SPECIFICATIONS & BID FORM

FOR

“Shennecossett Golf Course PreFab Restroom Facility”

GROTON, CONNECTICUT

Contract # 27-06

BID OPENING

DATE: September 17, 2026

TIME: 2:00 P.M. PREVAILING TIME

PLACE: TOWN HALL ANNEX

134 GROTON LONG POINT ROAD

(OPPOSITE FITCH HIGH SCHOOL)

GROTON, CONNECTICUT 06340

TOWN COUNCIL

JULIETTE PARKER, MAYOR

JOE BARIL BRUCE JONES

PORTIA BORDELON DAVID MCBRIDE

KEVIN FITZGERALD ROSCOE MERRITT

DAVID GOODE ADAM J. PUCCINO, SR

TOWN MANAGER DIRECTOR OF PLANNING,

DEVELOPMENT AND PUBLIC WORKS

JOHN BURT JONATHAN J. REINER, AICP

PREPARED BY:

Silver Petrucelli + Associates, Inc., 311 State Street, New London, CT 06320 and

Town of Groton

BID DOCUMENT

INDEX

ADVERTISEMENT FOR BIDS

INFORMATION FOR BIDDERS

BID PROPOSAL

FORM OF CONTRACT

PAYMENT BOND

PERFORMANCE BOND

GENERAL CONDITIONS

SUPPLEMENTARY CONDITIONS

BID DOCUMENT

ADVERTISEMENT FOR BIDS

TOWN OF GROTON, CONNECTICUT

(Owner)

Sealed bids for "Shennecossett Golf Course PreFab Restroom Facility" will be received by the

Town of Groton at the Town Hall Annex, 134 Groton Long Point Road (across from R. E. Fitch

High School) Groton, CT until 2:00 p.m., prevailing time, on September 17, 2026, and then at said office publicly opened and read aloud. Bids must be enclosed in a sealed envelope and designated as bid for “Shennecossett Golf Course PreFab Restroom Facility".

Any bid may be withdrawn prior to the above scheduled time for opening of bids. Any bid received after the time and date specified will be returned unopened.

All Contract Documents may be examined at the following:

TOWN HALL ANNEX – 134 GROTON LONG POINT ROAD, GROTON, CT

PLANNING, DEVELOPMENT AND PUBLIC WORKS DEPARTMENT

Project Description:

Installation of a new prefabricated restroom facility along the eighth fairway at Shennecossett

Golf course, including construction of new utilities, related sitework and repaving.

Contract documents, including Plans and Specifications, are available on the Town of Groton

Website: www.groton-ct.gov.

The Town of Groton reserves the right to waive any formalities or to reject any or all bids.

A non-mandatory pre-bid meeting will be held at: 284 Plant Street, September 1 at 10:00 am.

Each bidder must deposit, with his bid, security in the form of bid bond or certified check subject to the conditions provided in the Information for Bidders.

No bidder may withdraw his bid within 60 days after the actual date of the opening thereof.

Jonathan J. Reiner, AICP.

Director of Planning, Development and Public Works

Town of Groton, Connecticut

The Town of Groton is An Equal Opportunity/Affirmative Action Employer.

http://www.groton-ct.gov/

INFORMATION FOR BIDDERS

1. Sealed Bids

2. Method of Award

3. Bid Schedule

4. Arithmetic Discrepancies

5. Bid Security

6. Qualifications of BIDDER

7. Identity of SUB-CONTRACTORS

8. Bonds

9. Non-Resident Contractor Guarantee Bonds

10. Insurance

11. Receipt of Bonds & Insurance Certificates Prior to Signing Contract

12. Obligation of Bidder

13. Damages for Failure to Enter into Contract

14. Execution of Contract and Notice to Proceed

15. Time of Completion and Liquidated Damages

16. Addenda and Interpretations

17. Substitution Clause

18. Retainage

19. Laws and Regulations

20. List of Utilities in the Area

21. Sales Tax

22. Site Investigation and Conditions Affecting the Work

23. Permits

24. Work Area

25. Change Orders

26. Wages

27. Unbalanced Bids

28. OSHA Violations

29. Local Vendor Preference

INFORMATION FOR BIDDERS

1. Sealed Bids

Sealed bids for "Shennecossett Golf Course PreFab Restroom Facility" will be received by the Town of Groton at the Town Hall Annex, 134 Groton Long Point Road, Groton, CT until 2:00 p.m. prevailing time on September 17, 2026, and then at said office publicly opened and read aloud. Bids must be enclosed in a sealed envelope and designated as bid for “Shennecossett Golf Course PreFab Restroom Facility".

Any bid may be withdrawn prior to the above scheduled time for the opening of bids. Any bid received after the time and date specified will be returned unopened.

2. Method of Award

The Town of Groton intends to award the contract to the lowest responsible bidder. The

Town reserves the right to reject any and all bids and to award each contract to the bidder who is most responsive to the interests of the Town.

If the lowest base bid submitted by a responsible bidder does not exceed the amount of funds then estimated by the Owner as available to finance the contract, the contract will be awarded on the base bid only. If such bid exceeds such amount, the Owner will reject all bids. The Owner may include one or more alternate(s) in the contract award.

