Financial services

Office of Procurement Services 8115 Gatehouse Road, Suite 4400 Falls Church, VA 22042

NOTE: Fairfax County Public Schools conducts all procurement activities in accordance with delegated authority from the Purchasing Agent of Fairfax County Government. Bids and proposals in response to FCPS solicitations must be submitted electronically through Euna Procurement (formerly known as Bonfire) on or before the date and time stipulated in the solicitation.

RFP 2000004308

Design, Implementation & Support of Digital Monitoring Services

IMPORTANT NOTICE

THIS IS AN ELECTRONIC PROCUREMENT (eBID)

SUBMISSIONS WILL ONLY BE ACCEPTED ELECTRONICALLY VIA THE EUNA PROCUREMENT

(FORMERLY KNOWN AS BONFIRE) PORTAL (https://fcps.bonfirehub.com)

Fairfax County Public Schools (FCPS) uses a procurement portal powered by Euna Procurement / Bonfire Interactive for accepting and evaluating proposals. To register, visit https://fcps.bonfirehub.com.

The complete solicitation package, including all requirements, specifications, and submission instructions, is available electronically through the Euna Procurement / Bonfire portal.

Additional assistance is also available at Support@GoBonfire.com. Submitting proposals via the Euna Procurement / Bonfire portal is mandatory. FCPS will not accept proposals submitted by paper, telephone, facsimile (“FAX”) transmission, or electronic mail (e-mail) in response to this RFP. Reference Special Provisions, Section 17 for additional information.

FCPS strongly encourages offerors to submit proposals well in advance of the proposal submission deadline. A proposal submission is not considered successful unless all necessary files have been uploaded and the ‘Submit & Finalize’ step has been completed. Offerors are responsible for the consequences of any failure to plan ahead in the submission of its Proposal.

An optional pre-proposal conference will be held on July 13, 2026 at 11:00 a.m. E.T via Zoom Video Conference. Those interested in attending the pre-proposal conference, refer to Special Provisions, Para. 3 for additional information.

All questions pertaining to this RFP should be submitted in writing to the Contract Specialist Amber Thaxton at althaxton@fcps.edu no later than July 17, 2026 at 12:00 PM Eastern Time.

mailto:althaxton@fcps.edu

Financial Services Office of Procurement Services 8115 Gatehouse Road, Suite 4400 Falls Church, VA 22042

ISSUE DATE:

June 26, 2026

REQUEST FOR PROPOSAL NUMBER:

2000004308

TITLE: Design, Implementation & Support of Digital Monitoring Services

DEPARTMENT:

Information Technology

DUE DATE/TIME:

August 3, 2026 at 12:00 PM ET

CONTRACT SPECIALIST:

althaxton@fcps.edu

Proposals - In accordance with the following and in compliance with all terms and conditions, unless otherwise noted, the undersigned offers and agrees, if the proposal is accepted, to furnish items or services for which prices are quoted, delivered or furnished to designated points within the time specified. It is understood and agreed that with respect to all terms and conditions accepted by Fairfax County the items or services offered and accompanying attachments shall constitute a contract.

Note: Fairfax County does not discriminate against faith-based organizations in accordance with the Code of Virginia, § 2.2-4343.1 or against a bidder or offeror because of race, religion, color, sex, national origin, age, disability, or any other basis prohibited by state law relating to discrimination in employment in the performance of its procurement activity.

NAME AND ADDRESS OF FIRM:

Telephone/Fax No.:

E-Mail Address:

Federal Employer Identification No:

OR

Federal Social Security No.

(Sole Proprietor)

Prompt Payment Discount:

__% for payment within ___days/net ___ days

State Corporation Commission (SCC) Identification No.

By signing this proposal, Offeror certifies, acknowledges, understands, and agrees to be bound by the conditions set forth in the General Conditions and Instructions to Bidders as described in Appendix A, the Certification Regarding Ethics in Public Contracting set forth in Appendix B, and by any other relevant certification set forth in Appendix B.

BUSINESS CLASSIFICATION – Described in Appendix B - CHECK ONE: LARGE (Y) SMALL (B)

MINORITY-OWNED SMALL (X) MINORITY OWNED LARGE (V) WOMEN-OWNED SMALL (C)

WOMEN OWNED LARGE (A) NON PROFIT (9)

CHECK ONE: INDIVIDUAL PARTNERSHIP CORPORATION

Vendor Legally Authorized Signature Date

Print Name and Title

Sealed proposals subject to terms and conditions of this Request for Proposal shall be submitted through Euna Procurement (formerly known as Bonfire) at http://fcps.bonfirehub.com

AN EQUAL OPPORTUNITY PURCHASING ORGANIZATION

(DPMM32) rev FCPS 12/16 mailto:althaxton@fcps.edu http://fcps.bonfirehub.com/

DPMM32 Cover Sheet