PROJECT MANUAL

SAINT MARIE-GREENHALGH SPORTS COMPLEX RUNNING TRACK

RENOVATION

TOWN OF PUTNAM, CONNECTICUT

June 2026

CHA PROJECT #: 099163

Prepared for:

TOWN OF PUTNAM

PUTNAM, CONNECTICUT

Prepared by:

CHA

400 Capital Boulevard, Suite 301

Rocky Hill, CT 06067

(860) 297-4557

TOC - 1

SAINT MARIE-GREENHALGH SPORTS COMPLEX

RUNNING TRACK RENOVATION

TABLE OF CONTENTS

CHA Project 099163

DIVISION 0 – BIDDING AND CONTRACT REQUIREMENTS

00100 Advertisement for Bids

00200 Instruction to Bidders

00410 Form of General Bid

00410A Bid Submittal Checklist

00411 Certificate as to Corporate Vote

00412 Certificate of Payment of State Taxes

00413 Certificate of Non-Collusion

00510 Notice of Award

00520 Agreement

00550 Notice to Proceed

00610 Performance Bond

00615 Payment Bond

00620 Application for Payment

00625 Certificate of Substantial Completion

00635 Prevailing Wage Rates

00640 CHRO Contract Compliance

00650 Certificate of Insurance

00700 General Conditions

00800 Special Supplementary Conditions

00890 Permits

00941 Change Order

DIVISION 1 – GENERAL REQUIREMENTS

01014 Scope of Work

01110 Control of Work and Materials

01140 Special Provisions

01270 Measurement and Payment

01330 Submittals

01562 Dust Control

01570 Environmental Protection

01740 Site Cleanup

01781 Project Record Documents

TOC - 2

DIVISION 11 – EQUIPMENT

116833 Outdoor Sports Equipment

116833.43 Track and Field Equipment

DIVISION 31 – EARTHWORK

310519.13 Geotextiles

311000 Site Clearing

312000 Earth Moving

312333 Trenching and Backfilling

312500 Erosion and Sediment Control

DIVISION 32 – EXTERIOR IMPROVEMENTS

321116 Subbase Courses

321216.36 Athletic Track Asphalt Paving

321613.16 Cast-in-Place Concrete Curbing

321630 Concrete Sidewalks

321815 Athletic Channel Drain System

321823.38 Synthetic Running Track Surveying

321823.39 Synthetic Running Track Surfacing

321823.40 Synthetic Running Track Line Markings

321823.41 Synthetic Running Track Certification Survey

323113 Chain Link Fence and Gates

329113 Soil Preparation

329200 Turf and Grasses

DIVISION 33 – UTILITIES

330500 Common Work Results for Utilities

330513 Manholes and Structures

334100.20 High Density Polyethylene Storm Utility Drainage Piping

APPENDIX

Geotechnical Report

END OF SECTION

ADVERTISEMENT FOR BIDS PAGE 1 OF 2

CHA PROJECT NO. 099163

SECTION 00100

SECTION 00100 – ADVERTISEMENT FOR BIDS

SAINT MARIE-GREENHALGH SPORTS COMPLEX

RUNNING TRACK RENOVATION

PUTNAM, CONNECTICUT

The Town of Putnam invites sealed bids for furnishing the following items in accordance with plans and specifications prepared by CHA: Town of Putnam, Connecticut, Saint Marie-Greenhalgh Sports Complex Running

Track Renovation. The project consists of the replacement of the Saint Marie-Greenhalgh Sports Complex running track and D zones. The estimated construction cost is $1,600,000.

Bids will be received on behalf of the Town of Putnam at the Office of Town Administrator, Town Hall, 200

School Street, Putnam, Connecticut 06260, until 11:00 AM, prevailing time, Thursday, August 6, 2026. Bids will be opened and read aloud in Conference Room 101.

A mandatory Pre-Bid Meeting shall be held on-line on July 15, 2026 at 11:00 AM. Contact Chuck Eaton at ceaton@chasolutions.com to request a link to the Pre-Bid Meeting.

Electronic copies of the plans, specifications and bid forms may be obtained by emailing Chuck Eaton at ceaton@chasolutions.com to request a link to the download site. Documents will be available on July 2, 2026.

Each Bid must be accompanied by a bid security consisting of a BID BOND, CASHIER’s, TREASURER’s or

CERTIFIED CHECK issued by a responsible bank or trust company in the amount of 10% of the bid price. Bid bonds shall be issued by a company qualified to do business in the State of Connecticut.

The successful bidder must furnish a performance bond and a payment bond, each in an amount equal to one hundred percent (100%) of the Contract Price from a surety company qualified to do business in the State of

Connecticut, for the faithful performance of the contract.

Bidders shall certify that they do not, and will not maintain or provide for their employees any facility that is segregated on the basis of race, color, creed, or national origin.

As per C.G.S. Sec. 31-53c, prevailing wage rates are to be paid under this contract.

The contractor who is selected to perform this State project must comply with CONN. GEN. STAT. §§ 4a-60, 4a-

60g, and 46a-68b through 46a-68f.

State law requires a minimum spending allocation goal of twenty-five (25%) percent of the state-funded portion of the contract for award to subcontractors holding current certification from the Connecticut Department of

Administrative Services (“DAS”) under the provisions of CONN. GEN. STAT. § 4a-60g. (25% of the total state-funded value with DAS-certified Small Businesses and 6.25% of the total state-funded value with DAS-certified

Minority-, Women-, and/or Disabled-owned Businesses.) The contractor must demonstrate good faith effort to meet the spending allocation goals.