3. Bid Schedule

Bids must be made on these forms and returned intact. Bidders shall state both in writing and in figures, in ink or typewritten, the proposed price for each separate item of the work called for in the bid schedule, by which prices will be compared. If any price is omitted, the blank shall be filled with the highest price named by any bidder for that item, or the bid may be rejected. Any alterations necessary prior to submission shall be clearly made by striking through the original entry, writing the revised entry legibly and adjacent to the stricken entry, and filling in the signer’s initials and date of alteration. The use of correction fluid (e.g., whiteout), tape, or any masking materials to alter or obscure original entries is strictly prohibited. The version of the bid form submitted, including all handwritten or typed entries and modifications, shall be final. The Owner reserves the right to reject any bid that contains evidence of tampering or otherwise does not adhere to the requirements of this section.

4. Arithmetic Discrepancies

A. For the purpose of initial evaluation of bids, the following will be utilized in resolving arithmetic discrepancies found on the face of the bidding schedule as submitted by bidders:

1. Obviously misplaced decimal points will be corrected.

2. In case of discrepancy between unit price and extended price, the unit price will govern.

3. Apparent errors in extension of unit prices will be corrected.

4. Apparent errors in addition of lump sum and extended prices will be corrected.

B. For the purpose of bid evaluation, the Town will proceed on the assumption that the bidder intends his bid to be evaluated on the basis of the unit prices, extensions, and totals arrived at by resolution of arithmetic discrepancies as provided above and the bid will be so reflected on the abstract of bids.

5. Bid Security

If the total amount of the bid submitted exceeds $50,000, or if the bid contains any add alternates and the combination of the base bid plus all add alternates exceeds $50,000, then the bid must be accompanied by a CERTIFIED CHECK or a BID BOND, signed by a responsible Surety, in the amount of 10% of the total amount of the tendered bid and made payable to the order of the Town of Groton. All bid checks or bonds, except those of the lower three (3) bidders will be returned within ten (10) days of the opening of bids.

Those of the lower three (3) bidders will be retained by the Town of Groton until one of the lower three (3) bidders signs the contract or until all bids are rejected; however, in no case will the bid check or bond be retained for more than 60 days unless forfeited as hereinafter stipulated. No bidder may withdraw his bid within 60 days after the actual date of the opening thereof.

Should there be reasons why the CONTRACT cannot be awarded within the specified period, the time may be extended by mutual agreement between the OWNER and the

BIDDER.

If the total amount of the bid (or base bid plus alternates) submitted is $50,000 or less, then no bid security is required.

The Bid Bond and Surety’s Letter of Intent must be provided by a Surety Company that meets all of the following qualifications as of the date of bid.

1. Licensed to do business in the State of Connecticut

2. Listed on the current U. S. Treasury “T” List

3. Rate A- or better by A. M. Best

6. Qualifications of BIDDER

The OWNER may make such investigations as he deems necessary to determine the ability of the BIDDER to perform the work, and the BIDDER shall furnish to the

OWNER all such information and data for this purpose as the OWNER may request. The

OWNER reserves the right to reject any bid if the evidence submitted by, or investigation of, such BIDDER fails to satisfy the OWNER that such BIDDER is properly qualified to carry out the obligations of the CONTRACT and to complete the work contemplated therein. Conditional bids shall not be accepted. Any CONTRACTOR, who is in litigation or arbitration with the Town at the time of the bid opening, or prior to the execution of the CONTRACT, may be considered an unacceptable BIDDER and may be disqualified.

7. Identity of SUB-CONTRACTORS

If any portion of the work is to be performed by persons or entities not considered to be part of the bidder's own forces, the successful bidder shall, upon notification of the award of a contract, furnish a written list of such other persons or entities and a description of the work to be performed by them. If requested by the Owner, the successful bidder shall be required to establish, to the satisfaction of the Owner, the reliability and responsibility of such Sub-Contractors.

8. Bonds

A. Performance Bond

If the total bid price for the project exceeds $50,000, or if the bid contains any alternates and the combination of the base bid plus all Town accepted alternates exceeds $50,000, then either of the following is required:

1. The Contractor shall furnish a bond covering faithful performance of the

Contract. Surety shall be qualified to do business in the State of

Connecticut, listed on the current U. S. Treasury “T” list, and rated "A-" or better by A. M. Best. The cost of the bond premium shall be included in the Contract Sum. The amount of the bond shall be equal to 100 percent of the Contract Sum.

OR

2. In lieu of a Performance Bond, a security in a form acceptable to the Town

(for example, letter of credit or an assigned passbook) in the amount of

100% of the Contract may be substituted.

The Contractor shall deliver the required security to the Owner on the date the agreement is entered into.

The Contractor shall require the attorney-in-fact, who executes the required bond on behalf of the surety, to affix thereto a certified and current copy of the power-of-attorney.

In the case where add alternates are part of the bid, and where acceptance of any alternates would cause the Contract Sum to exceed the $50,000 threshold, then the price of the alternate shall include the cost of the required bond or security.

B. Payment Bond

If the total bid price for the project exceeds $100,000, or if the bid contains any alternates and the combination of the base bid plus all Town accepted alternates exceeds $100,000, then either of the following is required:

1. The Contractor shall furnish a bond covering payment of obligations arising under the terms of the Contract. Surety shall be qualified to do business in the State of Connecticut, listed on the current U.S. Treasury

“T” list, and rated “A-“or better by A.M. Best. The cost of the bond premium shall be included in the Contract Sum. The amount of the bond shall be equal to 100 percent of the Contract Sum.

