2026 13 Cleaning and Degreasing of Kitchen Exhaust Systems.pdf

THIS PAGE LEFT BLANK INTENTIONALLY

Please quote on the commodities or services listed below.

All prices must be FOB Destination.

You must show Unit Price, Amount and Total or bid may be rejected.

The State of Connecticut is exempt from payment of Federal Excise taxes and the Connecticut Sales Tax. Do not include such taxes in bid prices. CCSU reserves the right to reject in whole or in part any or all bids submitted.

This is NOT an order to ship.

REQUEST

FOR

QUOTATION

BID NUMBER:

2026-13

VENDOR NAME ___________________________________

ADDRESS ___________________________________

Vendor Authorized Signature _______________________________ Date _______________

Printed Name _______________________________

Email Address _______________________________

Telephone and Extension _______________________________

FEIN _________________________ Cash Discount Payment Terms ____% ____days, Net 30

Provide high pressure steam cleaning and chemical degreasing of all kitchen exhaust systems in Memorial Hall, Hill Top and the

Student Center in accordance with the attached specifications.

Semi annual duct cleaning, Memorial Hall $________________________

Semi annual duct cleaning, Student Center $________________________

Semi annual duct cleaning, Hill Top $_________________________

Monthly cleaning of flat griddle unit, Memorial Hall $________________________

Monthly cleaning of charbroil unit, Student Center $________________________

Monthly cleaning of charbroil unit, Hill Top $_________________________

Quarterly cleaning of the pot sink exhaust hood $________________________

Additional duct cleaning, other buildings or areas –

Hourly rate, regular hours (M-F, 8:00 AM – 4:30 PM) $___________________ per person

After regular hours (nights, weekends, holidays) $___________________ per person

Markup over documented invoice for parts, supplies, equipment rental ______________%

Submission of Bids: Return bid to the CCSU Purchasing Dept in a sealed envelope marked with your return address and marked BID#2026-13 . Due by 10AM on July 27,2026. No Fax or emails allowed.

Please submit your Bid to RFP2@CCSU.edu prior to 3:00 PM on March 15,2021.

That mailbox will remain “locked” until that day and time. After 3:00PM that day only authorized individuals from CCSU Purchasing will have access to that mailbox and its contents.

BID DUE DATE:

July 27,2026

10:00 AM

DATE ISSUED:

June 25, 2026

Prepared by:

Charles Zsebik

Purchasing

Phone 860-832-0041 Fax 860-832-2523

SIGNED (for Agency)

Charles Zsebik

Purchasing Authority:

C.G.S. 10a-151b

C.G.S. 4a-52a

ISSUED BY (return to)

Central Connecticut State University

Purchasing Department , Davidson Hall room 22802

1615 Stanley Street

New Britain CT 06050-4010 mailto:RFP2@CCSU.edu

CENTRAL CONNECTICUT STATE UNIVERSITY

RFQ 2026-13

SPECIFICATIONS FOR CLEANING AND DEGREASING OF KITCHEN EXHAUST SYSTEMS

1.01 DESCRIPTION and SPECIFICATIONS

Contractor shall provide for the Hi-Pressure steam cleaning and chemical degreasing of all kitchen exhaust systems located in Memorial Hall, Hill Top and the Student Center. The cleaning and degreasing must comply with all National Fire Protection Association (N.F.P.A.) code regulations of latest issue. Contractor will ensure that all kitchen hood fire extinguishing equipment is disabled during cleaning to prevent accidental discharge of extinguishing agent. The Contractor shall reimburse the University for any accidental discharge of the Fire

Suppression System.

Contractor shall thoroughly clean and degrease all ductwork and kitchen exhaust systems twice per year, with tentative cleaning dates occurring every six months, Tentative dates for cleaning will be in mid-July and the

December semester break and shall mutually be agreed upon by CCSU and the Contractor.

Contractor shall thoroughly clean the pot sink exhaust hood in Memorial Hall, with cleaning dates occurring every three months (quarterly). Dates for cleaning shall mutually be agreed upon by CCSU and the Contractor.

Contractor shall, on a monthly basis, clean the charbroil/kitchen grease exhaust unit in the Student Center, Hill

Top and the flat griddle unit in Memorial Hall. Note that at its discretion CCSU may elect to not perform a monthly cleaning on any given month due to off season lack of use. CCSU shall notify the contractor seven (7) days prior to scheduled cleaning if in CCSU’s opinion a cleaning is not needed.

Contractor shall supply all equipment, supplies and material needed for the project. Contractor shall not use any

CCSU equipment during execution of work under this award (i.e. using CCSU dishwashers to clean filters). All

CCSU equipment in work areas will be covered and all areas will be left neat and clean. All chemicals used must be food service approved with Material Safety Data Sheets (MSDS) provided to CCSU prior to issuance of contract award. All ceiling areas are to be protected from leakage of cleaning agent from ductwork during cleaning.

Except as otherwise provided, and for emergencies, Contractor shall perform all listed services on Friday evenings beginning at 5:00 PM. The assigned work days may not be changed without permission of the CCSU

Representative. CCSU may require the Contractor to alter work days or work hours in order to meet special needs.

Contractor should be aware that the cleaning schedules shall be at the discretion of CCSU and may need to take place on weekends or holidays so that it shall in no way interfere with the operation of food services. Services that need to be performed on weekends or holidays shall involve no additional cost to CCSU.

