2-VariableFreq26--0111BF-Protected.xlsx

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VARIABLE FREQUENCY DRIVE MATERIALS AND REPAIR SERVICES - 26-0111
Solicitation number
26-0111
Issued by
Sarasota County, Florida

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This is a bid form for variable frequency drive materials and repair services for HVAC systems issued by the School Board of Sarasota County, Florida under Bid #26-0111. The contract will be established on an as-needed basis to provide parts and repair services for variable frequency drives across all HVAC systems at school board-owned and operated locations. The scope includes all materials, labor, supervision, travel, fuel, equipment, and tools necessary to perform the required work in accordance with the bid documents.

The pricing structure is based on hourly rates for technicians, with standard working hours (Monday-Friday, 7:00 AM to 5:00 PM) at one rate and non-standard hours (before 7:00 AM, after 5:00 PM, and weekends) at a higher rate. Parts, materials, subcontracted services, third-party fees, and equipment rental are all billed at net cost plus a maximum markup of 10% for overhead and profit, with sales tax markup prohibited. All invoices must be supported by itemized invoices from suppliers or subcontractors to verify markup calculations. The contract operates on a cost-plus basis except during declared disasters when no markup is permitted, and subcontracted services require prior written approval from the Facilities Services representative.

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BidForm

The bidder proposes and agrees to provide all materials, labor, supervision, travel, fuel, equipment, tools, etc., to perform the work required in accordance with the bid documents for variable frequency drive for HVAC systems - materials and repair services for the following price: MUST USE THIS BID FORM
HOURLY RATES
1Technician, standard working hours (Monday through Friday 7:00 A.M. through 5:00 P.M.); hourly rate.$
2Technician, non-standard working hours (Monday through Friday prior to 7:00 A.M. and after 5:00 P.M., and Saturday and Sunday); hourly rate.$
PARTS & MATERIALS: PERCENTAGE MARK-UP
3Parts and materials shall be billed at net cost.

Include a percentage allowed for overhead and profit. A MAXIMUM OF 10% MARK-UP of materials will be allowed. No mark-up of sales tax allowed. Indicate this percentage in the space to the right.

A copy of the itemized materials invoice from the supplier must be included with all billings to the SBSC for materials in order to verify markup.

Note: All invoices shall be billed on a cost plus basis except during a declared disaster (no mark-up permitted).

percentage mark-up (Maximum of 10%)

SUBCONTRACTED SERVICES: PERCENTAGE MARK-UP
4On occasion, subcontracted services may be necessary. This category is to be used only with prior written approval from the Facilities Services representative. Subcontracted services for maintenance, repairs, installations, and emergency services for variable frequency drive material and repair services to be billed at net cost.

Include a percentage allowed for overhead and profit. A MAXIMUM OF 10% MARK-UP of subcontracted services will be allowed. Indicate this percentage in the space to the right. No mark-up of sales tax allowed.

A copy of the itemized subcontracted services invoice from the Subcontractor must be included with all billings to the SBSC.

Note: All invoices shall be billed on a cost plus basis except during a declared disaster (no mark-up permitted).

percentage mark-up (Maximum of 10%)

THIRD PARTY FEES: PERCENTAGE MARK-UP
5Reimbursement of approved third party fees (dump fees, disposal fees), will be allowed with a MAXIMUM OF 10% MARK-UP. A mark-up on sales tax will not be allowed.

For third-party fees to be reimbursed, the Contractor must have prior written approval from the authorized representative of the Facilities Services Department before incurring the expense.

A copy of the invoice reflecting these costs must be submitted with the Contractor’s invoice.

Note: All invoices shall be billed on a cost plus basis except during a declared disaster (no mark-up permitted).

percentage mark-up (Maximum of 10%)

RENTAL FEES: PERCENTAGE MARK-UP
6Rental of equipment percentage mark-up of cost. This is equipment that is used on occasion, not in the regular course of variable frequency for HVAC systems - materials and repair services. A MAXIMUM OF 10% MARK-UP of cost of rental equipment will be allowed. No mark-up of sales tax allowed.

Indicate this percentage in the space to the right. A copy of rental invoices will be required to verify mark-up. Rental is for active use of equipment. Payment for inactive use will not be allowed.

Note: All invoices shall be billed on a cost plus basis except during a declared disaster (no mark-up permitted).

percentage mark-up (Maximum of 10%)

THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

HVAC - VARIABLE FREQUENCY DRIVE - MATERIALS && REPAIR SERVICES - BID #26-0111

BID FORM

Sheet1

File details come from the government source that posted it. Updated .