22-IFB-26-00279 Special Conditions.pdf

SOUTHSHORE SPORTSPLEX – PHASE 2 SPECIAL CONDITIONS

CIP NO. C80324000 SC - 1

SPECIAL CONDITIONS OF CONTRACT

SOUTHSHORE SPORTSPLEX (AKA WATERSET SPORTS COMPLEX) – PHASE 2

CIP NO. C80324000

2/16/2026

SCOPE

These Supplemental Specifications modify or supplement the General Terms & Conditions and other provisions of the Contract Documents. To the extent such provisions are not modified or supplemented herein, all provisions remain in full force and effect.

1.0 GENERAL

1.1 In general, the name of the Project is the “Southshore Sportsplex- Phase 2”. (The facility was previously known as “Waterset Sports Complex”). The Work includes but is not limited to the furnishing of all labor, materials, equipment, permitting services, field engineering, and project administration/supervision activities to construct Phase 2 of the sports complex to be located south of the previously developed Phase 1 of the Project. The property is County-owned and located within the Waterset community in southern Hillsborough County. The facility must be of high quality and low maintenance; must meet or exceed the requirements of the construction documents and must meet the needs of the user and maintenance agencies. The construction of this facility shall meet the requirements of all governing local, state and federal regulations, codes and ordinances, including the Florida Accessibility Code for Building Construction and the Americans with Disabilities Act (ADA).

1.1.1 Project Location: The site is located at 6110 Waterset Boulevard, Apollo Beach, Florida, 33572.

Phase 2 site is the southern, approximately 40-acres portion, of the 85-acre County-owned park property. Phase 2 area was rough graded under Phase 1 contract; the retention pond located within Phase 2 area was also constructed under Phase 1.

2.0 SCOPE OF CONSTRUCTION:

2.1 Contractor's Review of Scope of Work: The CONTRACTOR shall review and understand the drawings and specifications and all conditions of Work thoroughly prior to bidding the Work. The Work shall be fully integrated and coordinated as a whole in order to provide a complete operational project. All questions or perceived inconsistencies in the Work shall be brought to the attention of the COUNTY Procurement Analyst in writing by the CONTRACTOR prior to bidding the Work.

2.2 Base Bid: Generally, the Work includes but is not limited to: Construction of Phase 2 of the sports complex consisting of six (6) baseball/softball synthetic turf fields, complete with dugouts and sports lighting for all six fields, one (1) concession building, two (2) 34’x24’ prefabricated pavilions, one (1) 20’x20’ prefabricated pavilion together with associated on-site and off-site improvements such as roadway improvements, landscaping, irrigation, access drives, parking lots, dumpster enclosure, signs, flagpole, sidewalks, fences, storm drainage system, all necessary utilities such as water, waste water, fire line, reclaimed water, electrical service and conduits for data service all as indicated in the Drawings and Specifications. The Base Bid work includes providing “pad ready” locations for the following items: two (2) batting cages, twelve (12) bleacher sets, one (1) maintenance building, a dog park with two (2) prefabricated pavilions, two (2) additional prefabricated pavilions two (2) storage buildings, playground and shade sail area. Off-site improvements such as utility connections/relocation, turn lane/deceleration lane on Waterset Boulevard are also included in the Base Bid work.

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2.3 Site Grading: Rough grading, and stormwater pond at Phase 2 area were previously constructed under Phase 1 construction. As-built survey of the Phase 2 site is included in the bid documents.

CONTRACTOR must verify grades and provide grade adjustments and final grading of the entire Phase 2 site to match approved engineering drawings.

2.4 Base Bid Pricing: Bidders are required to provide itemized bid pricing as shown below. All Base

Bid work must be included within the items for a complete Project.

A. Sitework: This includes all work (including earthwork) but excluding Concession Building and Six (6) Synthetic Turf Ball Fields and Field Lighting as described below)

B. Six (6) Synthetic Turf Ball Fields and Field Lighting: All site prep/earthwork/ infrastructure for the six (6) Ball Fields to be included under Sitework

C. Concession Building: (includes all associated work up to 5’-0” outside of building/structure line, including foundations but excluding earthwork)

2.5 ALTERNATES: The Construction Documents include certain Additive Alternates which may or may not be included as part of the Work at the COUNTY’S option. Bidders must provide separate pricing for each Alternate. The Alternates are listed in Section 01030 Alternates of Division One Specifications. Refer to Drawings and Specifications for details.