Contractor shall contact the CCSU Representative and CCSU Food Services via email 48 hours prior to cleanings in order to coordinate operations.

1.02 GENERAL INFORMATION:

A. Contract and Contract Period:

There will be a non- mandatory walk through on Wednesday July 8, 2026 at 10:00AM meeting at East Hall on the

CCSU campus if potential bidders would like to view all locations .CCSU shall enter into a Contract with the awarded contractor for the services described herein. Purchase Orders issued by the Agency's Purchasing Office shall be issued for annual service needs once a contract has been executed. No work is to be done prior to receiving a valid, signed Purchase Order.

The contract period for the described services will be for a three (3) year period with 2 (1) year options., starting upon execution date of the resulting contract, on or about August 1, 2026.

B. Submission of Questions

Contractors may submit questions or requests for clarification via email to Charles.Zsebik@ccsu.edu. The deadline for submission of questions is 4:30 p.m., E.S.T., on July 15, 2026. Any answers, clarifications or corrections that change the scope of this RFQ will be issued as an addendum.

C. Addenda to this RFQ

CCSU may need to issue one or more addenda related to this RFP. Such addenda shall be posted on CCSU’s Purchasing

Dept Current Bids web page - http://www.ccsu.edu/purchasing/currentBids.html

It shall be the responsibility of prospective contractors and other interested parties to familiarize themselves with the web site and visit it regularly during the RFQ process for updated information or addenda related to this RFQ.

Receipt of addenda must be acknowledged by each proposer, and the failure of a proposer to acknowledge any addendum shall not relieve the proposer of the responsibility for complying with the terms thereof. All addenda must be signed by an authorized respondent representative and returned with the proposal on or before the proposal opening date and time.

No information communicated verbally shall be effective unless confirmed by written communication from the Purchasing

Department of the University.

D. Travel Time

At no time during the contract shall contractor invoice the University for travel time costs or normal delivery costs. Invoices will only be paid for hours spent on the job

E. Holidays

Holidays shall be defined as New Year’s Day, the Fourth of July, Thanksgiving Day and Christmas Day.

F. Insurance

The Contractor shall carry and maintain at all times during the term of the Agreement, and during the time that any provisions survive the term of the Agreement, sufficient general liability insurance to satisfy its obligations under this

Agreement. The Contractor shall name the State as an additional insured on the policy and shall provide a copy of the policy to the Agency prior to the effective date of the Agreement. The Contractor shall not begin performance until the delivery of the policy to the Agency. The Agency shall be entitled to recover under the insurance policy even if a body of competent jurisdiction determines that the Agency or the State is contributorily negligent.

G. General Requirements

Contractor shall comply with all applicable federal, state and municipal laws, ordinances and codes.

In rendering services under the subsequent contract, the Contractor shall conform to high professional standards of work and business ethic. The Contractor warrants that the services shall be performed: 1) in a professional and workmanlike manner;

and 2) in accordance with generally and currently accepted principles and practices.

The Contractor is reminded that all work will be carried out on a busy university campus. Safety is of utmost importance.

The Contractor shall conduct all operations in a safe manner and shall comply with all pertinent local, state and federal safety regulations and with whatever requirements deemed necessary by the Agency Representative, CCSU Department of

Public Safety or by CCSU Office of Environmental Health and Safety to protect the health, safety and well-being of the university community.

H. HISTORICAL DATA

N/A

STATE OF BIDDER’S QUALIFICATIONS

This form will be use in assessing a Bidder’s Qualification and will be used to determine if bid submitted is from a responsible bidder. State law designates that contracts be awarded to the lowest responsible qualified bidder. Factors such as past performance, integrity of the bidder, conformity to the specifications, etc., will be used in evaluating bids.

BIDDER’S NAME: _________________________________________

ADDRESS: ________________________________________________

Number of year’s company has been engaged in business under this name: _________ years.

List any contract awards to your company by the State of Connecticut within the last (3) years, THAT YOU ACTUALLY

PERFORMED SERVICES AGAINST. Indicate which State Agency, and provide contract name and number, and the name and telephone number of the purchasing department administering the contract.

Contract No. Contract Name State Agency Purch. Dept. Tel. No.__

List other names your company uses:_________________________________

List four completed projects similar in nature to this INVITATION TO BID, which demonstrates your company’s ability to perform the required services.

Company Name and Address _ Telephone No. Dollar Value

1. ___________________________ ___________________ ________________

2. ___________________________ ___________________ ________________

3. ___________________________ ___________________ ________________

4. ___________________________ ___________________ ________________

COMPANY NAME:_____________________________________________________

Size of Company or Corporation:

Number of Employees: Full Time:______________Part Time:______________

Total Asset Value:______________________

Equipment Asset Value:__________________

Owner/Operator:____________ Partnership:_____________ Corporation:____________

Is your company registered with the Office of the Connecticut Secretary of State?

Yes________No__________Registration Date if available_______________

Please list any relevant certifications, Licenses, Registrations, etc., which qualify your company to meet the requirements of this bid.

(Please attach an additional sheet if necessary)

Please list chemicals normally used when your company provides services as described herein. CCSU reservesd the right to request and obtain MSDS sheets for any/all chemicals listed.

