273334 RFR SRHP Training Program Application~1.docx

The Commonwealth of Massachusetts Executive Office of Health and Human Services Department of Public Health 250 Washington Street, Boston, MA 02108-4619 Template Rev 5

APPLICATION RESPONSE FORM, INSTRUCTIONS, AND CHECKLIST

For use with the M04/M78 RFR Template

General Instructions:

1. See the RFR and COMMBUYS posting for complete procurement specifications.

2. All responses are to be submitted using the online submission tools available to Vendors registered in COMMBUYS. There is no charge to register in COMMBUYS. To Register go to www.COMMBUYS.com and click on the “Register” link on the front page. Bidders are solely responsible to monitor COMMBUYS for Bid amendments, if any. Bidders may monitor the record by frequently checking the Amendment Section on the Summary screen for the BID in COMMBUYS.

3. All Bidders are advised to allow adequate time for submission by considering potential online submission impediments like Internet traffic, Internet connection speed, file size, and file volume. DPH is not responsible for delays encountered by Bidders or their agents, or for a Bidder’s local hardware failures, such as computers or related networks, associated with bid compilation or submission. Bids submitted via COMMBUYS are time stamped by the COMMBUYS system clock which is considered the official time of record.

Formatting Instructions:

This document was prepared using Microsoft Word’s forms feature. Complete the form on your computer using Microsoft Word.

1. Save this document file to your computer.

1. Enter your responses in the text box, moving between the text boxes using the tab key on your keyboard.

1. Responses to check boxes are made by clicking once on the check box. To remove the X from a check box, click on the check box again.

1. Text responses are limited to a maximum number of characters, and the limits are noted in each question. Once the maximum character limit is reached, MS Word will not allow more than this limit. Please note that a space is counted as a character and using the enter key to begin a new line in a response is also counted as a character. It is not recommended that applicants insert graphics into the responses. Spell-checking does not work in text boxes.

1. Those with visual impairments may use an electronic text reader by unlocking the Application Response Form.

File Size Limits COMMBUYS will not accept files that approach or exceed 10 MB. If a large file fails to upload, the Bidder must save the contents as multiple files.

RFR #______

M04/M78 12-2025 Update

APPLICATION RESPONSE COVER PAGE

RFR TITLE: Training Program for the Comprehensive Sexual and Reproductive Health Program RFR #: 273334

Organization Organization Name: [ ]

Address:

City: [ ] State: [ ] Zip: [ ]

Vendor Code: [ ]

CEO (Chief Executive Officer) First Name: [ ] Last Name: [ ]

FEIN: [ ]

Contact Person First Name: [ ] Last Name: [ ]

Title: [ ]

Telephone: ( ) - FAX: ( ) -

E-Mail: [ ]

Contact Person Address (if different):

City: [ ] State: [ ] Zip: [ ]

RFR # 273334

A note about the text boxes: Text input is limited to a maximum number of characters. MS Word will not allow more than this limit. Spaces, commas, line breaks, etc. are counted as characters. The spell-check feature does not work in a text box.

M04/M78 12-2025 Update

QUESTIONS FOR RESPONSE

Enter your response in the text boxes using Microsoft Word.

1. Bidders must complete the Supplier Diversity Program (SDP) Plan Form found in the Attachment section of this procurement and upload it with their bid response. In addition to proposing an SDP Commitment, each Bidder must propose one or more SDP Partner(s) they plan to utilize in order to meet its SDP Commitment. Certified diverse Bidders may not list their own companies, or their subsidiaries or affiliates, as SDP Partners and may not meet their SDP Commitment by spending funds internally or with their own subsidiaries or affiliates. (Scored at 25% of total available evaluation points.)

|_| SDP plan form is uploaded to COMMUBYS

2. Provide an overview of your proposed SRH Training Program and describe how it will deliver a multi-faceted training program that will support SRH providers and their organizations. Describe how the training program will integrate the SRHP’s core values and program into its approach and activities. Additionally, describe how the program will support SRH providers statewide. (text input limit 6,000 characters, approximately one page).

Enter text here; text limit 6,000 characters

3. Describe your experience in providing the type of program proposed in this RFR. Include in your response any experience working with safety-net sexual and reproductive health providers and government entities. (text input limit 6,000 characters, approximately one page):

4. Provide a proposed first-year calendar of events and work plan (2/1/27 – 1/31/28). In your narrative, explain the rationale for prioritizing selected training topics and outline the anticipated training schedule. Additionally, include goals and objectives for the proposed training content with your submission. No specific format is required for your work plan submission. (text input limit 6,000 characters, approximately one page):

|_| Year 1 Work Plan is uploaded to COMMBUYS.

