2026 Accessible Curb Ramps - Bid Packet.pdf

BEACON 2026 ACCESSIBLE CURB RAMPS

Contract Documents

Technical Specifications

CITY OF BEACON

DUTCHESS COUNTY, NEW YORK

COB Bid No. 2026-003 COB Contract No. 2026-XXX

Consulting Engineers Lanc & Tully

Engineering and Surveying, P.C.

P.O. Box 687

Goshen, NY 10924

June 2026

CAD-51

New Stamp

TABLE OF CONTENTS

ADVERTISEMENT FOR BIDS ....................................................................................................... A-1

INFORMATION FOR BIDDERS

Receipt and Opening of Bids ................................................................................................ B-1 Preparation of Bid ................................................................................................................. B-1 Bid Modification and Withdrawal ........................................................................................... B-2

Method of Bidding ................................................................................................................. B-2 Bid Security .......................................................................................................................... B-3 Liquidated Damages for Failure to Enter Into Contract ......................................................... B-3 Addenda and Interpretations ................................................................................................. B-3

Security for Faithful Performance .......................................................................................... B-3 Warranty and Guarantee ...................................................................................................... B-4 Obligation of Bidder .............................................................................................................. B-4 Qualifications of Bidder ......................................................................................................... B-4 Power of Attorney ................................................................................................................. B-4

Time of Completion and Liquidated Damages ...................................................................... B-4 Laws and Regulations .......................................................................................................... B-5 Additions and Deletions ........................................................................................................ B-5 Insurance .............................................................................................................................. B-5

HUD Requirements............................................................................................................... B-5

Contractor Information Form ................................................................................................. B-9

Conflict of Interest Statement .............................................................................................. B-10

Assurance of Compliance ................................................................................................... B-11

Reference Sheet ................................................................................................................. B-12

Affirmative Action Plan ........................................................................................................ B-13

Statement of Bidders Qualifications .................................................................................... B-14

Certification of Bidder Regarding E.O.E. ............................................................................. B-17

Certification of Bidder Regarding Section 3 & Segregated Facilities ................................... B-18

Contractor Section 3 Plan Format ....................................................................................... B-19

Proposed Subcontractors Breakdown. ................................................................................ B-21

Estimated Project Workforce Breakdown ............................................................................ B-22

Section 3 Project Area Manpower Utilization Table. ............................................................ B-23

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TABLE OF CONTENTS - continued

Affirmative Action Plan for Utilization of Section 3 Project Businesses ................................ B-24

Bidder’s Certificate of Limited Foreign Involvement. ........................................................... B-25

Sexual Harassment Prevention Policy Certification............................................................. B-26

Iran Divestment Act Compliance Certification. .................................................................... B-27

Contractor Certification Form: Labor Law 220-i. .................................................................. B-28

BID FORM ..................................................................................................................................... C-1

BID BOND ..................................................................................................................................... D-1

NON-COLLUSIVE BIDDING CERTIFICATION .............................................................................. E-1

AGREEMENT ................................................................................................................................. F-1

PERFORMANCE BOND ............................................................................................................... G-1

PAYMENT BOND .......................................................................................................................... H-1

NOTICE OF AWARD ....................................................................................................................... I-1

NOTICE TO PROCEED ................................................................................................................. J-1

CHANGE ORDER .......................................................................................................................... K-1

CONTRACTOR'S AFFIDAVIT

FOR RELEASE OF RETAINAGE AND FINAL PAYMENT .......................................................... L-1

GENERAL CONDITIONS .............................................................................................................. M-1

SUPPLEMENTARY CONDITIONS

Contractor's and Subcontractor's Insurance......................................................................... N-1 Sales Tax ............................................................................................................................ N-1

Equal Employment Opportunities ......................................................................................... N-2 Clarification of "Paragraph 4.4 -- Reference Points" of General Conditions ......................... N-2 Amendments to General Conditions .................................................................................... N-3

NYSDOL Schedule of Occupations Classifications and Minimum Hourly Wage Rates FEDERAL Schedule of Occupations Classifications and Minimum Hourly Wage Rates

TECHNICAL SPECIFICATIONS

PLAN SET TITLED “Beacon 2026 Accessible Curb Ramps”, consisting of 8 Sheets

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ADVERTISEMENT FOR BIDS

Beacon 2026 Accessible Curb Ramps City of Beacon, Dutchess County, New York

Separate sealed bids will be received by the City of Beacon in City Hall at One Municipal Plaza, Beacon, New York, until 11:00 a.m. on July 21, 2026, and then at said office publicly opened and read aloud. Bids are requested for:

City of Beacon, Dutchess County, New York

GENERAL CONTRACT

Work includes removal and disposal of existing sidewalks, installation of thirty-one (31) ADA compliant accessible curb ramps at eleven (11) intersection at various locations throughout the City of Beacon, as well as the replacement of some sidewalks. Work entailed is the removal of existing curbs and sidewalks; removal of pavement, grading for new walks and ramps; forming for new ADA compliant ramps, walks and curbing; installation of new curbs sidewalks and ramps; pavement restoration; and restoration of lawn areas.