(Please attach an additional sheet if necessary)

Please list any administrative actions either pending review by the State, or determinations that the State has made regarding your company or corporation. This should include court judgments, and pending suits by a State or Federal Court. Include in your statement a list of OSHA violations, and any actions or orders pending or resolved with any State Agency such as

The Department of Consumer Protection, the Department of Environmental Protection, etc. Please detail this information on a separate sheet of paper. Such information should be for the last three (3) years.

I HEREBY CERTIFY THAT ALL THE INFORMATION SUPPLIED IS COMPLETE AND TRUE.

Signature Date

Title

END OF DOCUMENT

Form B

07-08-2009

STATE OF CONNECTICUT

NONDISCRIMINATION CERTIFICATION — Representation

By Entity For Contracts Valued at Less Than $50,000

Written representation that complies with the nondiscrimination agreements and warranties under

Connecticut General Statutes §§ 4a-60(a)(1) and 4a-60a(a)(1), as amended

INSTRUCTIONS:

For use by an entity (corporation, limited liability company, or partnership) when entering into any contract type with the State of Connecticut valued at less than $50,000 for each year of the contract. Complete all sections of the form. Submit to the awarding State agency prior to contract execution.

REPRESENTATION OF AN ENTITY:

I, _________________________ , ___________________ , of _______________________________ , Authorized Signatory Title Name of Entity an entity duly formed and existing under the laws of __________________________________ , Name of State or Commonwealth represent that I am authorized to execute and deliver this representation on behalf of

________________________________ and that ________________________________

Name of Entity Name of Entity has a policy in place that complies with the nondiscrimination agreements and warranties of Connecticut

General Statutes §§ 4a-60(a)(1) and 4a-60a(a)(1), as amended.

Authorized Signatory Date

Printed Name

OPM Ethics Form 1 Rev. 05-26-15

GIFT AND CAMPAIGN CONTRIBUTION CERTIFICATION

Written or electronic certification to accompany a State contract with a value of $50,000 or more pursuant to C.G.S. §§ 4-250, 4-

252(c) and 9-612(f)(2) and Governor Dannel P. Malloy’s Executive Order 49

Complete all sections of the form. Attach additional pages, if necessary, to provide full disclosure about any lawful campaign contributions made to campaigns of candidates for statewide public office or the General Assembly, as described herein. Sign and date the form, under oath, in the presence of a Commissioner of the Superior Court or Notary Public.

Submit the completed form to the awarding State agency at the time of initial contract execution and if there is a change in the information contained in the most recently filed certification, such person shall submit an updated certification either

(i) not later than thirty (30) days after the effective date of such change or (ii) upon the submittal of any new bid or proposal for a contract, whichever is earlier. Such person shall also submit an accurate, updated certification not later than fourteen days after the twelve-month anniversary of the most recently filed certification or updated certification.

CHECK ONE: Initial Certification 12 Month Anniversary Update (Multi-year contracts only.)

Updated Certification because of change of information contained in the most recently filed certification or twelve-month anniversary update.

GIFT CERTIFICATION:

As used in this certification, the following terms have the meaning set forth below:

1) “Contract” means that contract between the State of Connecticut (and/or one or more of it agencies or instrumentalities) and the Contractor, attached hereto, or as otherwise described by the awarding State agency below;

2) If this is an Initial Certification, “Execution Date” means the date the Contract is fully executed by, and becomes effective between, the parties; if this is a twelve-month anniversary update, “Execution Date” means the date this certification is signed by the Contractor;

3) “Contractor” means the person, firm or corporation named as the contactor below;

4) “Applicable Public Official or State Employee” means any public official or state employee described in C.G.S. §4-252(c)(1)(i) or (ii);

5) “Gift” has the same meaning given that term in C.G.S. § 4-250(1);

6) “Principals or Key Personnel” means and refers to those principals and key personnel of the Contractor, and its or their agents, as described in C.G.S. §§

4-250(5) and 4-252(c)(1)(B) and (C).

I, the undersigned, am a Principal or Key Personnel of the person, firm or corporation authorized to execute this certification on behalf of the Contractor. I hereby certify that, no gifts were made by (A) such person, firm, corporation,

(B) any principals and key personnel of the person firm or corporation who participate substantially in preparing bids, proposals or negotiating state contracts or (C) any agent of such, firm, corporation, or principals or key personnel who participates substantially in preparing bids, proposals or negotiating state contracts, to (i) any public official or state employee of the state agency or quasi-public agency soliciting bids or proposals for state contracts who participates substantially in the preparation of bid solicitations or request for proposals for state contracts or the negotiation or award of state contracts or (ii) any public official or state employee of any other state agency, who has supervisory or appointing authority over such state agency or quasi-public agency.

I further certify that no Principals or Key Personnel know of any action by the Contractor to circumvent (or which would result in the circumvention of) the above certification regarding Gifts by providing for any other Principals, Key Personnel, officials, or employees of the Contractor, or its or their agents, to make a Gift to any Applicable Public Official or State Employee. I further certify that the Contractor made the bid or proposal for the Contract without fraud or collusion with any person.