OR

2. In lieu of a Payment Bond, a security in a form acceptable to the Town (for example, a letter of credit or an assigned passbook) in the amount of 100% of the Contract may be substituted.

The Contractor shall deliver the required security to the Owner on the date the

Agreement is entered into.

The Contractor shall require the attorney-in-fact, who executes the required bond on behalf of the surety, to affix thereto a certified copy of the power-of-attorney.

In the case where add alternates are part of the bid, and where acceptance of any alternates would cause the Contract Sum to exceed the $100,000 threshold, then the price of the alternate shall include the cost of the required bond or security.

If the total bid (or base bid plus alternates) for the project is $100,000 or less, then in lieu of providing any security listed in Section 8.B, the Contractor can elect to substitute the following:

1. Provide certified lien waivers from each supplier and sub-contractor affirming that they have been paid for work and materials for which previous payment applications were issued by the Owner and payments received by the Contractor.

9. Non-Resident Contractor Guarantee Bonds

A Non-Resident Contractor is required to post a Guarantee Bond (form AU-766) or Cash

Bond (form AU-72) with the State of Connecticut Department of Revenue Services

(DRS) in the amount of 5% of the total contract price. This Bond will secure payment for applicable taxes payable to the State related to this Project. The State will issue a

Certificate of Compliance once an acceptable bond has been submitted by the Non-

Resident Contractor. This Certificate of Compliance must be provided by the Contractor to the Town prior to the release of the first progress payment under the Contract, or the

Town must remit 5% of the total contract value directly to the State. This 5% is in addition to the Project retainage.

Special Notice SN2012(2), published by the State of Connecticut Department of Revenue

Services, details the procedures and requirements regarding the Guarantee Bond or Cash

Bond. The Special Notice and bond forms can be obtained at the State of Connecticut

Department of Revenue Services webpage, www.ct.gov/DRS.

http://www.ct.gov/DRS

10. Insurance

The Contractor must provide a CERTIFICATE OF INSURANCE as specified in the

General and Supplementary Conditions.

11. Receipt of Bonds & Insurance Certificates Prior to Signing Contract

The Contractor to whom the contract shall be awarded must file the requisite BONDS and

CERTIFICATE OF INSURANCE as specified and any other forms and documents required by the specifications prior to signing of the contract, and within 21 days from the date of receipt of notification of said award.

12. Obligation of Bidder

Bidders, if requested, must be able to present evidence satisfactory to the Director of

Public Works that they have been regularly engaged in the business of constructing such work as they propose to execute, and that they are fully prepared with the necessary capital, materials, and equipment to conduct the work to be contracted for, and to begin it promptly when ordered.

Prior to submitting his bid, the bidder must inspect the site and thoroughly read all plans, specifications and bid and contract documents. The failure or omission of any bidder to examine any form, instrument or document and to thoroughly examine the site shall in no way relieve any bidder from any obligations in respect to his bid.

13. Damages for Failure to Enter into Contract

The party to whom the CONTRACT is awarded will be required to execute the

CONTRACT within thirty (30) calendar days from the date when Notice of Award is delivered to the BIDDER. In case of failure of the BIDDER to execute the CONTRACT, the OWNER may at his option, consider the BIDDER in default, in which case the bid security accompanying the proposal shall become the property of the OWNER as liquidated damages and not as a penalty.

14. Execution of Contract and Notice to Proceed

The OWNER within twenty (20) days of receipt of acceptable PERFORMANCE BOND, PAYMENT BOND and CONTRACT signed by the party to whom the CONTRACT was awarded shall sign the CONTRACT and return to such party an executed duplicate of the

CONTRACT. Should the OWNER not execute the CONTRACT within such period, the

BIDDER may by written notice withdraw his signed CONTRACT. Such notice of withdrawal shall be effective upon receipt of the notice by the OWNER.

The Notice to Proceed shall be issued within ten (10) days of the execution of the

CONTRACT by the OWNER. Should there be reasons why the Notice to Proceed cannot be issued within such period, the time may be extended by mutual agreement between the

OWNER and the CONTRACTOR. If the Notice to Proceed has not been issued within the ten (10) day period or within the period mutually agreed upon, the CONTRACTOR may terminate the CONTRACT, whereupon it shall become null and void and all rights and obligations created thereunder shall be extinguished.

15. Time of Completion and Liquidated Damages

BIDDER must agree to commence work on or before a date to be specified in a written

Notice to Proceed from the OWNER and to fully complete the project within the number of calendar days defined in the Bid Proposal. Bidder must agree also to pay as liquidated damages, the sum of $200 for each consecutive calendar day thereafter as hereinafter provided in the GENERAL CONDITIONS.

It is hereby understood and mutually agreed, by and between the CONTRACTOR and the

OWNER, that the date of beginning and the time for completion during the normal working hours as specified in the General Conditions of the work to be done hereunder are essential conditions of this CONTRACT; and it is further mutually understood and agreed that the work embraced in this CONTRACT shall be commenced on a date to be specified in the "Notice to Proceed".

The CONTRACTOR agrees that said work shall be prosecuted regularly, diligently, and uninterruptedly at such rate of progress as will ensure full completion thereof within the time specified. It is expressly understood and agreed, by and between the

CONTRACTOR and the OWNER, that the time for the completion of the work described herein is a reasonable time for the completion of same, taking into consideration the average climatic range and usual industrial conditions prevailing in this locality.