Documents may be obtained via electronic means from: Proposals and Bid Notices – City of Beacon (beaconny.gov), Bidnet, NYS Contract Reporter. Paper Copies of the Contract Documents and Plans may be obtained at Lanc & Tully Engineering and Surveying, P.C., 3132 Route 207, Campbell Hall, NY 10916. Phone (845) 294-3700, between the hours of 9:00 am and 3:00 pm, starting on June 29, 2026. Persons shall leave name, correct mailing address, phone, fax and email address, along with a $75.00 deposit for each set of documents and plans. The deposit shall be in the form of check or money order ONLY, for each set and shall be drawn payable to the City of Beacon. Addenda, if any, will be issued only to those persons whose name and address are on record as having obtained the contract documents.

The City of Beacon reserves the right to waive what it deems to be informalities relating to a specific bid, to waive what it deems to be technical defects, irregularities and omissions relating to a specific bid, to reject any or all bids, to request additional information from any Bidder, to re-advertise for new bids or to accept the whole or part of any bid which in the opinion of the City Council of the City of Beacon is in the best interest of the City of Beacon. The City of Beacon will not discriminate against bidders because of race, creed, color, national origin, sex, age, disability, or marital status. Every worker employed in the performance of a public work contract shall be certified as having completed an OSHA 10 safety training course, in accordance with Labor Laws.

Each bidder must deposit with their bid a bid security in the proper amount and form, as described and provided in the Information to Bidders and Non-Collusive Certificate.

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INFORMATION FOR BIDDERS

1. RECEIPT AND OPENING OF BIDS

The City of Beacon, Dutchess County, New York (herein, called the "Owner") invites bids on the form attached hereto, all blanks of which must be appropriately filled in. Envelopes containing the bids must be sealed, addressed to: City of Beacon, City Hall, One Municipal Plaza, Beacon, New York 12508 and designated as Beacon 2026 Accessible Curb Ramps must be actually received not later than the time and the date specified in the Advertisement for Bids.

The Owner may consider informal any bid not prepared and submitted in accordance with the provisions thereof and may waive any informalities or reject any or all bids. Any bid may be withdrawn prior to the above scheduled time for the opening of bids. Any bid received after the time and date specified shall not be considered. No bidder may withdraw a bid within 45 days after the actual date of the opening thereof.

2. PREPARATION OF BID

Each bid must be submitted on the prescribed form. All blank spaces for bid prices must be completed in ink or by typewriter. In addition to the prescribed for, each bid must be accompanied by the following:

1. Required Bid Security

2. Information Sheet

3. Conflict of Interest Statement

4. Reference Sheet

5. Assurance of Compliance

6. Affirmative Action Plan

7. Equal Employment Opportunity

8. Non-Collusive Bidding Certificate

9. Statement of Bidder’s Qualifications

10. Certification of Bidder regarding Section 3 and Segregated Facilities

11. Contractor Section 3 Plan Format

12. Proposed Subcontractors Breakdown

13. Estimated Project Workforce Breakdown

14. Section 3 Project Area – Manpower Utilization

15. Affirmative Action Plan for Utilization of Section 3 Project Businesses

16. Certification of Limited Foreign Involvement

17. Sexual Harassment Prevention Policy Certification

18. Iran Divestment Act Compliance Certification

19. Contractor Certification Form: Labor Law 220-i

Each envelope containing a bid must bear on the outside the name and address of the bidder, and the name of the project for which the bid is submitted. If forwarded by mail, the sealed envelope containing the bid must be enclosed in another envelope addressed as specified above. The Contractor assumes the risk of any error or delay in the delivery of its bid by whatever delivery means it chooses (e.g. mail, hand delivery, courier, overnight service or other means) including the handling of mail by employees of the City of Beacon.

The Contractor shall not include in the bid any sales and compensating use taxes of the State of

New York or of any City or County in the State of New York for any materials which are to be incorporated in the work. The City has a tax exemption number and forms which will be made available to the successful bidder to the extent permitted under the present applicable statutes.

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No bids will be accepted unless the Non-Collusive Bidding Certificate provided in these specifications is properly executed and submitted with the bid, as required by the General Municipal Law.

3. BID MODIFICATION AND WITHDRAWAL

Any bidder may modify or withdraw its bid by written communication at any time prior to the opening of bids, provided such communication is received by the Owner prior to the opening, and provided further, the Owner is satisfied that a written confirmation of the telegraphic modification over the signature of the bidder was mailed prior to the opening time. The communication should not reveal the bid price but should provide the addition or subtraction or other modification so that the final prices or terms will not be known by the Owner until the sealed bid is opened. If written confirmation is not received within two days from the opening of bid time, no consideration will be given to the modification.