OPM Ethics Form 1 Rev. 05-26-15

CAMPAIGN CONTRIBUTION CERTIFICATION:

I further certify that, on or after December 31, 2006, neither the Contractor nor any of its principals, as defined in C.G.S. § 9-612(g)(1), has made any campaign contributions to, or solicited any contributions on behalf of, any exploratory committee, candidate committee, political committee, or party committee established by, or supporting or authorized to support, any candidate for statewide public office, in violation of C.G.S. § 9-612(g)(2)(A). I further certify that all lawful campaign contributions that have been made on or after December 31, 2006 by the Contractor or any of its principals, as defined in C.G.S. § 9-612(g)(1), to, or solicited on behalf of, any exploratory committee, candidate committee, political committee, or party committee established by, or supporting or authorized to support any candidates for statewide public office or the General Assembly, are listed below:

Lawful Campaign Contributions to Candidates for Statewide Public Office:

Contribution Date Name of Contributor Recipient Value Description

Lawful Campaign Contributions to Candidates for the General Assembly:

Contribution Date Name of Contributor Recipient Value Description

Sworn as true to the best of my knowledge and belief, subject to the penalties of false statement.

Printed Contractor Name Printed Name of Authorized Official

Signature of Authorized Official

Subscribed and acknowledged before me this ______ day of __________________, 20___.

Commissioner of the Superior Court (or Notary Public)

My Commission Expires

OPM Ethics Form 5 Rev. 3-28-14

CONSULTING AGREEMENT AFFIDAVIT

Affidavit to accompany a State contract for the purchase of goods and services with a value of $50,000 or more in a calendar or fiscal year, pursuant to Connecticut General Statutes §§ 4a-81(a) and 4a-81(b)

If the bidder or vendor has entered into a consulting agreement, as defined by Connecticut General Statutes § 4a-81(b)(1): Complete all sections of the form. If the bidder or vendor has entered into more than one such consulting agreement, use a separate form for each agreement. Sign and date the form in the presence of a Commissioner of the

Superior Court or Notary Public. If the bidder or vendor has not entered into a consulting agreement, as defined by Connecticut General Statutes § 4a-81(b)(1): Complete only the shaded section of the form. Sign and date the form in the presence of a Commissioner of the Superior Court or Notary Public.

Submit completed form to the awarding State agency with bid or proposal. For a sole source award, submit completed form to the awarding State agency at the time of contract execution.

This affidavit must be amended if there is any change in the information contained in the most recently filed affidavit not later than (i) thirty days after the effective date of any such change or (ii) upon the submittal of any new bid or proposal, whichever is earlier.

AFFIDAVIT: [ Number of Affidavits Sworn and Subscribed On This Day: _____ ]

I, the undersigned, hereby swear that I am the chief official of the bidder or vendor awarded a contract, as described in Connecticut General Statutes § 4a-81(a), or that I am the individual awarded such a contract who is authorized to execute such contract. I further swear that I have not entered into any consulting agreement in connection with such contract, except for the agreement listed below:

Consultant’s Name and Title Name of Firm (if applicable) Start Date End Date Cost

Description of Services Provided: ___________________________________________________________

Is the consultant a former State employee or former public official? YES NO

If YES: ___________________________________ __________________________ Name of Former State Agency Termination Date of Employment

Sworn as true to the best of my knowledge and belief, subject to the penalties of false statement.

Printed Name of Bidder or Vendor Signature of Chief Official or Individual Date

Printed Name (of above) Awarding State Agency Sworn and subscribed before me on this _______ day of ____________, 20___.

Commissioner of the Superior Court or Notary Public My Commission Expires

COMMISSION ON HUMAN RIGHTS AND OPPORTUNITIES

CONTRACT COMPLIANCE REGULATIONS

NOTIFICATION TO BIDDERS (rev 09/17/07)

The contract to be awarded is subject to contract compliance requirements mandated by Sections 4a-60 and 4a-60a of the Connecticut

General Statutes; and, when the awarding agency is the State, Sections 46a-71(d) and 46a-81i(d) of the Connecticut General Statutes.

There are Contract Compliance Regulations codified at Section 46a-68j-21 through 43 of the Regulations of Connecticut State Agencies, which establish a procedure for awarding all contracts covered by Sections 4a-60 and 46a-71(d) of the Connecticut General Statutes.

According to Section 46a-68j-30(9) of the Contract Compliance Regulations, every agency awarding a contract subject to the contract compliance requirements has an obligation to “aggressively solicit the participation of legitimate minority business enterprises as bidders, contractors, subcontractors and suppliers of materials.” “Minority business enterprise” is defined in Section 4a-60 of the Connecticut

General Statutes as a business wherein fifty-one percent or more of the capital stock, or assets belong to a person or persons: “(1) Who are active in daily affairs of the enterprise; (2) who have the power to direct the management and policies of the enterprise; and (3) who are members of a minority, as such term is defined in subsection (a) of Section 32-9n.” “Minority” groups are defined in Section 32-9n of the

Connecticut General Statutes as “(1) Black Americans . . . (2) Hispanic Americans . . . (3) persons who have origins in the Iberian

Peninsula . . . (4)Women . . . (5) Asian Pacific Americans and Pacific Islanders; (6) American Indians . . .” An individual with a disability is also a minority business enterprise as provided by Section 4a-60g of the Connecticut General Statutes. The above definitions apply to the contract compliance requirements by virtue of Section 46a-68j-21(11) of the Contract Compliance Regulations.

