2-RFQ 25-039 AE Services for Data Center MEP.pdf

RFQ #24-062: Architectural Services for New Science Building at NE Campus Page 1 of 35 Tarrant County College District

REQUEST FOR QUALIFICATIONS

Architectural and Engineering Services for Data Center MEP Updates

RFQ #25-039

Tarrant County College District (“TCCD”, “District”, “the College”, “Owner”, and “Client”) outlines the following schedule (all times are Central Time):

RFQ Release Date: Thursday, October 2, 2025 Virtual Initial Public Conference: Tuesday, October 14, 2025; 1:00 p.m.

Walk-Through -Non-Mandatory

TCC

300 Trinity Campus Circle Fort Worth, Texas 73102

WALKING: TRCF Data Center

Meet at the Cafeteria on “Main Street”, second floor.

Wednesday, October 15, 2025, 2:00 p.m.

Parking is difficult.

Enter from N Cherry St and W Belknap St, where there is a police attendant. Tell them you are here for a Bid-Walk and ask to park for free.

If parking on this floor, enter the building and you will be on “Main Street”, Cafeteria is on your right up ahead.

Deadline for Questions: Thursday, October 16, 2025, 11:30 p.m.

Qualifications Submission Deadline: Thursday, October 23, 2025, 2:00 p.m.

Interviews, if required (save the date): Wednesday, November 5, 2025 Tentative Award Date: Thursday, December 18, 2025

Other:

Virtual Pre-Proposal Conference:

Join the meeting now https://teams.microsoft.com/l/meetup-join/19%3ameeting_NzE4NWNkZmEtMTkxNi00YmY5LTgzZWYtYmVjYTYxYjJhN2E3%40thread.v2/0?context=%7b%22Tid%22%3a%225cc79b93-555f-44dd-87a6- 636845da3cd3%22%2c%22Oid%22%3a%22ad4549d2-8a50-4759-ae4c-9b86f2223327%22%7d

Meeting ID: 290 135 838 580 3 https://teams.microsoft.com/l/meetup-join/19%3ameeting_NzE4NWNkZmEtMTkxNi00YmY5LTgzZWYtYmVjYTYxYjJhN2E3%40thread.v2/0?context=%7b%22Tid%22%3a%225cc79b93-555f-44dd-87a6-636845da3cd3%22%2c%22Oid%22%3a%22ad4549d2-8a50-4759-ae4c-9b86f2223327%22%7d

RFQ #24-062: Architectural Services for New Science Building at NE Campus Page 2 of 35

Solicitation Contact:

Please send all correspondence via https://tccd.bonfirehub.com

Mailing Address:

Tarrant County College District, Trinity River Campus Attn: Darren King; Construction Procurement Manager 300 Trinity Campus Circle, Room TREF 3217 Fort Worth, TX 76102 Email: darren.king@tccd.edu

Passcode: h7SY6gc3

Dial in by phone +1 682-800-5482,,479814127# United States, Arlington Find a local number Phone conference ID: 479 814 127#

Prospective firms are encouraged to log onto the Virtual Teleconference as various topics will be discussed. Participant contact information and presentation documents for the Virtual Teleconference will be recorded and made available in Bonfire via Addendum to the solicitation.

Tarrant County College District (TCCD) uses an e-Procurement platform called Bonfire. All RFP submissions are highly encouraged to be uploaded electronically to https://tccd.bonfirehub.com/portal/?tab=openOpportunities, All proposals and accompanying documentation will become the property of TCCD and may not be returned. Late proposals will not be accepted, nor will additional time be granted to any individual vendor. For Bonfire help once logged in, go to the Vendor Help Center at https://vendorsupport.gobonfire.com/hc/en-us.

https://tccd.bonfirehub.com/ mailto:darren.king@tccd.edu tel:+16828005482,,479814127 https://dialin.teams.microsoft.com/faaf9c8d-9679-41f8-9926-b43afbccae4d?id=479814127 https://tccd.bonfirehub.com/portal/?tab=openOpportunities https://vendorsupport.gobonfire.com/hc/en-us

RFQ #24-062: Architectural Services for New Science Building at NE Campus Page 3 of 35

Preamble:

Tarrant County College District (“TCCD,” “the College,” or “College”) is a two-year college district comprised of five physical and one online campus plus five learning, training, and administrative centers. All are located in the Fort Worth metropolitan area.