4. METHOD OF BIDDING

A. The bid is unit price per item.

B. Lowest Bidder Bids will be compared on the basis of the correct totals of the schedule of quantities comprising all items at the unit and lump sum prices bid for these items. The lowest bidder under each Contract will be that Bidder whose Bid totals the lowest number of dollars as determined above.

Owner reserves the right to reject any and all Bids, to waive any and all informalities not involving price, time or changes in the Work and to negotiate contract terms with the Successful Bidder, and the right to disregard all nonconforming, non-responsive, unbalanced or conditional Bids. Also, Owner reserves the right to reject the Bid of any Bidder if Owner believes that it would not be in the best interest of the Project to make an award to that Bidder, whether because the Bid is not responsive or the Bidder is unqualified or of doubtful financial ability or fails to meet any other pertinent standard or criteria established by Owner. Discrepancies in the Multiplication of units of Work and unit prices will be resolved in favor of the Unit prices. Discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the correct sum.

When numbered Alternate Bid items are required, the lowest Bidder is the Bidder whose

Bid for the Alternate or combination of Alternates, selected by Owner, is the lowest. It shall be understood that the Owner reserves the right to select any alternate or combination of Alternates.

The alternate Bid Items are provided because of the City of Beacon's budgetary constraints and to achieve the economy of scale.

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5. BID SECURITY

Each bid must be accompanied by cash, certified check of the bidder or a bid bond prepared on the Bid Bond Form attached, duly executed by the bidder as principal and having as surety thereon a surety company approved by the Owner, licensed in the state of New York with a minimum rating of “bbb”, in the amount of 5% of the total contract bid. Such cash, checks or bid bonds will be returned to all except the three lowest bidders within three days after the opening of bids, and the remaining cash, checks, or bid bonds will be returned promptly after the Owner and accepted bidder have executed the contract, or, if no award has been made within 45 days after the date of the opening of bids, upon demand of the bidder at anytime thereafter, as long as he has not been notified of the acceptance of his bid. Bid Security shall be made payable to the City of Beacon.

6. LIQUIDATED DAMAGES FOR FAILURE TO ENTER INTO CONTRACT

The successful bidder, upon his failure or refusal to execute and deliver the contract and bonds required within 15 days after he has received notice of the acceptance of his bid, shall forfeit to the Owner the security deposited with this bid, which sum is agreed on as the proper measure of liquidated damages that the Owner will sustain as a result of the failure or refusal to execute and deliver the contract and bonds as required in this paragraph. This sum is not to be construed in any sense as a penalty but as a good faith measure of the economic injury to the Owner which otherwise is impractical to calculate.

7. ADDENDA AND INTERPRETATIONS

No interpretations of the meaning of the plans, specifications or other pre-bid documents will be made to any bidder orally. Every request for such interpretation should be in writing and emailed to Lanc & Tully, P.C., jdr@lanctully.com and to be given consideration must be received at least seven (7) working days prior to the date fixed for the opening of bids. Any and all such interpretations and any supplemental instructions will be in the form of written addenda to the specifications which, if issued, will be posted to the various websites not later than three to five working days prior to the date fixed for the opening of bids. Failure of any bidder to receive any such addendum or interpretation shall not relieve such bidder from any obligation under his bid as submitted. All addenda so issued shall become part of the contract documents.

8. SECURITY FOR FAITHFUL PERFORMANCE

Simultaneously with his delivery of the executed contract, the Contractor shall furnish a

Construction Performance Bond and a Construction Payment Bond in amounts equal to 100% of contract price, as security for faithful performance of this contract and for the payment of all persons performing labor on the project under this contact and furnishing materials in connection with this contract, as specified in the General Conditions included herein. Each bond shall state "The amount of the bond shall be adjusted to reflect the effect of any changes ordered by the owner by a Written Amendment, a Change Order, or a Work Change Directive". The surety on such bond or bonds shall be a duly authorized surety company satisfactory to the Owner, licensed in the state of New York with a minimum rating of “bbb”, and shall be prepared on the forms found in these contract documents.

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9. WARRANTY AND GUARANTEE

The Contractor shall warrant and guarantee all his work and material for a period of two years after final acceptance by the Owner in accordance with the General Conditions. The Owner shall retain 5% of the total completed works cost during this two-year period unless the Contractor provides an acceptable Maintenance Bond in the same amount, or unless his Performance Bond covers this two-year period.

10. OBLIGATION OF BIDDER

At the time of the opening of bids, each bidder will be presumed to have inspected the Contract

Documents, Technical Specifications, Plans, and Work Sites and to have read and to be thoroughly familiar with the contract documents. The failure or omission of any bidder to examine any form, instrument or document, or to visit the work site, shall in no way relieve any bidder from any obligation in respect to his bid. The lowest bidder shall supply the names and addresses of major material suppliers and subcontractors when requested to do so by the Owner.