Bidders must comply with C.G.S. Sec. 4b-91 and be pre-qualified by the State of Connecticut Department of

Administrative Services (DAS).

Selection of the contractor will be based upon bidder qualifications, including evidence of past performance in similar projects, and bid price. The contract will be awarded to the bidder deemed by the awarding authority to be the lowest responsible and eligible bidder.

mailto:ceaton@chasolutions.com

ADVERTISEMENT FOR BIDS PAGE 2 OF 2

SECTION 00100

The bidder agrees that its bid shall be good and may not be withdrawn for a period of 30 days, Saturdays, Sundays and legal holidays excluded, after the opening of the bids.

The Town reserves the right to waive any informalities to accept or reject, in whole or in part any or all bids, or take whatever other action may be deemed as in its best interest.

The Town of Putnam is an Affirmative Action/Equal Opportunity Employer. Minority/Women's Business

Enterprises are encouraged to apply. This contract is subject to state set-aside and contract compliance.

requirements.

Town of Putnam

Elaine Sistare, Town Administrator

INSTRUCTIONS TO BIDDERS PAGE 1 OF 6

SECTION 00200

SECTION 00200 – INSTRUCTIONS TO BIDDERS

1. Receipt and Opening of Bids

The Town of Putnam, Connecticut, herein called the Owner, will receive sealed bids for the Town of

Putnam, Connecticut, Saint Marie-Greenhalgh Sports Complex Running Track Renovation. Such bids addressed to the Town Administrator, Town of Putnam, Town Hall, 200 School Street, Putnam, Connecticut 06260. The outside of the sealed bid shall be endorsed “Bid for Saint Marie-Greenhalgh

Sports Complex Running Track Renovation”. Bids will be received at the Town Administrator’s Office until 11:00 AM prevailing time, on Thursday, August 6, 2026, at which time said bids will be publicly opened and read aloud in Conference Room 101.

Any bid may be withdrawn prior to the above scheduled time for the opening of bids or authorized postponement thereof. Any bid received after the time and date specified will not be considered. The bidder agrees that this bid shall be good and may not be withdrawn for a period of 30 days, Saturdays, Sundays, and legal holidays excluded, after the opening of bids.

2. Location and Work to be Done

The work consists of the Saint Marie-Greenhalgh Sports Complex Running Track Renovation located at

Wicker Street, Putnam, Connecticut 06260 for removal and replacement of existing track and D zones with associated drainage and fencing replacement, as more specifically described in the attached contract specifications.

The Contractor shall furnish all labor, services, materials, equipment, plant, machinery apparatus, appliances, tools, supplies, and all other things necessary to do all work required for the completion of each item of the Work and as herein specified.

The Work to be done and paid for under any item shall not be limited to the exact extent mentioned or described but shall include all incidental work necessary or customarily done for the completion of that item.

The Contractor shall provide the Town of Putnam with a “red line” plan and/or field measurements depicting the locations and depths of all utilities installed, sufficient to create an accurate as built drawing for the Town’s records.

4. Preparation of Bid

Each bid must be submitted on the prescribed form. All blank spaces for bid prices must be filled in, in ink or typewritten, in both words and figures. In the event of a discrepancy between figures and words, the amount(s) indicated by the words shall prevail. In an event of a discrepancy between the total stated Bid Price and the sum of the individual Bid Items, the sum of the individual items shall prevail.

Each bid must be submitted in a sealed envelope bearing on the outside the name of the bidder, his address, and endorsed with the name of the project as specified in Receipt and Opening of Bids, above.

If forwarded by mail, the sealed envelope containing the bid must be enclosed in another envelope addressed as specified in Receipt and Opening of Bids, above.

5. Bid Opening Procedures

The following list of requirements shall apply to each filed bid. Bids not meeting all the requirements for timeliness and security will be rejected without opening; bids not meeting signature and addenda requirements will be rejected.

INSTRUCTIONS TO BIDDERS PAGE 2 OF 6

SECTION 00200

Bids shall be filed at the place and before the time specified in Receipt and Opening of Bids, above.

Properly executed bid security shall accompany the Bid.

Bid signatures will be checked.

All addenda will be sent by certified mail, e-mail or fax, with return receipt requested, to all prospective bidders and the last of which will be mailed or sent not later than five days prior to the date established for submission of bids. All bidders shall include with their bids the written acknowledgment form provided in Section 00410, FORM OF GENERAL BID.

The total dollar amount of each bid will be read, all bids will be taken under advisement. All those present at the bid opening may examine all bids after the bid opening and after the reading of the low bids.

6. Ability and Experience of Bidder

No award will be made to any bidder who cannot satisfy the Owner that he has sufficient ability and experience in this class of work and sufficient capital and plant to enable him to prosecute and complete the work successfully within the time named. The Owner’s decision or judgment on these matters will be final, conclusive, and binding.

The Owner may make such investigations as he deems necessary, and the bidder shall furnish to the

Owner, under oath if so required, all such information and data for this purpose as the Owner may request.

