Amendment_00002 _2014-N-16601.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

PAGE OF PAGES

11616 2. AMENDMENT/MODIFICATION NO.

00002

3. EFFECTIVE DATE

03/30/2015

4. REQUISITION/PURCHASE REQ. NO.

5. PROJECT NO. (If applicable)

6. ISSUED BY CODE 2542 7. ADMINISTERED BY (If other than Item 6) CODE 2542

Centers for Disease Control and Prevention

Office of Director

2920 Brandywine Road, Rm 3000

Atlanta, GA 30341-5539

Office of Director

2920 Brandywine Road, Rm 3000

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

X

9A. AMENDMENT OF SOLICITATION NO.

2014-N-16601

9B. DATED (See Item 11)

03/23/2015

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (See Item 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning 0 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEGMENT

TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT

IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

See SF-30 Continuation Page for Details.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

16A. NAME OF CONTRACTING OFFICER

Leonard M. Mutter

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED

16B. UNITED STATES OF AMERICA

BY ___________________________________________

(Signature of Contracting Officer)

16C. DATE SIGNED

NSN 7540-01-152-8070 STANDARD FORM 30 (REV. 10-83)

PREVIOUS EDITION UNUSABLE 30-105 Prescribed by GSA

FAR (48 CFR) 53.243

ITEM 10A.

Amendment 00002 to solicitation 2014-N-16601 is hereby issued to make the following changes:

1. Provide 2nd Q&A as attached.

2. Incorporate revised Sample Task Requests 0001, 0002, and 0005 which contain revisions and/or are reformatted.

3. Provide revised and updated solicitation document to include all required revisions, deletions, and/or omissions identified in attached Q&A.

4. No additional questions will be accepted and proposal due date remains unchanged. All proposal submissions must be received no later than 2:00 pm EST on 04/13/2015.

Proposals are to be delivered to the following:

Procurement and Grants Office (PGO) ATTN: Candice Simmons, MS-K75, Room 3707 Solicitation No. 2014-N-16601.

2920 Brandywine Road

All other terms and agreements remain the same.

Section B - Supplies Or Services And Prices/Costs

*****This is an 8a Competitive Set Aside******

Sample Task 0001 Professional/Technical Services (NAICS: 541611)

ITEM

QTY / UNIT UNIT PRICE EXTENDED PRICE

0001 Core Hours

1 Each

0002 Hours Beyond Core

0003 TOTAL:

Sample Task 0002 Professional/Technical Services (NAICS: 541611)

ITEM QTY / UNIT UNIT PRICE EXTENDED PRICE

Cumulative Total for both Sample Tasks 0001 & 0002 (NAICS: 541611)

Sample Task 0003 Medical Services (NAICS: 541712)

Sample Task 0004 Medical Services (NAICS: 541712)

Cumulative Total for both Sample Tasks 0003 & 0004 (NAICS: 541712)

Sample Task 0005 Administrative Support Services (NAICS: 561110)

Sample Task 0006 Administrative Support Services (NAICS: 561110)

Cumulative Total for both Sample Tasks 0005 & 0006 (NAICS: 561110)

B.1 Task Order Contract

This is an Indefinite Delivery/Indefinite Quantity (ID/IQ) contract utilizing firm-fixed-pricing (FFP) with Cost Reimbursable travel type Task Orders in accordance with Federal Acquisition Regulation (FAR) Part

16. This IDIQ solicitation contemplates three (3) service areas: Professional/Technical Services; Medical Services; and Administrative Services.

The Contractor’s proposal for each FFP individual task order shall specify the price for labor, other direct/indirect costs, and profit to perform the services required of that specific task order. The sample task orders for this contract are all Firm Fixed Price with Cost Reimbursable travel if travel is included.

Although these are sample task orders they may be the actual task orders awarded and issued upon determination of the final awardees resulting from this RFP.

Funds shall be obligated on each individual task order. The Contractor shall not exceed the amount negotiated for each individual task order without prior written approval of the Contracting Officer. The Government is not obligated to reimburse the Contractor for costs incurred in excess of the amount negotiated for each individual task order, or for costs that are specifically identified in this contract as being unallowable.

The Contractor shall not commence work until a task order or other notification for a specific assignment is issued by the Contracting Officer. If mailed, a task order is considered "issued" when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or electronically.

The Contracting Officer is the only person authorized to request work plans or issue task orders under this contract. The Government is not obligated to reimburse the Contractor for cost incurred before issuance of a task order or other notification by the Contracting Officer.