The College’s mission is to serve as the guiding star for accessible, high-quality educational experiences that drive lasting impact. TCCD provides quality teaching and learning through a clearly defined set of programs, services, and partnerships that include:

• University transfer programs

• Workforce education programs

• Technical programs

• Customized training

• Developmental courses

• Adult literacy courses

• Lifestyle and community learning, including continuing education

With a vision to be the leader for academic excellence, student success, and economic impact, the Tarrant County College District is committed to priorities outlined in Trailblazing Together:

2030, TCCD’s multiyear strategic plan. This plan guides the path forward with attention to student completion, dual credit, workforce development, high-demand careers, and four-year school transfers. TCCD employees approach their work through strategies for five goals:

• Enhance access and support for student success

• Elevate educational quality for optimal student outcomes

• Promote excellence in community engagement

• Ensure responsible stewardship of resources

• Transform lives and communities through education Core values underscore everything TCCD does and guide decision-making to inform the College’s vision: Commitment to Excellence, Connection for Belonging, Opportunity in Engagement, Transformation with Innovation, and Trust through Integrity.

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Table of Contents

I. PROJECT INFORMATION____________________________________________________ 5

1. INTRODUCTION _______________________________________________________________ 5

II. FORMAT AND DELIVERY OF SUBMISSION ______________________________________ 5

III. ORGANIZATION AND CONTENT OF TABBED SECTIONS _________________________ 8

IV. TABBED SECTION SUBMISSION REQUIREMENTS ______________________________ 8

V. SELECTION CRITERIA ______________________________________________________ 16

VI. PROFESSIONAL SERVICES ________________________________________________ 17

VII. PRE-SUBMISSION INQUIRIES _____________________________________________ 18

VIII. ACCEPTANCE OR REJECTION OF SUBMISSIONS / DISPUTES _____________________ 18

IX. PROCESSING AND EVALUATION OF SUBMISSIONS ____________________________ 19

X. GENERAL REQUIREMENTS _________________________________________________ 20

XI. CONTRACT ___________________________________________________________ 21

XII. EXHIBITS _____________________________________________________________ 23

EXHIBIT A: COMPANY INFORMATION FORM ___________________________________________ 23

EXHIBIT B: CERTIFICATIONS / REPRESENTATIONS FORM __________________________________ 24

EXHIBIT C: NON-RESIDENT / RESIDENT CERTIFICATION ___________________________________ 25

EXHIBIT D: AGREEMENT TO THE TERMS AND CONDITIONS ________________________________ 26

EXHIBIT E: FELONY CONVICTION NOTIFICATION FORM ___________________________________ 27

EXHIBIT F: PROHIBITION ON CONTRACTS WITH COMPANIES ______________________________ 28

EXHIBIT G: PROHIBITION ON CONTRACTS WITH COMPANIES BOYCOTTING CERTAIN ENERGY

COMPANIES _____________________________________________________________________ 29

EXHIBIT H: PROHIBITION ON CONTRACTS WITH COMPANIES THAT DISCRIMINATE AGAINST

FIREARMS ENTITY OR TRADE ASSOCIATION ____________________________________________ 30

EXHIBIT I: RESPONSIBILITY __________________________________________________________ 31

EXHIBIT J: TARRANT COUNTY COLLEGE DISTRICT HUB PROGRAM AND OPTIONAL FORMS ______ 32

EXHIBIT K: MASTER PROFESSIONAL SERVICES AGREEMENT _______________________________ 33

EXHIBIT L: Data Cage Finish-out Study ________________________________________________ 34

EXHIBIT M: TRCF Data Center AB Floor Plan ____________________________________________ 35

RFQ #24-062: Architectural Services for New Science Building at NE Campus Page 5 of 35

I. PROJECT INFORMATION

1. INTRODUCTION

Tarrant County College District (TCCD/TCC) is seeking a qualified design professional to submit their qualifications for a scope of services to provide full architectural and engineering design services for the reconfiguration of an existing data center at Trinity River Campus in the Trinity River Clear Fork Building.

The objectives of this project will be to reduce the footprint and fully enclose the data center. The existing MEP infrastructure such as fire suppression, cooling and water detection that supports the Data Center will be modified to support this new space.