3.0 ALLOWANCE FOR UNFORESEEN FIELD CONDITIONS:

3.1 In addition to other allowances, the Bid Includes an Allowance for Unforeseen Field Conditions in the amount of $100,000 for the Project. This Allowance is intended as a mechanism to deal with the unforeseen site conditions which may occur during construction. This Allowance, or portions thereof, will be released to CONTRACTOR only for those items which specifically result in additional construction cost and only upon written consent and approval of the Director. Such release shall be considered only upon the CONTRACTOR providing the necessary documentation for review by the Professional and the Project Manager. Prior to such written release, no amount of this Allowance shall be payable to the CONTRACTOR. This Allowance cannot be used for field conditions which are foreseeable and/or described in the contract documents, including the geotechnical reports. This Allowance will remain available until Final Completion to meet the requirements of the Project. At Final Completion, any remaining Allowance amount shall be credited to the COUNTY by Change Order.

3.2 Procedure for Release/Authorization of Construction Allowance: The Procedure for

Release/Authorization of the Construction Allowance shall be in accordance with Article 5.19 (Allowances) of the Contract Terms and Conditions.

4.0 DELETION OF SECTION 5.3.2.4 OF GENERAL TERMS AND CONDITIONS

4.1 Section 5.3.2.4 of the General Terms and Conditions is not applicable to this Project.

5.0 CONTRACTOR'S INSPECTION OF EXISTING CONDITIONS

5.1 Prior to submitting its bid, the CONTRACTOR is required to visit the site and to examine all site information. It is the CONTRACTOR’S responsibility to carefully examine the site of the work and to make all investigations to inform itself thoroughly as to all difficulties involved in the completion of all Work required for this project. No pleas of ignorance of conditions or difficulties that may exist prior to the close date or of conditions or difficulties that may be encountered in the execution of the Work as a result of the CONTRACTOR’S failure to make necessary and reasonable examinations and investigations will be accepted as an excuse for any failure or

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omission on the part of the CONTRACTOR to fulfill in every detail all of the requirements of the Work, nor will they be accepted as a basis for any claim whatsoever for extra compensation or for any extension of time.

5.2 The drawings and specifications prepared for this project describe the new construction work required. The Construction Documents are not intended to describe or reflect existing site constraints and site conflicts that the CONTRACTOR must work around. It is the CONTRACTOR’S responsibility to determine these conditions through site inspections and investigations.

5.3 Prior to submitting bids, Bidders must visit and site and bring to the COUNTY’S attention in writing any questions that the Bidders may have regarding the existing site conditions.

6.0 ADDITIONAL SITE CONSIDERATIONS:

6.1 The site is open and available for the CONTRACTOR to visit at its convenience. Prior to submitting bids, Bidders must bring to the COUNTY’S attention in writing any questions that the Bidders may have regarding the existing site conditions.

.2 In addition to other site conditions, the CONTRACTOR is specifically advised to:

A. Inspect areas and conditions within and adjacent to the site, such as open areas, existing trees, roadway, paved areas, utility connection points, etc.

B. Take in consideration existing traffic, available space for maneuvering equipment necessary for required site work and construction.

C. Take special care to protect and preserve any existing utilities.

D. Inspect all utility lines, connections points and appurtenances.

6.3 The Project is located adjacent to the existing Phase 1 Southshore Sportsplex which will continue in operation during the entire construction duration. Some portions of the construction work are required on the Phase 1 property (utility and driveway connections). The CONTRACTOR must take special care to coordinate such work and avoid disrupting the operations of Phase 1 of the complex.

6.4 All Project boundaries must be fenced and secured during the duration of construction. Special care must be taken to protect the staff and public from construction activities.

6.5 CONTRACTOR must obtain permits (including MOT) from the Agency Having Jurisdiction

(AHJ) for the off-site improvements on Waterset Boulevard.

6.6 CONTRACTOR must inspect areas and conditions within and adjacent to the site, such as open areas, existing trees, roadway, including trees requiring protection, paved areas, utility connection points, etc.