The awarding agency will consider the following factors when reviewing the bidder’s qualifications under the contract compliance requirements:

(a) the bidder’s success in implementing an affirmative action plan;

(b) the bidder’s success in developing an apprenticeship program complying with Sections 46a-68-1 to 46a-68-17 of the

Administrative Regulations of Connecticut State Agencies, inclusive;

(c) the bidder’s promise to develop and implement a successful affirmative action plan;

(d) the bidder’s submission of employment statistics contained in the “Employment Information Form”, indicating that the composition of its workforce is at or near parity when compared to the racial and sexual composition of the workforce in the relevant labor market area; and

(e) the bidder’s promise to set aside a portion of the contract for legitimate minority business enterprises. See Section

46a-68j-30(10)(E) of the Contract Compliance Regulations.

INSTRUCTIONS AND OTHER INFORMATION

The following two (2) sided BIDDER CONTRACT COMPLIANCE MONITORING REPORT must be completed in full, signed, and submitted with the bid for this contract. The contract awarding agency and the Commission on Human Rights and Opportunities will use the information contained thereon to determine the bidders compliance to Sections 4a-60 and 4a-60a CONN. GEN. STAT., and Sections

46a-68j-23 of the Regulations of Connecticut State Agencies regarding equal employment opportunity, and the bidders good faith efforts to include minority business enterprises as subcontractors and suppliers for the work of the contract.

1) Definition of Small Contractor

Section 4a-60g CONN. GEN. STAT. defines a small contractor as a company that has been doing business under the same management and control and has maintained its principal place of business in Connecticut for a one year period immediately prior to its application for certification under this section, had gross revenues not exceeding ten million dollars in the most recently completed fiscal year, and at least fifty-one percent of the ownership of which is held by a person or persons who are active in the daily affairs of the company, and have the power to direct the management and policies of the company, except that a nonprofit corporation shall be construed to be a small contractor if such nonprofit corporation meets the requirements of subparagraphs (A) and (B) of subdivision 4a-60g CONN. GEN. STAT.

2) Description of Job Categories (as used in Part IV Bidder Employment Information) (Page 2)

MANAGEMENT: Managers plan, organize, direct, and control the major functions of an organization through subordinates who are at the managerial or supervisory level. They make policy decisions and set objectives for the company or departments. They are not usually directly involved in production or providing services. Examples include top executives, public relations managers, managers of operations specialties (such as financial, human resources, or purchasing managers), and construction and engineering managers.

BUSINESS AND FINANCIAL OPERATIONS: These occupations include managers and professionals who work with the financial aspects of the business. These occupations include accountants and auditors, purchasing agents, management analysts, labor relations specialists, and budget, credit, and financial analysts.

MARKETING AND SALES: Occupations related to the act or process of buying and selling products and/or services such as sales engineer, retail sales workers, and sales representatives including wholesale.

LEGAL OCCUPATIONS: In-House Counsel who is charged with providing legal advice and services in regards to legal issues that may arise during the course of standard business practices. This category also includes assistive legal occupations such as paralegal, legal assistants.

COMPUTER SPECIALISTS: Professionals responsible for the computer operations within a company are grouped in this category. Examples of job titles in this category include computer programmers, software engineers, database administrators, computer scientists, systems analysts, and computer support specialists.

ARCHITECTURE AND ENGINEERING: Occupations related to architecture, surveying, engineering, and drafting are included in this category. Some of the job titles in this category include electrical and electronic engineers, surveyors, architects, drafters, mechanical engineers, materials engineers, mapping technicians, and civil engineers.

OFFICE AND ADMINISTRATIVE SUPPORT: All clerical-type work is included in this category. These jobs involve the preparing, transcribing, and preserving of written communications and records; collecting accounts; gathering and distributing information; operating office machines and electronic data processing equipment; and distributing mail. Job titles listed in this category include telephone operators, bill and account collectors, customer service representatives, dispatchers, secretaries and administrative assistants, computer operators and clerks (such as payroll, shipping, stock, mail and file).

BUILDING AND GROUNDS CLEANING AND MAINTENANCE: This category includes occupations involving landscaping, housekeeping, and janitorial services. Job titles found in this category include supervisors of landscaping or housekeeping, janitors, maids, grounds maintenance workers, and pest control workers.

CONSTRUCTION AND EXTRACTION: This category includes construction trades and related occupations. Job titles found in this category include boilermakers, masons (all types), carpenters, construction laborers, electricians, plumbers (and related trades), roofers, sheet metal workers, elevator installers, hazardous materials removal workers, paperhangers, and painters. Paving, surfacing, and tamping equipment operators; drywall and ceiling tile installers; and carpet, floor and tile installers and finishers are also included in this category. First line supervisors, foremen, and helpers in these trades are also grouped in this category.

INSTALLATION, MAINTENANCE AND REPAIR: Occupations involving the installation, maintenance, and repair of equipment are included in this group. Examples of job titles found here are heating, ac, and refrigeration mechanics and installers;

telecommunication line installers and repairers; heavy vehicle and mobile equipment service technicians and mechanics; small engine mechanics; security and fire alarm systems installers; electric/electronic repair, industrial, utility and transportation equipment; millwrights; riggers; and manufactured building and mobile home installers. First line supervisors, foremen, and helpers for these jobs are also included in the category.

MATERIAL MOVING WORKERS: The job titles included in this group are Crane and tower operators; dredge, excavating, and lading machine operators; hoist and winch operators; industrial truck and tractor operators; cleaners of vehicles and equipment;

laborers and freight, stock, and material movers, hand; machine feeders and offbearers; packers and packagers, hand; pumping station operators; refuse and recyclable material collectors; and miscellaneous material moving workers.

