20008-REQ6834-2.pdf

Office of the Mayor-President Purchasing Division

City of Baton Rouge Trina C. Hall Parish of East Baton Rouge Director of Purchasing 222 St. Louis Street, 8th Floor P.O. Box 1471 Baton Rouge, Louisiana 70821

225/389-3259 purchasinginfo@brgov.com

ADDENDUM NO. 2 ISSUED OCTOBER 20, 2026

REQ6834 – DOMESTIC WATER BOILER REPLACEMENT AT

BATON ROUGE METRO AIRPORT

Your reference is directed to the above-referenced Invitation to Bid scheduled to open on November 5, 2026 at 11:00 AM CST.

Addendum No. 2 is being issued to make the following revisions to the Invitation to Bid:

SPECIAL PROVISIONS, BID BOND, AND PERFORMANCE AND PAYMENT BOND OMITTED

REVISE INVITATION TO BID TO ADD SPECIAL PROVISIONS, BID BOND AND

PERFORMANCE AND PAYMENT BOND FOR INDIVIDUAL QUOTES $25,000 OR MORE FOR

CONTRACT

PAGE 13 OF INVITATION TO BID AS WRITTEN.

REVISED PAGE 13 OF INVITATION TO BID – TO ADD CURRENT BOILER SPECIFICATIONS AND

REQUEST FOR VENDORS TO SUBMIT QUOTES FOR “APPROVED EQUIVALENT” IF DESIRED

AND WILL BE REQUIRED TO INCLUDE THE SPEC SHEETS WITH BID FOR ANY BOILERS

PROPOSED. REVISED OWNER SUPPLIED EQUIPMENT TO VENDOR SUPPLIED EQUIPMENT –

REMOVE AND REPLACE ORIGINAL PAGE 13 IN ITS ENTIRETY WITH REVISED PAGE 13.

Attachment – Mandatory Pre-Bid conducted on October 15, 2026, at 9:00 AM Sign in sheets Only firms in attendance at the Mandatory Pre-Bid Meeting will be eligible to receive an award under on this project.

Attachment – Special Bid Bond Forms to be submitted with official bid documentation.

The addendum is hereby officially made part of the referenced solicitation and should be attached to the proposer’s proposal or otherwise acknowledged therein

If you have already submitted your proposal and this addendum causes you to revise your original bid, please indicate changes herein and return to Purchasing prior to the Bid Opening date and time in an envelope marked with the file number, bid opening date and time. If this addendum does not cause you to revise your proposal, please acknowledge receipt of the addendum by signing your name and company below and returning it in accordance with the provisions above.

Signature Company Name Date

Addendum No. 2 issued October 20, 2026 mailto:purchasinginfo@brgov.com

SPECIFICATIONS

The brand and model used is used to denote the general style, type, character and quality standard of the supplies requested. Please note the brand and model that you are bidding in the designated spaces provided. If bidding other than specified, information should be enclosed with the bid to in order to determine quality, suitability, compatibility and compliance with the specifications.

Item No.

SUPPLY AND REPLACE FOUR DOMESTIC WATER BOILERS

AT BATON ROUGE METRO AIRPORT

Meets Specification DEVIATION

(if applicable) Yes No

Vendor Supplied Equipment is to be the following type or approved equivalent, if desired and must provide the spec sheets with bid for any proposed boilers.

Lochinvar Copper-Fin II Max Allow Input 1,260,000 BTU/HR Model#CFn1262PM Factory Equipped for Natural Gas Installed in 2010-2011

SCOPE OF WORK

The Contractor shall provide all labor, materials, equipment, supervision, and services necessary to complete the Water Boiler Replacement project as described below. Work shall be performed in accordance with all applicable codes, regulations, and industry standards.

General Requirements

The Contractor shall:

• Coordinate all activities to minimize disruption to facility operations.

• Protect existing conditions not designated for removal.

• Maintain a safe work environment and comply with all safety regulations.

Temporary Boiler System

• Furnish, install, and connect a temporary portable boiler system to maintain uninterrupted hot water service throughout the duration of the boiler replacement work.

• Operate and monitor the temporary boiler system until permanent boilers are fully installed and functional.

• Remove the temporary system upon completion.

Removal Work

• Remove the existing four (4) domestic boilers located in the mechanical room.