7. Conditions of Work

Each bidder must be fully familiar with the conditions relating to the construction of the project and the employment of labor thereon. Failure to do so will not relieve a successful bidder of his obligation to furnish all material and labor necessary to carry out the provisions of his contract. Insofar as possible the Contractor, in carrying out his work, must employ such methods or means as will not cause any interruption of or interference with the work of any other Contractor.

8. Addenda and Interpretations

No interpretation of the meaning of the plans, specifications or other pre-bid documents will be made to any bidder orally. All information given to bidders other than by means of the plans, specifications, or by addenda, as described below, is given informally and shall not be used as the basis of a claim against the Owner.

Every request for such interpretation should be directed in writing to Mr. Chuck Eaton, P.E., CHA, 400

Capital Boulevard, Suite 301, Rocky Hill, CT 06067, ceaton@chasolutions.com. To be given consideration such request must be received at least six (6) days prior to the date fixed for the opening of bids. Any and all such interpretations and any supplemental instructions will be in the form of written addenda to the specifications which, when issued, will be sent by certified mail, e-mail, or fax, with return receipt requested to all prospective bidders (at the respective address furnished by them for such purposes), not later than five days prior to the date fixed for the opening of bids. Failure of any bidder to receive any such addendum or interpretation shall not relieve such bidder from any obligation under his bid as submitted. All addenda so issued shall become part of the Contract

Documents.

9. Security for Faithful Performance mailto:ceaton@chasolutions.com

INSTRUCTIONS TO BIDDERS PAGE 3 OF 6

SECTION 00200

Simultaneously with the delivery of the executed Contract, the Contractor shall furnish a surety bond or bonds as security for faithful performance of this contract and for the payment of all persons performing labor and materials under this contract as specified in Section 00700, GENERAL

CONDITIONS included herein. The surety on such bond or bonds shall be a surety company qualified to do business under the laws of the State of Connecticut and satisfactory to the Owner. The bonds shall remain in force for one year after final acceptance of the work by the Owner, unless the Owner, in writing, releases the Contractor from the obligation sooner.

10. Power of Attorney

Attorneys-in-fact who sign Contract bonds must file with each bond a certified and effectively dated copy of their power of attorney.

11. Laws and Regulations

The bidder’s attention is directed to the fact that all applicable State laws municipal ordinances or

Bylaws, and the rules and regulations of all authorities having jurisdiction over construction of the project shall apply to the contract throughout, and they will be deemed to be included in the Contract the same as though herein written out in full. Attention is directed to other applicable sections of this specification.

12. Liquidated Damages for Failure to Enter into Contract

The successful bidder, upon his failure or refusal to execute and deliver the Contract and bonds required within 10 calendar days after he/she has received notice of the acceptance of his/her bid, shall forfeit to the Owner, as liquidated damages for such failure or refusal, a portion of security deposited with his/her bid but the amount forfeited shall not exceed the difference between his/her bid price and the bid price of the next lowest responsible and eligible bidder. In case of death, disability, bona fide clerical or mechanical error of a substantial nature, or other similar unforeseen circumstances affecting the bidder, his/her bid deposit will be returned.

13. Obligation of Bidder

At the time of the opening of bids each bidder will be presumed to have inspected the site and to have read and to be thoroughly familiar with the Contract Documents (including all addenda). The failure or omission of any bidder to examine any form, instrument or document shall in no way relieve any bidder from any obligation in respect of his bid.

14. Information Not Guaranteed

All information given in the Contract Documents relating to subsurface and other conditions, natural phenomena, existing pipes, and other structures is from the best sources at present available to the

Owner. All such information is furnished only for the information and convenience of bidders and is not guaranteed.

It is agreed and understood that the Owner does not warrant or guarantee that the subsurface or other conditions, natural phenomena, existing pipes, or other structures encountered during construction will be the same as those indicated in the Contract Documents.

It is further agreed and understood that no bidder or Contractor shall use or be entitled to use any of the information made available to him or obtained in any examination made by him in any manner as a basis of or ground for any claim or demand against the Owner or the Engineer, arising from or by reason of any variance which may exist between the information made available and the actual subsurface or other structures actually encountered during the construction work, except as may otherwise be expressly provided for in the Contract Documents.

INSTRUCTIONS TO BIDDERS PAGE 4 OF 6

SECTION 00200

15. Bid Security

Each bid must be accompanied by a certified check, a bid bond, cash, a treasurer’s or cashier’s check, payable to the Owner, in the amount stated in Section 00100, INVITATION TO BID. Such checks will be returned to all except the three lowest responsible and eligible bidders within five days, Saturdays, Sundays, and legal holidays excluded, after the opening of bids, and the remaining checks will be returned promptly after the Owner and the accepted bidder have executed the Contract, or if no notice of intent to award has been presented to the selected contractor within 30 days, Saturdays, Sundays and holidays excluded, after the date of the opening of bids upon demand of the bidder at any time thereafter.

16. Right to Reject Bid

The Owner reserves the right to waive any informalities or reject any and all bids, should the Owner deem it to be in the public interest to do so.

The Owner may also reject bids which in its sole judgment are either incomplete, conditional, obscure or not responsive or which contain additions not called for, erasures not properly initialed, alternations, or similar irregularities, or the Owner may waive such omissions, conditions or irregularities.

17. Time for Completion

All work of the contract must be completed on or within the time period stated in the Form of General

Bid. Bidders shall be prepared to commence the work of the contract within thirty (30) days of a Notice of Contract Award.