PRODUCTION WORKERS: The job titles included in this category are chemical production machine setters, operators and tenders; crushing/grinding workers; cutting workers; inspectors, testers sorters, samplers, weighers; precious stone/metal workers;

painting workers; cementing/gluing machine operators and tenders; etchers/engravers; molders, shapers and casters except for metal and plastic, and production workers.

3) Definition of Racial and Ethnic Terms (as used in Part IV Bidder Employment Information)

White (not of Hispanic Origin)- All persons having origins in any of the original peoples of Europe, North Africa, or the Middle

East. Black(not of Hispanic Origin)- All persons having origins in any of the Black racial groups of Africa.

Hispanic-All persons of Mexican, Puerto Rican, Cuban, Central or South American, or other Spanish culture or origin regardless of race.

Asian or Pacific Islander- All persons having origins in any of the original peoples of the Far East, Southeast Asia, the Indian subcontinent, or the Pacific Islands. This area includes China, India, Japan, Korea, the Philippine Islands, and Samoa.

American Indian or Alaskan Native- All persons having origins in any of the original peoples of North America, and who maintain cultural identification through tribal affiliation or community recognition.

BIDDER CONTRACT COMPLIANCE MONITORING REPORT (Page 3) PART I - Bidder Information

Company Name

Street Address

City & State Chief Executive

Bidder Federal Employer Identification

Number_________________________________ Or

Social Security Number_____________________

Major Business Activity (brief description) Bidder Identification

(response optional/definitions on page 1)

-Bidder is a small contractor. Yes__ No__

-Bidder is a minority business enterprise Yes__ No__

(If yes, check ownership category) Black___ Hispanic___ Asian American___ American Indian/Alaskan

Native___ Iberian Peninsula___ Individual(s) with a Physical Disability___

Female___

-Bidder is certified as above by State of CT Yes__ No__

- DAS Certification Number ____________________________

Bidder Parent Company (If any)

Other Locations in Ct. (If any)

PART II - Bidder Nondiscrimination Policies and Procedures

1. Does your company have a written Affirmative Action/Equal Employment

Opportunity statement posted on company bulletin boards? Yes__ No__

7. Do all of your company contracts and purchase orders contain non-discrimination statements as required by Sections 4a-60 & 4a-60a Conn.

Gen. Stat.? Yes__ No__

2. Does your company have the state-mandated sexual harassment prevention in the workplace policy posted on company bulletin boards? Yes__ No__

8. Do you, upon request, provide reasonable accommodation to employees, or applicants for employment, who have physical or mental disability?

Yes__ No__

3. Do you notify all recruitment sources in writing of your company’s Affirmative Action/Equal Employment Opportunity employment policy? Yes__ No__

9. Does your company have a mandatory retirement age for all employees?

Yes__ No__

4. Do your company advertisements contain a written statement that you are an Affirmative

Action/Equal Opportunity Employer? Yes__ No__

10. If your company has 50 or more employees, have you provided at least two (2) hours of sexual harassment training to all of your supervisors?

Yes__ No__ NA__

5. Do you notify the Ct. State Employment Service of all employment openings with your company? Yes__ No__

11. If your company has apprenticeship programs, do they meet the Affirmative Action/Equal Employment Opportunity requirements of the apprenticeship standards of the Ct. Dept. of Labor? Yes__ No__

NA__

6. Does your company have a collective bargaining agreement with workers?

Yes__ No__

6a. If yes, do the collective bargaining agreements contain non-discrimination clauses covering all workers? Yes__ No__

12. Does your company have a written affirmative action Plan? Yes__

No__ If no, please explain.

6b. Have you notified each union in writing of your commitments under the nondiscrimination requirements of contracts with the state of Ct? Yes__ No__

13. Is there a person in your company who is responsible for equal employment opportunity? Yes__ No__ If yes, give name and phone number.

Part III - Bidder Subcontracting Practices

1. Will the work of this contract include subcontractors or suppliers? Yes__ No__

1a. If yes, please list all subcontractors and suppliers and report if they are a small contractor and/or a minority business enterprise. (defined on page 1 / use additional sheet if necessary)

1b. Will the work of this contract require additional subcontractors or suppliers other than those identified in 1a. above? Yes__ No__

PLEASE COMPLETE REVERSE SIDE

PART IV - Bidder Employment Information Date: (Page 4)

JOB CATEGORY *

OVERALL

TOTALS

WHITE

(not of Hispanic origin)

BLACK

(not of Hispanic origin)

HISPANIC ASIAN or PACIFIC

ISLANDER

AMERICAN

INDIAN or

ALASKAN NATIVE

Male Female Male Female Male Female Male Female Male Female

Management Business & Financial Ops Marketing & Sales Legal Occupations Computer Specialists Architecture/Engineering Office & Admin Support Bldg/ Grounds Cleaning/Maintenance Construction & Extraction

Installation , Maintenance & Repair Material Moving Workers Production Occupations

TOTALS ABOVE

Total One Year Ago

FORMAL ON THE JOBTRAINEES (ENTER FIGURES FOR THE SAME CATEGORIES AS ARE SHOWN ABOVE) Apprentices Trainees

* NOTE: Job categories can be changed or added to (ex. Sales can be added or replace a category not used in your company)