• Remove any existing piping, valves, supports, or components as necessary to facilitate boiler removal.

• Dispose of removed equipment and materials in accordance with local and state regulations.

Installation of New Boilers

• Receive, handle, and install four (4) vendor furnished replacement boilers of equivalent capacity.

• Provide all necessary labor, rigging, and installation services required for proper placement and secure mounting of new units.

Revised Page 13

PART 1

REQ6834 – DOMESTIC WATER BOILER REPLACEMENT AT

BATON ROUGE METRO AIRPORT

BID BOND

(Required for Bids $25,000 and greater)

That we, the undersigned, , as Principal (Bidder), and as Surety, are hereby held and firmly bound unto the City of Baton Rouge and

Parish of East Baton Rouge as Owner, in the penal sum of five percent (5%) of the amount bid for the payment of which, well and truly to be made, we hereby jointly and severally bind ourselves, successors and assigns.

The Condition of the above obligation is such that whereas the Principal has submitted to the

Owner a certain Bid, attached hereto and hereby made a part hereof to enter into an Agreement in writing, for:

REQ6834 – DOMESTIC WATER BOILER

REPLACEMENT AT BATON ROUGE METRO AIRPORT

NOW THEREFORE,

(a) If said Bid or quotation shall be rejected, or in the alternative,

(b) If said Bid or quotation shall be accepted and the Principal shall execute and deliver a

Contract in the Form of Contract attached hereto (properly completed in accordance with said Bid) and shall furnish bonds for his faithful performance of said Contract and for furnishing materials in connection therewith and shall in all other respects perfect the

Agreement created by the acceptance of said Bid, then this obligation shall be void; otherwise the same shall remain in force and effect; it being expressly understood and agreed that the liability of the Surety for any and all claims hereunder shall, in no event, exceed the penal amount of this obligation as herein stated.

The Surety, for value received, hereby stipulates and agrees that the obligations of said Surety and its bond shall be in no way impaired or affected by any extension of the time within which the

Owner may accept such Bid; and said Surety does hereby waive notice of any extension.

IN WITNESS WHEREOF, Said Principal and Surety have hereunto set their hands and seals, this day of , 20___.

PRINCIPAL (BIDDER) SURETY

(Address) (Address)

By: By:

(Typed Name and Title) (Typed Name and Title)

PART 1, BID

SPECIAL PROVISIONS

The Standard Specifications referred to herein are the 1997 City of Baton Rouge, Parish of East Baton Rouge Standard Specifications for Public Works Construction. The Standard Specifications are hereby amended to include the following Special Provisions and where applicable shall take precedence over the aforementioned Standard Specifications. When any part of the Standard Specifications is unaltered by the following Special Provisions, the unaltered provisions of the Standard Specifications shall remain in effect.

NOTICE TO BIDDERS

For Individual Bids (Quotations) totaling $25,000 and greater, the following shall apply:

a). A Bid Bond, cashier’s check or certified check is required to be submitted with the proposal.

b). A Performance and Payment Bond will be required for the contract.

c). The Contract shall be approved by the Metropolitan Council. (if applicable) d). The Contract shall be recorded with the Recorder of Mortgages.

e). Retainage shall be withheld until receipt of a clear lien certificate following the 45-day lien period after the Metropolitan Council has approved final acceptance of the Contract.

The above requirements do not apply to individual quotations of less than $25,000.00

Submission of a bid shall be considered prima facie evidence that the bidder has made such an examination and is satisfied as to the conditions to be encountered in performing the work and as to the requirements of the plans, project specifications and documents.

PROPOSAL GUARANTY

Each proposal must be accompanied by a certified check, cashier's check or bid bond acceptable to the City-Parish in an amount equal to at least 5% of the proposal, payable without condition to the City-Parish as a guarantee that the bidder, if awarded the contract, will promptly execute such contract in accordance with the proposal and in a manner and form required by the contract documents and will furnish good and sufficient bond for faithful performance of the same.

When a bid bond is used, it shall be written by a surety company currently qualified to do business in Louisiana and currently on the U.S. Department of the Treasury Financial Management Service list of approved bonding companies published annually in the Federal Register, or by an insurance company currently qualified to do business in Louisiana with at least an A- rating in the latest printing of the A.M.