18. Comparison of Bids

Bids will be compared on the basis of the quantities and unit and lump sum price set forth in the bid forms.

In the event that there is a discrepancy in Section 00410, FORM OF GENERAL BID between prices written in words and figures, the prices written in words will govern.

The Owner agrees to examine and consider each FORM OF GENERAL BID submitted in consideration of the qualifications of the bidder and the bidder’s agreements, as herein above set forth and as set forth in Section 00410, FORM OF GENERAL BID.

Discrepancies between the individual sum of any column of figures and the correct sum will be resolved in favor of the correct sum.

19. Award of Contract

The Contract will be awarded to “the lowest responsible and eligible bidder based on the price of the

Base Bid”. Such a bidder shall possess the skill, ability and integrity necessary for the faithful performance of the work, shall be able to furnish labor that can work in harmony with all other elements of labor employed, or to be employed, in the work, and shall otherwise comply with all applicable provisions of law.

The lowest responsible and qualified bidder means the bidder whose bid is the lowest of those bidders possessing the skill, ability and integrity necessary to faithfully perform the work based on objective criteria considering past performance and information.

21. Prevailing Wage Rates

Prevailing Wage Rates as determined by the Connecticut Department of Labor apply to the project. It is the responsibility of the contractor, before bid opening, to request if necessary, any additional

INSTRUCTIONS TO BIDDERS PAGE 5 OF 6

SECTION 00200

information on Prevailing Wage Rates for those trades people who may be employed for the proposed work under this contract.

23. Insurance

The Contractor shall carry and continuously maintain until completion of the Contract, insurance as specified in the Supplemental General Conditions and in such form as shall protect him performing work covered by the Contract, or the Town of Putnam and its employees, agents and officials, from all claims and liability for damages for bodily injury, including accidental death, and for property damage, which may arise from operations under this Contract. The Contractor covenants and agrees to hold the

Town and its employees, agents and officials harmless from loss or damage due to claims for personal injury and/or property damage or damage due to claims for personal injury and/or property damage arising from, or in connection with operations under this Contract.

24. Affirmative Action/Equal Employment Opportunity Laws and Regulations

Putnam is an affirmative action/equal opportunity owner/purchaser. The bidder’s attention is directed to all applicable State Laws, Town Bylaws, and rules and regulations regarding affirmative action/equal employment opportunity requirements. Failure of the bidder to comply with any such law, bylaw, rule or regulation shall constitute grounds for the Town to reject a bid or to otherwise reject or terminate the award of the contract pursuant to these contract documents.

Any contract resulting from this Invitation shall obligate the Contract or Subcontractor not to discriminate in employment practices.

Bidders must, if requested, submit compliance reports concerning their employment practices and policies in order to maintain their ability to receive award of the contract. Bidders, must, if requested, submit a list of all subcontractors who will perform work on this contract together with a signed

“Certification of Bidder Regarding Equal Employment Opportunity.”

25. Conflict Between Specifications

Wherever conflicts exist between these specifications and State of Connecticut laws, rules or regulations, the laws or rules or regulations of the State shall prevail.

26. Laws and Regulations

The Bidders attention is directed to the fact that all applicable Federal, State and municipal laws, regulations and ordinances shall apply to the contract as though they were written out in full.

27. Severability

If any provision of this Agreement or portion of such provision or application thereof to any person, entity, or circumstances is held invalid, the remainder of the Agreement (or remainder of such provision) and the application of other person, entities or circumstances shall not be affected thereby so long as such remaining or modified provisions reflect the intent of the parties.

28. Connecticut Sales and Use Tax

Materials and equipment purchased for permanent installation in this project will be exempt from the

Connecticut Sales and Use Tax. The exemption certificate will be furnished to the Contractor. Each

Bidder shall take this exemption into account in calculating their Bid for the work.

29. Power of Attorney

Attorneys-in-fact who sign contract bonds must file with each bond a certified and effectively dated copy of their power of attorney.

INSTRUCTIONS TO BIDDERS PAGE 6 OF 6

SECTION 00200

30. Termination Due to Lack of Funds

This project and Contract Agreement shall be terminated in the event of cancellation, revocation, suspension or termination of grant funds from the funding sources, in the case of this contract the grantor agency is Department of Economic and Community Development (DECD) and the Town of

Putnam.

31. Labor, Safety and Health Regulations.

The successful bidder shall comply with the Department of Labor Safety and Health Regulations for

Construction promulgated under the Occupational Safety and Health Act of 1970 (PBS-91-596).

The successful bidder shall have a competent person or persons, as required under the Occupational

Safety and Health Act, on the Site to inspect the work and to supervise the conformance of the work with the regulations of the Act.

32. Permits

The Contractor shall be responsible for obtaining all permits needed to commence and complete the

Work. The Town of Putnam shall waive all permit fees under its jurisdiction. See Section 00890, Permits.

END OF SECTION

FORM OF GENERAL BID TO BIDDERS PAGE 1 OF 4

SECTION 00410

SECTION 00410 – FORM OF GENERAL BID

Bid of _____________________________________________ (hereinafter called “Bidder”)

(_____) a corporation, organized and existing under the laws of the state of _____________________

(_____) a partnership

(_____) a joint venture

(_____) an individual doing business as _______________________________________

To the Town of Putnam, Connecticut (hereinafter called “Owner”).