B.2 Ordering of Services

Orders for services shall be placed through the issuance of individually negotiated task orders in accordance with the clauses set forth in Section H.8 “Issuance of Task Orders”, I.3 “Ordering”, and I.4 “Ordering Limitations”.

B.3 Minimum Guarantee

The Government guarantees that task orders amounting to a minimum of $2,000.00 for each awarded contract will be issued during the contract term. In the event that during the contract term the Contractor receives obligations of less than this minimum, the Government will reimburse the Contractor for the difference between the actual obligations and the guaranteed minimum.

B.4 Maximum Contract Value

The aggregate maximum value of all combined awards made under this solicitation shall not exceed $23,500,000.00 per the Professional/Technical Contract, $21,000,000.00 per the Administrative Contract and $9,000,000.00 per the Medical Contract awards. The overall aggregate maximum value for all three contracts cumulatively will be $53,5000,000.00. If the Government's requirements for services set forth in the solicitation do not result in orders in the amounts described as “maximum," the event shall not constitute the basis for an equitable price adjustment under this contract.

There are no clauses/provisions included in this section.

Section C - Description/Specification/Work Statement

C.1 Statement of Work (Jul 1999)

The Contractor shall provide the necessary services and supplies as described in the Statement of Work.

(End of Clause)

C.2 Statement of Work

A. BACKGROUND and NEED

The Centers for Disease Control and Prevention’s (CDC) mission is to promote the health and quality of life by preventing and controlling disease, injury, and disability. As part of this mission, CDC is tasked with implementing programs to ensure that people around the world will live safer, healthier lives through protecting Americans at home and abroad from health threats via a transnational prevention, detection and response network and establishing CDC and the United States Government as trusted and effective resources for health development around the globe. CDC addresses critical global public health challenges through working with a diverse set of partners to support the development and implementation of culturally-appropriate public health interventions. Through health promotion activities, both domestically and abroad, CDC contributes to reductions in global morbidity and mortality.

CDC provides national and global leadership to improve the health of people in all life stages and in all settings. It carries out this role by monitoring health, developing health improvement strategies, providing financial and technical assistance to a variety of domestic and international partners and conducting other activities. There are major programs that have been implemented globally within the last several years that have greatly expanded the global mission of the CDC and have prompted the need for increased services and staffing domestically to support those activities. As more international health crises are identified, the CDC Global Health mission and response is expanded. The major international programs currently are the President’s Emergency Plan for AIDS Relief (PEPFAR), Global Disease Detection (GDD), Pandemic and Avian Influenza Initiative, Polio Elimination worldwide, Reduction of Measles Related Mortality and Promotion of Child Health. CDC currently has over 200 staff in 45 countries around the world and those global staff is supported by the CIO’s and programs here in Atlanta. CDC requires outside assistance in meeting its responsibilities on occasion and this scope of activities and CDC international support will expand as the need arises globally and this contract would cover that increased mission.

Additionally, there has been an overseas rightsizing initiative so that only those individuals who must be stationed overseas are located at international sites and much of the support is provided from Atlanta and other CDC locations domestically. To facilitate this mission, CDC is charged with specific responsibilities, which often necessitate seeking outside professional and technical expertise. Several steps must be taken to accomplish this, which include developing strategic and operational plans for implementation based on expert input from a variety of individuals and organizations, developing an internal CDC capacity for program implementation, and providing technical assistance to implementation partners. The international contractor expertise by domestic staff is critical to the achievement of the overall efforts under these programs.

CDC will furnish the Contractor with the information and materials needed to complete the tasks described below. These materials may include country program descriptions and scopes of work as well as relevant policies, procedures, and guidelines that become available periodically throughout the contract period. Additional information about PEPFAR can be obtained at www.pepfar.gov, and for CDC’s Global AIDS Program at www.cdc.gov/nchhstp.

B. SCOPE OF WORK

The three categories of services to be acquired under this contract provide a mechanism for various operational support and professional services tasks, studies, and projects to be performed for CDC throughout the United States with many tasks requiring short-term assignments or temporary duty in International locations. The Contractor is advised that it is not possible to determine the precise types or amounts of services, supplies, and/or equipment that will be ordered during the term of the contract.

The Contractor shall be obligated to perform within the minimum and maximum order limitations set forth in clauses 52.216-19, Order Limitations. The time of issuance and amount of work in task orders cannot be accurately predicted. The Government will make every effort to give the Contractor advance notice of requirements, but the services for which this contract will be used could address an immediate need involving an emergency or short notice requirement. Services to be performed shall be non-personal and not inherently governmental services. Supplies and equipment are incidental to the required services to be performed. Some temporary international travel may be necessary and will be detailed in each individual task order. Performance for the individual task orders will be measured in accordance with the Performance Based Matrices attached to each sample task order.