11. QUALIFICATIONS OF BIDDER

The Owner may make such investigations as he deems necessary to determine the ability of the bidder to perform the work, and the bidder shall furnish to the Owner all such information and data for this purpose as the Owner may request. The Contractor shall have at least 5-years of experience in performing the work requested in this contract on other municipal projects of the same nature and size as this contract and shall provide said information as part of the bid package. The Owner reserves the right to reject any bid if the evidence submitted by, or investigation of, such bidder fails to satisfy the Owner that such bidder is properly qualified to carry out the obligations of the contract. Conditional bids will not be accepted.

12. POWER OF ATTORNEY

Attorneys-in-fact who sign Bid Bonds or Payment Bonds and Performance Bonds must file with each Bond a certified and effective dated copy of their power of attorney.

13. TIME OF COMPLETION AND LIQUIDATED DAMAGES

Bidder must agree to complete all work, no later than 45 calendar days after the date specified in the Notice to Proceed.

Bidder must agree to pay in accordance with the following schedule for each consecutive calendar day the project completion extends past the completion date, which sum is agreed on as the proper measure of liquidated damages that the Owner will sustain per diem by the failure of the Bidder to complete the work in the time stipulated, and this sum is not to be construed in any sense as a penalty but a good faith measure of the economic injury to the Owner which is otherwise impractical to calculate.

Original Contract Amount

Liquidated Damages Per Day

From More Than To and Including $0 $25,000 $575

$25,000 $50,000 $600 $50,000 $100,00 $725 $100,000 $500,000 $825 $500,000 $2,000,000 $1,025

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14. LAWS AND REGULATIONS

The bidder's attention is directed to the fact that all applicable State laws, municipal ordinances, and the rules and regulations of all authorities having jurisdiction over the project shall apply to the contract throughout, and they will be deemed to be included in the contract the same as though herein written in full.

15. ADDITIONS AND DELETIONS

The Owner may elect to delete from the contract any portion of the work or material described.

Any major alterations, either subtractions or additions, will be made prior to the contract award.

16. INSURANCE

During the life of the contract, the Contractor shall maintain in full force and effect the following.

1. Workers Compensation Insurance and New York State Disability Insurance in conformity with the applicable laws of the State of New York.

2. Contractor’s Comprehensive General Liability and Property Damage Insurance.

3. Contractor’s Protective Comprehensive General Liability and Property Damage Insurance in his own name and for Sub-contractor operations.

4. Contractor’s Protective Comprehensive General Liability and Property Damage Liability

Insurance in the name of the Owner.

5. Bodily Injury Liability and Property Damage Liability Insurance for all automotive equipment utilized for this contract.

The Contractor shall furnish to OWNER Certificates of Insurance as evidence of coverage prior to commencement of the PROJECT and naming the OWNER and ENGINEER as Additional Insured on a primary and non-contributory basis. Waiver of Subrogation in favor of the OWNER is to be included.

The Contractor shall provide thirty (30) days written notice to the OWNER, by registered mail with return receipt requested, prior to cancellation or expiration of the policy. Policies that lapse and/or expire during term of work shall be recertified and received by the OWNER no less than thirty (30) days prior to expiration or cancellation. All carriers listed in the certificates of insurance shall be A.M. Best Rated A VII or better and be licensed in the State of New York.

17. HUD REQUIREMENTS

All Bidders are subject to all conditions of the Community Development Program including, but not limited to the following:

a. Meeting the Prevailing Rates as published by the New York State Department of Labor and

United States Department of Labor.

b. Contractor's Questionnaire, to be submitted with Bid Proposal.

c. An inventory of the Contractor's employment.

d. Statement of Compliance.

e. Affirmative Action Plan.

f. Certification by proposed Contractor regarding Equal Employment Opportunity, to be completed at award of Contract.

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17. HUD REQUIREMENTS - continued

g. Labor Standards

(1) Davis Bacon Requirements The Municipality agrees to comply with the requirements of the Secretary of Labor in accordance with the Davis-Bacon Act as amended, the provisions of Federal Labor Standards, Contract Work Hours, the Safety Standards Act, The Copeland "Anti-Kickback" Act (40 U.S.C. 276, 327-333) and all other applicable Federal, State, and local laws and regulations pertaining to labor standards insofar as those acts apply to the performance of this Contract. The Municipality shall maintain documentation which demonstrates compliance with hour and wage requirements of this part. Such documentation shall be made available to the County for review upon request.

The Municipality agrees that, except with respect to the rehabilitation or construction of residential property designed for residential use of less than eight households, all contractors engaged under contracts in excess of $2,000.00 for construction, renovation or repair of any building or work financed in whole or in part with assistance provided under this contract, shall comply with Federal requirements adopted by the County per-taining to such contracts and with the applicable requirements of the regulations of the Department of Labor, under 29 CFR, Part 5 governing the payment of wages and ratio of apprentices and trainees to journeymen; provided, that if wage rates higher than those required under the regulations are imposed by State or local law, nothing hereunder is intended to relieve the Municipality of its obligations, if any, to require payment of the higher wage. The Municipality shall cause or require to be inserted in full, in all such contracts subject to such regulations, provisions meeting the requirements of this paragraph, for such contracts in excess of $10,000.00.