PART V - Bidder Hiring and Recruitment Practices

1. Which of the following recruitment sources are used by you? (Check yes or no, and report percent used)

2. Check (X) any of the below listed requirements that you use as a hiring qualification

(X)

3. Describe below any other practices or actions that you take which show that you hire, train, show that you hire, train and promote employees without discrimination SOURCE YES NO % of applicants provided by source

State Employment Service Work Experience

Private Employment Agencies Ability to Speak or Write

English

Schools and Colleges Written Tests

Newspaper Advertisement High School Diploma

Walk Ins College Degree

Present Employees Union Membership

Labor Organizations Personal Recommendation

Minority/Community Organizations Height or Weight

Others (please identify) Car Ownership

Arrest Record

Wage Garnishments Certification (Read this form and check your statements on it CAREFULLY before signing). I certify that the statements made by me on this BIDDER CONTRACT COMPLIANCE

MONITORING REPORT are complete and true to the best of my knowledge and belief, and are made in good faith. I understand that if I knowingly make any misstatements of facts, I am subject to be declared in non-compliance with Section 4a-60, 4a-60a, and related sections of the CONN. GEN. STAT.

Standard Terms and Conditions

I. DEFINITIONS

The following words, when used herein, shall have the following meanings:

1. “Contract” shall mean any agreement negotiated by and between CCSU and the contractor selected by CCSU as the result of a request for proposal, request for quotation, or request for bid, including, but not limited to, a personal service agreement or purchase order.

2. “CCSU” shall refer to Central Connecticut State University,

3. “Person” shall mean an individual, partnership, corporation or other business entity, as the context requires.

4. “Proposal” shall mean a response to a request for proposal, request for bid, or request for quotation.

5. “Proposer” shall mean a contractor that submits a response to a request for proposal, request for bid, or request for quotation.

6. “RFP” shall mean a request or invitation for proposal, bid, or quotation, as applicable.

II. TERMS AND CONDITIONS RELATED TO REQUESTS FOR PROPOSALS

A. General Conditions

1. CCSU reserves the right to amend or cancel an RFP prior to the date and time for the opening of proposals. CCSU, in its sole discretion, reserves the right to accept or reject any and all proposals, in whole or in part, and to waive any technicality in any proposal submitted, and to accept any part of a proposal deemed to be in the best interest of CCSU.

2. Proposals received from proposers debarred by the State of Connecticut will not be considered for award.

3. CCSU does not commit to specific volumes of activity, nor does it guarantee the accuracy of statistical information provided in the RFP. Such information is supplied to proposers for reference only.

4. All responses to the RFP shall be and remain the sole property of CCSU.

5. Each proposer shall bear all costs associated with proposer’s response to an RFP, including, but not limited to, the costs of any presentation and/or demonstration required by CCSU. In addition, answers or clarifications sought by CCSU arising out of or in connection with the proposal shall be furnished by the proposer at the proposer’s expense.

6. CCSU reserves the right to negotiate, as it may deem necessary, with any or all of the proposers that submit proposals.

7. Any alleged oral agreement or arrangement made by any proposer with CCSU or any employee thereof shall not be binding.

B. Submission of Proposals

1. Proposals must be submitted on forms supplied by CCSU. Telephone, facsimile, or email proposals will not be accepted in response to an RFP.

2. Proposals must be computer prepared, typewritten or handwritten in ink. Proposals submitted in pencil will be rejected.

3. Proposers must answer all the questions set forth in the RFP using the outline and numbering scheme set forth therein. Proposers must furnish all information requested in the RFP and supply all materials required for consideration. Failure of the proposer to answer all questions and supply all information and materials requested may be grounds for rejection of the proposal.

4. All proposals must be signed by a person duly authorized to sign proposals on behalf of the proposer. All signatures on the proposal must be original. Proposals bearing stamp signatures will be rejected. Unsigned proposals will be rejected.

5. Alterations or corrections to the proposal must be initialed by the person signing the proposal or his or her authorized designee. All initials on alterations or corrections to the proposal must be original. In the event that an authorized designee initials an alteration or correction, the proposer must submit a written authorization from the proposal’s signatory to the authorized designee, authorizing the designee to make the alteration or correction. Failure to submit such an authorization shall result in rejection of proposal as to those items altered or corrected and not initialed.

6. Conditional proposals are subject to rejection in whole or in part, in the sole discretion of CCSU. A conditional proposal is defined as one that limits, modifies, expands or supplements any of the terms and conditions and/or specifications of the RFP.

7. Alternate proposals will not be considered by CCSU, unless otherwise noted on the RFP or on the proposal form. An alternate proposal is defined as one that is submitted in addition to the proposer’s primary response to the RFP.

8. Each proposer’s prices must be firm for a period up to 120 days from date of the opening of proposals. Prices must be extended in decimal, not fraction, must be net, and must include transportation and delivery charges, fully prepaid by the contractor, to the destination specified in the proposal, and subject only to cash discount.

9. Pursuant to Section 12-412 of the Connecticut General Statutes, the State of Connecticut is exempt from the payment of excise, transportation and sales taxes imposed by the Federal Government and/or the State. Accordingly, such taxes must not be included in proposal prices.

