owner’s final approval all change orders and other required construction-related information.

33. Coordinate, attend, conduct, and provide minutes of weekly progress meetings with the Owner, project manager, architects and engineers to ensure all matters of construction are being considered.

34. Coordinate, attend, conduct, and provide minutes of regular meetings with the trade subcontractors to ensure that their activities are being managed in an appropriate manner.

35. Attendance at monthly meetings of the Building Committee as appropriate, including night meetings.

36. Conduct regular safety meetings. Maintain adherence to project safety plan.

37. Maintain frequent coordination with Owner staff supporting the Building Committee.

38. Process change orders and scope changes to the work; resolve disputes and delays.

39. Receive and process all applications for payment from contractors and suppliers; review and adjust same. On a regular (monthly) basis, complete and submit budget control reports that outline cash flow, actual cost vs. budget, etc.

40. Manage all aspects of reporting of and compliance with prevailing wage requirements and with small business and/or minority business enterprise set-aside requirements (any costs associated with such compliance shall be incorporated into CMr General Conditions). Provide copies of certified payroll records to the City at not less than quarterly intervals. Provide information cited within records requests relative to certified payrolls, to requestors as they may arise.

41. Receive and maintain, on a monthly basis, waivers of claims and liens from suppliers, contractors, subcontractors, and any other entities in connection with the project.

42. Monitor and maintain required insurance for all contractors and subcontractors.

43. Coordinate completion and submission of all as-built materials.

Phase Four - Post-Occupancy and Warranty Phase

44. Secure and submit to Owner all closeout reports including guarantees, warranties, as-built drawings, maintenance and procedure manuals for new equipment, and provide sign-offs by proper authorities.

45. Secure and submit to Owner an independent third-party commissioning report (this is considered an option by the City; any costs associated with commissioning shall be listed independent of other costs attributable to this contract).

46. Identify and ensure the remedy of any incomplete or non-conforming work. Obtain required approvals from State and local building and fire officials to expedite the Certificate of Occupancy.

47. Coordinate provision of complete operating & maintenance manuals, inclusive of preventative maintenance requirements.

48. Coordinate complete owner training of all installed facility systems.

49. Ensure proper completion of punch list items for contractors.

50. Receive and maintain final waivers of claims and liens from suppliers, contractors, subcontractors, and any other entities in connection with the project.

51. Ensure compliance of contractor(s) with all federal, state, and local codes and ordinances as to means and methods of construction.

52. Provide for the required close-out of final construction, inclusive of Uniformat II final actual project costs.

Project Labor Agreement

53. It is anticipated that this project will be subject to a Project Labor Agreement

4. PROJECT SCHEDULE

The following is the proposed schedule for the selection process:

Date of RFQ issuance March 27, 2026

Due date for qualifications April 10, 2026

Date of RFP issuance April 20, 2026

Due date for fee proposals/ interviews April 23, 2026

Recommendation of contract award April 27, 2026

II. SUBMISSION REQUIREMENTS

1. SUBMISSION DUE DATE

Proposals will be accepted by the City of Bristol Purchasing Department until 12:00 PM, April 10, 2026

Proposals received after that time will not be considered. Proposals may be withdrawn 90 days after opening if no award has been made.

The City may invite a short list of up to three responding firms for an interview based upon its review of the written submissions.

Unless otherwise indicated, proposals that are submitted are assumed to be valid for ninety (90) days from the date that proposals are due.