If the said CONTRACTOR shall neglect, fail or refuse to complete the work within the time herein specified, or any proper extensions thereof granted by the OWNER, then the

CONTRACTOR does hereby agree, as a part consideration for the awarding of this

CONTRACT, to pay to the OWNER the amount specified in the Information for Bidders, not as a penalty but as liquidated damages for such breach of CONTRACT as hereinafter set forth, for each and every calendar day that the CONTRACTOR shall be in default after the time stipulated in the CONTRACT for completion of the work.

The said amount is fixed and agreed upon by and between the CONTRACTOR and the

OWNER because of the impracticability and extreme difficulty of fixing and ascertaining the actual damages the OWNER would in such event sustain, and said amount is agreed to be the amount of damages which the OWNER would sustain and said amount shall be retained from time to time by the OWNER from current periodic estimates.

It is further agreed that time is of the essence of each and every portion of this

CONTRACT and of the specifications wherein a definite and certain length of time is fixed for the performance of any act whatsoever; and where under the CONTRACT an additional time is allowed for the completion of any work, the new time limit fixed by such extension shall be of the essence of this CONTRACT. The CONTRACTOR shall not be in default when the delay in completion of the work is due:

A. To any preference, priority or allocation order duly issued by the State or Federal

Government

B. To unforeseeable cause beyond the control and without the fault or negligence of the CONTRACTOR, including, but not limited to, acts of God, or of the public enemy, acts of the OWNER, acts of another contractor in the performance of a contract with the OWNER, fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes and severe weather.

The CONTRACTOR shall, within ten (10) days from the beginning of any such delay, unless the OWNER shall grant a further period of time prior to the date of final settlement of the CONTRACT, notify the OWNER, in writing, of the causes of the delay. The

Owner shall ascertain the facts and extent of the delay and notify the CONTRACTOR within a reasonable time of its decision in the matter.

16. Addenda and Interpretations

All questions about the meaning or intent of the Contract Documents are to be directed to the Owner at cdennis@groton-ct.gov / (860) 448-4068. Interpretations or clarifications considered necessary by the Owner in response to such questions will be posted to the

Town’s website. Questions received less than seven days prior to the date for opening of

Bids may not be answered. Only questions answered by formal written Addenda will be binding. Oral and other interpretations or clarifications will be without legal effect.

Addenda will be issued to modify the Bidding Documents as deemed advisable by the

Owner.

17. Substitution Clause

Wherever in the Plans and Specifications any item of equipment or material is designed by reference to a particular brand, manufacturer, or trade name, it is understood that an approved equal product, acceptable to the OWNER, may be substituted by the BIDDER or the CONTRACTOR.

18. Retainage

The Town of Groton reserves the right to retain 5% of the final contract price for a period not to exceed six (6) months from the date of final acceptance of the project.

19. Laws and Regulations

The bidder's attention is directed to the fact that all applicable Federal and State law, municipal ordinances, and the rules and regulations of all authorities having jurisdiction over construction of the project shall apply to the contract throughout, and they will be deemed to be included in the contract the same as though herein written out in full.

20. List of Utilities in the Area

Attention is called to the fact that the following Utility Companies have facilities in the area:

Groton Utilities – Water

Groton Utilities – Electric

Frontier – Communications

Comcast Cablevision Co. – Communications

Thames Valley Communications, Inc. – Communications

Eversource - Gas

Town of Groton – Sewer

Information and data reflected in the Contract Documents with respect to Underground

Facilities at or contiguous to the site is based upon information and data furnished to

Owner by owners of such Underground Facilities or others, and Owner does not assume responsibility for the accuracy or completeness thereof unless it is expressly provided otherwise in the Supplementary Conditions.

The Contractor should acquaint himself with and adhere to the regulations of those utilities which are in the area of this Contract.

When requested by the Contractor, all underground utilities will be located and marked on the surface by the controlling utility company at no cost to him. Contractor will be responsible for notifying the Utility clearinghouse, "Call-Before-You-Dig" 48 hours prior to any excavation, to allow for the location of the existing utilities by controlling Utility

Company.

21. Sales Tax

Under the terms of the regulations referring to CONTRACTORS and

SUBCONTRACTORS, issued by the STATE TAX COMMISSION in administration of the STATE Sales and Use Tax, to which the BIDDER is referred, the CONTRACTOR may purchase materials or supplies to be consumed in the performance of this contract without payment of tax and shall not include in his bid nor charge any use or sales tax thereon.

22. Site Investigation and Conditions Affecting the Work

Arrangements to visit the site may be made by calling the Planning, Development and

Public Works Department Engineering Division, (860) 448-4083, Monday through

Friday, 8:30 a.m. to 3:30 p.m.

A. The Contractor acknowledges that it has taken steps reasonably necessary to ascertain the nature and location of the work, and that it has investigated and satisfied itself as to the general and local conditions which can affect the work or its cost, including but not limited to:

1. Conditions bearing upon transportation, disposal, handling, and storage of materials;

2. The availability of labor, water, electric power, and roads;

3. Uncertainties of weather, river stages, tides, or similar physical conditions at the site;

4. The conformation and conditions of the ground; and

5. The character of equipment and facilities needed preliminary to and during work performance.

B. The Contractor also acknowledges that it has satisfied itself as to the character, quality, and quantity of surface and subsurface materials or obstacles to be encountered insofar as this information is reasonably ascertainable from an inspection of the site, including all exploratory work done by the Town, as well from the drawings and specifications made a part of this contract. Any failure of the Contractor to take the actions described and acknowledged in this paragraph will not relieve the Contractor from responsibility for estimating properly the difficulty and cost of successfully performing the work, or for proceeding to successfully perform the work without additional expense to the Town.