C. TECHNICAL REQUIREMENTS

The following are representative examples of tasks, which may be ordered through the issuance of individual task orders under this contract. This listing provides the types of tasks, which may be conducted and is not represented as being complete or all-inclusive. This Statement of Work shall function as a Performance Work Statement.

Provide Professional/Technical Services, General Administrative Services, and Medical/Scientific Services

The Contractor shall provide short term and long term technical, support, and professional services to various offices within the United States in support of the CDC as outlined in the individual task orders.

The Contractor shall design, manage, and implement programs for global health activities to include but not limited to HIV/AIDS, Infectious Diseases, Global Disease Detection (GDD), training of staff, population, and basic education activities. This list is not all inclusive of the activities that are supported by CDC. As the support of global health initiatives increase, this contract will provide support. The Contractor shall provide tasks that fall into three categories of assistance: support services, professional http://www.pepfar.gov/ http://www.cdc.gov/nchhstp services, and medical/scientific services. Many of the tasks will take place on short-term assignments or temporary duty in International locations. The contractor must be capable of providing travel management expertise and assistance to their employees to include airline tickets, Immunizations, Passports, Visas, Work Permits, Insurance, Medical Emergencies, Emergency Evacuation, foreign country tax issues, compliance with international country laws and other details necessary to perform the task order.

It is the intention of the Government to issue up to nine single (up to three for each service type) awards as a result of this solicitation for each of the following Support Services:

a) Professional/Technical Services

This category includes services that require professional expertise in providing technical assistance to public health, medical and scientist personnel in both laboratory and office activities.

Characteristic of services in this category is the requirement for knowledge of scientific research techniques and analyzing data. This category may also include services that require professional expertise in providing technical solutions with regards to security compliance, training, operational support, technical and development support, international or global experience and technical knowledge in a myriad of international activities. Characteristic of services in this category are the requirements for knowledge of information, technology principles and techniques and public health program management experience that is less than full professional knowledge but which nevertheless enables the technician to understand how and why a specific device, skill, or system operates.

Examples of these professional services include, but are not limited to public health, epidemiology, social/behavioral sciences, research and science, accounting, finance, administration, and business.

Contractors assigned to these duties must possess the ability to communicate well both orally and in writing and the ability to relate to diverse groups of people. This category may also include technical support positions for any international activities at CDC.

b) Medical/Scientific Services

This category includes services that require professional expertise having a recognized status based upon acquiring professional knowledge through the study of sciences such as biology, chemistry, physics, physiology, psychology, and medicine. These tasks require medical, public health, epidemiology, or behavioral sciences expertise. This category also includes services that require professional expertise based upon acquiring professional knowledge through the study of public health, epidemiology, and behavioral sciences.

Examples of these professional services include, but are not limited to, microbiology services, pharmaceutical services, nursing, medical and surgical services, epidemiology and research, science (behavioral and health), occupational therapy, behavior modification services and other related services. This category may also include medical/scientific support services for any international activities at CDC.

c) General Administrative Services

This category includes services that require providing administrative assistance and support to technical, professional, medical, and scientific personnel. This category may include tasks that involve preparing, transcribing, transferring, systematizing, and preserving written communications and records; gathering and distributing information; operating office machines; storing, distributing, and accounting for storage of material; operating office equipment; originating and distributing correspondence in both written and electronic formats, and performing other administrative duties.

The computer skill requirements shall include but not limited to Microsoft Word, Excel, PowerPoint, and Microsoft Outlook.

Examples of these tasks include, but are not limited to secretarial services, administrative support services, office automation services and other related fields. The contractor staff assigned to these tasks must possess the ability to communicate well both orally and in writing and the ability to relate to diverse groups of people. This category may also include support services for any international activities at CDC.

D. SPECIAL REQUIREMENTS

As part of providing services under this contract, the Contractor shall meet the following requirements:

1. Management The Contractor shall employ management practices that ensure all requirements are fulfilled in a technically compliant and timely manner and manage services on a global basis. This includes both day-to-day contract requirements and individual task order requirements and objectives.

2. Recruitment and Retention The Contractor shall employ hiring and retention practices that ensure the Contractor is able to identify, screen, place, monitor, train, practice good management and payment practices to retain qualified candidates to fulfill service requirements under this contract. The Contractor shall maintain a database of applications for appropriate candidates, accessible by education, field of expertise, work experiences, certifications, languages and other skills.