Gentlemen:

The Bidder, in compliance with your invitation for bids for the Saint Marie-Greenhalgh Sports Complex Running

Track Renovation, having examined the plans and specifications with related documents and the site of the proposed work, and being familiar with all of the conditions surrounding the construction of the proposed project including the availability of materials and labor, hereby proposes to furnish all labor, materials, and supplies, and to construct the project in accordance with the contract documents within the time set forth below, and at the price stated below. This price is to cover all expenses incurred in performing the work required under the contract documents, of which this proposal is a part.

The Bidder hereby agrees to commence work under this contract on or before a date to be specified in written

“Notice to Proceed” of the Owner, and to fully complete the project within 150 consecutive calendar days thereafter. The Bidder further agrees to pay as liquidated damages the sum of Five-Hundred-Fifty ($550.00)

Dollars for each consecutive calendar day thereafter as hereinafter provided in Section 00700 GENERAL

CONDITIONS.

FORM OF GENERAL BID TO BIDDERS PAGE 2 OF 4

Bidder acknowledges receipt of the following addenda:

No. ______________________________

Dated: ______________________________

LUMP SUM BID PRICE

BASE PROPOSAL: Bidder agrees to perform all of the work described in the specifications and shown on the plans for the following lump sum price:

Amount shall be in both words and figures. In case of discrepancy, the amount shown in words will govern.

Item quantities are assumed for comparison of bids.

SAINT MARIE-GREENHALGH SPORTS COMPLEX RUNNING TRACK RENOVATION:

Item No. Quantity Description

1 LS Base Bid

Lump Sum Price

(dollars) and

(cents)

ADD ALTERNATE No. 1:

2 LS 10’ High Retractable Ball Netting System and

FORM OF GENERAL BID TO BIDDERS PAGE 3 OF 4

ADD ALTERNATE No. 2:

3 LS Upgrade to Sandwich System Track Surfacing and

The above prices shall include all labor, materials, bailing, shoring, removal, overhead, profit, insurance etc. to cover the finished work of the several kinds called for. Changes shall be processed in accordance with the

General Conditions.

Bidder understands that the owner reserves the right to reject any or all bids and to waive any informalities in the bidding.

The bidder agrees that this bid shall be good and may not be withdrawn for a period of thirty (30) days, excluding Saturdays, Sundays and Holidays, after the scheduled closing time for receiving bids.

The undersigned agrees that, if he is selected as the contractor, he will, within ten calendar days after presentation thereof by the awarding authority, execute a contract in accordance with the terms of this bid and furnish a performance bond and also a labor and materials or payment bond, each of a surety company qualified to do business under the laws of the State of Connecticut and satisfactory to the awarding authority and each in the sum of the contract price, the premiums for which are to be paid by the general contractor and are included in the contract price.

The undersigned hereby certifies that he is able to furnish labor that can work in harmony with all other elements of labor employed or to be employed on the work.

The undersigned further certifies under the penalties of perjury that this bid is in all respects bona fide, fair and made without collusion or fraud with any other person. As used in this subsection the word “person” shall mean any natural person, joint venture, partnership, corporation or other business or legal entity.

Respectfully submitted:

Date: ___________________ By: ____________________________________________

(Signature)

(Name of Bidder)

(SEAL - if bid is by a

Corporation)

FORM OF GENERAL BID TO BIDDERS PAGE 4 OF 4

SECTION 00410

SIMILAR WORK REFERENCES

The Bidder is requested to state below what work of a similar character to that included in the proposed contract he has done, and give references that will enable the Owner to judge his experience, skill and business standing (add supplementary page if necessary). Bidders must disclose any instances in the last 10 years where they have been terminated and identify all pending litigation and arbitration and all litigation and arbitration settled in the last 10 years.

Completion

Date Project Name

Contract

Amount

Design

Engineer

Reference

Name

Telephone

Number

BID CHECKLIST PAGE 1 OF 1

SECTION 00410A

CHECKLIST OF ITEMS TO BE SUBMITTED WITH BID

Form of General Bid

Bid Bond or Bid Security (Contractor-provided)

Certificate as to Corporate Vote (as applicable)

Certification of Payment of State Taxes

Certificate of Non-Collusion

Bidder’s Reference Form (Contractor-provided)

Complete, sign, and return the “CHRO Contract Compliance Regulations Notification to Bidders” form with the bid submission

CERTIFICATE AS TO CORPORATE VOTE PAGE 1 OF 1

SECTION 00411

CERTIFICATE OF CORPORATE VOTE OF AUTHORIZATION

I, _____________________, Clerk-Secretary of ____________________________ hereby certify that, at a meeting of the Board of Directors of said Corporation duly held on _______________, which date is earlier than the contract to which this certificate is incorporated by reference, at which a quorum was present and voting throughout, the following vote was duly passed and is now in full force and effect:

"Voted: That _____________________ be and hereby is authorized, directed and empowered for, in the name of and on behalf of this corporation, to sign, seal with the corporate seal, execute, acknowledge and deliver other obligations of this Corporation; the execution of any such bid, contract, bond or obligation by such _________________________ to be valid and binding upon this Corporation for all purposes, and that a certificate of the Clerk-Secretary of this Corporation setting forth this vote shall be delivered to the Town of Putnam as the Awarding Authority; and that this vote shall remain in full force and effect unless and until the same has been altered, amended or revoked by a subsequent vote of such directors and a certificate of such later vote attested by the Clerk-Secretary of this Corporation is delivered to the

Awarding Authority."