C. The Town assumes no responsibility for any conclusions or interpretations made by the Contractor based on the information made available by the Town. Nor does the Town assume responsibility for any understanding reached or representation made concerning conditions, which can affect the work by any of its officers or agents before the execution of this contract, unless that understanding or representation is expressly stated in this Contract.

D. The Contract Documents contain the provisions required for the construction of the project. Information obtained from an officer, agent or employee of the

OWNER or any other person shall not affect the risks or obligations assumed by the CONTRACTOR or relieve him from fulfilling any of the conditions of the

CONTRACT.

23. Permits

The Contractor must obtain all necessary construction and building permits from the City of Groton, 295 Meridian Street, Groton CT 06340, and pay City of Groton permit fees.

24. Work Area

Construction will be confined to the immediate work area only. Trespass on property other than Town property or easements acquired by the Town for the project will be by written permission of the property owner only.

25. Change Orders

Any deviations from, additions to, or deductions from either scope of work or contract price shall be submitted by the Contractor to the Town in the form of a contract change order. The Director of Planning, Development and Public Works must approve this contract change order before said deviations, additions, or deductions shall be enacted.

Further, all changes in scope of work involving unit price items shall be governed by the unit price indicated by the Contractor on the Base Bid Form.

26. Wages

Bidder is directed to Paragraph 45 of the General Conditions for wage rate scales and legislation applicable to this contract.

27. Unbalanced Bids

An unbalanced bid is one in which the contractor’s unit prices are:

A. Significantly higher or lower than the Engineer’s estimate.

B. “Front loaded” so contractor receives a disproportionate payment for work done during the early stages of a project.

C. Token bid prices (i.e. penny unit bids).

While it is often impossible to designate precisely the dividing line between a balanced bid and an unbalanced bid, contractors should be aware that the Department may regard the unbalancing of a bid as so extreme, undeniable, or detrimental to the interests of the

Town that it may question the contractor about the apparent unbalancing of the bid proposal, and, if the contractor cannot provide a satisfactory explanation of the apparent unbalancing, and if the Department’s assessment of the risk to the Town is unacceptable, reject the bid as nonresponsive.

28. OSHA Violations

In accordance with Connecticut General Statute Section 31-57b, no contract shall be awarded to a bidder if it is determined that the bidder (person or firm) has been cited for three (3) or more willful or serious violations of any occupational safety and health act or of any standard, order or regulation promulgated pursuant to such act during the three (3) year period preceding the date of bid opening.

29. Local Vendor Preference

The Town of Groton has adopted a policy of providing preference to selecting Local

Vendors as outlined in this section. The term “Local Vendor” as used in this section shall mean, and be used interchangeably with, “Bidder” and “Contractor”.

A. Definition: The term “Local Vendor” shall mean a company, firm, LLC, partnership, sole proprietorship or similar business with its principal place of business located within the Town of Groton. A business shall not be considered a local vendor unless satisfactory evidence has been submitted with the bid that clearly establishes that it has a bona fide principal place of business, including branches or satellite offices, in the Town of Groton. Such documentation shall include evidence of ownership such as real estate and personal property bills, a lease agreement for the real estate from which the principal place of business operates, copies of deeds, or copies of paid real estate and personal property bills.

B. Application: To be considered, and be given preference as a local vendor, the bidder must complete and submit with their bid, a local vendor registration affidavit of eligibility (included hereinafter) together with copies of any of the documents listed above in paragraph A. A local vendor registration affidavit of eligibility submitted after bids are opened will not be considered.

C. Implementation: If the total bid amount, together with any add or deduct alternates the Town wishes to accept, submitted by a qualified responsive Local Vendor is not more than five percent (5%) higher than the lowest bid, then the Town has the right to award the contract to the local vendor provided he agrees to match the lowest bid.

In the instance of two or more Local Vendors being within the 5% threshold, then the qualified responsive local vendor with the lowest actual bid will be given the first opportunity to match the low bid.

For bids involving unit prices, and when the qualified responsive local vendor agrees to match the low total bid amount, he must also submit updated individual unit prices showing the total amount to meet the low bid. The Town of Groton reserves the right to approve or disapprove which unit prices are used to net the total bid amount.

D. Notification: When a local vendor meets the criteria for submitting a successful bid and has provided all of the required documentation, a letter signed by the

Planning, Development and Public Works Director will be sent to the local vendor. The letter will notify the local vendor that they have met all of the criteria of this provision and will formally request that they respond in writing to the

Town within five (5) business days that they are willing to match the lowest price bid. In the case of bids with unit prices, the local vendor must also include a revised list of unit prices. Once the local vendor has agreed to match the low bid and all other conditions of a successful bid have been met, the contract will be awarded to the local vendor.