(2) "Section 3" Clause

(a) Compliance Compliance with the provisions of "Section 3," the regulations set forth in 24 CFR

135, and all applicable rules and orders issued hereunder prior to the execution of this Contract, shall be a condition of the Federal financial assistance provided under this Contract and binding upon the County, the Municipality and any subcontractors, their successors and assigns, to those sanctions specified by the agreement through which Federal assistance is provided. The Municipality certifies and agrees that no contractual or other disability exists which would prevent compliance with these requirements.

The Municipality further agrees to comply with these "Section 3" requirements and to include the following language in all subcontracts executed under this agreement:

"The work to be performed under this contract is a project assisted under a program providing direct Federal financial assistance from HUD and is subject to the requirements of "Section 3" of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 1701. "Section 3" requires that to the greatest extent feasible, opportunities for training and employment be given to lower income residents of the project area and contracts for work in connection with the project be awarded to business concerns which are located in or owned in substantial part by persons residing in the areas of the project."

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(b) Notifications The Municipality agrees to send to each labor organization or representative of workers with which it has a collective bargaining agreement or other contract or understanding, if any, a notice advising said labor organization or worker's representative of its commitments under this "Section 3" clause and shall post copies of the notice in conspicuous places available to employees and applicants for employment or training.

(c) Subcontracts The Municipality will include this "Section 3" clause in every subcontract and will take appropriate action pursuant to the subcontract upon a finding that the subcon-tractor is in violation of regulations issued by the Grantor Agency. The Municipality will not subcontract with any subcontractor where it has notice or knowledge that the latter has been found in violation of regulations under 24 CFR 135 and will not let any subcontract unless the subcontractor has first provided it with a preliminary statement of ability to comply with the requirements of these regulations.

h. Pre-construction Conference After Contract Award but prior to execution of the Contract Agreement, the Contractor (and all available subcontractors) shall attend a pre-construction conference with the Municipality and the City and County Community Development program representatives.

i. Employee Interviews The County Community Development department will conduct employee interviews on the job site.

j. Requests for Payment and Payment Procedures The Contractor shall submit payroll sheets with each Request for Payment. After review by the Municipality, Requests for Payment shall be forwarded to the County for review. The County will pay to the Municipality funds available under this Contract based upon information submitted by the Municipality and consistent with any approved budget and County policy concerning payments. Payments will be made for eligible expenses actually incurred by the Municipality and not to exceed actual cash requirements. Payments will be adjusted by the County in accordance with advance fund and program income balances available in Municipality accounts. In addition, the County reserves the right to liquidate funds available under this Contract for costs incurred by the County on behalf of the Municipality.

k. Progress Reports The Contractor shall submit periodic and/or ongoing detailed project status reports when submitting a Request for Payment. These reports will be forwarded to the County by the Municipality.

l. Civil Rights

(1) Compliance The Municipality agrees to comply with Title VI of the Civil Rights Act of 1964 as amended, Title VIII of the Civil Rights Act of 1968 as amended, Section 109 of Title I of the Housing and Community Development Act of 1974, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, the Age Discrimination Act of 1975, Executive Order 11063 and Executive Order 11246 as amended by Executive Orders 11375 and 12086.

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(2) Non-discrimination The Municipality will not discriminate against any employee or applicant for employment because of race, color, creed, religion, ancestry, national origin, sex, disability or other handicap, age, marital status, or status with regard to public assistance. The Municipality will take affirmative action to ensure that all employment practices are free from such discrimination. Such employment practices include but are not limited to the following: hiring, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, termination, rates of pay or other forms of compensation, and selection for training including apprenticeship. The Municipality agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the contracting agency setting forth the provisions of this non-discrimination clause. That there may be deducted from the amount payable to the Contractor by the County under this agreement, a penalty of five dollars for each person for each calendar day during which such person was discriminated against or intimidated in violation of the provisions of this Agreement.

This Agreement may be cancelled or terminated by the County, and all moneys due or to become due hereunder may be forfeited, for a second or any subsequent violation of this section of the Agreement.

(3) Section 504 The Municipality agrees to comply with any Federal regulations issued pursuant to compliance with Section 504 of the Rehabilitation Act of 1973 (20 U.S.C. 706), which prohibits discrimination against the handicapped in any Federally assisted program.

The County shall provide the Municipality with any guidelines necessary for compliance with that portion of the regulations in force during the term of this Contract.

m. Affirmative Action

(1) Approved Plan The Municipality agrees that it shall be committed to carry out an Affirmative Action

Program in keeping with the principles as provided in President's Executive Order 11246 of September 24, 1965.

(2) Women and Minority Business Enterprises The Municipality will use its best efforts to afford minority and women-owned business enterprises the maximum practicable opportunity to participate in the performance of this Contract. As used in this Contract, the term "minority and female business enterprise" means a business at least fifty-one (51) percent owned and controlled by minority group members or women. For the purpose of this definition, "minority group members" are Afro-Americans, Spanish-speaking, Spanish surnamed or Spanish-heritage Americans, Asian-Americans, and American Indians. The Municipality may rely on written representations by Municipalities regarding their status as minority and female business enterprises in lieu of an independent investigation.