6.7 Take into consideration available space for maneuvering equipment necessary for required site work and construction.

6.8 Inspect all utility lines, connections points and appurtenances.

7.0 GEOTECHNICAL REPORTS AND REQUIRED SITE PREPARATION

7.1 The following geotechnical reports were prepared by Arehna Engineering, Inc. for the Project:

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1. Report of Geotechnical Exploration Waterset Sportsplex, Apollo Beach, Florida, Arehna

Project No. B-25-084 dated July 16, 2025

2. Report of Geotechnical Exploration Waterset Sports Complex, Waterset Boulevard, Hillsborough County, Florida, Arehna Project No. B-20-071 dated October 13, 2020

These reports are provided to the Bidders and CONTRACTOR for their information. Copies of both reports are attached to the Technical Specifications under “Appendix A” and Appendix B.

The information is made available to the Bidders and CONTRACTOR in good faith so they can have access to whatever subsurface information as may be available to the COUNTY, but it is not represented as being a complete description of the subsurface conditions and is not intended to be a substitute for investigation, interpretation or judgment by the Bidders and CONTRACTOR. The CONTRACTOR is not relieved of any duty as otherwise required in the Contract to examine the site of the proposed work or to make any investigations or inquiries, including but not limited to, its own subsurface testing. The CONTRACTOR shall make whatever subsurface and geotechnical investigations necessary to construct the Project as required by the Contract. Any such examinations, investigations, inquiries, or testing performed by the CONTRACTOR shall be done at its own expense.

7.2 The recommendations contained within the Geotechnical Report for site preparation, foundations, pavement, testing, etc., are incorporated as required specifications for the site preparation, earthwork, foundations and pavement work for the Project.

7.3 All site work, including but not limited to stripping, proof rolling, excavation, use of excavated material, structural fill, removal of unsuitable/deleterious material/debris, de-watering, back filling, soil testing/compaction testing, inspections, etc., must be foreseen and included in the CONTRACTOR’S bid price.

7.4 The seasonal high ground water level varies. The CONTRACTOR must be prepared to de-water as necessary. The cost of dewatering must be included in the CONTRACTOR’S base bid price.

8.0 IDENTIFICATION OF PROFESSIONAL:

8.1 The PROFESSIONAL for this project is identified as:

Hepner Architects, Inc.

601 South Boulevard, Tampa, FL 33606 Phone (813) 229-0614

FAX (813) 229-0714

Civil Engineer:

Campo Engineering, Inc.

1725 East 5th Avenue, Tampa, FL 33605 Phone (813) 215-7372 Fax (813)_902-8782

Within the Contract Documents, the words "Architect," "Engineer," "Architect/Engineer" or

"Consultant," are all used to refer to the PROFESSIONAL. The PROJECT MANAGER may assign the PROFESSIONAL additional responsibilities which are normally provided by the PROFESSIONAL as part of his basic services.

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8.2 Professional’s Review of Payment Applications: Prior to submittal to the COUNTY, the original Application for Progress Payments and Application for Final Payment shall be submitted by the CONTRACTOR to the PROFESSIONAL for review and approval. The PROFESSIONAL shall either approve or disapprove the payment application and return it to the CONTRACTOR within seven (7) days of receipt. The original of the payment approved by the PROFESSIONAL shall be submitted by the CONTRACTOR to the COUNTY.

9.0 COUNTY OCCUPANCY/ RESTRICTION OF CONTRACTOR’S ACCESS:

9.1 The site of Phase 2 (South 40 acres) is currently unoccupied and will be available to the

CONTRACTOR during construction. The CONTRACTOR may use the site for staging and storage. Phase 1 of the sports complex is fully occupied and will continue in operations throughout construction duration. Use of any adjacent property or right of way must be coordinated with the property owner/agency having jurisdiction and must be paid for by CONTRACTOR.

9.2 CONTRACTOR shall take precautions not to damage, disturb or interrupt the operations of the adjacent sports complex (Phase 1) located north of the Project site. Any required construction activity on Phase 1 area (such as utility/sidewalk extensions) must be coordinated in advance with Parks & Recreation Department.

9.3 CONTRACTOR shall take precautions not to damage, disturb or interrupt the operations of any adjacent or nearby facilities. Keep driveways and entrances serving the neighboring facilities clear and available at all times. Do not use these areas for parking or storage of materials. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on site.

