2532_RFQ HSEB Bathroom Renovation_(002).pdf

SUMMARY INFORMATION FORM (REQUEST FOR QUALIFICATIONS)

THIS PAGE MUST BE SIGNED AND RETURNED WITH BIDDER’S RESPONSE

RFQ: FM&D Project 2532 RFQ Title: HSEB Bathroom Renovation RFQ Release Date: September 11, 2025

Key Events Summary Information Form (Intent to Bid/No Bid)- Scanned copy requested ASAP and original must be submitted with Proposal

Scanned copy ASAP. Original with Bidders Response (Proposal)

Questions/Requests for clarification due October 3, 2025 at 4:00 PM (EST) Response to questions/requests for clarifications issued October 10, 2025 (projected) Proposal Due Date and Time October 22, 2025 at 12:00 PM (EST) Bid Opening Date and Time October 22, 2025 at 2:00 PM (EST) Mandatory Walkthrough September 25th, 2025 at 10 AM (EST) Anticipated Notification of Award TBD Anticipated Contract Start Date TBD Anticipated Term Length of Contract TBD SUNY reserves the right, in its sole discretion, to modify the above schedule. Bidders will be notified via email of any changes in a timely manner Contact Information Primary Contact:

Sophia Brinnius Contracts Officer 718-270-3109 Sophia.Brinnius@Downstate.edu

Other Contact: MWBE and SVBOD Alicia Saleh MWBE Coordinator Alicia.Saleh@Downstate.edu

Restricted Period In accordance with the requirements of New York State Finance Law Sections 139j and 139k (“Lobbying Law”), the restricted period for this procurement is now in effect. Therefore, all communications regarding this procurement must be handled through the State University of New York’s designated contacts only, whose names and contact information are set forth above.

Bidder Information Legal Business Name of Company Bidding: D/B/A – Doing Business As (if applicable): Bidder’s Federal Tax Identification

Number:

Contact Name:

Email Address:

Telephone Number:

NYS Vendor ID Number:

Street Address: City/State: Zip Code:

If applicable, place an “x” in the appropriate box: (check all that apply) � Small Business (if checked, provide # of employees ____) � Disabled Veteran Owned Business � Minority Owned Business (NYS Certified) � Women Owned Business (NYS Certified)

If you are not bidding, place an “x” in the box and return this page only. � We are unable to bid at this time because:

Bidders Signature: Title:

Printed Name: Date:

THIS PAGE MUST BE SIGNED AND RETURNED WITH BIDDER’S RESPONSE

By signing this form, bidder acknowledges (a) that the RFP instructions are understood; (b) that the bidder is committed to servicing SUNY’s needs in the required time period; and (c) that all information required by this RFP has been included in bidder’s proposal.

Page 1 of 17 SUNY Procedure 7555; Form 7555-01 April 2025

Request for Qualifications Project No: 2532

Title: HSEB Bathroom Renovation

September 11, 2025

SUNY Downstate 450 Clarkson Avenue Brooklyn, NY 11203

Page 2 of 17 SUNY Procedure 7555; Form 7555-01

Table of Contents

1 Instructions Page 2

2 Submission of Materials Page 3

3 Scope Of Services Page 4

4. Evaluation Criteria Page 5

5. General Conditions Page 6

6. Additional Terms and Conditions

7. Attachments (Forms) Page 15

8. Forms Required with Submittal Page 16

9. Contract Award Protest Procedure Page 17

Submission Requirements:

1. Respondents to this RFQ shall review the Scope of Services and other pertinent and descriptive information contained herein.

2. General information about SUNY Downstate Medical Center is available at www.downstate.edu

3. Questions from prospective responders will be considered if received no later than 4:00 pm October 3, 2025. Questions received thereafter may not be answered.

Respondents are strongly urged to submit all questions by email, rather than mail or fax to ensure timely receipt and response. Questions shall be directed only to the following person(s):

Sophia Brinnius Contracts Officer SUNY Downstate Health Science Center 450 Clarkson Avenue, MSC 113 Brooklyn, NY 11203-2098 718-270-3109 Email: Sophia.Brinnius@downstate.edu

4. The following items will comprise the full submission and response to this RFQ:

Page 3 of 17 SUNY Procedure 7555; Form 7555-01

A. Material describing the firm's experience and qualifications. All submission materials are to be contained in one loose-leaf binder. The cover page shall indicate the RFQ Project Title and Project No.

B. Written and graphic descriptive examples of relevant projects. Please limit the description of each project to a maximum of two pages.

C. A completed "Consultant Responsibility Questionnaire".

D. Other materials / forms / schedules as required by Contracts and Procurement to be included in the RFQ, (see attachments listed herein) e.g., State Finance Law Section 139-j and 139-k forms, vendor responsibility forms, SUNY Consultant Contract.

F Signed Qualifications submittal. By signing, the Offeror indicates full Knowledge and acceptance of this Request for Qualifications (RFQ) including Exhibits A and A-I. The proposal must be completed in the name of the proposer, corporate or otherwise, and must be fully and properly executed by an authorized person.

5. Submission of Materials

A. All items described above shall be contained in one loose-leaf binder.

B. Provide three (3) complete submission copies; [one loose-leaf binder per copy].

Submissions will not be returned.