2. DIRECTIONS FOR SUBMISSION

Interested firms are required to submit one original of the proposal to Nancy P. Haynes, Purchasing Agent, no later than the date and time noted above. Submissions must be made through the City’s bidding portal at https://www.bidnetdirect.com/connecticut/cityofbristol. The City does not assume responsibility for failure of submissions to be received by the City by the date and time noted above. Submissions shall consist of the following:

a. A transmittal letter signed by the appropriate officer of the firm offering the set of qualifications certifying that the submittal and all information contained therein is accurate, and that the firm does not take exception to contract considerations listed in Section III of this document.

b. A concise and complete description of the work to be performed, including:

1. An explanation of your firm’s understanding of the project, its approach to the work, and the key issues to resolve.

2. A detailed work program and time schedule for the work, including milestones for periodic review of the work with the advisory committee(s).

c. 1. A list of personnel who would be assigned to the project, including resumes for professionals expected to provide at least 20% of the person hours on the project. Support staff contracted by your firm for this project should additionally be included for review and consideration. It is expected that at minimum the following skill sets will have staff identified: structural, MEP, civil, cost estimating, technology/security, civil, flood management, and food service.

2. A description of similar projects which your firm has been involved in, including references.

3. A summary of your firm as outlined in Section II.3. of this document.

e. Supporting documentation from the Office of the Secretary of the State for the State of Connecticut, confirming that the submitting firm, if a corporation or LLC, is licensed to do business in the State of

Connecticut.

A fee schedule for services is not requested as part of this submission.

3. VENDOR INFORMATION

A. Vendor Overview

Please provide the following:

The name and location of your company, including the office location that will be serving the City.

A brief general description of your business.

The number of years your company has been in business.

Is your company a subsidiary of another corporation? If so, what is the name of the parent company?

The number of personnel employed by your company (please include the number of staff dedicated to provide requested services).

The primary line of business of your firm.

B. Client Base

Provide specific reference information for three clients you have served, relevant to the work proposed, to include:

Client name and location

Starting date of service

Contact name, title and telephone number

The references must be relevant to service in the last forty-eight (48) months, and shall include specific details on how the project represents a project of similar scope. Information on your firm’s specific role must be included.

4. ADDENDA

If it becomes necessary to revise any part of this request or if additional data is necessary to enable interpretation of provisions of this document, revisions or addenda will be provided solely on the following website:

https://www.bidnetdirect.com/connecticut/cityofbristol

This document includes an acknowledgement page; this page must be faxed back to the Purchasing

Department, to ensure proper notification of changes to the published documents. The City of Bristol does not assume responsibility for any vendor that does not receive revisions or addenda, where the vendor has not acknowledged receipt of any portion thereof.

Questions regarding this document must be submitted through the above referenced platform and the deadline for questions is 4:00 pm April 6, 2026

A summary of all questions and answers will be made available to each firm if they might influence the award of the contract.

5. EVALUATION CRITERIA

Consistent with C.G.S. 10-287 and with Section 18-136 of the Bristol Code of Ordinances, selection of firm(s) will be the responsibility of a building committee. The evaluation will be based upon the written submissions and selected presentations and interviews. The factors which will be evaluated include the following:

a. The specialized experience of the individual(s) or firm(s) and its (their) assigned personnel on similar projects.

b. The firm’s understanding of and technical approach to the project.

c. The firm’s knowledge of requirements involving State of Connecticut Office of Grants Administration

(“OGA”)..

d. The firm’s experience in coordinating all aspects of construction as may be relative to this project.

e. The firm’s ability to accurately represent costs as may be applicable to this project.

f. The firm’s knowledge of Connecticut’s High Performance Building (CT HPB) standards as may be applicable to this project.

g. The content of the firm and its consultants, support staff, etc. and their ability to work effectively together and with City staff.

h. The firm’s schedule, including milestones in the process.

i. The firm’s ability to perform the services in a timely manner.

j. Clarity, organization, and effective presentation of submittal.

k. Review of references listed.

l. Proposed fee schedule or fee schedule methodology, received subsequent to initial submission. Please note that evaluation and subsequent award of a resultant contract is primarily based on qualifications and not based on fee schedule; however, the cost for your firm’s services will be a factor in the second phase of the evaluation process.

The City expects to invite a short list of responding firms for an interview based upon its review of the written submissions.