9.4 CONTRACTOR shall confine its operations to areas within required construction limits and the limits of Project property. Any work adjacent to or affecting the neighboring property or right of way shall be coordinated and approved at least 48 hours in advance with Authorities Having Jurisdiction (AHJ) and owners/tenants of such property.

9.5 Parking: The CONTRACTOR shall be responsible for its parking and that of any subcontractor or material delivery throughout the contract time. CONTRACTOR shall make arrangements for off site parking if required with other property owners.

10.0 WORKING HOURS/WORK STOPPAGE:

10.1 Normal working hours are Monday through Friday, from 7 a.m. to 6 p.m. The CONTRACTOR may have to work weekend or evening hours in order to complete the Work within schedule. Work performed outside of the normal working hours indicated above shall be coordinated in advance with the PROJECT MANAGER. The CONTRACTOR shall not be entitled to any type of monetary compensation, damages, claims, overhead, personnel cost, materials, equipment, or expenses covering weekend or after-hours work.

10.2 The Contract Documents establish the milestone dates for the project completion. The

CONTRACTOR is responsible to complete the Work within the required milestone dates, using overtime work if necessary, at no additional cost to the COUNTY.

10.3 The CONTRACTOR is hereby advised that the County’s Project Manager may stop the work at any time due to disruption, noise, dust pollution, safety, security or other concerns that may cause interference with the adjacent properties. The CONTRACTOR shall not be entitled to any type of monetary compensation, damages, claims, overhead cost, materials, equipment or any other type of expense due to such work stoppage. CONTRACTOR shall obtain the written consent and authorization of adjacent or neighboring property owners prior to utilizing any such owner's

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property. Also, any damage done to adjacent or neighboring property by CONTRACTOR shall be repaired by CONTRACTOR at no cost to the County.

11.0 PROJECT SIGNS:

11.1 Project identification signs during construction will be provided and erected by the

CONTRACTOR. CONTRACTOR shall remove and dispose of signs when directed by the Project Manager.

12.0 COORDINATION:

12.1 The CONTRACTOR shall coordinate all of its Work and the Work of its suppliers and subcontractors. The CONTRACTOR shall also coordinate the Work with the utility agencies and any other contractor performing work in the premises.

12.2 The CONTRACTOR shall coordinate the Work with the Project Manager, Facilities Management, and the Professional. The CONTRACTOR shall, during construction, coordinate and advise the adjacent neighbors of the construction events.

12.3 The CONTRACTOR shall provide timely notice to Project Manager, Professional and other personnel as may be required by the specifications to inspect Work prior to concealment.

12.4 The CONTRACTOR shall take its own measurements and be responsible for the exact size, location, and proper fit of all items furnished and/or installed by him.

12.5 Do not scale drawings. Field verify all dimensions and conditions before commencing with work.

Dimensions not shown shall be calculated or field measured. Notify the Professional of all discrepancies.

12.6 All materials installed shall comply with these specifications, shall be new, and shall be installed in a neat and workmanlike manner. The installation of any materials not meeting these standards may be rejected by the PROFESSIONAL or PROJECT MANAGER and shall be removed and new materials reinstalled at no additional cost to the COUNTY.

12.7 All materials shall match finishes textures, colors, composition, model type, etc., as specified.

12.8 All materials furnished and installed under this contract shall be received at the site by the

CONTRACTOR and stored in such a manner as to prevent damage or weathering prior to installation and at the location mutually agreed upon by the CONTRACTOR and COUNTY.

12.9 The CONTRACTOR shall be responsible for receiving shop drawings from suppliers of the various items it is furnishing and/or installing and submitting all such drawings to the Professional for approval.

12.10 CONTRACTOR shall notify Project Manager, Professional, and other personnel as may be required by the Specifications to inspect work prior to concealment.

12.11 All items not specifically noted shall be installed in the best workmanship manner according to the manufacturer's instructions and recommendations to the complete satisfaction of the PROFESSIONAL and PROJECT MANAGER.

12.12 Special Coordination Required for Data/Telecommunications/AV Systems: The CONTRACTOR shall coordinate with the COUNTY and other County vendors, if any, the installation of the voice/data transmission/AV systems. The CONTRACTOR shall verify that the requirements of

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the systems including any electrical service, conduits, outlets, etc., are available and properly installed.

