26DS013006 Crane Imaging Solutions SSJF.pdf

This document is a Small Purchase with Sole Source or Immediate Need Conditions form from the Office of the Secretary of State's Budget & Fiscal Management Department in Illinois. The vendor is Crane Imaging Solutions Inc, and the document involves a purchase by the state agency's microfilm department.

The purchase involves a service contract for cleaning and maintaining machines, with an estimated value of $3,314.00. The agency indicates they have previously upgraded the operating system for these machines in FY24, which included a one-year repair and service agreement. The current contract is necessary because the machines require regular maintenance due to high-volume daily work. Crane Imaging Solutions is being selected as the sole source provider because they are the only technicians in the immediate area who can provide these specific services. The contract will cover all service calls, travel, labor, and service parts if the machine needs to be repaired.