E. Exemptions: Any bid made under the following are exempt from this section:

1. Projects utilizing any Federal or State of Connecticut funds or grants.

2. Projects utilizing any special grant that stipulates the award must be made to the lowest qualified bidder.

END OF SECTION

BID PROPOSAL

Proposal of hereinafter called "BIDDER"

*a corporation of the State of_________________________________

*a partnership, or

*an individual doing business as_______________________________

To the Town of Groton, Connecticut

Gentlemen:

The undersigned hereby declares that no person or persons other than those named herein are interested in this proposal or in the Contract proposed to be taken; that it is made without any connection with any other person making any proposal for the same work, and is in all respects fair and without collusion or fraud; that no person acting for or employed by the Town of Groton is directly interested therein, or in the supplies or works to which it relates, or in any portion of the profits thereof; that it is understood that the Town, its agents and employees are not to be in any manner held responsible for the accuracy of, or bound by, the estimates or borings or plan of borings relative to the work and appearing on plans or in the foregoing notice; and that all such estimates, etc., are to be considered solely for the purpose of filling out and comparing the several proposals.

The undersigned further declares that he has carefully examined the Information For Bidders, Contract documents, including the Plans and Specifications, and has inspected the site and will contract to provide all necessary tools, apparatus and implements, freight, cartage, and expense, and to do all the work and furnish all the materials necessary in the manner and upon the conditions specified and upon the following terms at the prices specified on the following pages.

The undersigned agrees to furnish satisfactory bonds and insurance as required by Paragraph 1 of the General Conditions, Section 8, 9, 10 and 11 of the Information for Bidders and by the

Supplementary Conditions Section 1, and to execute within 30 days after notice of the award, a formal contract with the Town of Groton for the fulfillment of this proposal, and it is agreed that in case of failure on the part of the undersigned to do so, the certified check or bid bond deposited herewith shall be forfeited to the Town of Groton as liquidated damages for such failure.

BIDDER hereby agrees to commence work under this contract on or before a date to be specified in written NOTICE TO PROCEED of the OWNER and to fully complete the project in strict compliance with the Contract Documents within 180 days of the start date in the notice to proceed. BIDDER further agrees to pay as liquidated damages, the sum of $200 for each consecutive calendar day thereafter as hereinbefore provided in Paragraph 15 of the Information for Bidders.

BIDDER acknowledges receipt of the following addenda:

The undersigned further agrees, in case of a corporation or fictitious trade name, that an acceptable certificate will be filed showing the proper officer or person authorized to sign said contract.

Amounts are to be shown in both words and figures. In case of discrepancy, the amount shown in words will govern.

Any unit prices shall include all labor, materials, bailing, shoring, removal, overhead, profit, insurance, etc., to cover the finished work of the several kinds called for.

Bidder understands that the Owner reserves the right to reject any or all bids and to waive any formalities in the bidding.

The bidder agrees that this bid shall be good and may not be withdrawn for a period of 60 calendar days after the scheduled closing time for receiving bids.

The bid Security attached in the sum of:

_______________________________________________________dollars ($____________) is to become the property of the Owner in the event the Contract and Contract Bonds are not executed within the time above set forth, as liquidated damages for the delay and additional expense to the Owner caused thereby.

GROTON, CONNECTICUT

THE TOTAL LUMP SUM BASE BID AS COMPUTED BY THE BIDDER, TO COMPLETE

THE PROJECT AS SPECIFIED:

IN FIGURES:

IN WORDS:

ALTERNATE NO. 1

ALTERNATE RESTROOM FOUNDATION ADDING TWO CONCRETE STEM WALLS:

IN FIGURES: _____________________________________________________

IN WORDS: ______________________________________________________

The undersigned offers the following information as evidence of his qualifications to perform the work as bid upon according to all requirements of the Plans and Specifications.

1. Have been in business under present business name: years.

2. Ever failed to complete any work? ______________________

3. List the more important contracts recently completed by you, stating approximate cost for each, and the month and year completed.

a. Location__________________________________________________________

Project/Phone#_____________________________________________________

Engineer/Phone#____________________________________________________

Completion Date____________________________________________________

Amount of Contract_________________________________________________

b. Location__________________________________________________________

c. Location__________________________________________________________

4. Bank Reference/Phone#

This firm consists of the following members:

Full Name Residence

The officers are:

Full Name Residence

President:______________________________________________________________________

Treasurer:_____________________________________________________________________

Directors:_____________________________________________________________________

Respectfully Submitted:

(Firm Name)

SEAL: (If bid is by a Corporation)

By: ______________________________________

(Signature)

(Typed Name and Title)

(Business Address)

(Telephone)

(Fax)

(Email)

(ACKNOWLEDGMENT OF PRINCIPAL, IF A CORPORATION)

STATE OF ___________

ss:

COUNTY OF _________

ON THIS DAY OF , 20__, BEFORE ME PERSONALLY

CAME AND APPEARED , TO ME KNOWN, WHO, BEING BY ME

DULY SWORN, DID DEPOSE AND SAY THAT HE RESIDES AT ,

THAT HE IS THE OF , THE

CORPORATION DESCRIBED IN AND WHICH EXECUTED THE FOREGOING

INSTRUMENT THAT HE KNOWS THE SEAL OF SAID CORPORATION - THAT ONE OF

THE IMPRESSIONS AFFIXED TO SAID INSTRUMENT IS AN IMPRESSION OF SUCH

SEAL - THAT IT WAS SO AFFIXED BY ORDER OF THE DIRECTORS OF SAID

CORPORATION, AND THAT HE SIGNED HIS NAME THERETO BY LIKE ORDER.

