26Q0007 - SOW.pdf
PDF 267 KB Posted
- Attached to
- MAIN KITCHEN EQUIPMENT
- Solicitation number
- 19PM0726Q0007
- Issued by
-
Department of State
About this file
This Statement of Work covers the procurement, delivery, and installation of commercial refrigeration and cooking equipment for the USA Embassy's Chief of Mission Residence (CMR) in Panama. The deliverables include four specific refrigerator and freezer models manufactured by TRUE (GDM-49-HCTSL01, GDM-72-HCTSL01, GDM-49F-HCTSL01, and GDM-72F-HCTSL01) and one Vulcan VCRB36 Restaurant Series Gas Charbroiler. The refrigerators must maintain temperatures between 33°F and 38°F with double or triple pane thermal insulated glass swing doors and adjustable shelving, while freezers must maintain -10°F with triple pane glass doors. Both require NSF-approved aluminum liners, stainless steel floors, LED safety-shielded lighting, and appropriate electrical specifications (15 amp for refrigerators, 20 amp for freezers). The gas grill features six cast iron burners with 14,500 BTU/hr capacity each, stainless steel construction, standing pilot ignition, and full-width grease management.
The contractor must deliver all equipment door-to-door to La Cresta, Calidonia, Panama, with complete installation and ready-to-use condition. Minimum one-year warranties are required, and all documentation including material specifications and safety certifications must accompany delivery. If the offeror is not based in Panama, a proof of joint venture or liability delegation letter to an in-country representative is mandatory. Equipment must comply with Department of State security standards (12 FAM, 12 FAH-5, 12 FAH-6), Safety, Health, and Environmental Management (SHEM) guidelines, OSHA standards, and U.S. Army Corps of Engineers safety requirements. The SOW permits equivalent specifications from alternative manufacturers. Equipment must integrate seamlessly with existing kitchen infrastructure without operational interference, and consultation with the Bureau of Diplomatic Security or OBO/OPS/SHEM may be required to ensure full compliance.
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Text version
Statement of Work
Commercial Refrigerators, Freezers, and Gas Grill for Panama’s CMR, USA
Embassy
Post Location: Panama, Panamá
Address: Chief of the Mission Residence at La Cresta, Calidonia, Panamá
Prepared By: The US Department of State, MGT/FAC
Preparation Date: March 2026
General Description
This Statement of Work (SOW) covers the procurement and door-to-door delivery of commercial refrigerators, freezers, and a gas grill to the USA Embassy’s CMR located at, La Cresta, Calidonia, Panamá. Installation services and warranties must be included in this scope. All equipment must comply with Department of State regulations and relevant safety standards.
Product Specifications
Refrigerators and Freezers
Models and Types:
• TRUE GDM-49-HC~TSL01 (Refrigerator)
• TRUE GDM-72-HC~TSL01 (Refrigerator)
• TRUE GDM-49F-HC~TSL01 (Freezer)
• TRUE GDM-72F-HC~TSL01 (Freezer)
Maximum Size Data:
Minimum Key Specifications:
• Refrigerators:
o Temperature Range: 33°F to 38°F (0.5°C to 3.3°C) o Doors: Double or triple pane thermal insulated glass swing doors, self-closing with positive seal torsion type closure system o Shelving: Adjustable, heavy-duty PVC coated wire shelves o Construction: Exterior in black or white powder coated cold rolled steel; interior NSF approved white aluminum liner with stainless steel floor o Insulation: High density, polyurethane, zero ozone depletion potential
(ODP), zero global warming potential (GWP) o Lighting: LED interior lighting, safety shielded o Electrical: Pre-wired, 115/60/1 phase, 15 amp dedicated outlet
(refrigerators); 20 amp for freezers o Certifications: NSF/ANSI Standard 7 for storage/display of packaged or bottled product
• Freezers:
o Temperature Range: Maintains -10°F (-23.3°C) o Doors: Triple pane thermal insulated glass, self-closing o Shelving: Adjustable, heavy-duty PVC coated wire shelves o Construction: Exterior in black or white powder coated cold rolled steel; interior NSF approved white aluminum liner with stainless steel floor o Insulation: High density, polyurethane, zero ODP, zero GWP o Lighting: LED interior lighting, safety shielded o Electrical: Pre-wired, 115/208-230/60Hz single phase, 20 amp dedicated circuit o Certifications: NSF/ANSI Standard 7
Additional Features:
• Bottom mounted condensing unit for easy maintenance
• Welded, heavy-duty steel frame rail, powder coated for corrosion protection
• Frame rail fitted with leg levelers
• Magnetic door gaskets, removable without tools for cleaning
• Optional accessories available (castors, additional shelves, locks, etc.)
Gas Grill
Model: Vulcan VCRB36 Restaurant Series Gas Charbroiler
Key Specifications:
• Width: 25"
• Depth: 27"
• Height: 13" (on 4" adjustable legs)
• Burners: Six (6) cast iron burners, each 14,500 BTU/hr (Total: 87,000
BTU/hr)
• Construction: Stainless steel front, sides, and top ledge; heavy-duty cast iron char-radiants and grates
• Grates: 5¼" wide, reversible for level or inclined broiling
• Ignition: Standing pilot ignition system
• Grease Management: Full width front grease drawer, underburner deflector system
• Gas Connection: ¾" rear gas connection, convertible gas pressure regulator for LP service
• Certifications: CSA design certified, NSF listed
• Warranty: One year limited parts and labor
Safety Regulation Requirements
• Department of State Standards:
Compliance with physical security standards outlined in 12 FAM Diplomatic
Security, 12 FAH-5 Physical Security Handbook, and 12 FAH-6 Overseas
Security Policy Board (OSPB) Security Standards and Policy Handbook.
• Safety, Health, and Environmental Management (SHEM):
Adherence to SHEM guidelines for hazard identification, reporting, and abatement during delivery. Equipment must be delivered in a manner that prevents hazards such as falls, structural damage, or interference with embassy operations.
• Occupational Safety and Health Administration (OSHA):
Delivery personnel must comply with OSHA standards for safe handling and transportation of materials.
• U.S. Army Corps of Engineers Safety and Health Requirements Manual
(EM 385-1-1):
Recommendations for material handling, lifting techniques, and environmental hazard mitigation during delivery.
Delivery Requirements
• Equipment must be delivered door-to-door to the USA Embassy’s CMR at
La Cresta, Calidonia, Panamá.
• Delivery must include all necessary documentation, including material specifications, safety certifications, and compliance with Department of
State security standards. Warranties of minimum 1 year must be included. If the offeror is not in Panama, it must present a proof of joint venture or liability delegation letter to a representative in the country.
• All the equipment must be installed and be left ready to use.
Additional Considerations
• The equipment to be received can be “of equal specifications”, in case another brand is considered.
• Equipment must integrate with existing kitchen and storage infrastructure, ensuring no interference with operational systems.
• Consultation with the Bureau of Diplomatic Security (DS) or the Office of
Safety, Health, and Environmental Management (OBO/OPS/SHEM) may be necessary to ensure compliance with applicable standards.
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