I, further certify that _____________________ is the duly-elected _______________of said corporation.

Signed: _________________________________________________________________

CLERK-SECRETARY

Countersigned: __________________________________________________________

TITLE:

Place of Business: ___________________________________

Date of Contract: ___________________________________

AFFIX CORPORATE SEAL

In the event that the Clerk or Secretary is the same person as the Officer authorized to sign that contract or other instrument for the Corporation, this Certificate must be counter signed by another officer of the Corporation. If there is no other Officer of the Corporation to attest, then this Certification must be notarized.

On this _________ day of ___________________ 2026, before me, the undersigned Notary Public, personally appeared ________________________, as ____________________________ and proved to me through satisfactory evidence of identification, which was _____________________, that he is the person whose name is signed on the foregoing document, and acknowledged to me that he/she signed it voluntarily for its stated purpose.

Notary Public

My Commission Expires:

PAYMENT OF STATE TAXES PAGE 8 OF 1

SECTION 00412

CERTIFICATION OF PAYMENT OF STATE TAXES

I certify under the penalties of perjury that I, to the best of my knowledge and belief, have filed all state tax returns and paid all state taxes required under law.

Name of Company

Federal Identification Number Signature and Title

Date

CERTIFICATE OF NON-COLLUSION PAGE 1 OF 1

SECTION 00413

CERTIFICATE OF NON-COLLUSION

The undersigned certifies under penalties of perjury that this Proposal or Bid has been made and submitted in good faith and without collusion or fraud with any other person, business, partnership, corporation, union committee, club or other organization, entity or group of individuals.

________________________________________ Date

Signature of individual submitting proposal

Printed Name of Signatory

Name of Business

Street Address of Business

Town/City State Zip Code

EJCDC® C-510, Notice of Award.

Prepared and published 2013 by the Engineers Joint Contract Documents Committee.

NOTICE OF AWARD

Date of Issuance:

Owner: Town of Putnam Owner's Contract No.:

Engineer: Engineer's Project No.: 99163.000

Project: Saint Marie-Greenhalgh Sports Complex Running Track Renovation

Contract Name:

Bidder:

Bidder’s Address:

TO BIDDER:

You are notified that Owner has accepted your Bid dated [_________________________________] for the above Contract, and that you are the Successful Bidder and are awarded a Contract for:

[describe Work, alternates, or sections of Work awarded]

The Contract Price of the awarded Contract is: $ _______ [note if subject to unit prices, or cost-plus]

[ ] unexecuted counterparts of the Agreement accompany this Notice of Award, and one copy of the Contract Documents accompanies this Notice of Award, or has been transmitted or made available to Bidder electronically. [revise if multiple copies accompany the Notice of Award] a set of the Drawings will be delivered separately from the other Contract Documents.

You must comply with the following conditions precedent within 15 days of the date of receipt of this Notice of Award:

1. Deliver to Owner [____]counterparts of the Agreement, fully executed by Bidder.

2. Deliver with the executed Agreement(s) the Contract security [e.g., performance and payment bonds] and insurance documentation as specified in the Instructions to Bidders and General Conditions, Articles 2 and 6.

3. Other conditions precedent (if any):

Failure to comply with these conditions within the time specified will entitle Owner to consider you in default, annul this Notice of Award, and declare your Bid security forfeited.

Within ten days after you comply with the above conditions, Owner will return to you one fully executed counterpart of the Agreement, together with any additional copies of the Contract Documents as indicated in Paragraph 2.02 of the General Conditions.

Owner:

Authorized Signature

By:

Title:

Copy: Engineer

EJCDC® C-520, Agreement Between Owner and Contractor for Construction Contract (Stipulated Price).

Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 1 of 7

AGREEMENT

BETWEEN OWNER AND CONTRACTOR

FOR CONSTRUCTION CONTRACT (STIPULATED PRICE)

THIS AGREEMENT is by and between The Town of Putnam (“Owner”) and

(“Contractor”).

Owner and Contractor hereby agree as follows:

ARTICLE 1 – WORK

1.01 Contractor shall complete all Work as specified or indicated in the Contract Documents.

ARTICLE 2 – THE PROJECT

2.01 The Project, of which the Work under the Contract Documents is a part, is generally described as follows: Saint Marie-Greenhalgh Sports Complex Running Track Renovation.

ARTICLE 3 – ENGINEER

3.01 The Project has been designed by CHA.

3.02 The Owner has retained CHA (“Engineer”) to act as Owner’s representative, assume all duties and responsibilities, and have the rights and authority assigned to Engineer in the Contract Documents in connection with the completion of the Work in accordance with the Contract Documents.

ARTICLE 4 – CONTRACT TIMES

4.01 Time of the Essence

A. All time limits for Milestones, if any, Substantial Completion, and completion and readiness for final payment as stated in the Contract Documents are of the essence of the Contract.

4.02 Contract Times:

A. The Work will be substantially completed within a time period as specified in the Form of General Bid. The project shall be completed and ready for final payment in accordance with Paragraph 15.06 of the General Conditions within 30 days after the date of substantial completion.