Best's Key Rating Guide to write individual bonds up to 10% of policyholders' surplus as shown in the A.M. Best's Key Rating Guide.

SURETY BOND

Prior to execution of the contract, the contractor shall file with the Purchasing Director a surety bond on a form provided or approved by the City Parish. The contractor shall pay all costs therefore.

The bond shall be written by a surety company qualified to do business in Louisiana and on the U.S.

Department of the Treasury Financial Management Service list of approved bonding companies published annually in the Federal Register, or by an insurance company qualified to do business in Louisiana with at least an A- rating in the latest printing of A.M. Best's Key Rating Guide to write individual bonds up to 10% of policyholders' surplus as shown in A.M. Best's Key Rating Guide.

The bond shall be in effect at 100% of the contract amount until completion of the 1-year warranty period specified and until all claims for materials and labor are paid, subject to local ordinances and state lien laws.

The bond shall be so conditioned as to assure performance by the contractor of all work under said contract within the time limit prescribed in a manner satisfactory to the City-Parish; that materials and workmanship will be free from defects; and that should defects appear prior to completion of the 1-year warranty period specified in Subsection 4-6, the contractor shall make good such defects and make all replacements and adjustments required within a reasonable time after being notified by the Department to do so.

Should any surety become insufficient, the contractor shall renew said bond with good and sufficient sureties within 10 days after receiving notice from the City-Parish.

AWARD AND EXECUTION OF CONTRACT

It is the City-Parish's intent to obtain fair and competitive quotations. However, the City-Parish specifically reserves the right to evaluate quotations, waive irregularities or informalities not affecting price or quality, to accept the quotation which is in the best interest of the City-Parish, and to reject all quotations if that is in the best interest of the City-Parish.

PART 2

REQUIREMENTS FOR THIS BID

All contractors bidding on this work shall comply with all provisions of State Licensing Law for Contractor, RS 37:2150-2192, as amended, for all public contacts. It shall also be the responsibility of the General Contractor to assure that all subcontractors comply with this law. If required for bidding, Contractors must hold an active license issued by the Louisiana State Licensing Board for Contractors and must show their license number on page one (1) of the request for quotation.

In accordance with RS 37:2150-2192, on any bid for a commercial project submitted in the amount of fifty thousand dollars ($50,000) or more, commercial license for Highway, Street & Bridge Construction or Commercial Specialty, or ten thousand dollars ($10,000) or more for Plumbing, Electrical or Mechanical, and Asbestos, Hazardous Waste, Lead-Based Paint Abatement/Removal, Underground Storage Tanks require a license for projects with a value of one dollar or more the contractor shall certify licensure under R.S. 37:2150‐2192 and show the license number where indicated.

1. Contractor, and any sub-contractor, shall comply with all applicable laws, obtain all permits and possess all licenses required in connection with work hereunder.

2. Contractor shall indemnify City-Parish against any and all liens for which City-Parish owned property may become liable as a result of Contractors work hereunder.

3. Before issuance of final payment, the Contractor may be required to submit evidence satisfactory to the City-Parish that all payrolls, material bills, and other indebtedness connected with the work have been paid or otherwise satisfied.

4. All material and workmanship, as applicable, shall be guaranteed for a minimum of one (1) year, unless provided otherwise by the specification or proposal form. Such guarantee shall include all labor and materials needed to replace any defective workmanship or materials within the guarantee period.

5. Before this contract is acceptable and complete, successful bidder shall clean up and remove from the premise all debris resulting from his work, and shall see to it that all the items furnished are left in good order, clean and properly installed.

6. Quotes: unless otherwise specified, a lump sum quote is requested for the work in the specifications.

7. Permits, Licenses and Laws: The contractor shall furnish all necessary permits, licenses, and certificates and comply with all laws or ordinances applicable to the locality of the building site and the State of Louisiana.

8. The City-Parish, its officers, employees and agents, shall not be responsible for the negligent acts and omissions of the Contractor or the Contractor’s officers, employees or agents or subcontractors, nor shall the Contractor or the Contractor’s officers, employees or agents be responsible for the negligent acts or omissions of the City-Parish, its officers, employees and agents. Accordingly, Contractor shall indemnify and save City-Parish, its officers, employees and agents, harmless from any and all claims, suits and actions of any character, name or description brought for or on account of any injury or damage to any person or property arising out of the work performed by the Contractor, or Contractor’s officers, employees, agents or subcontractors.