Final recommendations regarding award of contract(s) for services will be made after the City and firm(s) have negotiated reasonable fee schedule(s) for services to be provided and have concurrence on the methods to be used for payment for services rendered.

III. CONTRACT CONSIDERATIONS

1. EQUAL OPPORTUNITY – AFFIRMATIVE ACTION

The successful firm shall comply in all aspects with the Equal Employment Opportunity Act. A firm with 15 or more employees shall be required to have an Affirmative Action Plan which declares that the contractor does not discriminate on the basis of race, color, religion, gender, national origin or age, and which specifies goals and target dates to assure the implementation of equal employment. A firm with fewer than 15 employees shall be required to have a written equal opportunity policy statement declaring that it does not discriminate on the basis of race, color, religion, gender, national origin or age.

Findings of noncompliance with applicable State and Federal equal opportunity laws and regulations could be sufficient reason for revocation or cancellation of this contract.

2. INDEMNIFICATION

The awarded firm agrees to indemnify, defend, and save harmless, the City of Bristol, as well as its officers, agents and employees from any and all claims and losses to the extent caused by the negligent act, error or omission of the awarded firm resulting from the performance of this contract, except to the extent caused by the negligent acts of the City of Bristol or its officers, agents or employees.

The City, as a sovereign government, cannot indemnify businesses or individuals.

3. INSURANCE

Prior to the execution of any contract, the City of Bristol requires that any awarded contractor providing materials, equipment or services to the City, must provide to the City a certificate of insurance (Acord or other approved format) naming the City of Bristol and the State of Connecticut as additional insured, for the following:

General liability (including completed operations coverage) in the amounts of $1,000,000 (combined single limit) Bodily Injury/Property Damage coverage per occurrence, and $2,000,000 general aggregate coverage.

Automobile Liability in the amount of $1,000,000 (combined single limit), Property Damage and Bodily

Injury coverage.

In addition to the above, the awarded contractor shall provide a certificate of insurance in the minimum amounts as specified herein. Said insurance shall be provided at the sole expense of the Contractor with an insurance company which is licensed to do business in the State of Connecticut.

Professional Liability, in an amount not less than $500,000.00 per occurrence and $1,000,000.00 aggregate.

Worker’s Compensation as defined in the Connecticut General Statutes.

Any subcontractor to a contracted firm shall be likewise covered and shall furnish certificates of coverage acceptable to the City before starting work.

The awarded firm shall maintain professional liability insurance until the expiration of the statute of limitations. In the event there is no statute of limitations specifically applicable to this project, the awarded firm shall maintain coverage for a reasonable period after the date of substantial completion of the project as agreed to by the City and the awarded firm.

4. INVOICING AND PAYMENT

Invoices shall be paid promptly by the City unless any items thereon are questioned, in which case payment will be withheld pending verification of amount claimed and the validity of the claim. Standard payment terms are Net 30 Days from receipt of properly executed invoice(s). If your firm submits a proposal that includes payment schedules based on the completion of designated phases, those stages must be clearly outlined in your proposal. The City cannot make payments for "execution of contract" (payments due upon contract signing).

5. AWARD CONSIDERATIONS

The City may reject any or all proposals or submissions for such reason as it may deem proper. In acceptance of proposals or submissions, the City will be guided by consideration of the interests of the City. The City also reserves the right to negotiate further with one or more of the firms as to any features of their proposals or submissions and to accept modifications of the work and price when such action will be in the best interests of the City.

The City intends to use a standard AIA contract form, with a specific set of document corrections, for the purposes of engaging a firm to perform the services requested. A preliminary set of such modifications may be made available for reference. Revisions primarily relate to the following:

Incorporation of indemnification and insurance requirements as referenced in this RFP

Removal of sections pertaining to arbitration

Provision for full access to final construction documents, in accordance with C.G.S. 10-290e(b)

Firms selected for interview will be provided with the content of the interview panel; the selected firms will be required to submit affidavits relating to their relationship(s) with members of the panel. The names of interview committee members will be released solely for the purpose of preparation of affidavits; the selected firms shall not directly contact the panel members prior to immediately following the interview process.