4.03 Liquidated Damages

A. Contractor and Owner recognize that time is of the essence as stated in Paragraph 4.01 above and that Owner will suffer financial and other losses if the Work is not completed and Milestones not achieved within the times specified in Paragraph 4.02 above, plus any extensions thereof allowed in accordance with the Contract. The parties also recognize the delays, expense, and difficulties involved in proving in a legal or arbitration proceeding the actual loss suffered by Owner if the Work is not completed on time. Accordingly, instead of requiring any such proof, Owner and Contractor agree that as liquidated damages for delay (but not as a penalty):

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1. Substantial Completion: Contractor shall pay Owner $550.00 for each day that expires after the time (as duly adjusted pursuant to the Contract) specified in Paragraph 4.02.A above for Substantial Completion until the Work is substantially complete.

4.04 Special Damages

A. In addition to the amount provided for liquidated damages, Contractor shall reimburse Owner (1) for any fines or penalties imposed on Owner as a direct result of the Contractor’s failure to attain Substantial Completion according to the Contract Times, and (2) for the actual costs reasonably incurred by Owner for engineering, construction observation, inspection, and administrative services needed after the time specified in Paragraph 4.02 for Substantial Completion (as duly adjusted pursuant to the Contract), until the Work is substantially complete.

B. After Contractor achieves Substantial Completion, if Contractor shall neglect, refuse, or fail to complete the remaining Work within the Contract Times, Contractor shall reimburse Owner for the actual costs reasonably incurred by Owner for engineering, construction observation, inspection, and administrative services needed after the time specified in Paragraph 4.02 for Work to be completed and ready for final payment (as duly adjusted pursuant to the Contract), until the Work is completed and ready for final payment.

ARTICLE 5 – CONTRACT PRICE

5.01 Owner shall pay Contractor for completion of the Work in accordance with the Contract Documents the amounts that follow, subject to adjustment under the Contract:

A. For all Work other than Unit Price Work, a lump sum of: $__________.

All specific cash allowances are included in the above price in accordance with Paragraph

13.02 of the General Conditions.

ARTICLE 6 – PAYMENT PROCEDURES

6.01 Submittal and Processing of Payments

A. Contractor shall submit Applications for Payment in accordance with Article 15 of the General Conditions. Applications for Payment will be processed by Engineer as provided in the General Conditions.

6.02 Progress Payments; Retainage

A. Owner shall make progress payments on account of the Contract Price on the basis of Contractor’s Applications for Payment on or about the 30th day of each month during performance of the Work as provided in Paragraph 6.02.A.1 below, provided that such Applications for Payment have been submitted in a timely manner and otherwise meet the requirements of the Contract. All such payments will be measured by the Schedule of Values established as provided in the General Conditions.

1. Prior to Substantial Completion, progress payments will be made in an amount equal to the percentage indicated below but, in each case, less the aggregate of payments previously made and less such amounts as Owner may withhold, including but not limited to liquidated damages, in accordance with the Contract

a. 95% percent of Work completed (with the balance being retainage). If the Work has been 50 percent completed as determined by Engineer, and if the character and progress of the Work have been satisfactory to Owner and Engineer, then as

Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 3 of 7 long as the character and progress of the Work remain satisfactory to Owner and Engineer, there will be no additional retainage; and

b. 50% percent of cost of materials and equipment not incorporated in the Work (with the balance being retainage).

c. CGS 46a-68e requires that 2% retainage be withheld until all compliance reporting is completed and CHRO authorizes its release.

B. Upon Substantial Completion, Owner shall pay an amount sufficient to increase total payments to Contractor to 100% percent of the Work completed, less such amounts set off by Owner pursuant to Paragraph 15.01.E of the General Conditions, and less 200% percent of Engineer’s estimate of the value of Work to be completed or corrected as shown on the punch list of items to be completed or corrected prior to final payment.

6.03 Final Payment

A. Upon final completion and acceptance of the Work in accordance with Paragraph 15.06 of the General Conditions, Owner shall pay the remainder of the Contract Price as recommended by Engineer as provided in said Paragraph 15.06.

ARTICLE 7 – INTEREST

7.01 All amounts not paid when due shall bear interest at the rate of 3% percent per annum.

ARTICLE 8 – CONTRACTOR’S REPRESENTATIONS

8.01 In order to induce Owner to enter into this Contract, Contractor makes the following representations:

A. Contractor has examined and carefully studied the Contract Documents, and any data and reference items identified in the Contract Documents.

B. Contractor has visited the Site, conducted a thorough, alert visual examination of the Site and adjacent areas, and become familiar with and is satisfied as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work.

C. Contractor is familiar with and is satisfied as to all Laws and Regulations that may affect cost, progress, and performance of the Work.

D. Contractor has considered the information known to Contractor itself; information commonly known to contractors doing business in the locality of the Site; information and observations obtained from visits to the Site; the Contract Documents; and the Site-related reports and drawings identified in the Contract Documents, with respect to the effect of such information, observations, and documents on (1) the cost, progress, and performance of the Work; (2) the means, methods, techniques, sequences, and procedures of construction to be employed by Contractor; and (3) Contractor’s safety precautions and programs.

E. Based on the information and observations referred to in the preceding paragraph, Contractor agrees that no further examinations, investigations, explorations, tests, studies, or data are necessary for the performance of the Work at the Contract Price, within the Contract Times, and in accordance with the other terms and conditions of the Contract.