(SEAL) ______________________________

(NOTARY PUBLIC)

(ACKNOWLEDGMENT OF PRINCIPAL, IF A PARTNERSHIP)

STATE OF____________

COUNTY OF _________

ON THIS DAY OF , 20__, BEFORE ME PERSONALLY CAME AND

APPEARED , TO ME KNOWN AND KNOWN TO ME TO BE

ONE OF THE MEMBERS OF THE FIRM OF DESCRIBED IN

AND WHO EXECUTED THE SAME AS AND FOR THE ACT AND DEED OF SAID FIRM.

(ACKNOWLEDGMENT OF PRINCIPAL, IF AN INDIVIDUAL)

STATE OF____________

COUNTY OF__________

ON THIS DAY OF , 20__, BEFORE ME PERSONALLY CAME AND

APPEARED TO ME KNOWN AND KNOWN TO ME TO BE THE

PERSON DESCRIBED IN AND WHO EXECUTED THE SAME.

TOWN OF GROTON

LOCAL VENDOR REGISTRATION

AFFIDAVIT OF ELIGIBILITY

Legal Name of Business:_________________________________________________________

Business Type: Corporation LLC Partnership Sole Proprietorship Other

Physical Groton Address:________________________________________________________

Mailing Address (if different):____________________________________________________

City:_______________________________________ State:________ Zip Code:____________

Owner/Principal Name:__________________________________________________________

Phone:___________________________ E-Mail:______________________________________

Supporting Documentation Attached (check one):

Copy of cancelled check for payment of real estate or personal property taxes

Copy of long term lease of the real estate from which the business is operated

Copy of deed

Other:________________________________________________________

Under penalty of perjury, the undersigned states that the foregoing statements are true and correct.

Authorized Signature:___________________________________ Date:____________________

Printed Name:________________________________ Title:_____________________________

Personally appeared,______________________________________________ owner/principal of

________________________________________________________, signer and sealer of the foregoing instrument and acknowledged the truth of the foregoing before me on the _____day of____________in the year__________

Notary Public

My Commission expires:_____________

BID BOND

KNOW ALL MEN BY THESE PRESENTS, that we, the undersigned, _____________

______________________ as Principal, and _________________________________________ as Surety, are hereby held and firmly bound unto The Town of Groton as owner in the penal sum of for the payment of which, well and truly to be made, we hereby jointly and severally bind ourselves, our heirs, executors, administrators, successors and assigns.

Signed this______day of ______________ , 20__

The condition of the above obligation is such that whereas the Principal has submitted to The

Town of Groton a certain bid, attached hereto and hereby made a part hereof to enter into a contract in writing for the

NOW, THEREFORE,

A. If said Bid shall be rejected, or in the alternate, B. If said Bid shall be accepted and the Principal shall execute and deliver a contract in the Form of Contract attached hereto, properly completed in accordance with said Bid, and shall furnish a bond for his faithful performance of said contract, and for the payment of all persons performing labor or furnishing materials in connection therewith, and shall provide the required evidence of insurance, THEN, this obligation shall be void, otherwise the same shall remain in force and effect;

it being expressly understood and agreed that the liability of the Surety for any and all claims hereunder shall, in no event, exceed the penal amount of this obligation as herein stated.

The Surety, for value received, hereby stipulates and agrees that the obligations of said

Surety and its bond shall be in no way impaired or affected by any extension of the time within which the Owner may accept such Bid; and said Surety does hereby waive notice of any such extension.

IN WITNESS WHEREOF, the Principal and the Surety have hereunto set their hands and seals, and such of them as are corporations have caused their corporate seals to be hereto affixed and these presents to be signed by their proper officers, the day and year first set forth above.

ATTEST:

________________________________ _________________________(S)

(Principal) Secretary Principal

(SEAL)

_________________________________ By ________________________ (S)

Witness as to Principal Attorney-in-Fact

(Address - Zip Code) (Address - Zip Code)

(Surety) Secretary Surety

_________________________________ By ________________________(S)

Witness as to Surety Attorney-in-Fact

FORM OF CONTRACT

TOWN OF GROTON

CONTRACT # 27-06

This Contract is entered into this ____ day of _________, 20__, between the TOWN OF

GROTON, hereinafter called the TOWN and _______________________________________ hereinafter called the CONTRACTOR, whereby the CONTRACTOR agrees to complete the work on the project entitled “Shennecossett Golf Course PreFab Restroom Facility” in accordance with the contract documents which consist of the Instructions to Bidders, the

Proposal, General and Supplementary Conditions, plans and specifications and which are hereby made part of this Contract. The CONTRACTOR agrees to carry on the work with diligence and dispatch, and to furnish such equipment and labor as is consistent with good construction practice and furnish the completed project to the TOWN in a good and usable condition.

The TOWN agrees that it will pay the CONTRACTOR as specified in the Specifications and the

Proposal, and upon satisfactory completion of the work, it will accept the project. After completion of the project, and acceptance by the TOWN the CONTRACTOR shall submit an itemized final estimate. No later than 31 days after acceptance of the final estimate by the

TOWN, the TOWN shall pay 95% of the Contract price. No later than six (6) months after acceptance of the final estimate, the TOWN will pay the 5% retained, unless in that time the materials or workmanship in the project shall have been found to be defective.

