24-0062R_Addendum 1 Questions and Answers_Aluminum Extrusion.docx

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Attached to
Open Market Competitive Sealed Bidding IL|25-557THA-ENGSI-P-84594
Contract number
25-557THA-ENGSI-P-84594
Issued by
Illinois

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Summary

Addendum #1 to Invitation for Bid (IFB) #24-0062R is issued by the Illinois Tollway for an aluminum extrusion procurement. This document provides clarifications and responses to vendor inquiries regarding bidding requirements and product specifications. The addendum addresses regulatory compliance questions pertaining to Illinois state requirements, including registration with the Board of Elections for bids exceeding $50,000, Secretary of State registration, Illinois Department of Human Resources (IDHR) registration for firms with 15 or more employees, and Business Enterprise for Minorities, Women, and Persons with Disabilities (BEP) participation requirements.

The procurement seeks aluminum extrusions for signage applications, primarily for outdoor use in a polished finish. Specifications include Type B aluminum extrusions measuring 12 inches wide, with lengths ranging from 10 to 40 feet. The minimum order requirement is 2,000 pounds per shape, with a requested lead time of one month from order placement. Standard length tolerances of +0.250 inches/-0.000 inches apply when not otherwise specified on drawings. A BEP utilization plan is required with a 6% goal setting. The electronic bid opening is conducted via Microsoft Teams with details provided for remote participation.

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ipg-active-registered-vendor-disclosure-(formerly-forms-b)-v.23.1 (6).docx DOCX document
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ADDENDUM # 1

IFB

#24-0062R / Aluminum Extrusion BidBuy Reference 25-557THA-PROCU-B-46478 Bid Opening Date: As Published in BidBuy

Please be advised of the following changes to the above-mentioned solicitation:

I. Questions and Answers: The following are questions received from Vendors and responses from the Illinois Tollway pursuant to the question-and-answer portion of the above-mentioned solicitation. The Illinois Tollway has provided its answers accordingly.

1. Question: Do I have to be registered with the Board of Elections?

Answer: Yes, State Board of Elections requirement: Any Bidder with bids/proposals, including this submission, or current contracts totaling over $50,000.00 must be registered with the Board of elections https://www.elections.il.gov/

2. Question: Do I need to be registered with the Secretary of State if I am registered in my own State?

Answer: Bidder must be legal entity at time of submission but must be registered with the Secretary of State for Illinois prior to contract execution, unless bidder is exempt under Business Contracts Act. https://www.ilsos.gov/departments/business_services/home.html

3. Question: Do I need to have an IDHR number?

Answer: Yes, Bidder must have the IDHR # if firm has 15 or more employees. https://www2.illinois.gov/dhr/Pages/default.aspx

4. Question: There is an attachment entitled BEP Utilization plan. I am not familiar with this. Will we need to complete this form as well?

Answer: Please refer to section A.9 BUSINESS ENTERPRISE FOR MINORITIES, WOMEN, AND PERSONS WITH DISABILITIES ACT PARTICIPATION AND UTILIZATION PLAN of the IFB Vendor Instructions and Requirements document. The BEP Goal Setting is 6%, therefore a BEP Utilization Plan is required. The required Attachments include this Utilization Plan as well as the signed contract, Blank Vendor Disclosure (formerly Form Forms A) or an IPG Active Registered Vendor Disclosure (formerly Forms B) and a signed Offer. Refer to the Attachments Tab in BidBuy.

5. Question: What is the use of the profile?

Answer: Sign Manufacturing

6.Question: Is the profile used indoor/outdoor?
Answer: Primarily Outdoor
7.Question: Color or finishes for your product?
Answer: Polished
8.Question: What are your necessary lead times?
Answer: It is requested within a month of order
9.Question: Confirm alloy & temper
Answer: Aluminum extrusions, 12” wide, Type B
10.Question: Any additional tolerances not included on print?
Answer: None
11.Question: Length tolerance if none provided, +0.250”/-0.000” will apply
Answer: lengths very between 10 feet to 40 feet
12.Question: Typical minimum order per shape.
Answer: We require 2,000 pounds per shape 25
13.Question: What is the general market application?
Answer: Signage

II. Electronic Bid Opening Details:

The Bid Opening is scheduled for the date and time as published in BidBuy.

If interested in participating, participants may join via Teams:

Microsoft Teams Need help?

Join the meeting now Meeting ID: 294 644 802 71 Passcode: EW2Eu9rr

Dial in by phone +1 872-240-8046,,708485963# United States, Chicago Find a local number Phone conference ID: 708 485 963# For organizers: Meeting options | Reset dial-in PIN

ALL REVISIONS INSCRIBED HEREIN WILL BE INCORPORATED INTO THE IFB SPECIFICATIONS PER ADDENDUM #1.

ADDENDUM #1 / #24-0062R Aluminum Extrusion Illinois Tollway 2700 Ogden Avenue │Downers Grove, IL 60515 │ Phone: 630 241.6800 | TTY: 630.241.6988 www.illinoistollway.com image1.jpeg

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