Competitive+Work+Order+Evaluation+Worksheet.doc
DOC document 42 KB Posted
- Attached to
- IT - Professional Services Vendor Contract Pool
- Contract number
- 095-DATA
- Issued by
- North Dakota
About this file
This document is a Vendor Pool Project Proposal Evaluation Worksheet, likely from the State of North Dakota's State Procurement Office, which provides detailed instructions for evaluating vendor proposals through a structured scoring methodology. The worksheet is designed for a competitive work order process, with guidance for state agency evaluators on how to systematically assess vendor submissions using a point-based rating scale.
The evaluation criteria include three primary components: Vendor Project Proposal Solution (30 points), Qualifications and Availability of Vendor Staff (40 points), and Cost (30 points). Evaluators are instructed to assess vendors across these dimensions, with rating scales ranging from 0-30 points that measure applicability and quality. The worksheet allows for nuanced scoring, enabling evaluators to distinguish between poor, fair, good, and excellent vendor responses based on their proposed solutions, staff qualifications, and pricing. While specific details about the precise contract or project are not fully detailed, the document provides a comprehensive framework for objective vendor selection in a competitive procurement process.
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VENDOR POOL PROJECT PROPOSAL EVALUATION WORKSHEET
INSTRUCTIONS: REVISE evaluation criteria and points To match #14 of the work order.
Delete ALL instructions before printing.
INSTRUCTIONS FOR EVALUATORS
When preparing a competitive work order, the agency must develop evaluation criteria that will be used to evaluate the Vendor Project Proposals. Assign each evaluation criterion, including cost, a specific number of points totaling 100. The questions under each evaluated area help you measure the quality of the offeror’s response. Do not assign points to individual questions; instead, award a total score for each evaluation criterion.
RATING SCALE FOR ASSESSING VENDOR RESPONSES
Rating scales are is intended to establish guidelines for awarding points within an evaluation criterion. You may assign any value for a given criteria from 0 to the maximum number of points. A zero value typically constitutes no response or an inability of the vendor to meet the criterion. In contrast, the maximum value should constitute a high standard of meeting the criterion. If a specific criterion would only yield a yes or no response (e.g., offeror can submit an electronic report in required format by noon Friday), the evaluator should award either the maximum points or a zero. For Example: “Vendor Project Proposal Solution” is an evaluation criteria receiving a weighting of 30% of the total possible points. The rating scale would be:
* Be sure the evaluation criteria and associated point values on the evaluation worksheet correspond with item 14 of the Work Order Rating Scale (30 POINT Maximum)
| Point Value |
| Explanation |
| 0-5 |
| None. Not addressed or no applicability. |
| 5-10 |
| Poor. Minimal applicability. |
| 11-15 |
| Fair. Limited applicability |
| 16-20 |
| Good. Some applicability |
| 21-25 |
| Very Good. Substantial applicability |
| 25-30 |
| Excellent. Total applicability |
ASSISTANCE
Contact the State Procurement Office at 701-328-2740 for assistance in developing evaluation criteria and evaluating proposals.
AWARD NOTICE
After selecting the most advantageous proposal, send out a notice of award to all vendors that responded to the Work Order Request.
Term Contract 095 Vendor Pool Project Proposal Evaluation Worksheet
Project Title:
Work Order Request Number:
Evaluator Name:
Date:
Vendor:
Consultant Name (if applicable):
Technical Evaluation Criteria
| Maximum Possible Points |
| Score of Vendor Project Proposal |
| Comments on Vendor Project Proposal |
1. Vendor Project Proposal Solution
(Poor = 0-1 points, Excellent = Max Points) Consider:
What is the quality of the proposed solution?
How well does the proposed solution meet the requirements stated in the Statement of Work?
2. Qualifications and Availability of Vendor Staff (Poor = 0-1 points, Excellent = Max Points) Consider:
What is the Availability of Vendor Staff?
What are the qualifications of the Vendor Staff based upon Vendor Staff Resumes and Reference Checks?
What is the security of the Vendor based upon Background checks of the Vendor Staff?
Cost Evaluation Price of Lowest Cost Proposal Price of Proposal Being Rated X Points Assigned to Cost = Awarded Points
3. Cost
Total
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