3. Supervision Differing task order requirements, as well as the number and types of skills involved, will necessarily result in a variety of different approaches to supervision. These two examples are intended to be illustrative rather than definitive when providing a wide variety of services in a number of locations:

A task order may require a number of skill categories to perform a single task (e.g., operate a small laboratory or staff the Global Travel Management Office). In these instances, it is anticipated that an on-site “senior” technical skill category may assume a supervisory responsibility.

A number of task orders may require single on-site individuals. In these instances, off-site supervision with occasional visitation is usually the most economical method to be used.

A task order may require a significant amount of same skill categories (e.g., travel managers). In this instance, any salary supplement for the contractor’s “lead” individual on-site may be negotiated in the task order.

4. Contractor Personnel The Contractor shall provide English-speaking and foreign language translators, skilled personnel, with the professional and management services necessary to successfully meet Government requirements.

Required skill categories are defined in terms of typical duties and performance level standards.

The Contractor shall provide skill levels and labor mix appropriate for the task(s) to be performed.

The Contractor and Contractor employees shall conduct only business covered by this contract during periods paid for by the Government and shall not conduct any other business on Government premises.

Federal regulations prohibit the use of any controlled substances and alcoholic beverages while Contractor employees are working on Federal property or in Federal installations. Contractor personnel shall be made aware of these requirements prior to commencing work under this contract.

All Contractor personnel shall be United States (U.S.) citizens or permanent residents. Any exceptions to the citizenship requirement in the United States, territories, and possessions must involve individuals legally in the country, holding valid work permits. All services provided by persons who are not United States citizens require the prior written approval of the CO.

Contractor personnel are expected to conduct themselves in a professional and courteous manner at all times. Inappropriate conduct and/or substance abuse will not be tolerated. The Contractor will be responsible for taking such action as deemed appropriate.

If unusual behavior and conditions threaten the orderly conduct of business occurring during the course of an assignment, the Contractor will be responsible for taking such action as deemed appropriate.

If the Contractor personnel must speak and read in a language other than English, or have other required skills, the Government will state/identify those requirements in the task order request and subsequent task order.

5. Training The Contractor, at its own expense, shall perform training, except:

The Government will provide orientation and CDC conducted training on specific department, unit, site, programs or education requirements, policies, and procedures peculiar to the work to be performed by the Contractor.

If the Contractor changes employees during the performance of tasks frequently enough to interfere with Government operations and impose a burden on Government training staff, the Contractor will be subject to training cost negotiation, in addition to review of whether performance levels have been met.

Limited training of Contractor employees may be authorized (e.g., when the client changes software systems during the performance of an ongoing task and it is determined to be in the best interest of the Government to retain a Contractor employee for corporate experience and familiarity with the project in progress.)

The Government will not authorize training for Contractor employees to attend seminars, symposiums, or user group conferences unless certified by the Contractor that attendance is mandatory for the performance of task requirements and such training is approved in advance by the Contracting Officer's Representative (COR).

Training at Government expense shall not be authorized for replacement personnel for the sole purpose of keeping Contractor employees abreast of advances in the state-of-the-art technology or for training Contractor employees on equipment, computer languages, and computer operating systems for which training is available on the commercial market.

The Contractor shall assume full responsibility for keeping Contractor employees abreast of advances in state-of-the-art technologies.

6. Workload Management

The Contractor shall implement management systems and controls for recording and monitoring workloads for all tasks. This system shall include a means by which the vendor provides signed time cards along with their invoice submission for which the Contracting Officer’s Technical Representative will review for accuracy prior to acceptance of any invoice for payment. The systems shall be capable of providing historical and in-process workload data segregated by task order.

7. Security Requirements

a) The highest level of security that may be required under this contract is “Secret”. Security and facility clearances are not required at the IDIQ level and if security and/or clearances are required, the level will be identified at the task order level. In order to be eligible for work requiring facility and individual security clearances, the Contractor shall acquire and maintain security clearances up to and at this level.

If a Contractor does not have the appropriate clearances, it will not be eligible to propose on task orders requiring security clearances.

b) This contract may require access to “For Official Use Only” Information. In performing this contract the Contractor may:

i) Have access to classified information at a Government activity.

ii) Receive and generate classified information.

iii) Fabricate, modify or store classified hardware.

Task orders will reflect any security requirements. If the proposed contracted employee already has a security clearance, the acceptability of that clearance will be reviewed at that time by the customer Security requirements should be passed down to any and all subcontractors. If security clearances are required, the Contractor will be responsible for having the individual complete the security clearance form and submit the form in accordance with government procedures (which can vary depending upon the type of security clearance). The clearance process generally takes from two to six months, inclusive of the investigation, depending upon the clearance level required.