12.13 CONTRACTOR shall prepare a summary list of all Submittals to be provided by the

CONTRACTOR and its appropriate Subcontractors for review and for subsequent approval by the Professional prior to procurement or fabrication. This list shall include material submittals, shop drawings, test reports, closeout documents, and warranties/guarantees under each Construction Specifications Institute (CSI) Division. The submittals shall include a detailed description of the CONTRACTOR’S intended Quality Control Plan and testing schedule.

13.0 SAFETY/SECURITY:

13.1 CONTRACTOR will be responsible for safety and security of the Project site. The

CONTRACTOR must take special precaution to protect its own personnel and the public from its construction activities.

13.2 The CONTRACTOR shall follow all applicable OSHA guidelines and regulations. All Work shall be accomplished by skilled workmen familiar with and trained to do this type of work and shall be further qualified to operate or use the equipment and rigging needed to accomplish this Work. All tools and equipment shall be in good working order and suitable for proper application. Tools shall be secured and in the CONTRACTOR’S possession at all times.

13.3 Maintenance of Traffic: The CONTRACTOR shall be responsible for maintaining pedestrian and vehicular traffic through the areas that are affected by the Work. Prior to changing any traffic patterns, the CONTRACTOR shall submit a Maintenance-of-Traffic Plan identifying how the vehicular and pedestrian traffic flows will be modified, subject to the approval of the Project Manager and authorities having jurisdiction. The CONTRACTOR shall provide proper signage to identify temporary relocations.

13.4 The CONTRACTOR shall be responsible for ensuring that all personnel engaged by the

CONTRACTOR or subcontractors shall be properly attired at all times.

13.5 The CONTRACTOR shall enforce strict discipline on activities related to generation of wastes and noise, pollution of air/water/soil, and similar harmful or deleterious effects, which might reasonably irritate persons or violate regulations at or in the vicinity of the project site.

13.6 It is the CONTRACTOR'S responsibility to schedule all work around the above parameters. Any variation must be requested, in writing, 48 hours in advance with written approval from the Project Manager.

13.7 Site Security: It is the CONTRACTOR'S responsibility to provide suitable barricades to protect the general public from possible hazards related to the construction process.

13.8 All operations shall be done in such a manner as to avoid hazards to persons and property and interference with the use of adjacent areas or interruption of free passage to and from such site areas.

13.9 The CONTRACTOR must provide temporary protection for all finished work as may be required during construction and until final acceptance of the project by the COUNTY.

14.0 ENVIRONMENTAL CONTROLS

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14.1 Noise/Dust Environmental Pollution: The CONTRACTOR shall keep the generation of noise and dust to a minimum. All local ordinances and regulations covering noise control shall be observed.

In cases where the CONTRACTOR will generate dust or other pollutants, adequate barriers and ventilation are to be provided to minimize their dispersion. The CONTRACTOR is responsible for any and all damage as a result of the Work. The CONTRACTOR shall keep the PROJECT MANAGER advised of work to be done and the amount of pollution to be expected.

CONTRACTOR shall ensure that proper ventilation equipment be utilized during the application of any paint or noxious cover material and that such application shall take place in a safe manner and, if necessary, outside of normal working hours.

14.2 Trash Removal: The CONTRACTOR shall be responsible for removing all his construction related trash from the building, in keeping with safe construction site practices. The CONTRACTOR must provide his own trash removal and dumpster if required for this work. Also, refer to Subsection 5.4.13, entitled Cleaning Up of the General Conditions within this solicitation.

15.0 TEMPORARY UTILITIES/FACILITIES

15.1 The CONTRACTOR shall make arrangements for and pay for all temporary utilities and facilities required during construction including but not limited to water, electrical power, telephone/communications, construction trailer, trash disposal, parking, storage and toilets.

CONTRACTOR shall be responsible for making all necessary connections to temporary utilities in a safe and proper manner and for returning all utilities to their original state.

15.2 Electrical Power/Water: The CONTRACTOR shall coordinate with utility company for temporary connections. CONTRACTOR shall be responsible for making all necessary connections in a safe and proper manner and for returning all utilities to their original state.

15.3 Temporary Toilets: The CONTRACTOR must provide for temporary on-site facilities for the construction crew.

15.4 Telephone/Communications: During the entire contract time, (including non-working hours for emergency purposes) the CONTRACTOR and its superintendent shall be available and provide for communication by telephone, digital pager and/or cellular telephone. CONTRACTOR's business office shall be available for communication by telephone during business hours.