9. Contractor shall furnish insurance as required on the attached sheet.

CONTRACTOR'S AND SUB CONTRACTOR'S INSURANCE

Contractor and any subcontractor shall carry and maintain at least the minimum insurance as specified below until completion and acceptance of the work. Contractor shall not commence work under this contract until certificates of insurance have been approved by the City-Parish Purchasing Division.

Insurance companies listed on certificates must have industry rating of A-, Class VI or higher, according to Best's Key Rating Guide. Contractor is responsible for assuring that its subcontractors meet these insurance requirements.

A. Commercial General Liability on an occurrence basis as follows: General Aggregate $ 2,000,000

Products-Comp/Op Agg $ 1,000,000 Personal & Adv Injury $ 1,000,000 Each Occurrence $ 1,000,000 Fire Damage (Any one fire) $ 50,000 Med Exp $ 5,000 B. Business Auto Policy

Any Auto, or Owned, Combined Single Limit Non-Owned & Mired $300,000 C. Standard Workers Compensation - Full statutory liability for State of Louisiana with Employer's Liability Coverage.

D. The City of Baton Rouge and Parish of East Baton Rouge must be named as additional insured on all general liability policies described above.

E. Waiver of subrogation in favor of City of Baton Rouge and Parish of East Baton Rouge, is required from Workers Compensation Insurer.

F. Certificates must provide for thirty (30) days written notice to Certificate Holder prior to cancellation or change.

G. The Certificate Holder should be shown as:

City of Baton Rouge and Parish of East Baton Rouge Attn: Purchasing Division Post Office Box 1471 Baton Rouge, Louisiana 70821

PART 2

PERFORMANCE AND PAYMENT BOND (Required For Contracts $25,000 and greater) That we, the undersigned as principal, hereinafter referred to as "Contractor" and , duly authorized to transact business in the State of Louisiana as surety, are held and firmly bound unto the City of Baton Rouge and Parish of East Baton Rouge, hereinafter referred to as "Owner", in the penal sum of ($ ) lawful money of the United States, for the payment of which well and truly to be made, the said principal and the said surety do hereby bind ourselves, our heirs, executors, administrators, and assigns, jointly and severally, by these presents as follows:

The condition of this obligation is such that whereas, the Contractor by an instrument in writing attached hereto and bearing date of__________, 20__ has agreed with said Owner to furnish labor, materials, tools and equipment to construct:

REQ 6834 BR Metro Airport – Water Boiler Replacement shown on plans and specified thereby and in the specifications, proposals and agreement forming the contract documents thereto attached.

NOW THEREFORE, if said Contractor shall well and truly in good, sufficient and workmanship manner, and to the satisfaction of the Owner, perform and complete the work required and shall pay all costs, charges, rentals and expenses for labor, material, supplies and equipment and deliver the said improvement to the Owner complete and ready for occupancy or operation, and free from all liens, encumbrances or claims for labor, material or otherwise; and shall pay all other expenses lawfully chargeable to the Owner by reason of any default or neglect of the said Contractor in the performance of said agreement and said work, then this obligation shall be void, otherwise to remain in full force and effect.

PROVIDED FURTHER, That the said surety for value received hereby stipulates and agrees that no change, extension of time, alterations, or addition to the terms of that contract, or the work to be performed thereunder, or the specifications accompanying the same, shall in anywise affect its obligation on the bond and it does hereby waive notice of any change, extension of time, alterations, or addition to the terms of the contract, or the work, or the specifications.

PROVIDED FURTHER, That if the Contractor, or his, their, or its subcontractors fail to duly pay for any labor, materials, team hire, sustenance, provisions, provender or any other supplies or materials used or consumed or for any materials or supplies furnished for use by such contractors or his, their, or its subcontractors in performance of the work contract to be done, the Surety will pay the same in any amount not exceeding the sum specified in the bond, together with interest and attorney's fees as provided by law.

IN WITNESS WHEREOF, Said Principal and Surety have hereunto set their hands and seals this day of , 20___.

(Contractor)

(Address) ________________________________ By:______________________________________

(WITNESS) _________________________________________

(Surety) (Address) By:_______________________________________

(WITNESS)

(Typed Name and Title)

BID BOND