(3) Access to Records The Municipality shall furnish and cause each of its Contractors to furnish all information and reports required hereunder and will permit access to its books, records and accounts by the County, HUD or its agent, or other unauthorized Federal officials for purposes of investigation to ascertain compliance with the rules, regulations and provisions state herein.

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DATE: BID NAME:

INFORMATION SHEET

NAME OF BIDDER:

ADDRESS:

TYPE OF ENTITY: Corp Partnership Individual

If a non-publicly owned Corporation:

NAME OF CORPORATION:

List Principal Stockholders, holding over 5% of outstanding shares:

LIST OFFICERS:

LIST DIRECTORS:

DATE OF ORGANIZATION:

If partnership:

PARTNERS:

NAME OF PARTNERSHIP:

DATE OF ORGANIZATION:

**If the business is conducted under an assumed name, a copy of the Certificate required to be filed under the New York General Business Law must be attached.**

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CITY OF BEACON

CONFLICT OF INTEREST STATEMENT

VENDOR'S NAME:

SIGNATURE REQUIRED:

Print Name

DATE:

If the bidder is an individual, the bid must be signed by that individual; if the bidder is a corporation, by an officer of the corporation, or other person authorized by resolution of the Board of Directors, and in such case a copy of the resolution must be attached; if a partnership, by one of the partners or other person authorized by a writing signed by at least one general partner and submitted with the bid or previously filed with the Purchasing Agent.

"The submission of this constitutes a certification that no City Officer has any interest therein.

(Note: In the event that any City Official has any such interest, the full nature thereof should be disclosed below.)"

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ASSURANCE OF COMPLIANCE

Every municipality/operating agency and contractor shall incorporate or cause to be incorporated, in all contracts and subcontracts for work in connection with a Federally assisted project the following:

A. The work to be performed under this contract is on a project assisted under a program providing direct Federal financial assistance from the Department of Housing and Urban Development and is subject to the requirements of Executive Order 11625.

B. The parties to this contract will comply with the intent and purposes of said Executive

Order 11625, and all applicant procedures issued thereunder prior to this contract certify and agree that they are under no contractual or other disability which would prevent them from complying with these requirements.

C. The municipality/operating agency will send to appropriate minority organizations or representative(s) of minority(s) a notice advising the said minority organization or representative of his commitments under this Executive Order 11625 and shall retain copies of the notice in an appropriate file available for inspection by authorized party(s).

D. The municipality/operating agency will include this Executive Order 11625 clause in every contract for work in connection with the project and will at the direction of the applicant for or recipient of Federal financial assistance, take appropriate action pursuant to the contract upon a finding that the contractor is in non-compliance. The municipality will not contract with any contractor where it has notice or knowledge that the latter will not participate and will not let any contract unless the contractor has first provided it with a preliminary statement of goals to comply with the intent and purpose of these procedures.

E. Compliance with the provision of Executive Order 11625, the intent and purpose thereof, shall be a condition of the Federal financial assistance provided to the project, binding upon the applicant or recipient for such assistance, its successors, and assigns to those sanctions specified by the grant or loan agreement or contract through which Federal assistance is provided.

Contractor Signature Date

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REFERENCE SHEET

All bidders will be required to complete this form providing three references of past performance on similar projects for municipal projects. References should involve projects and/or service situations of similar size and scope to this bid on municipal projects. References must have had dealings with the bidder within the last 24 months. The City reserves the right to contact any or all of the references supplied for an evaluation of past performance in order to establish the responsibility of the bidder before the actual award of the bid and/or contract. Completion of the reference form is required.

If references have been filed with the City of Beacon Purchasing Department during the last 12 months, it will not be necessary to complete this form. Indicate filing date on the line provided.

BIDDER'S NAME:

DATE FILED:

Bidder's Name:

Reference's Name:

Address:

Telephone: Contact Person:

Bidder's Name:

Reference's Name:

Bidder's Name:

Reference's Name:

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AFFIRMATIVE ACTION PLAN

To ensure equal opportunity in hiring and employment for all work funded through the Dutchess County Community Development Program.

ALL contractors and subcontractors agree to take the following actions:

1. Endorse the following statement: The undersigned contractor has agreed that it will not discriminate against any employee or applicant for employment because of race, color, religion, sex or national origin and will take affirmative action to insure that applicants are employed, and that employees are treated during employment, without regard to their race, color, religion, sex or national origin.

Furthermore, this contractor has agreed that, to the greatest extent feasible, opportunities for training and employment will be given to lower income residents of the project area and contracts for work in connection with the project will be awarded to business concerns which are located in, or owned in substantial part by persons residing in, the area of the project.

2. When hiring any subcontractors, to provide an opportunity for any minority owned firms located within Dutchess County to bid for the job. The Office of Community Development will provide a list of any such firms.