Section D - Packaging And Marking

There are no clauses/provisions included in this section.

Section E - Inspection And Acceptance

E.1 52.252-2 Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acqnet.gov http://farsite.hill.af.mil/

FAR SOURCE TITLE AND DATE

52.246-4 Inspection of Services - Fixed-Price (Aug 1996)

E.2 52.252-6 Authorized Deviations in Clauses (Apr 1984)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the clause.

(b) The use in this solicitation or contract of any _____. [insert regulation name] (48 CFR _____) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation.

E.3 Inspection and Acceptance (Jul 1999)

Inspection and acceptance of the articles, services, and documentation called for herein shall be accomplished by the Contracting Officer, or his duly authorized representative at the destination of the articles, services or documentation.

Section F - Deliveries Or Performance

F.1 52.252-2 Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acqnet.gov http://farsite.hill.af.mil/

FAR SOURCE TITLE AND DATE

52.242-15 Stop-Work Order (Aug 1989)

52.242.17 Government Delay of Work (Apr 1984)

F.2 Deliverable(s) Schedule (Jul 1999)

The Contractor shall deliver to the Contracting Officer's Representative (COR), Contract Specialist and the Contracting Officer any reports or deliverables as may be specified in the individual task orders within the time frames specified.

F.3 Period of Performance (Task/Delivery Order Contracts) (Jul 1999)

(a) Contract: The period of performance for each contract service area shall be sixty (60) months long.

The effective date of the contract is shown on the face page of the contract. The actual performance of work may extend 12 months after the expiration date of the IDIQ.

(b) Task Orders: Task Orders may include options to be exercised at the discretion of the Government.

The time for completion for each task or delivery order shall be determined under each individual task or delivery order through the mutual agreement of the parties involved. Task/delivery orders under this contract may be awarded by the Contracting Officer at any time within the contract period. The actual performance of the work may extend beyond the contract period.

F.4 Place(s) of Performance (Jul 1999)

The Contractor shall perform all work under this contract as determined by individual task orders in accordance with the Statement of Work.

Section G - Contract Administration Data

Performance of the work hereunder shall be subject to the technical directions of the designated Contracting Officer's Representative for this contract.

As used herein, technical directions are directions to the Contractor which fill in details, suggests possible lines of inquiry, or otherwise completes the general scope of work set forth herein. These technical directions must be within the general scope of work, and may not alter the scope of work or cause changes of such a nature as to justify an adjustment in the stated contract price/cost, or any stated limitation thereof. In the event that the Contractor feels that full implementation of any of these directions may exceed the scope of the contract, he or she shall notify the originator of the technical direction and the Contracting Officer in a letter separate of any required report(s) within two (2) weeks of the date of receipt of the technical direction and no action shall be taken pursuant to the direction. If the Contractor fails to provide the required notification within the said two (2) week period that any technical direction exceeds the scope of the contract, then it shall be deemed for purposes of this contract that the technical direction was within the scope. No technical direction, nor its fulfillment, shall alter or abrogate the rights and obligations fixed in this contract.

The Government Contracting Officer's Representative is not authorized to change any of the terms and conditions of this contract. Changes shall be made only by the Contracting Officer by properly written modification(s) to the contract.

The Government will provide the Contractor with a copy of the delegation memorandum for the Contracting Officer's Representative. Any changes in Contracting Officer's Representative delegation will be made by the Contracting Officer in writing with a copy being furnished to the Contractor.

G.2 Reimbursement of Cost (Apr 2000)

(a) For the performance of this contract, the Government shall reimburse the Contractor the cost determined by the Contracting Officer to be allowable (hereinafter referred to as allowable cost) in accordance with the clause entitled Allowable Cost and Payment in Section I, Contract Clauses. Examples of allowable costs include, but are not limited to, the following:

(1) All travel costs plus per diem or actual subsistence for personnel while in an actual travel status in direct performance of the work and services required under this contract. These costs will be in accordance with the Contractor’s policy and subject to the following:

(i) Air travel shall be by the most direct route using “air coach” or “air tourist” (less than first class) unless it is clearly unreasonable or impractical (e.g., not available for reasons other than avoidable delay in making reservations, would require circuitous routing or entail additional expense offsetting the savings on fare, or would not make necessary connections).

(ii) Rail travel shall be by the most direct route, first class with lower berth or nearest equivalent.

(iii) Costs incurred for lodging, meals, and incidental expenses shall be considered reasonable and allowable to the extent that they do not exceed on a daily basis the per diem rates set forth in the Federal Travel Regulation (FTR).

