25-8397_Authorization_to_Advertise.pdf

This is an Authorization to Advertise document issued by Collier County, Florida's Board of County Commissioners Procurement Services Division for solicitation number 25-8397, Comprehensive Clinic and Wellness Services. The county seeks a qualified vendor to provide health center and medical clinic services for county employees and their dependents, including biometric measurement and laboratory testing services supporting a wellness-based incentive program. The vendor must operate a centralized off-site clinic location within 15 miles of the county government complex, accommodate approximately 2,400 enrolled employees representing 4,800 covered members, and provide comprehensive medical staffing and electronic medical records. A pre-proposal conference is scheduled for July 2, 2025, at 10:00 AM EST, with proposals due on July 18, 2025, at 3:00 PM EST. The contract term is planned for an initial five-year period with options for five additional one-year renewals. The Authorization to Advertise was signed by all required parties on June 12, 2025, authorizing release of the RFP on the same date, with the official due date listed as July 24, 2025, at 3:00 PM EST.

Historically, Collier County has spent approximately $850,000 annually on on-site clinic services and $254,250 on biometric and laboratory testing services, though these figures are not guaranteed for future contracts. The solicitation does not have specific set-aside designations for disadvantaged enterprises; however, local vendor preference will be considered during evaluation. The evaluation process will assess professional capabilities, firm experience, cost of services, and business implementation. Vendors must comply with HIPAA regulations, the E-Verify program for immigration compliance, and comprehensive insurance specifications. The county requires submission of mandatory forms including a Vendor Declaration Statement, Conflict of Interest Certification, and Immigration Affidavit. The solicitation indicates that budgetary resources have been identified to fund the resulting award, and successful vendors must demonstrate capabilities in managing complex healthcare services, including tracking member deductibles, providing patient portals, and generating comprehensive wellness and biometric reporting.