Submit all materials to:

Sophia Brinnius Contracts Officer SUNY Downstate Health Science Center 450 Clarkson Avenue, MSC 113 Brooklyn, NY 11203-2098 718-270-3109 Email: Sophia.Brinnius@downstate.edu

C. Submission due date: Wednesday, October 22, 2025 at 12 PM.

D. Please do not submit any proposed fees with the RFQ package. Submission of fee information will result in disqualification of the entire package from further consideration.

Page 4 of 17 SUNY Procedure 7555; Form 7555-01

SCOPE OF SERVICES FOR SUNY HSEB PROJECT NO.: 2532

The following outlines SUNY Downstate Medical Center's current needs, Scope of Services, for Architectural / Engineering Design Consulting Services for the HSEB Bathroom Renovation Project.

MINIMUM MANDATORY REQUIREMENTS

Consultant must be a licensed Architect in the State of New York; must have experience in the design of hospital and educational facilities and experienced in the construction administration of projects of similar scope and size within the last five years.

BACKGROUND - SUNY DOWNSTATE MEDICAL CENTER:

The State University of New York - Health Science Center at Brooklyn (SUNY-DMC) is one of four health science centers within the 64-campus SUNY system. The academic program is comprised of the College of Nursing, College of Health-Related Professions, School of Graduate Studies, and the largest College of Medicine in New York State, which is the sixth largest in the United States. SUNY-DMC has an enrollment of approximately 1,446 students, employs approximately 3,950 faculty and staff members, provides dormitory space for approximately 400 students, and operates a nurses' residence of 107 apartments.

The SUNY Downstate Health Science Education Building (HSEB) is a 261,336 gross sf building located at 395 Lenox Road that houses the College of Nursing, School of Health Professions, teaching labs and learning spaces for the College of Medicine, School of Public Health classrooms, lecture halls, and lab spaces. It has 8 floors above grade, a basement and sub-basement.

AVAILABLE DATA:

SUNY Downstate Health Science Education Building (HSEB) has architectural and engineering documents available for review.

SCOPE OF SERVICES:

Renovate Men’s and Women’s bathrooms from 3rd thru 8th floor, (there is no 4th floor) including but not limited to removal of all fixtures, tiles from floors and walls, stalls, countertop and sinks, replace existing Hot and Cold-water Risers, vents and drains. Consultant to furnish construction documents for new Gender-Neutral bathrooms for each space, Consultant will provide all required documentation for this renovation.

SCOPE OF SERVICES: The services indicated below shall include, but not be limited to the following:

Page 5 of 17 SUNY Procedure 7555; Form 7555-01

1. The successful consultant will provide the full spectrum of design services required to renovate the existing space. Delivery of the aforementioned project requires the consultant prepare a bid package, assist with selection of a successful bidder, and provide construction administration responsibilities during construction phase.

2. The project will include, but not be limited to the following scope of work (SOW):

demolition of bathrooms in the HSEB from the 3rd to 8th floor (no 4th Fl), installation of new fixtures, sinks, lighting, fire alarm, hand dryers, etc. Improve ventilation of bathroom, update plumbing and electrical. Install gender neutral type space. Ensure compliance with performance and regulatory requirements.

3. Consultant will be required to identify MEP system deficiencies, (pre-test HVAC system and provide results) Layout remedial work, review contractor submissions and inspect completed work. The consultant will perform all the design services required to produce contract documents for upgrading systems in compliance with current applicable codes and filing documentation with any authorities having jurisdiction as may be required.

4. The consultant will be responsible for developing the Bid Package and Project Manual, review bids, and assist the client in selecting a qualified successful bidder.

5. Issue an existing conditions assessment for review by SUNY Downstate prior to commencement of design work. This document would be used in finalizing project scope and be the basis for continued project development through the various design phases from schematic design through construction documents.

6. Meet with FM&D Design and Construction and Plant Operations to review requirements for the renovation to include in scope of work (SOW).

7. Application of sustainability concepts throughout the design and execution of this work that is in compliance with New York State Code.

PROGRAM BUDGET: The anticipated construction budget for this project is $3,250,000.00

BASIC DESIGN FEE:

The basic design fee will be negotiated with the successful candidate.

Design Consultant Selection - Qualifications / Criteria General

The basis for selection of the Design Consultant shall be demonstrated competence and qualification for the type of services required by FM&D and acknowledged high level of design excellence, as described herein. An interdisciplinary Committee at FMD will review responses to the RFQ. This review will result in a short list and interviews of the most qualified firms.

The aforementioned Committee will then determine the most qualified and competent Consultant based on information gleaned from the interviews. FMD may then request a proposal from and enter into negotiations with the selected firm.

Page 6 of 17 SUNY Procedure 7555; Form 7555-01

Evaluation Criteria

Each response to this RFQ will be reviewed by an interdisciplinary committee at FM&D, evaluated and ranked using forms 7555-04, 7555-05 and 7555-06. See below the general criteria.

• Organization of the proposed project team.

• Demonstrated relevant experience of the primary firm and sub-consultant firms on the project team.

• Relevance of experience to this project type, including scale and complexity. Experience with large-scale projects in major urban areas. Familiarity with NYC Metro area construction market

• Qualifications and experience of proposed key personnel on the project team, including specifics that demonstrate relevance to project scope.