(iv) Travel via privately owned automobile shall be reimbursed at not more than the current General Services Administration (GSA) FTR established mileage rate.

(2) Special expenditures which, upon request from the Contractor, the Contracting Officer approves as being an allowable cost under this contract, such as purchase or lease of office furniture or equipment, etc.

(3) All other items of cost budgeted for and accepted in the negotiation of this basic contract or modifications thereto.

(b) Except as stated herein, the Contractor shall not incur costs unless the prior written authorization of the Contracting Officer has been obtained. When costs are incurred without such prior authorization, with the intent of claiming reimbursement as direct costs, it shall be at the contractor’s risk.

G.3 Applicable Service Contract Act Wages (Jul 1999)

The attached Wage Determination, No. 2005-2013, Revision 13 dated 06/19/2013 for the Washington DC metropolitan area and Wage Determination No. 2005-2133, Revision 12, Date of Revision 06/19/2013 for Atlanta specifies hourly rates of wages that shall be paid to all employees performing work required under this contract. These rates have been determined by the Secretary of Labor in accordance with the provisions of the Service Contract Act of 1965, as amended. (See FAR 52.222-41, incorporated by reference in Section I.)

G.4 Service Contract Act Wage Determination Requested (Jul 1999)

The Contracting Officer has furnished the required data to the Department of Labor and requested a wage determination. Any such determination received prior to contract award will be incorporated into this solicitation by amendment. If a Wage Determination is not received until after award of a contract, it will be incorporated into the contract by modification and the Contractor shall be required to comply with it retroactively, to the beginning date of the contract period. Any proposal for equitable adjustment associated with such post-award incorporation of a wage determination must be submitted within 30 calendar days after such incorporation.

G.5 CDC42.0001 Contractor Performance Assessment Reporting System (CPARS) Requirements (April 2003)

In accordance with FAR 42.15, the Centers for Disease Control and Prevention (CDC) will review and evaluate contract performance. FAR 42.1502 and 42.1503 requires agencies to prepare evaluations of contractor performance and submit them to the Past Performance Information Retrieval System (PPIRS).

The CDC utilizes the Department of Defense (DOD) web-based Contractor Performance Assessment Reporting System (CPARS) to prepare and report these contractor performance evaluations. All information contained in these assessments may be used by the Government, within the limitations of FAR 42.15, for future source selections in accordance with FAR 15.304 where past performance is an evaluation factor.

The CPARS system requires a contractor representative to be assigned so that the contractor has appropriate input into the performance evaluation process. The CPARS contractor representative will be given access to CPARS and will be given the opportunity to concur or not-concur with performance evaluations before the evaluations are complete. The CPARS contractor representative will also have the opportunity to add comments to performance evaluations.

The assessment is not subject to the Disputes clause of the contract, nor is it subject to appeal beyond the review and comment procedures described in the guides on the CPARS website. Refer to:

www.cpars.gov for details and additional information related to CPARS, CPARS user access, how contract performance assessments are conducted, and how Contractors participate. Access and training for all persons responsible for the preparation and review of performance assessments is also available at the CPARS website.

The contractor must provide the CDC contracting office with the name, e-mail address, and phone number of their designated CPARS representative who will be responsible for logging into CPARS and reviewing and commenting on performance evaluations. The contractor must maintain a current representative to serve as the contractor representative in CPARS. It is the contractor’s responsibility to notify the CDC contracting office, in writing (letter or email), when their CPARS representative information needs to be changed or updated. Failure to maintain current CPARS contractor representative information will result in the loss of an opportunity to review and comment on performance evaluations.

Provide the current CPARS representative information below.

PRINT OR TYPE NAME

EMAIL ADDRESS AND PHONE NUMBER

(End of Provision)

G.6 CDC42.0002 Evaluation of Contractor Performance Utilizing CPARS (April 2013)

In accordance with FAR 42.15, the Centers for Disease Control and Prevention (CDC) will review and evaluate contract performance. FAR 42.1502 and 42.1503 requires agencies to prepare evaluations of contractor performance and submit them to the Past Performance Information Retrieval System (PPIRS).

http://www.cpars.gov/

The CDC utilizes the Department of Defense (DOD) web-based Contractor Performance Assessment Reporting System (CPARS) to prepare and report these contractor performance evaluations. All information contained in these assessments may be used by the Government, within the limitations of FAR 42.15, for future source selections in accordance with FAR 15.304 where past performance is an evaluation factor.