15.5 Construction Fencing: The CONTRACTOR shall erect/maintain temporary fencing and gates surrounding the construction site. The extent of the fence shall be determined at the time of the pre-construction conference.

15.6 Storage/Staging: CONTRACTOR shall make arrangements for its own storage as necessary within the site. Storage conditions shall be acceptable to the COUNTY for all materials and equipment not incorporated into the work but included in Application for Payment. Off-site storage facilities shall be accessible to the Project Manager. Materials stored off-site shall be insured for full value.

Certificates of insurance coverage must be submitted to the Project Manager with the request for payment by the CONTRACTOR. All arrangements and costs for storage facilities shall be paid by the CONTRACTOR

15.7 Parking: The CONTRACTOR shall make its own arrangements for delivery and parking within the site.

15.8 Temporary Office: The CONTRACTOR must provide a temporary field office as described in

Division 1 of the Specifications.

15.9 The cost of temporary facilities, including power and utilities must be included in the

CONTRACTOR’S Base Bid Price.

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16.0 TESTING:

16.1 Notwithstanding any other statements to the contrary within the Drawings or Specifications, all testing, including but not limited to soil compaction testing, concrete materials testing, masonry mortar and grout testing, reinforcing steel and structural steel testing and all other testing required to establish compliance with the contract documents shall be made by a qualified independent testing agency retained and paid by the CONTRACTOR and approved by the PROFESSIONAL and the COUNTY. CONTRACTOR shall be responsible for coordinating all testing with its testing company. Copies of all test reports shall be provided to the Professional and to the Project Manager.

16.2 The COUNTY reserves the right to obtain additional testing if it deems necessary. Retesting due to non-compliance shall be paid for by CONTRACTOR.

17.0 PERMITS AND UTILITY SERVICES:

17.1 The CONTRACTOR shall be responsible for constructing the Project to meet the requirements of all authorities having jurisdiction. The CONTRACTOR shall be responsible for coordinating, obtaining and paying for 100% of any permit, fee, license, utility connection and utility charges required for performing the Work, whether the actual work is to be performed by the CONTRACTOR or the utility/regulatory agency such as Hillsborough County Development Services, Water Resources Services Department, TECO, etc. The CONTRACTOR shall also be responsible for performing and paying for 100% of all utility work associated with the project, including sewer service, water service (including fire service and reclaimed water service), electrical service and data/communications. The CONTRACTOR shall be responsible to meet the requirements of all authorities having jurisdiction. The CONTRACTOR shall conduct its operations to conform to the requirements of the permits.

17.2 Where permits require that certain work is to be performed only in the presence of a representative of the permitting entity, the CONTRACTOR shall provide all coordination and notification required to assure the permit conditions are not violated.

17.3 Estimated Permit Schedule for Hillsborough County Permits: Pursuant to Section 218.80 Florida

Statutes, HILLSBOROUGH COUNTY discloses to the CONTRACTOR by a permit schedule set forth below, the permits and fees which are payable by the CONTRACTOR to HILLSBOROUGH COUNTY for the Project:

1. Building Permit $ 9,000

2. Hillsborough County Right-of-Way Permit $ 500

3. Land Alteration & Landscaping $ 6,000

4. Sign Permit $ 180

5. Dumpster Enclosure Permit $ 205

6. Commercial Roofing Fee $ 250

7. Fire Marshal $ 350

17.4 In addition to the items indicated in the above permit schedule, there may be other licenses, permits and fees payable by the CONTRACTOR to entities other than Hillsborough County.

The CONTRACTOR shall remain responsible to obtain and pay for such other licenses, permits and fees.

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17.5 Utility Charges: Wastewater and Water Service (including fire line and reclaimed water service) utility is by Hillsborough County Water Resources Department. Electrical service is provided by TECO. All utility connections for the Project must be coordinated by CONTRACTOR with the appropriate utility company. Any charges by the utility companies must be paid by CONTRACTOR and CONTRACTOR will be reimbursed for said charges by the Allowance for Permits and Utility Charges with no additional mark-up by CONTRACTOR.