• This project type and the project specific criteria of scale, scope, and market area, members of the prime consultant firm, sub-consultants and the team.

• Demonstrated acknowledgement and recognition of the design excellence of primary firm and key personnel.

Sub consultant Staffing The consultant shall provide a sub consultant staffing list for the project using Form 7555-15.

This sub consultant staffing list shall include the percent of work to be completed by each sub consultant and indicate whether or not each sub consultant is a Minority or Women Owned Business.

1 General Conditions The following items will be incorporated into, and made part of the final formal Consultant Agreement: (1) SUNY's RFQ; (2) the Successful Offeror's proposal; (3) Exhibit A, Standard Contract Clauses; (4) Exhibit A-I , Affirmative Action Clauses; and, (5) Exhibit B, Procurement Lobbying Form.

In the event of any inconsistency in or conflict among the document elements of the agreement described above, such inconsistency or conflict shall be resolved by giving precedence to the

Page 7 of 17 SUNY Procedure 7555; Form 7555-01 document elements in the following order: (l) Exhibits A and A-I ; (2) Exhibit B, (3) the Agreement; (4) this RFQ; and (5) the Successful Offeror's proposal.

Vendor Debriefing Upon notification of the selection and award of a contract, unsuccessful offerors may request in writing a debriefing of the results of their response to this solicitation. Requests for debriefing must be received within a reasonable timeframe, not more than 30 days after notice of award.

Proposal/Qualifications Confidentiality All proposals and qualifications submitted for SUNY's consideration will be held in confidence.

However, the resulting contract is subject to the New York State Freedom of Information Law (FOIL). Therefore, if an Offeror believes that any information in its proposal constitutes a trade secret or should otherwise be treated as confidential and wishes such information not to be disclosed the Offeror shall submit with its proposal a separate letter to the designated contact.

The letter shall specifically identify the page number(s), line(s) or other appropriate designation(s) containing such information, explaining in detail why such information is a trade secret and formally requesting that such information be kept confidential. Failure by an Offeror to submit such a letter will constitute a waiver by the Offeror of any rights it may have under Section 89(5) of the Public Officers' Law relating to protection of trade secrets.

The proprietary nature of the information designated confidential by the Offeror may be subject to disclosure if ordered by a court of competent jurisdiction. A request that an entire proposal be kept confidential is not advisable since a proposal cannot reasonably consist of all data subject to FOIL proprietary status.

Information Security Breach and Notification Act The Offeror shall comply with the provisions of the New York State Information Security Breach and Notification Act (General Business Law Section 899-aa and State Technology Law, Section 208). The Offeror shall be liable for the costs associated with such breach if caused by its negligent or willful acts or omissions, or the negligent or willful acts or omissions of its agents, officers, employees or subcontractors.

Required Consultant Documentation Minority & Woman Owned Business Enterprises Participation Pursuant to New York State Executive Law Article 15-A, SUNY recognizes its obligation under the law to promote opportunities for maximum feasible participation of certified minority-and women-owned business enterprises and the employment of minority group members and women in the performance of SUNY contracts.

For purposes of this solicitation, SUNY hereby establishes an overall goal of 30% for MWBE participation, 16% for Minority-Owned Business Enterprises ("MBE") participation and 14% for Women-Owned Business Enterprises ("WBE") participation (based on the current availability of

Page 8 of 17 SUNY Procedure 7555; Form 7555-01 qualified MBEs and WBEs). For additional information please refer to the MWBE requirements outlined in the Prospective Bidders Notice (Form 7557-121) and Exhibit A-I. Documentation required with the submittal of qualifications includes a/an Subconsultant Staffing List (Forms 7555-15) and the consultant's EEO policy statement (or Form 7557-104 MWBE-EEO Policy Statement).

Service Disabled Veteran Owned Business Enterprises Participation Consistent with the State University of New York (SUNY) 's commitment and in accordance with Article 17-B of the New York State Executive Law, contractors are required to ensure that good faith efforts are made to include meaningful participation by Service Disabled Veteran Owned Business in SUNY's MWBE Program. The requirements apply to contracts in excess of $25,000.

To ensure that SDVOB Enterprises are afforded the opportunity for meaningful participation in the performance of the University's contracts, and to assist in achieving the SDVOB Act's statewide goal for participation on state contracts the University hereby establishes an overall goal of 6% for SDVOB participation for this solicitation.

For additional information please refer to the SDVOB requirements outlined in the Prospective Bidders Notice (Form 7557-121c). Documentation required with the submittal of qualifications includes a Subconsultant Staffing List (Forms 7555-15).

State Finance Law §§ 139-j and 139-k (Forms as defined in SUNY Procedure 7552)

State Finance Law §§ 139-j and 139-k imposes certain restrictions on communications between a Governmental Entity and an Offeror during the procurement process. During the restricted period the Offeror is restricted from making contacts to other than designated contact unless it is a contact that is included among certain statutory exceptions set forth in State Finance Law §

The restricted period is from the earliest notice of intent to solicit offers through final award and approval of the Contract.

SUNY employees and their designated representatives are also required to obtain certain information when contacted during the restricted period and make a determination of the responsibility of the Offeror pursuant to these two statutes. Certain findings of no responsibility can result in rejection for contract award and in the event of two findings within a 4-year period, the Offeror is debarred from obtaining government procurement contracts.