The CPARS system requires a contractor representative to be assigned so that the contractor has appropriate input into the performance evaluation process. The CPARS contractor representative will be given access to CPARS and will be given the opportunity to concur or not-concur with performance evaluations before the evaluations are complete. The CPARS contractor representative will also have the opportunity to add comments to performance evaluations.

The assessment is not subject to the Disputes clause of the contract, nor is it subject to appeal beyond the review and comment procedures described in the guides on the CPARS website. Refer to:

www.cpars.gov for details and additional information related to CPARS, CPARS user access, how contract performance assessments are conducted, and how Contractors participate. Access and training for all persons responsible for the preparation and review of performance assessments is also available at the CPARS website.

The contractor must provide the CDC contracting office with the name, e-mail address, and phone number of their designated CPARS representative who will be responsible for logging into CPARS and reviewing and commenting on performance evaluations. The contractor must maintain a current representative to serve as the contractor representative in CPARS. It is the contractor’s responsibility to notify the CDC contracting office, in writing (letter or email), when their CPARS representative information needs to be changed or updated. Failure to maintain current CPARS contractor representative information will result in the loss of an opportunity to review and comment on performance evaluations.

G.7 Contracting Officer (Jul 1999)

(a) The Contracting Officer is the only individual who can legally commit the Government to the expenditure of public funds. No person other than the Contracting Officer can make any changes to the terms, conditions, general provisions, or other stipulations of this contract.

(b) No information, other than that which may be contained in an authorized modification to this contract, duly issued by the Contracting Officer, which may be received from any person employed by the United States Government, or otherwise, shall be considered grounds for deviation from any stipulation of this contract.

G.8 Contract Communications/Correspondence (Jul 1999)

The Contractor shall identify all correspondence, reports, and other data pertinent to this contract by imprinting thereon the contract number from Page 1 of the contract.

http://www.cpars.gov/

G.9 Payment by Electronic Funds Transfer (Dec 2005)

(a) The Government shall use electronic funds transfer to the maximum extent possible when making payments under this contract. FAR 52.232-33, Payment by Electronic Funds Transfer – Central Contractor Registration, in Section I, requires the contractor to designate in writing a financial institution for receipt of electronic funds transfer payments.

(b) In addition to Central Contractor Registration, the contractor shall make the designation by submitting the form titled “ACH Vendor/Miscellaneous Payment Enrollment Form” to the address indicated below. Note: The form is either attached to this contract (see Section J for Attachment J.10) or may be obtained by contacting the Contracting Officer or the CDC Financial Management Office at

(404) 498-4050.

(c) In cases where the contractor has previously provided such designation, i.e., pursuant to a prior contract/order, and been enrolled in the program, the form is not required unless the designated financial institution has changed.

(d) The completed form shall be mailed after award, but no later than 14 calendar days before an invoice is submitted, to the following address:

The Centers for Disease Control and Prevention Financial Management Office (FMO) P.O. Box 15580 Atlanta, GA 30333 Or – Fax copy to: 404-638-5342

G.10 Invoice Submission (Mar 2006)

(a) The Contractor shall submit the original contract invoice/voucher to the shown below:

The Centers for Disease Control and Prevention Financial Management Office (FMO) P.O. Box 15580 Atlanta, GA 3033 Or – The Contractor may submit the original invoice/voucher via facsimile or email:

Fax: 404-638-5324

Email: FMOAPINV@CDC.GOV mailto:FMOAPINV@CDC.GOV

NOTE: Submit to only one (1) of the above locations.

(b) The contractor shall submit 2 copies of the invoice/voucher to the cognizant contracting office previously identified in this contract. These invoices/voucher copies shall be addressed to the attention of the Contracting Officer.

(c) The Contractor is , is not required to submit a copy of each invoice directly to the Project

Officer concurrently with submission to the Contracting Officer.

(d) In accordance with 5 CFR part 1315 (Prompt Payment), CDC's Financial Management Office is the designated billing office for the purpose of determining the payment due date under FAR 32.904.

(e) The Contractor shall include (as a minimum) the following information on each invoice:

(1) Contractor’s Name & Address

(2) Contractor’s Tax Identification Number (TIN)

(3) Purchase Order/Contract Number and Task Order Number, if Appropriate

(4) Invoice Number

(5) Invoice Date

(6) Contract Line Item Number and Description of Item

(7) Quantity

(8) Unit Price & Extended Amount for each line item

(9) Shipping and Payment Terms

(10) Total Amount of Invoice

(11) Name, title and telephone number of person to be notified in the event of a defective invoice

(12) Payment Address, if different from the information in (c)(1).