The individual signing this submittal hereby declares that no person or persons other than members of his/her own organization are interested in this Project or in the contract proposed to be taken; that it is made without any connection with any other person or persons making a proposal for the same work and is in all respects fair and without collusion or fraud; that no person acting for or employed by the City of Bristol is directly or indirectly interested therein, or in the supplies or works to which it relates or will receive any part of the profit or any commission there from in any manner which is unethical or contrary to the best interests of the City of

Bristol.

Unless otherwise noted within a proposal, proposals received in response to this document, including proposed fee schedules, are assumed to be valid and binding for one hundred and twenty (120) days from receipt of the proposal. If award is not made within such time, the proposal can be deemed to be either no longer valid, or can be extended with mutual consent of the City and the firm submitting the proposal.

6. TERMINATION

A. Termination by the Consultant

If the City fails to make payment as provided in Section 5.1 for a period of 30 days, the Consultant may, upon seven additional days’ written notice to the City, terminate the Contract and recover from the City payment for work executed, including reasonable overhead and profit, costs incurred by reason of such termination, and damages.

B. Termination by the City for Cause

The City may terminate the Contract if the Consultant:

1. Repeatedly refuses or fails to supply enough properly skilled workers or proper materials;

2. fails to make payment to Subcontractors for materials or labor in accordance with the respective agreements between the Consultant and its Subcontractors;

3. repeatedly disregards applicable laws, statutes, ordinances, codes, rules and regulations or lawful orders of a public authority; or

4. Otherwise is guilty of substantial breach of a provision of the Contract Documents.

When any of the above reasons exists, the City may, without prejudice to any other remedy the City may have and after giving the Consultant seven days’ written notice, terminate the Contract and take possession of all materials prepared by the Consultant relative to this contract and may finish the work by whatever reasonable method the City may deem expedient. During the seven day notice period, the Consultant shall have the option to present to the City a plan to remedy the notice for termination for cause, which may be accepted by the City at its sole discretion. Upon request of the Consultant, the City shall furnish to the Consultant a detailed accounting of the costs incurred by the City in finishing the work.

When the City terminates the Contract for one of the reasons stated above in this section, the Consultant shall not be entitled to receive further payment until the work is finished.

C. Termination by the City for Convenience

The City may, at any time, terminate the Contract for the City’s convenience and without cause, upon thirty

(30) days’ advance notice. Under such circumstances, this Agreement shall terminate on the date set forth in the notice from the City. The Consultant agrees to immediately prepare to cease performing all services on the date of termination and shall otherwise cease, to the extent practicable, incurring costs chargeable to the

City under this Contract as of the date of termination. To the extent that the City elects (and Consultant hereby grants to the City the right to elect to do so in connection with termination of this Contract) to take legal assignment of subcontracts, the Consultant shall, as a condition of receiving the payments referred to in this Article and otherwise under this Agreement, at the City’s sole cost and expense, execute and deliver all such papers and take all such steps, including the legal assignment of such subcontracts and other contractual rights of the Consultant, as the City may require for the purpose of fully vesting in the City the rights and benefits of the Consultant under such subcontracts. In the event an attempted termination by the City or excuse is not justified, it shall be deemed a termination under this Paragraph. The Consultant shall be entitled to receive payment for work executed, and costs incurred by reason of such termination of convenience, along with reasonable overhead and profit on the work not executed.

The City specifically reserves the right to terminate the contract upon completion of phase 1 work, if determined to be in the best interest of the City.

7. FREEDOM OF INFORMATION

All submissions are subject to public inspection, subject to the provisions of Section 1-210 of the Connecticut

General Statutes (Freedom of Information). Consistent with Article 1-210 (b) 24, copies of information resulting from this RFP are generally not available until a contract has been formally awarded.