17.6 An Allowance of $20,000.00 is established within the Contract for the purposes of permit cost/fees and utility charges. The permit cost/fees and utility charges will be reimbursed to the CONTRACTOR by the COUNTY with proper receipt and documentation indicating actual amount paid by CONTRACTOR with no additional mark-up by CONTRACTOR. At Project Closeout, unused amounts remaining in the allowance shall be credited back to the COUNTY.

Note: The Permit and Utility Allowance cannot be used for any temporary utility services such as temporary power, water, etc. Cost of such temporary services must be included in the Base Bid Price.

17.7 Permit Status: As of the bid solicitation date, the project has completed plans review.

17.8 If applicable, CONTRACTOR shall provide copies of its National Pollutant Discharge Elimination

System (NPDES) permit.

18.0 SALVAGE BY THE COUNTY

18.1 Notwithstanding any other provision stated elsewhere, the COUNTY reserves the full right to salvage and take possession of any item within the Work areas designated for demolition.

CONTRACTOR shall have no claim to any item which the COUNTY may wish to salvage and take possession of, nor shall the CONTRACTOR have any right to compensation for any such item salvaged by the COUNTY.

19.0 CONSTRUCTION SCHEDULE

19.1 As part of its services and prior to starting any construction work, the CONTRACTOR shall submit for the Project Manager’s and Professional’s review its Bar Chart Schedule reflecting a detail sequence of work and reflecting the Required Milestone Completion Dates. Schedule indicating earlier or later completion milestone dates will not be accepted. Activities shall be broken down in sufficient detail to show all the Work listed from top to bottom in a logical manner and indicating any shop drawing submittal, including the detailed amount of work to be undertaken in each area. CONTRACTOR shall make revisions to the Bar Chart Schedule until it is acceptable to the Project Manager and Professional.

19.2 The CONTRACTOR’S Schedule shall clearly indicate the sequence and duration of all activities, including but not limited to shop drawings, fabrication, materials ordering, delivery, permitting, utility coordination, maintenance of traffic. The sequence of activities shall be reviewed and accepted by the COUNTY prior to finalization.

19.3 Without impacting the Required Completion Milestone Dates and at the request of the COUNTY, the CONTRACTOR must revise/refine its schedule and adjust the sequence of work as necessary to meet the requirements of the COUNTY.

19.4 CONTRACTOR shall provide an updated schedule no less than once every month. The updated schedule shall indicate the completed Work to date and anticipated progress and completion of other items.

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19.5 After Work is started, it shall be continued to completion promptly and expeditiously as required by the contract time. The CONTRACTOR shall sufficiently staff the job to complete the project within the time specified.

19.6 Utility Work: CONTRACTOR is responsible for closely coordinating and scheduling all utility work with the utility agencies. Such work shall be coordinated and scheduled well in advance, taking into consideration the response times required by the utility agencies. Delays in utility coordination shall not excuse CONTRACTOR’S failure to meet construction milestone dates.

20.0 SCHEDULE OF VALUES

20.1 The CONTRACTOR shall within ten (10) days of award of the contract, but no later than pre-construction meeting date, submit a balanced Schedule of Values which does not provide for overpayment to the CONTRACTOR on activities which would be performed first. The Schedule shall be a true and balanced representation of the Contract Amount. The Schedule shall be revised and resubmitted until acceptable to the PROJECT MANAGER. Once the Schedule has been approved by the PROJECT MANAGER, the COUNTY reserves the right throughout the Contract (at its option), to require that the CONTRACTOR maintain a particular price contained in the Schedule of Values, for the purpose of negotiating Change Orders and Allowance Authorization Releases.

21.0 PROJECT REPRESENTATIVE:

21.1 The PROJECT MANAGER may assign a Project Representative to assist the PROJECT

MANGER in the discharge of his/her duties. This Project Representative may be a resident engineer or another Project Manager, Construction Manager, or other similar named person designated by the PROJECT MANAGER. The Project Representative shall act as directed by and under the supervision of the PROJECT MANAGER and shall confer with the PROJECT MANAGER regarding the actions to be taken. The Project Representative’s dealings in matters pertaining to the work, shall, in general, be only with the PROFESSIONAL and CONTRACTOR. Dealings with Subcontractors, except in the event of an emergency, shall only be through or with the full knowledge of the CONTRACTOR. Written communication with the Board shall be only through or as directed by the PROJECT MANAGER.

END OF SPECIAL CONDITIONS