5. Explain how your agency and/or program understands its role in promoting racial justice, reproductive justice, and health equity. Provide examples of how your program is currently integrating principles of justice and equity into various aspects of your work including, but not limited to, developing training content, community engagement, and internal staff recruitment and training. (text input limit 2,500 characters, approximately 400 words):

Enter text here; text limit 2,500 characters

6. If the proposal being submitted contains subcontracts or consultants to provide training directly to contracted SRH agencies, name the proposed subcontractors. Describe how consultants and subcontractors will be vetted and how the subcontracts will function, including descriptions of responsible parties and structures for operation and accountability. All subcontracts are subject to DPH approval. If you are proposing to use subcontractors, complete the Proposed Subcontractor Identification List, found in the COMMBUYS Bid Attachment Section. (text input limit 2,500 characters, approximately 400 words):

|_| Proposed Subcontractor List for non-direct services uploaded to COMMBUYS.

7. Describe your organization's capacity to assume ownership and maintain a digital presence originally designed and developed by a previous vendor, including website development, registration and information management, archiving webinars and online trainings, and curation of content. In your response, explain your approach to transitioning the existing website (https://masrh.org) and any changes you would propose to align it with your organizational structure and program needs. (text input limit 6,000 characters, approximately 1 page):

Staffing

8. a. Submit CVs and brief biographical sketches for the Training Program Director, Licensed Clinical Professional, and Web Developer of the proposed SRH Training program and any other support staff identified within the narrative of the RFR. Include both internal staff and key external consultants. If there are key staff positions that have not yet been filled, provide job descriptions for the proposed positions.

|X| CVs and biographical sketches or job descriptions are uploaded to COMMBUYS.

b. Briefly describe the roles and responsibilities of key staff, including FTEs anticipated to be devoted to this program. (text input limit 2,500 characters, approximately 400 words):

Evaluation

9. Describe your organization’s approach to assessing needs and evaluating the quality and impact of training. In your narrative, explain how you will use data collection methods, website analytics, training evaluations, and stakeholder engagement to inform continuous quality improvement activities and work plan development. Additionally, identify the staff responsible for this work. (text input limit 2,500 characters, approximately 400 words):

Budget

10. M04 Budget: For cost reimbursement contracts, provide a startup budget for FY27 (February 1, 2027 through June 30, 2027) and an annual line-item budget for the first full year (July 1, 2027 through June 30, 2028) using the M04 Budget form found in the COMMBUYS Bid Attachment Section. Use the Purchase of Service Titles - UFR Titles: postitles.doc, for a list of position codes for the form.

|_| M04 Budget form is uploaded to COMMBUYS.

11. Provide a program budget justification narrative, reflecting each line in the Program Budget form. Demonstrate how each budget item supports the overall program (text input limit 6,000 characters, approximately one page):

|_| By checking this box, you provide assurance that any other funding supporting the applicant’s SRH Training Program, shown in the budget and budget narrative as offsets, does not conflict with the SRHP Standards.

APPLICATION RESPONSE SUBMISSION PAGE

Organization

I affirm that I will comply with the requirements of this Request for Response and with the terms of this proposal.

Authorized Signatory:

First Name: [ ] Last Name: [ ]

Title: [ ]

By clicking the check box, the submitter attests that they are an agent of the Bidder with authority to sign on the Bidder’s behalf.

CHECKLIST OF ATTACHMENTS TO THE APPLICATION RESPONSE FORM

All documents listed below must be submitted via COMMBUYS in order for your response to be considered complete. Files must be uploaded and follow the naming convention indicated in the chart.

Assign when creating documents

Scanned documents will be accepted. All scanned documents must be scanned in such a way that they can be read on a computer monitor and printed on 81/2” x 11” paper, unless otherwise specified. Zipped files will be accepted and must be in a .zip format when saved. Other zip file formats will not be accepted.

Addendums or uploads not specifically requested in this document, the RFR or on the COMMBUYS Bid Solicitation screen will not be reviewed.

APPLICATION INSTRUCTIONS

1. Save, read and review the completed Application Response Form. Check entries in the text boxes to assure that the input limits did not shorten your response. Proofread text; spell-check does not work in the text boxes.

2. Submit your electronic quote in COMMBUYS. (Vendors must be registered in COMMBUYS to submit quotes. There is no charge to register in COMMBUYS To Register go to www.COMMBUYS.com and click on the “Register” link on the front page.)

3. Upload in COMMBUYS the Application Response Form with the attachments according to the application Checklist.

4. Confirm that you have not clicked “No Bid” anywhere in your quote in COMMBUYS. This includes on the General Screen and the Items tab. Checking No Bid sends your quote to a different location in COMMBUYS than the rest of the quotes for that Bid and you run the risk of the Department not receiving your response. The department will not guarantee that a bid received with a “No Bid” checked will be reviewed.

image1.png