REQUEST FOR PROPOSALS

CITY OF BRISTOL, CONNECTICUT 06010

Due Date: 12:00 pm, April 10, 2026

Purchasing Department

111 North Main Street

Bristol, Connecticut 06010

In accordance with the City's requirements, the undersigned agrees to provide services as defined herein.

The undersigned is familiar with the conditions surrounding this Request for Qualifications, is aware that the City reserves the right to reject any and all proposals, and is making submission without collusion with any other person, individual or corporate.

Witness Signature

Company Name Printed Name

Address Title

Town State Zip Date

Federal ID # Telephone Number

Email address

Non-Collusion Statement

PUR-006

February 2024

Non-Collusion Certification

The undersigned certifies under penalty of false statement that this proposal or contract has been made, submitted and executed in good faith and without collusion or fraud with any other person, and without any agreement designed to limit independent bidding or competition. As used in this certification, the word "person" shall mean any natural person, business, partnership, corporation, union, committee, club or other organization, entity or group of individuals.

I further certify that I have not provided or directed to be provided gifts, meals, or gratuities, as defined in Sec. 2-129(b) of the Bristol Code of Ordinances to any official or employee of the City of Bristol responsible for awarding or administering this bid or contract.

Please complete and sign

Legal Name of Bidder: _____________________________________

Business Address: _____________________________________

Name of Authorized Agent _______________ Title: _________________

Phone: _______________ Email: _________________

Signature: __________________________ Date: _________________

Em pl oy m en t

In fo rm at io n

Fo rm

C ity o f B ri st ol

W or kp la ce A na ly si s A ff irm at iv e A ct io n R ep or t Em pl oy m en t I nf or m at io n Fo rm

Pu rc ha si ng

D ep ar tm en t

N or th M ai n

St re et

B ris to l, C T

C om pa ny

N am e St re et

A dd re ss ity S ta te

Z ip on ta ct

P er so n

Ph on e N um be r D at e

R ep or t a ll pe rm an en t f ul l-t im e or p ar t-t im e em pl oy ee s, in cl ud in g ap pr en tic e an d on

-th e-jo b tra in ee s.

En te r t he n um be r o n al l l in es a nd in a ll co lu m ns ef er en ce C on tra ct N um be r _

JO

C A

TE

G

O

Y

A . O

V

ER

A

LL

T O

TA

LS

(s um o f a ll co lu m ns

B

-F M al e

F em al e)

. W

H

IT

E

(n ot o f H is pa ni c or ig in

C . B

LA

K

(n ot o f H is pa ni c or ig in

D . H

IS

PA

N

IC

E.

SI

A N

/P A

C

IF

IC

IS

LA

N D

ER

F.

M

ER

IC

A

N

IN

D

IA

O

A

LA

SK

A

N N

A

TI

V

M e Fe m al e M al e

Fe m al e

M al e Fe m al e M al e

Fe m al e

M al e Fe m al e O ff ic er s/

M an ag er s

Pr of es si on

Te ch ni ci an

Sa le s W or ke rs ff ic e/

C le ric ra ft W or ke rs (s ki lle d) pe ra tiv es (s em i-s ki

La bo re rs

(u ns ki

Se rv ic e w or ke

TO

TA

LS

A B

O V o yo u us e m in or ity b us in es se s a s s ub co nt ra ct or s o r s up pl ie es

Ex pl ai n:

If

T ba se d, d o yo u po st a ll em pl oy m en t o pe ni ng s w ith th e St at e

O f C

T Em pl oy m en t S er vi ce

Ex pl yo u us e an A ff irm at iv e A ct io n Pl an

Ex pl cr ib e yo ur re cr ui tm en t, hi rin g, tr ai ni ng a nd p ro m ot io n an ti-di sc rim in at io n pr ac tic