3. Report to the Office of Community Development on the firm's total employees, by race and sex.

4. Send a copy of this Affirmative Action Plan to any collective bargaining organization with which the contractor has an agreement.

5. Post the Equal Opportunity Poster and this Affirmative Action Plan in a conspicuous location available to employees.

Name of Firm hereby agrees to abide by the provisions of this Affirmative Action Plan.

Signature and Title

B-13

STATEMENT OF BIDDERS QUALIFICATIONS

The Undersigned certifies under oath the truth and correctness of all statements and of all answers to questions made hereinafter. Answer all questions in a clear and comprehensive manner. This form must be completed in full and sealed (if corporation) or signed by all partners. The bidder may submit any additional information he/she desires.

NOTE: THIS STATEMENT MUST BE NOTARIZED.

SUBMITTED BY:

Name of Bidder: __________________________________

Federal Identification Number: _______________________ Permanent Principal Office Address:

Corporation Partnership Individual Joint Venture Other

1. Date When Firm Organized:

2. State of incorporation:

3. How many years has your organization been engaged in contracting under your present firm or trade name?

4. Have you ever failed to complete any work awarded to you? If so, note when, where, and why:

5. Has any office or partner of your organization ever been an officer or partner of another organization that failed to complete a construction contract? If so, state circumstances:

B-14

6. List name of project, owner, architect, contract amount, percentage complete and scheduled completion of the major construction projects your organization has in process on this date:

7. List name of project, owner, architect, contract amount, date of completion for major construction projects your organization has completed in the last five years:

8. List your major equipment (manufacturer, model, size, etc.) available for this contract

(this should not include equipment dedicated to other projects): This may be attached as a separate sheet if necessary.

B-15

9. Provide additional information as to experience in work similar in scope and scale to this project on other municipal projects:

10. List the construction experience of the principal individuals of your organization:

11. Trade References:

12. Bank References:

State of New York Name of Bidder:

County of ( ) Date:

On this day of , 2026 before me came to me known to be the individual(s) described in and who executed the foregoing instrument and acknowledged that he/she executed the same.

Notary Public

County

B-16

THIS AFFIDAVIT MUST BE COMPLETED BY ALL BIDDERS

U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT

CERTIFICATION OF BIDDER REGARDING EQUAL EMPLOYMENT OPPORTUNITY

INSTRUCTIONS

This certification is required pursuant to Executive Order 11246 (30 F.R. 12319-25). The implementing rules and regulations provide that any bidder or prospective contractor, or any of their proposed subcontractor, shall state as an initial part of the bid or negotiations of the contract whether it has participated in any previous contract or subcontract subject to the equal opportunity clause: and, if so, whether it has filed all compliance reports due under applicable instructions.

Where the certification indicates that the bidder has not filed a compliance report due under applicable instructions, such bidder shall be required to submit a compliance report within seven calendar days after bid opening. No contract shall be awarded unless such report is submitted.

CERTIFICATION BY BIDDER

NAME AND ADDRESS OF BIDDER (INCLUDE ZIP CODE)

1. Bidder has participated in a previous contract or subcontract subject to the Equal Opportunity Clause.

└──┘ No └──┘ Yes

2. Compliance reports were required to be filed in connection with such contract or subcontract.

└──┘ No └──┘ Yes

3. Bidder has filed all compliance reports due under applicable instructions, including SF-100.

└──┘ No └──┘ Yes

4. Have you ever been or are you being considered for sanction due to violation of Executive Order 11246, as amended?

└──┘ No └──┘ Yes

NAME AND TITLE OF SIGNER (Please type)

SIGNATURE ▌ DATE

REPLACES FORM HUD-4238.CD-1, WHICH IS OBSOLETE

B-17

CERTIFICATION OF BIDDER REGARDING SECTION 3

AND SEGREGATED FACILITIES

NAME OF PRIME CONTRACTOR PROJECT NAME AND NUMBER

The undersigned hereby certifies that

(a) Section 3 provisions are included in the Contract

(b) A written Section 3 plan was prepared and submitted as part of the bid proceedings (if bid equals or exceeds $10,000).

© No segregated facilities will be maintained.

NAME AND TITLE OF SIGNER (Print or Type)

SIGNATURE DATE

B-18

CONTRACTOR

Section 3 Plan Format

________________________________ agrees to implement the following specific affirmative action steps directed at increasing the utilization of lower income residents and businesses within the County of Dutchess.

A. To ascertain from the locality's CDBG program official the exact boundaries of the Section 3 covered project area and where advantageous, seek the assistance of local officials in preparing and implementing the affirmative action plan.

B. To attempt to recruit from within the County the necessary number of lower income residents through:

Local advertising media, signs placed at the proposed site for the project, and community organizations and public or private institutions operating within or serving the project area such as Service Employment and Redevelopment (SER), Opportunities Industrialization Center (OIC), Urban League, Concentrated Employment Program, Hometown Plan, or the U.S. Employment Service.