Omnibus Procurement Act of 1992 (Form from SUNY Procedure 7553) It is the policy of New York State to maximize opportunities for the participation of New York State business enterprises, including minority and women-owned business enterprises as bidders, subcontractors and suppliers on its procurement contracts. Information on the availability of New York State subcontractors and suppliers and a directory of minority and women-owned business enterprises is available from:

Page 9 of 17 SUNY Procedure 7555; Form 7555-01

Empire State Development Division for Small Business One Commerce Plaza Albany, NY 12210 Phone: 1-800-782-8369

Encouraging Use of New York State Businesses in Contract Performance New York State businesses have a substantial presence in SUNY contracts and strongly contribute to the economies of New York and the nation. In recognition of their economic activity and leadership in doing business in New York State, bidders/proposers/contractors for this contract for commodities, services or technology are strongly encouraged and expected to consider New York State businesses in the fulfillment of the requirements of the contract. Such partnering may be as subcontractors, suppliers, protégés or other supporting roles.

Bidders/proposers/contractors need to be aware that to the maximum extent practical and consistent with legal requirements, they are strongly encouraged to use responsible and responsive New York State businesses in purchasing commodities that are of equal quality and functionality and in utilizing services and technology. Furthermore, bidders/proposers/ contractors are reminded that they must continue to utilize small, minority and women-owned businesses, consistent with current State law.

Utilizing New York State businesses in SUNY contracts will help create more private sector jobs, rebuild New York's infrastructure, and maximize economic activity to the mutual benefit of the contractor and its New York State business partners. New York State businesses will promote the contractor's optimal performance under this contract, thereby fully benefiting the public sector programs that are supported by associated procurements.

Public procurements can drive and improve the State's economic engine through promotion of the use of New York businesses by its contractors. SUNY therefore expects bidders/proposers to provide maximum assistance to New York businesses in their use of the contract. The potential participation by all kinds of New York businesses will deliver great value to New York State and its taxpayers.

Bidders/proposers can demonstrate their commitment to the use of New York State businesses by responding to the question "Will New York State Businesses be used in the performance of this contract?" on the

Required Insurance Prior to the commencement of work the Successful Offeror will provide, at its sole cost and expense, Certificates of Insurance in accordance with Article VII of the Consultant Agreement, which shall remain in force throughout the term of the agreement, or any extension thereof. Such Certificates of Insurances shall be from an insurance company licensed by the New York State Department of Insurance with a rating of at least "A- I' as published with Standard & Poor's, and

Page 10 of 17 SUNY Procedure 7555; Form 7555-01 a liability insurance policy with limits no less than $1 per claim. If during the term of the policy, the carrier's rating falls below "A-", the liability insurance must be replaced no later than the renewal date of the policy with an insurer acceptable to the State of New York. Such policies shall name the STATE UNIVERSITY OF NEW YORK as an additional insured. The policy shall designate the State University of New York as the loss payee and shall contain a provision that the State University of New York shall receive at least thirty (30) days' notice prior to material change, cancellation or expiration of any such policy.

Workers Compensation Insurance & Disability Benefits Coverage All employees of the Successful Offeror shall be adequately and properly covered by Workers' Compensation Insurance and Disability Benefits coverage for all work related to the resultant contract. Such policies shall name the STATE UNIVERSITY OF NEW YORK as an additional insured and are to be written by recognized and well-rated insurance companies authorized to transact business in the State of New York. The Successful Offeror shall deliver certificates of such coverage, or proof that such coverage is not required, in the required format, as required by the Workers' Compensation Board, to the following when the agreement is signed by the parties and thereafter not less than thirty (30) days prior to material change or cancellation of such coverage. Proof of NYS Worker's Compensation is only accepted on the C-105.2 or U-

26.3 form. Proof of Disability insurance is only accepted on the DB-120. I form.

Vendor Responsibility SUNY recommends that vendors file the required Vendor Responsibility Questionnaire online via the New York State Vend Rep System. To enroll in and use the New York State Vend Rep System, see the Vend Rep System Instructions available at http://www.osc.state.ny.us/vendrep/vendor index.htm or go directly to the Vend Rep System online at https://portal.osc.state.ny.us.

Vendors must provide their New York State Vendor Identification Number when enrolling. To request assignment of a Vendor ID or for Vend Rep System assistance, contact the Office of the State Comptroller's Help Desk at 866-370-4672 or 518-408-4672 or by email at ciohel desk@osc.state.ny.us.

Vendors opting to complete and submit a paper questionnaire can obtain the appropriate questionnaire from the Vend Rep website www.osc.state.ny.us/vendrep or may contact SUNY or the Office of the State Comptroller's Help Desk for a copy of the paper form.

State Consultant Services Reporting (OSC Form A and B) Chapter 10 of the Laws of 2006 amends State Finance Law §§ 8 and 163 by requiring that contractors annually report certain employment information to the contracting agency, the Department of Civil Service (DCS) and Office of the State Comptroller (OSC). As a result of these changes in law, State contractors will be required to disclose, by employment category, the number of persons employed to provide services under a contract for consulting services, the number of hours worked and the amount paid to the contractor by the State as compensation for

Page 11 of 17 SUNY Procedure 7555; Form 7555-01 work performed by these employees. This will include information on any persons working under any subcontracts with the State contractor.