10. If there is a discrepancy between a unit price and an extended price, the unit price will govern.

11. By submitting a proposal, the proposer asserts that the offer and information contained therein is in all respects fair and without collusion or fraud and was not made in connection with any competing proposer’s submission of a separate response to the RFP. By submitting a proposal, the proposer further asserts that it neither participated in the formation of CCSU’s solicitation development process nor had any knowledge of the specific contents of the RFP prior to its issuance, and that no employee of CCSU participated directly or indirectly in the preparation of the proposer’s proposal.

12. Proposals for the provision of services must include the cost of obtaining all permits, licenses, and notices required by the city or town in which the services is to be provided, and the State and Federal governments..

III. CONTRACT AWARD

1. All proposals properly submitted will be opened and read publicly. Upon execution of awarding contract, the proposals are subject to public inspection. CCSU will not prepare abstracts of proposals received for distribution, nor will information concerning the proposals received be conveyed by telephone.

2. Award will be made to the lowest responsible qualified proposer who complies with the proposal requirements. Price alone need not be the sole determining factor for an award. Other criteria, listed in the RFP, may be considered by CCSU in the award determination.

3. CCSU reserves the right to grant an award and/or awards by item, or part thereof, groups of items, or all items of the proposal and to waive minor irregularities and omissions if, in CCSU’s judgment, the best interests of CCSU or the State of Connecticut will be served.

4. CCSU reserves the right to correct inaccurate awards resulting from its administrative errors.

IV. TERMS AND CONDITIONS RELATED TO CONTRACT WITH SUCCESSFUL PROPOSER

By submitting a response to the RFP, the proposer agrees that any contract negotiated between it (if the successful proposer), as contractor, and CSU may contain the following provisions, as deemed applicable by CSU:

A. General Conditions

1. The contactor shall: (i) guarantee its products against defective materials and workmanship; (ii) repair damage of any kind, for which it is responsible, to CSU’s premises or equipment, to its own work or to the work of other contractors; (iii) obtain and pay for all applicable licenses, permits, and notices; (iv) give all notices and comply with all requirements of the municipality in which the service is to be provided and of the State and federal governments; and (v) carry proper and sufficient insurance to protect the State from loss.

2. The contract shall be interpreted and governed by the laws of the State of Connecticut, without regard to its principles of conflicts of laws.

3. The contractor agrees that it shall be subject to and abide by all applicable federal and state laws and regulations.

4. The contractor agrees that it shall comply with Section 4a-60 of the Connecticut General Statutes and with Executive Orders Nos. 3, 16, 17 and 7C.

5. The contractor agrees that the sole and exclusive means for the presentation of any claim against the State of Connecticut, the Connecticut State University or the Board Of Trustees arising from a contract with CSU, shall be in accordance with the provisions of Chapter 53 of the Connecticut General Statutes (Claims

Against the State) and that no additional legal proceedings will be initiated in any state or federal court in addition to, or in lieu of, said Chapter 53 proceedings.

6. The contractor or subcontractor, as applicable, shall offer and agree to assign to CSU all rights, title and interest in and to all causes of action it may have under

Section 4 of the Clayton Act, 15 U.S.C. 15, or under Chapter 624 of the general statutes, arising from the purchase of services, property or intangibles of any kind pursuant to a public purchase contract or subcontract; such assignment shall be made and become effective at the time the contract is executed by the parties, without further acknowledgment by them.

7. The contractor shall not assign or otherwise dispose of the contract or its right, title or interest therein, or its power to execute such contract, to any other person without the prior written consent of CSU.

8. If any provision, term or condition of the contract is prohibited, invalid, or unenforceable then that provision, term or condition shall be ineffective to the extent of the prohibition, invalidity, or prohibition without invalidating the remaining provisions, terms and conditions unless it materially alters the nature or intent thereof.

9. Should the terms of any purchase order or invoice issued in connection with the contract conflict with the terms of the contract, the terms of the contract shall prevail.

10. Failure of the contractor to deliver commodities or perform services as specified in the contract will constitute authority for CSU to purchase these commodities or services on the open market. The contractor shall promptly reimburse CSU for excess costs incurred by CSU due to these purchases, and these purchases shall be deducted by CSU from the quantities contracted for.

11. No right or duty, in whole or in part, of the contractor under the contract may be assigned or delegated without the prior written consent of CSU. The subcontracting or assignment of any of contractor’s obligations under the contract to a subcontractor shall require the prior written approval of CSU.

12. Upon termination of the contract by CSU, the contractor shall both immediately discontinue all services (unless the notice directs otherwise) and deliver to CSU all data, drawings, specifications, reports, estimates, summaries, and such other information and materials as may have been accumulated by the contractor in performing its duties under the contract, whether completed or in progress. All such documents, information, and materials shall become the property of CSU.

13. The State of Connecticut shall assume no liability for payment for services under the terms of the contract until the contractor is notified that the contract has been accepted by CSU and, if applicable, approved by the Office of Policy and Management (“OPM”) or the Department of Administrative Services (“DAS”) and by the Attorney General of the State of Connecticut.

Central Connecticut State University is an affirmative action equal opportunity institution. The University will not knowingly do business with any bidder, contractor, subcontractor or supplier of materials found to be in violation of any state or federal antidiscrimination law.

ENVIRONMENTAL HEALTH AND SAFETY PROCEDURES AND REQUIREMENTS

The Central Connecticut State University Office of Environmental Health and Safety (EH&S) remains committed to providing a safe work place environment for its…