11-VariableFreq26-0111 Addendum 1.pdf

SarasotaCountySchools.net

July 31, 2025

VARIABLE FREQUENCY DRIVE MATERIALS AND REPAIR SERVICES – BID #26-0111

ADDENDUM #1

This Addendum is to provide the following responses to questions posed:

Question 1: How many contractors will be awarded on this bid?

Answer 1: Refer back to ITB page 21, under BID AWARD.

Question 2: What is the annual dollar amount value of this bid?

Answer 2: Refer back to ITB page 21, under GUARANTEED QUANTITIES.

Question 3: Who was the previous awarded contractor?

Answer 3: See Attachment 1.

Gabriella Clark Buyer, Materials Management

Printed Name Company Name

Signature Title

EXECUTE THIS FORM AND ENCLOSE WITH YOUR BID RESPONSE.

BIDS MUST BE RECEIVED PRIOR TO 1:00 P.M. ON AUGUST 14, 2025.

Materials Management Purchasing Department 101 Old Venice Road, Osprey, FL 34229 Phone 941-486-2183 ▪ Fax 941-486-2188

October 4, 2022

MEMORANDUM

TO: Members of the School Board Dr. Brennan Asplen III, Superintendent Bonnie Penner, Assistant Superintendent Chief Financial Officer

FROM: Tracy Brizendine, Director of Materials Management

TITLE: APPROVAL TO AWARD BID #23-0111 FOR HVAC - VARIABLE

FREQUENCY DRIVE - MATERIALS & REPAIR SERVICES

Bids to provide ‘HVAC – Variable Frequency Drive – Materials & Repair Services’ were received from one vendor on September 7, 2022. The bid of Commercial Air Management was the best low bid meeting the advertised specifications based on a sealed scenario. This bid is for a period of one year with an option to renew for two additional one-year periods.

The funds for these purchases are contained in the budget allocated to the Facilities Services Department.

Requested by: Financial Impact:

Don Hampton Not to exceed:

$200,000.00

Recommended Motion: That the bid of Commercial Air Management for ‘HVAC – Variable Frequency Drive – Materials & Repair Services’ in an amount not to exceed $200,000.00 be approved as presented.

Materials Management Purchasing Department 101 Old Venice Road, Osprey, FL 34229 Phone 941-486-2183 ▪ Fax 941-486-2188 SarasotaCountySchools.net

“Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes, or failure to post the protest bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120. Florida Statutes.”

Posting Date: 9/27/22 a044388 Text Box

SCHOOL BOARD

APPROVED 10/18/22

AGENDA ITEM NO. 18

A064756 Text Box Attachment 1

Tabulation for HVAC - Variable Frequency Drive - Materials and Repair Services - Bid #23-0111

THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Opened September 7, 2022 at 2:00 p.m.

Commercial Air Management

1 Technician, standard working hours (Monday - Friday 7:00 A.M. through 5:00 P.M.);

hourly rate. $95.00

2 Technician, non-standard working hours (Monday - Friday prior to 7:00 A.M. and after 5:00 P.M., and Saturday and Sunday); hourly rate. $145.00

Parts and materials shall be billed at net cost. Include a percentage allowed for overhead and profit. A maximum of 10% mark-up of materials will be allowed. No mark-up of sales tax allowed. Indicate this percentage in the space to the right. A copy of the itemized materials invoice from the supplier must be included with all billings to the SBSC for materials in order to verify markup.

Note: All invoices shall be billed on a cost plus basis except during a declared disaster (no mark-up permitted).

10%

Subcontracted services to be used only with prior written approval from the Facilities Services representative for maintenance, repairs, installations, and emergency services for variable frequency drive material and repair services to be billed at net cost. A maximum of 10% mark-up will be allowed for overhead and profit. No mark-up of sales tax. A copy of the itemized subcontracted services invoice from the Subcontractor must be included with all billings to SBSC.

Note: All invoices shall be billed on a cost plus basis except during a declared disaster (no mark-up permitted).

10%

Reimbursement of approved third party fees (dump fees, disposal fees), will be allowed with a maximum of 10% mark-up. Mark-up on sales tax will not be allowed.

Contractor must have prior written approval from the authorized representative of the Facilities Services Department before incurring the expense. A copy of the invoice reflecting these costs must be submitted with the Contractor’s invoice.

Note: All invoices shall be billed on a cost plus basis except during a declared disaster (no mark-up permitted).

10%

Rental of equipment not in the regular course of variable frequency for HVAC systems materials and repair services. A maximum of 10% allowed. No mark-up of sales tax allowed. A copy of rental invoices will be required to verify mark-up. Rental is for active use of equipment. Payment for inactive use will not be allowed.

Note: All invoices shall be billed on a cost plus basis except during a declared disaster (no mark-up permitted).

10%

Paul Boudreaux 3590 Old Metro Parkway

Fort Myers, FL 33916

239-277-0029

239-277-9038 65-044-3866 paul@cam-hvac.com Recorded by: David Deller Witnessed by: Maria L. Hernandez-Ron

Federal I.D.

Email

Contact Address

Phone

Fax

RENTAL FEES: PERCENTAGE MARK-UP

Cost to provide all materials, labor, supervision, travel, fuel, equipment, tools, etc., for variable frequency drive for HVAC systems materials and repair services:

HOURLY RATES

PARTS & MATERIALS: PERCENTAGE MARK-UP

SUBCONTRACTED SERVICES: PERCENTAGE MARK-UP

THIRD PARTY FEES: PERCENTAGE MARK-UP

mailto:paul@cam-hvac.com