The total payment will be

Signed at Groton, Connecticut this _____ day of _______________, 20__

For the CONTRACTOR FOR TOWN OF GROTON

John Burt

Town Manager

Delia Morrison

Director of Finance

Jonathan J Reiner, AICP

Director of Planning, Development and Public Works

PAYMENT BOND

Bond #____________

KNOW ALL MEN BY THESE PRESENTS:

That we _______________________________________________________________________

(Name of Contractor) a _________________________________________________hereinafter called “Principal” and

(corporation, partnership or individual)

_____________________________, of ______________________, State of _______________, (Surety) (City/Town) hereinafter called “Surety” are held and firmly bound unto ______________________________, (Owner) of ____________________________________, hereinafter called “Owner”, in the penal sum of

(City/Town, State)

_______________________________________________________________________ Dollars

($_________________________) in lawful money of the United States, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators and successors, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION is such that Whereas, the Principal entered into a certain contract with the Owner, dated the ______ day of ___________________, 20__, a copy of which is hereto attached and made a part hereof for the construction of:

Shennecossett Golf Course PreFab Restroom Facility

NOW, THEREFORE, if the Principal shall make payment to all persons, firms, subcontractors, and corporations furnishing materials for or performing labor in the prosecution of the work provided for in such contract, and any authorized extension or modification thereof, including all amounts due for materials, lubricants, oil, gasoline, coal and coke consumed, repairs on machinery, equipment and tools, or insurance premiums on said work, and for all labor, performed in such work whether by subcontractor or otherwise, then this obligation shall be void;

otherwise to remain in full force and effect.

PROVIDED, FURTHER, that the said surety, for value received hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the contract or to the work to be performed thereunder or the specifications accompanying the same shall in any way affect its obligation on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the contract or to the work or to the specifications.

PROVIDED, FURTHER, that no final settlement between the Owner and the Contractor shall abridge the right of any beneficiary hereunder, whose claim may be unsatisfied.

PROVIDED, FURTHER, that the provisions of Sec. 49-41a of the Connecticut General

Statutes are incorporated herein and made a part hereof. Any provision of this bond contrary to such statutory provisions shall not be enforceable.

IN WITNESS, WHEREOF, this instrument is executed in three (3) counterparts, each one of which shall be deemed an original, this the _____ day of _________________, 20__.

NOTE: Date of Bond must not be prior to date of Contract. If Contractor is Partnership, all partners should execute bond.

PERFORMANCE BOND

Bond #____________

KNOW ALL MEN BY THESE PRESENTS:

That we _______________________________________________________________________

(Name of Contractor) a _________________________________________________ hereinafter called “Principal” and

(corporation, partnership or individual)

_____________________________ of ______________________, State of _______________, (Surety) (City/Town) hereinafter called the “Surety”, are held and firmly bound unto ___________________________

(Owner) of ______________________________________________, hereinafter called “Owner”, in the

(City/Town, State) penal sum of ____________________________________________________________Dollars

($__________________________) in lawful money of the United States, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators and successors, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION is such that Whereas, the Principal entered in a certain contract with the Owner, dated the ______ day of ____________________, 20__, a copy of which is hereto attached and made a part hereof for the construction of:

Shennecossett Golf Course PreFab Restroom Facility

NOW, THEREFORE, if the Principal shall well, truly and faithfully perform its duties, all the undertakings, covenants, terms, conditions, and agreements of said contract during the original term thereof, and any extensions thereof which may be granted by the Owner, with or without notice to the Surety, and if he shall satisfy all claims and demands incurred under such contract, and shall fully indemnify and save harmless the Owner from all costs and damages which it may suffer by reason of failure to do so, and shall reimburse and repay the Owner all outlay and expense which the Owner may incur in making good any default, then this obligation shall be void; otherwise to remain in full force and effect.

PROVIDED, FURTHER, that the said Surety, for such value received hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the contract or to the work shall in any way affect its obligation on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the contract or to the work or to the specifications.

PROVIDED, FURTHER, that no final settlement between the Owner and the Contractor shall abridge the right of any beneficiary hereunder, whose claim may be unsatisfied. IN WITNESS

WHEREOF, this instrument is executed in three (3) counterparts, each of which shall be deemed an original, this the _______ day of ____________________, 20__.

NOTE: Date of Bond must not be prior to date of Contract. If Contractor is Partnership, all partners should execute Bond.

GENERAL CONDITIONS

1. Insurance Requirements

2. Town Representation

3. Contractor Field Supervision

4. Engineering

5. Contract Drawings, Maps and Specifications

6. Utility Relocation

7. Test Pits

8. Explosives

9. Dust Control

10. Sanitary Facilities

11. Pre-Construction Meeting

12. Construction Meetings

13. Quantities

14. Differing Site Conditions

15. Reports

16. Eliminated Items

17. Work Stoppages

18. Traffic Control

19. Protection of Existing Vegetation, Structures, Equipment, Utilities & Improvements

20. Engineer

21. Progress Payments

22. General Guaranty

23. Daily Clean Up

24. Nondiscrimination

25. Roadway Closings

26. Extra Work

27. Samples

28. Quality of Equipment and Materials

29. Shop or Setting Drawings

30. Plans & Specifications at the Site

31. Materials, Services and Facilities

32. Contractor's Title to Materials

33. Inspection of Construction

34. Inspection and Testing of Materials

35. Contractor's Obligation

36. Weather Conditions

37. Provisions Required by Law Deemed…