This is a two-step process. The first step, Form A is to be submitted with the Consultants' fee proposal; the State Consultant Services Contractor's Planned Employment From Contract Start Date Through the End of the Contract Term (OSC Form A). The completed form must include information for all employees providing service under the contract whether employed by the contractor or a subcontractor. Please note that the form captures the necessary planned employment information prospectively from the start date of the contract through the end of the contract term.

The second step is the completion and filing of State Consultant Services Contractor's Annual Employment Report (OSC Form B), which is to be used to report the annual / actual information.

Please note that, in contrast to the information to be included on Form A, which is a one-time report of planned employment data for the entire term of a consulting contract on a projected basis, Form B will be submitted each year the contract is in effect and will capture historical information, detailing actual employment data for the most recently concluded State fiscal year (April 1 — March 31). The legislation mandates that the annual employment reports are to be submitted by the contractor to the contracting agency, to OSC and to the Department of Civil Service. Annual reports are due May 1.

Form A and Fom B shall be completed for contracts for consulting services in accordance with the following:

Scope of Contract (Form B only): a general classification of the single category that best fits the predominate nature of the services provided under the contract.

Employment Category: the specific occupation(s), as listed in the O*NET occupational classification system, which best describe the employees providing services under the contract. (Note: Access the O*NET database, which is available through the US Department of Labor's Employment and Training Administration, on-line at online.onetcenter.org to find a list of occupations.)

Number of Employees: the total number of employees in the employment category employed to provide services under the contract during the Report Period, including part time employees and employees of subcontractors.

Number of hours (to be) worked: for Form A, the total number of hours to be worked, and for Form B, the total number of hours worked during the Report Period by the employees in the employment category.

Page 12 of 17 SUNY Procedure 7555; Form 7555-01

Amount Payable under the Contract: the total amount paid or payable by the State to the State contractor under the contract, for work by the employees in the employment category, for services provided during the Report Period.

By submitting Qualifications for consideration on this project you are agreeing to comply with the requirements Chapter 10 of the Laws of 2006.

Contract Award Protest Procedure This procurement is subject to SUNY Procedure Item 7561 Contract Award Protest Procedure.

Additional Terms & Conditions

1. The terms and conditions of the State University of New York (pick one:

Consultant Contract Form 7555-10 shall apply, and is provided as an attachment to this RFQ.

2. Consultant's Terms: The Consultant's standard terms and conditions will not be considered relevant to their proposal or the contract, and should not be included with their proposal. Any additional Consultant terms and conditions which are attached or referenced with Consultant's proposal shall not be considered part of the qualifications or proposal, but shall be deemed included for informational purposes only. No extraneous terms will be incorporated into an agreement unless approved in by the Office of General Counsel. Acceptance and/or processing of a proposal shall not constitute acceptance of the extraneous terms.

3. The resulting agreement shall be binding upon its execution by both parties and, if required by New York State law, upon the approval of the Attorney General and the Office of the State Comptroller.

4. The agreement may be revised at any time upon mutual consent of the parties in writing. Such written consent will not be effective until signed by both parties and, if required by New York State law, approved by the Attorney General and the Office of the State Comptroller.

5. The relationship of the Successful Offeror to SUNY shall be that of independent consultant.

6. Compliance with the post-employment restrictions of the Ethics in Government Act is required.

7. The submission of a proposal constitutes a binding offer to perform and provide said services.

Page 13 of 17 SUNY Procedure 7555; Form 7555-01

8. In the event the Successful Offeror uses partners or subcontracts, the Successful Offeror will remain responsible for compliance with all specifications and performance of all obligations under the contract resulting from this RFQ. For the resulting agreement, the Successful Offeror will be the prime contractor.

9. SUNY will not be liable for any costs associated with the preparation, transmittal, or presentation of any proposals or materials submitted in response to this RFQ.

10. Public announcements or news releases regarding this RFQ or any subsequent award of a contract must not be made by any offeror without the prior written approval of SUNY.

11. The Successful Offeror(s) is responsible for compliance with all applicable rules and regulations pertaining to cities, towns, counties and State where the services are provided, and all other laws applicable to the performance of the resulting contract. The Successful Offeror shall provide all necessary safeguards for safety and protection as set forth by the United States Department of Labor, Occupational Safety and Health Administration.

12. The Successful Offeror will be responsible for the work, direction and compensation of its employees, consultants, agents and contractors. Nothing in the resulting agreement or the performance thereof by the Successful Offeror will impose any liability or duty whatsoever on SUNY including, but not limited to, any liability for taxes, compensation, commissions, Workers' Compensation, disability benefits, Social Security, or other employee benefits for any person or entity.

13. In the event the Successful Offeror is required to be reimbursed for travel, Offeror shall be reimbursed at rates not to exceed the current NYS Schedule of Allowable Reimbursable Travel Expenses. Refer to the U.S. Government Administration Rates for Travel at: http://www.gsa.gov

SUNY reserves the right to:

1. Not accept any and all proposals received in response to this RFQ.

2. To terminate any resulting contract for: (1) unavailability of funds; (2) cause; (3) convenience; (4) in the event it is found that the certification filed by the Offeror in accordance with State Finance Law §§139-j and 139-k are found to be intentionally false or intentionally incomplete; and if applicable, the Department of Taxation and Finance Contractor Certification Form ST-220CA was false or incomplete. Upon such finding, SUNY may exercise its termination right by providing written notification to the Offeror in accordance with the written notification terms of the contract.