(13) DUNS + 4 Number

Section H - Special Contract Requirements

H.1 Health Information Technology (Jan 2012)

Executive Order 13410: Promoting Quality and Efficient Health Care in Federal Government Administered or Sponsored Health Care Programs promotes efficient delivery of quality health care through the use of health information technology, transparency regarding health care quality and price, and incentives to promote the widespread adoption of health information technology and quality of care. To support this objective the awardee shall adhere to the following interoperability standards and requirements. For purposes of this contract clause, interoperability is defined as the ability of two or more systems or components to exchange information and to use the information that has been exchanged.

The Health Information Technology Clause (January 2012) shall be inserted in Section H of all contracts that involve (1) the exchange of public health data between public health entities, CDC, and other federal agencies, or (2) the exchange of public health data within the clinical setting, such as hospitals and providers, or any combination of (1) and (2), and covers both situations. The inclusion of this clause is a Contracting Officer decision made with the advice and in coordination with the appropriate program officials from the requesting office.

Interoperability of Health Information Technology

This section of the clause applies to contracts that involve the exchange of public health data between public health entities, CDC, and other federal agencies. This supports the development and use of interoperable information systems for public health functions such as biosurveillance, situational awareness, laboratory science, or environmental health.

In addition to complying with HHS Standards for Security Configurations (HHSAR Clause 352.239-70), HHS Standards for Encryption Language (HHSAR Clause 352.239-71) and Federal Laws, Regulations and Standards related to IT Security (HHSAR Clause 352.239-72), the awardee is required to meet recognized interoperability standards as follows:

The awardee shall use nationally adopted Public Health Information Network (PHIN) standards (www.cdc.gov/phin) at the time of the system implementation, acquisition, or upgrade, in all relevant information technology systems supported, in whole or in part, through this contract.

Where no PHIN standards exist, the awardee shall utilize recognized standards established by the Office of the National Coordinator for Health Information Technology (ONC) as described in their Nationwide Health Information Network (NwHIN) standards (www.hhs.gov/healthit/standards/background).

The awardee shall use PHIN policies, standards, practices, and services in the research and implementation of efficient and effective public health information systems, to facilitate interoperability (the ability of two or more systems or components to exchange information and to use the information that has been exchanged) with public health organizations and networks, including NwHIN.

Where the awardee supports or participates in health information or data exchange with disparate entities, the awardee must have an architecture that is compatible with the architecture of PHIN, where appropriate. If PHIN standards do not exist, the awardee shall refer to NwHIN standards (www.hhs.gov/healthit/standards/background).

(Continued on the following page)

Public Health Data within Clinical Healthcare This section of the clause applies to contracts that involve the exchange of public health data within the clinical setting, such as hospitals and providers. This supports the exchange of public health information, including laboratory exchange data, between public health entities and healthcare systems.

The awardee shall use health IT investments, such as electronic health records (EHRs), personalized health records, and network components through which they operate and share information, that are certified by a recognized certification board and/or validated and tested with PHIN (www.cdc.gov/phin) or NwHIN (http://healthit.hhs.gov/portal/server.pt?open=512&objID=1153&mode=2) certification to ensure a minimum level of interoperability or compatibility of health IT products.

The awardee may use services available from the Agency for Healthcare Research and Quality (AHRQ) at www.healthit.ahrq.gov. This link provides technical assistance, identifies challenges to health IT adoption and use, and identifies solutions and best practices that have the potential to transform clinical practice through the best and most effective use of IT.

Where feasible, the awardee shall collaborate with other healthcare entities, local quality improvement organizations, and/or local medical societies to promote the adoption of certified EHRs in clinical provider settings.

Where feasible, the awardee shall collaborate with other healthcare entities and/or local hospital associations to promote the adoption of certified EHRs in hospital settings.

The awardee shall identify public health entities that have a stake in the award and demonstrate interactions with them to implement and promote the adoption of PHIN and/or NwHIN data exchange standards in support of federal health initiatives (e.g., situational awareness, EHR Meaningful Use).

The awardee shall report on public health information exchange activities that include partnerships with health information exchanges, other public health partners, or any other stakeholders within program reports, progress reports, or as requested by CDC.

http://www.hhs.gov/healthit/standards/background http://www.healthit.ahrq.gov/

H.2 Homeland Security Presidential Directive -12 (HSPD-12) Requirements (Nov 2011)

(a) To perform the work specified herein, contractor personnel are expected to have routine 1) physical access to an HHS-controlled facility; 2) logical access to an HHS controlled information systems; or 3) access to sensitive HHS data or information, whether in an HHS controlled information system or in hard copy.