C. To maintain a list of all lower income area residents who have applied either on their own or on referral from any source, and to employ such persons, if otherwise eligible and if a vacancy exists.

D. To insert this Section 3 plan in all bid documents, and to require all bidders or subcontractors to submit a Section 3 affirmative action plan including utilization goals and the specific steps planned to accomplish these goals.

E. To insure that subcontracts which are typically let on a negotiated rather than a bid basis in areas other than Section 3 covered project areas, are also let on a negotiated basis, whenever feasible, when let in a Section 3 covered project area.

F. To formally contract unions, subcontractors and trade associations to secure their cooperation for this program.

G. To insure that all appropriate project area business concerns are notified of pending subcontractual opportunities.

H. To maintain records, including copies of correspondence, memoranda, etc., which document that all of the above affirmative action steps have been taken.

I. To appoint or recruit an executive official of the company or agency as Equal Opportunity officer to coordinate the implementation of this Section 3 plan.

* Loans, grants, contracts and subsidies for less than $10,000 will be exempt.

THIS FORM MUST BE SIGNED ON PAGE B-20

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J. To list on page B-21, information related to subcontracts awarded for the three year period preceding date of this bid submission.

K. To list on page B-23, all projected workforce needs for all phases of this project by occupation, trade, skill level and number of positions.

As officers and representatives of ___________________________________________ (Name of Contractor)

We the undersigned have read and fully agree to this Affirmative Action Plan, and become a party to the full implementation of this program.

(SIGNATURE)

(TITLE) (DATE)

(SIGNATURE)

(TITLE) (DATE)

B-20

PROPOSED SUBCONTRACTS BREAKDOWN

For the period covering ____________________ 2026 through ____________________202___

(Duration of the CDBG-Assisted Project)

COLUMN 1

COLUMN 2

COLUMN 3

COLUMN 4

COLUMN 5

Type of Contract (Business of Profession)

Total Number of

Contracts

Total Approximate

Dollar Amount

Estimated Number of Contracts to Project Area Businesses*

Estimated Dollar

Amount to Project Area Businesses*

*The project area is coextensive with the County of Dutchess boundaries.

Company:__________________________________________

Project Name: Beacon 2026 Accessible Curb Ramps

EEO Officer (Signature):______________________________ Date____________________

B-21

ESTIMATED PROJECT WORKFORCE BREAKDOWN

Column 1

Column 2

Column 3

Column 4

Column 5

Job Category

Total

Estimated Positions

No. Positions

Currently Occupied by Permanent Employees

No. Positions Not Currently

Occupied

No. Positions to Be Filled with

L.I.P.A.R.*

Officers/ Supervisors

Professionals

Technicians

Housing Sales/Rental /Management

Office Clerical

Service Workers

Others

Trade:

Journeymen

Helpers

Apprentices

Maximum no. of trainees

* Lower Income Project Area Residents. Individuals residing within the County of Dutchess whose family income does not exceed 90% of the median income in the SMSA.

Company _________________________________

B-22

SECTION 3 PROJECT AREA

MANPOWER UTILIZATION TABLE

Occupation Category

(write list)

Total Work

Force Required

Number Filled

No. Project Area

Residents to be Used

TOTAL

EMPLOYMENT CERTIFICATION

A. The Contractor hereby certifies that the above table represents the appropriate number of employee positions required in the execution of the Contract and also represents the number of lower income project area residents that are proposed to be utilized.

B. The Contractor certifies that it will make a good faith effort to employ qualified lower income project area residents to fill the positions which are not currently occupied by regular or permanent employees.

C. To qualify as a “Section 3 Project Area Resident”, the employee must live in DUTCHESS COUNTY.

Contractor Authorized Signature Title Date

B-23

AFFIRMATIVE ACTION PLAN FOR UTILIZATION OF SECTION 3

PROJECT BUSINESSES

Whenever possible, the successful Bidder shall utilize Dutchess County business concerns when contracting for materials or services to be performed in conjunction with this Contract. Any Subcontractors are subject to the same requirement.

1. On the chart below, list the materials (in general) expected to be purchased, from whom it will be purchased, and the approximate amount of the purchase.

2. If you are subcontracting work, list the successful bidders, etc., as completed for material contracts.

3. A Section 3 business concern must be located in Dutchess County.

1. Type of Material Purchased

Company

Value $

Section 3 Business

Yes

No

2. Type of Work to Let

Date: __________________________ _______________________________________ Contractor

Authorized Signature

Title

B-24

BIDDER’S CERTIFICATION OF

LIMITED FOREIGN INVOLVEMENT

(Completion of this statement is required in advance of consideration for award of this contract.)

SUBMITTED TO:

SUBMITTED FOR:

SUBMITTED BY:

Name: ___________________________________________________________________

(print or type name of bidder)

A Corporation / A Partnership / An Individual / A Joint Venture

Address: _______________________________________________________________________

Gentlemen:

The undersigned…