F. Contractor is aware of the general nature of work to be performed by Owner and others at the Site that relates to the Work as indicated in the Contract Documents.

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G. Contractor has given Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that Contractor has discovered in the Contract Documents, and the written resolution thereof by Engineer is acceptable to Contractor.

H. The Contract Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work.

I. Contractor’s entry into this Contract constitutes an incontrovertible representation by Contractor that without exception all prices in the Agreement are premised upon performing and furnishing the Work required by the Contract Documents.

ARTICLE 9 – CONTRACT DOCUMENTS

9.01 Contents

A. The Contract Documents consist of the following:

1. This Agreement.

2. Performance bond.

3. Payment bond.

4. General Conditions.

5. Supplementary Conditions.

6. Specifications as listed in the table of contents of the Project Manual.

7. Drawings (not attached but incorporated by reference) consisting of 10 sheets with each sheet bearing the following general title: Putnam High School Track & Field Replacement

8. Addenda (numbers ___ to ___, inclusive).

9. Exhibits to this Agreement (enumerated as follows):

a. Contractor’s Bid.

10. The following which may be delivered or issued on or after the Effective Date of the Contract and are not attached hereto:

a. Notice to Proceed.

b. Work Change Directives.

c. Change Orders.

d. Field Orders.

B. The documents listed in Paragraph 9.01.A are attached to this Agreement (except as expressly noted otherwise above).

C. There are no Contract Documents other than those listed above in this Article 9.

D. The Contract Documents may only be amended, modified, or supplemented as provided in the General Conditions.

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ARTICLE 10 – MISCELLANEOUS

10.01 Terms

A. Terms used in this Agreement will have the meanings stated in the General Conditions and the Supplementary Conditions.

10.02 Assignment of Contract

A. Unless expressly agreed to elsewhere in the Contract, no assignment by a party hereto of any rights under or interests in the Contract will be binding on another party hereto without the written consent of the party sought to be bound; and, specifically but without limitation, money that may become due and money that is due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law), and unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents.

10.03 Successors and Assigns

A. Owner and Contractor each binds itself, its successors, assigns, and legal representatives to the other party hereto, its successors, assigns, and legal representatives in respect to all covenants, agreements, and obligations contained in the Contract Documents.

10.04 Severability

A. Any provision or part of the Contract Documents held to be void or unenforceable under any Law or Regulation shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon Owner and Contractor, who agree that the Contract Documents shall be reformed to replace such stricken provision or part thereof with a valid and enforceable provision that comes as close as possible to expressing the intention of the stricken provision.

10.05 Contractor’s Certifications

A. Contractor certifies that it has not engaged in corrupt, fraudulent, collusive, or coercive practices in competing for or in executing the Contract. For the purposes of this Paragraph 10.05:

1. “corrupt practice” means the offering, giving, receiving, or soliciting of any thing of value likely to influence the action of a public official in the bidding process or in the Contract execution;

2. “fraudulent practice” means an intentional misrepresentation of facts made (a) to influence the bidding process or the execution of the Contract to the detriment of Owner, (b) to establish Bid or Contract prices at artificial non-competitive levels, or (c) to deprive Owner of the benefits of free and open competition;

3. “collusive practice” means a scheme or arrangement between two or more Bidders, with or without the knowledge of Owner, a purpose of which is to establish Bid prices at artificial, non-competitive levels; and

4. “coercive practice” means harming or threatening to harm, directly or indirectly, persons or their property to influence their participation in the bidding process or affect the execution of the Contract.

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10.06 Other Provisions

A. Owner stipulates that if the General Conditions that are made a part of this Contract are based on EJCDC® C-700, Standard General Conditions for the Construction Contract, published by the Engineers Joint Contract Documents Committee®, and if Owner is the party that has furnished said General Conditions, then Owner has plainly shown all modifications to the standard wording of such published document to the Contractor, through a process such as highlighting or “track changes” (redline/strikeout), or in the Supplementary Conditions.

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IN WITNESS WHEREOF, Owner and Contractor have signed this Agreement.

This Agreement will be effective on __________ (which is the Effective Date of the Contract).

OWNER: CONTRACTOR:

Town of Putnam

By: Elaine Sistare, PE, BCEE By:

Title: Town Administrator Title:

(If Contractor is a corporation, a partnership, or a joint venture, attach evidence of authority to sign.)

Attest: Attest:

Title: Title:

Address for giving notices: Address for giving notices:

200 School Street

Putnam, CT 06260

License No.:

(where applicable)

(If Owner is a corporation, attach evidence of authority to sign. If Owner is a public body, attach evidence of authority to sign and resolution or other documents authorizing execution of this Agreement.)

EJCDC® C-550, Notice to Proceed.

NOTICE TO PROCEED

Owner: Town of Putnam Owner's Contract No.:

Contractor: Contractor’s Project No.:

Engineer: CHA Engineer's Project No.: 99163.000

Project: Saint Marie-Greenhalgh Sports Complex Running Track Renovation

Contract Name:

Effective Date of Contract:

TO CONTRACTOR:

Owner hereby notifies Contractor that the Contract Times under the above Contract will commence to run on [_____________________, 2026]. [see Paragraph 4.01 of the General Conditions]

On that date, Contractor shall start performing its obligations under the Contract Documents.