Page 14 of 17 SUNY Procedure 7555; Form 7555-01

3. Request certified audited financial statements for the past three (3) completed fiscal years and/or other appropriate supplementation including, but not limited to, interim financial statements and credit reports.

4. Contact any or all references.

5. Waive requirements or amend this RFQ upon notification to all Offerors. Mandatory requirements may be eliminated if unmet by all Offerors.

6. Negotiate with Offerors responding to this RFQ within the requirements necessary to serve the best interests of SUNY.

7. Begin contract negotiations with another Offeror in order to serve the best interests of SUNY, should SUNY be unsuccessful in negotiating a contract with the Successful Offeror within an acceptable time frame.

8. Reject any or all portions of any offer, to negotiate terms and conditions consistent with the intent of SUNY, and to make an award for any or all remaining portions.

9. Request clarifications from Offerors for purposes of assuring a full understanding of responsiveness, and further to permit revisions from all Offerors determined to be susceptible to being selected for contract award, prior to award.

10. Advise Offeror of any objectionable employee(s) and/or subcontractor(s) and request their removal from the project. Such removal shall not be reasonably withheld by the Offeror.

I l. Terminate agreement with thirty (30) days written notice.

2 Attachments

2.1 Terms and Conditions

1. Exhibit A - Standard Contract Clauses

2. Exhibit A-I - Affinitive Action Clauses

3. 7555-10 - State University of New York Consultant Contract

2.2 Minority and Women Owned Business Enterprise Requirements

1. Prospective Bidders Notice (Form 7557-121 c, Procedure 7557)

2.3 Service Disabled Veteran-owned Business Enterprise Requirements 1, Prospective Bidders Notice (Form 7564-121c Procedure 7564)

2.4 Required Consultant Documentation Forms

Page 15 of 17 SUNY Procedure 7555; Form 7555-01

The following forms are required with the Submittal of Qualifications

1. State Finance Law §§139-j and 139-k from SUNY Procedure Item #7552

"Procurement Lobbying Procedure for State University of New York" (applies >$15, 000)

a. Form A - Summary: Policy and Procedure of the State University of New York

Relating to State Finance Law §§139-j and 139-k

b. Form B - Affirmation with respect to State Finance Law 139-j and 139-k

c. Form C - Disclosure and Certification with respect to State Finance Law §§139-j and 139-k

2. Affirmative Action and Minority & Women Owned Business Enterprises from SUNY Procedure Item #7557 "Participation by Minority Group Members and Women (MWBEs) with Respect to State University of New York Contract (applies >$25, 000); and Service Disabled Veteran-owned Business Enterprise from SUNY Procedure Item #7564 "Participation by Service-Disabled Veteran-Owned Business (SDVOBs) with Respect to State University of New York Contract (applies >$25, 000) I

a. Forms 7555-15 - Subconsultant Staffing List

b. Form 7557-104 - MWBE-EEO Policy Statement

The following forms are required from the most qualified bidder

1. Certificate of Insurance from SUNY Procedure Item #7555 "Construction-Related Consultant Contracting Procedures

a. Form 7555-09 - Certificate of Insurance (applies all contracts)

b. NYS Workers Compensation and Disability Insurance (applies all contracts)

2. Vendor Responsibility

a. OSC's Vend rep - Online System or Link to paper forms (form applies >

$100,000)

3. Procurement Forms from SUNY Procedure Item #7553 "Purchasing and Contracting (Procurement)

Form I - Omnibus Procurement Act of 1992 Form Il - Omnibus Procurement Act of 1992, Out of state firms (applies

Form Xlll - Public Officers Law Compliance

4. State Consultant Services Reporting

a. OSC Form A (required prior to contract award) (applies >$15,000; applicable to salaries, does not include travel or reimbursable)

b. OSC Form B (required annually)

Page 16 of 17 SUNY Procedure 7555; Form 7555-01

ATTACHMENTS

Consultant Selection Rating Form 7555-06

Page 1 of 3 SUNY Procedure 7555 September 2014

1 General Information Project Name: __________________________________ Project Number: _______________________ Date:_______________

Committee Member : ________________________________________ Signature:

No. Consultant Name Consultant ID No.

M/WBE

Firm (Y/N)

Fi rm

Q ua lif ic at io ns an d

E xp er ie nc e

Pe rs on ne l Q ua lif ic at io ns a nd

E xp er ie nc e A pp ro ac h an d

C ap ab ili ty

Pr ev io us

E xp er ie nc e w ith

W or k Sc op e

Sp ec ifi c to th e Pr oj ec t

M W

B E

U til iz at io n

R ef er en ce s

Total Rating

(20) (20) (20) (20) (10) (10) (100)

Page 2 of 3 SUNY Procedure 7555

Instructions: Each committee member rank each short listed firm according to the criteria defined on page two of this form.

Definitions for Evaluation Criteria Below is a description of the factors that may be considered in the consultant evaluation. As determined by the Selection Committee additional items appropriate to specific projects may also be considered within the categories defined below in the assignment of a numerical score. The point value of each category cannot be changed.

Firm Qualifications and Experience (20 Pts.)

i. The consultant’s overall depth of professional staff relative to the specific project scope.

ii. The consultant’s experience on publicly bid work.

iii. The consultant’s responsiveness to client comments.

iv. The consultant’s experience in construction administration.

v. The consultant’s experience with applicable codes.

vi. The consultant’s ability to coordinate and document work of multiple trades.

vii. The consultant’s familiarity with the construction market.

Personnel Qualifications and Experience (20 Pts.)

i. The specific background of potential consultant personnel in the context of the outlined project scope; professional experience;

proposed extent of participation in the project.

ii. The potential subconsultants of the prime in the context of the outlined project scope; formal reporting lines of team in proposed organization chart.

iii. The overall design ability of potential consultant personnel (versus the nature and scope of the project.)

Previous Experience with Work Specific to Project Scope (20 Pts.)

i. The consultant’s previous experience on projects of similar size, scope and features as those required on this project.

ii. The consultant’s previous experience on campus contexts, standards and systems.

iii. The consultant’s familiarity with community requirements or other special requirements (i.e., SEQRA review).

Approach & Capability (20 Pts.)

i. The consultant’s proposed approach to the specific project scope.

ii. The consultant’s approach and demonstrated ability to adhere to the schedule; current and projected workload.

iii. The consultant’s approach and demonstrated ability to provide complete deliverables for each phase.

iv. The consultant’s approach and demonstrated ability to manage potential subconsultants.

v. The consultant’s approach and demonstrated ability to provide a good faith effort to provide opportunity to M/WBE firms.

vi. The consultant’s approach and demonstrated ability to provide design options for the project scope and ensure high quality, properly coordinated construction documents.

vii. The consultant’s approach and demonstrated ability to provide a constructible design using strategies that ensure campus expectations on users’ needs and requirements for timeline, quality, cost and aesthetics will be met.

viii. The consultant’s approach and demonstrated ability to keep its cost estimate within the Project Budget.

ix. The consultant’s approach and demonstrated ability to work with SUNY’s standard contract terms and directives.

MWBE Utilization (10 Pts.)

The consultant’s approach and demonstrated ability to provide a good faith effort to provide opportunity to M/WBE firms.

i. The consultant’s inclusion of a Subconsultant Staffing List with its proposal that meets the MWBE participation goals set forth in the RFQ and which lists the names, addresses, amounts and scope of work to be performed by MWBEs.

ii. The consultant’s experience entering into partnerships, joint ventures, or other business arrangements with M/WBE businesses.

iii. The consultant’s experience completing partnerships, joint ventures, or other business arrangements with MWBE businesses on New York State Contracts.

Page 3 of 3 SUNY Procedure 7555

References (10 Pts.)

i. Feedback from consultant’s clients on projects with similar scope of services. Utilize form CS-5 when contacting references.

ii. Feedback from SUNY professionals for projects that the consultant has completed or is currently engaged in with SUNY.

The maximum points represent an excellent rating in the respective category. Firms not receiving this rating for a category should receive a score for that category that is representative of their qualifications relative to that of the highest rated firm for that category. Ratings in each category must be assigned on their own merit and be independent of the ratings assigned for the other categories of the evaluation criteria.

Short List Summary Form 7555-04

Page 1 of 2 SUNY Procedure 7555; Form 7555-04 December 2024

General Information

Project Name: __________________________________ Project Number: _______________________ Date:_______________

Committee Chairperson: ________________________________________ Signature: ____________________________________

Ratings: (1) firm should not be considered for this contract; (2) firm may merit further consideration for this contract; (3) firm merits further consideration for this contract

No. Consultant Name Consultant

ID

M/WBE

Firm (Y/N)

Rating (1-3)

(1-3) Total Rating insert raters initials below

Short List Summary Form 7555-04

Page 2 of 2 SUNY Procedure 7555; Form 7555-04 December 2024

Instructions: Insert the short list ratings provided by each committee member. The total rating column is then used to calculate the total ranking based on the sum of the individual committee member’s scores.

Consultant References Form 7555-05

Page 1 of 1 SUNY Procedure 7555; Form 7555-05 August 2022

General Information

Date:__________ Project Name: ______________________Project Number: ____________ Committee Member: _______________________Signature: ___________________________

Reference Information

Consultant Name: ________________________Consultant ID: __________________________ Owner/Company Name of Reference:_______________________________________________ Person Contacted Name: _________________________ Title: ___________________________ Phone: _______________________________ Email: __________________________________ Project Description: _____________________________________________________________ Start Date: ________________End Date: ________________ Project Cost: ________________

Was the project performed on schedule and within budget? If not, was the firm responsible?

Any comments on overall performance and quality of work/service?

Would you work with the firm again? If not please explain.

Questions – please provide a rating for each.

E-Excellent G-Good S-Satisfactory U- Unsatisfactory E G S U

Cooperation with owner’s representative, response to requests, questions, accessibility, etc

Professional staffing and experience

Coordination with Consultants and accuracy of documents (Mechanical, structural, etc.)

Ability to adhere to design schedule, budget and owner expectations

Construction phase services and monitoring the quality of the work

Standard Contract Clauses

State University of New York

The parties to the attached contract, license, lease, amendment or other agreement of any kind (hereinafter, "contract") agree to be bound by the following clauses which are hereby made a part of the contract (the word "Contractor" herein refers to any party other than the State or State University of New York, whether a Contractor, licensor, licensee, lessor, lessee or any other party; the State University of New York shall hereinafter be referred to as “SUNY”):

1. EXECUTORY CLAUSE. In accordance with Section 41 of the State Finance Law, the State shall have no liability under this contract to the Contractor or to anyone else beyond funds appropriated and available for this contract.

2. PROHIBITION AGAINST ASSIGNMENT. In accordance with Section 138 of the State Finance Law, this contract may not be assigned by the Contractor or its right, title or interest therein assigned, transferred, conveyed, sublet or otherwise disposed of without the State’s previous written consent, and attempts to do so are null and void. Notwithstanding the foregoing, such prior written consent of an assignment of a contract let pursuant to Article XI of the State Finance Law may be waived at the discretion of SUNY and with the concurrence of the State Comptroller where the original contract was subject to the State Comptroller’s approval, where the assignment is due to a reorganization, merger or consolidation of the Contractor’s business entity or enterprise. SUNY retains its right to approve an assignment and to require that any Contractor demonstrate its responsibility to do business with SUNY. The Contractor may, however, assign its right to receive payments without SUNY’s prior written consent unless this contract concerns Certificates of Participation pursuant to Article 5-A of the State Finance Law.

3. COMPTROLLER'S APPROVAL. In accordance with Section 112 of the State Finance Law and Section 355 of the Education Law, if this contract exceeds $250,000, or, if this is an amendment for any amount to a contract which, as so amended, exceeds said statutory amount, or if, by this contract, the State agrees to give something other than money when the value or reasonably estimated value of such consideration exceeds $25,000, it shall not be valid, effective or binding upon the State, and the State shall bear no liability, until it has been approved by the State Comptroller and filed in his or her office, or the pertinent pre-audit review period has elapsed. However, such pre-approval shall not be required for any contract established as a centralized contract through the Office of General Services or for a purchase order or other transaction issued under such centralized contract.

4. WORKERS' COMPENSATION BENEFITS. In accordance with Section 142 of the State Finance Law, this contract shall be void and of no force and effect unless the Contractor shall provide and maintain coverage during the life of this contract for the benefit of such employees as are required to be covered by the provisions of the Workers' Compensation Law.

5. NON-DISCRIMINATION REQUIREMENTS. To the extent required by Article 15 of the Executive Law (also known as the Human Rights Law) and all other State and Federal statutory and constitutional non-discrimination provisions, the Contractor will not discriminate against any employee or applicant for employment, nor subject any individual to harassment, because of age, race, creed, color, national origin, sexual orientation, gender identity or expression, military status, sex, disability, predisposing genetic characteristics, familial status, marital status, or domestic violence victim status or because the individual has opposed any practices forbidden under the Human Rights Law or has filed a complaint, testified, or assisted in any proceeding under the Human Rights Law. Furthermore, in accordance with Section 220-e of the Labor Law, if this is a contract for the construction, alteration or repair of any public building or public work or for the manufacture, sale or distribution of materials, equipment or supplies, and to the extent that this contract shall be performed within the State of New York, Contractor agrees that neither it nor its subcontractors shall, by reason of race, creed, color, disability, sex, or national origin: (a) discriminate in hiring against any New York State citizen who is qualified and available to perform the work; or (b) discriminate against or intimidate any employee hired for the performance of work under this contract. If this is a building service contract as defined in Section 230 of the Labor Law, then, in accordance with Section 239 thereof, Contractor agrees that neither it nor its subcontractors shall by reason of race, creed, color, national origin, age, sex or disability: (a) discriminate in hiring against any New York State citizen who is qualified and available to perform the work; or (b) discriminate against or intimidate any employee hired for the performance of work under this contract. Contractor is subject to fines of $50.00 per person per day for any violation of Section 220-e or Section 239 as well as possible termination of this contract and forfeiture of all moneys due hereunder for a second or subsequent violation

6. WAGE AND HOURS PROVISIONS. If this is a public work contract covered by Article 8 of the Labor Law or a building service contract covered by Article 9 thereof, neither Contractor's employees nor the employees of its subcontractors may be required or permitted to work more than the number of hours or days stated in said statutes, except as otherwise provided in the Labor Law and as set forth in prevailing wage and supplement schedules issued by the State Labor Department. Furthermore, Contractor and its subcontractors must pay at least the prevailing wage rate and pay or provide the prevailing supplements, including the premium rates for overtime pay, as determined by the State Labor Department in accordance with the Labor Law.

Additionally, effective April 28, 2008, if this is a public work contract covered by Article 8 of the Labor Law, the Contractor understands and agrees that the filing of payrolls in a manner consistent with Subdivision 3-a of Section 220 of the Labor Law shall be a condition precedent to payment by the State of any State- -approved sums due and owing for work done upon the project.

7. NON-COLLUSIVE BIDDING CERTIFICATION. In accordance with Section 139-d of the State Finance Law, if this contract was awarded based upon the submission of competitive bids, Contractor affirms, under penalty of perjury, that its bid was arrived at independently and without collusion aimed at restricting competition.