The project scope includes architectural layout and fire-rated partition design, mechanical/HVAC system reconfiguration, electrical and lighting upgrades, fire protection and life safety modifications, security system integration, and Building Automation System (BAS) coordination. All design work must comply with the Owner’s Technical Design Guidelines, applicable building, fire, mechanical, and electrical codes (IBC, NFPA, ASHRAE, NEC), and security standards.

TCCD commissioned a study which was completed in August 2022 and is taken as a basis for the formulation of the scope of the project. This study is attached to this RFQ document and is included for reference. TCC is seeking a complete design solution, and the study is not intended to define or limit the scope of work.

The selected design professional must demonstrate experience in the design of data centers, systems integration, and multi-disciplinary coordination, and will provide documentation for permitting, construction administration support, and commissioning verification.

II. FORMAT AND DELIVERY OF SUBMISSION

1. General Instructions

a. Information obtained from the RFQ response, and any other relevant source, may be used in the evaluation and selection process.

b. Concise, direct responses are highly encouraged.

c. Qualifications shall be limited as specified for each item. When a form is requested, the page limit is the number of pages for the form, do not attach additional pages unless instructed to do so.

d. Fonts: Use Times New Roman or Calibri font in no less than 10-point.

e. Ensure all pages of your response are clearly identifiable, i.e. company name, page numbers, RFQ number, etc.

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2. Submitting via Bonfire (preferred):

a. Prospective Respondents may make their electronic submission (preferred method) at the TCCD Bonfire portal at the web address https://tccd.bonfirehub.com/.

b. The electronic submission instructions are provided at the TCCD Bonfire portal. Failure to follow the details contained therein may result in disqualification.

c. Each tabbed section and any other requirement, such as acknowledgement of addenda, is listed individually on Bonfire to help guide each firm through submitting each document. Follow the naming conventions listed for each document to help ensure proper identification of your submittals.

d. Bonfire will automatically stop accepting submittals at the date/time due.

Firms must “submit” their response once all documents have been uploaded and all other requirements are met. Incomplete responses at the date/time due will not be accepted.

THE BONFIRE PROCESS TAKES TIME AND EFFORT. IT IS IN YOUR

FIRM’S BEST INTEREST TO UPLOAD YOUR RESPONSE WELL IN

ADVANCE OF THE DEADLINE AND UNDERSTAND WHAT THE

DOCUMENT REQUIREMENTS ARE PRIOR TO ATTEMPTING TO

RESPOND.

https://tccd.bonfirehub.com/

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3. Submitting a Hardcopy Response in a Sealed Envelope (NOT preferred):

(1) Hardcopy responses to this solicitation are not preferred but will be accepted. If responding to this solicitation without utilizing Bonfire, all required documentation must be:

(a) In a sealed envelope.

(b) Written in LARGE text on the front of the envelope “BID

ENCLOSED”, the Solicitation Number, Solicitation Name and Date/Time due.

(2) For submission of solicitation in person, not in Bonfire, please schedule your delivery with the Solicitation Contact before the date/time as provided in the solicitation schedule of this RFP. Notify the solicitation contact within a minimum of three (3) days prior to the due date so instructions can be provided for on-time and in-person delivery.

(3) The sealed envelope shall be hand-delivered to the Tarrant County College Purchasing Office located at 300 Trinity Campus Circle, Fort Worth, TX 76102, Building Trinity River East Fork, Room 3217, no later than the deadline stated in the solicitation/addenda. Late proposals/bids will not be accepted, nor will additional time be granted for any proposal.

(4) Required documentation shall be as outlined in Section IV. TABBED SECTION SUBMISSION. Forms must be fully completed and signed by an authorized agent of the Proposer’s firm. In addition, to meet the Addenda Acknowledgement requirement, which in Bonfire is an electronic acknowledgement of all addenda, the sealed envelope must contain completed acknowledgement of each addendum on the addenda as provided.

(5) Responses shall include a table of contents with page numbers bookmarking to each respective page and cover all parts.

(6) Qualifications submissions shall be organized in such a way as to follow the order of the “Tabs” listed below.

(7) One physical copy shall be provided in the sealed envelope in addition to an identical PDF copy saved on a thumb drive.

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III. ORGANIZATION AND CONTENT OF TABBED SECTIONS

1. The required content for each tabbed Section is detailed in the following paragraphs, including the required forms and/or documents to be provided:

Section Description Tab 1 Cover/Transmittal Letter Tab 2 Relevant Project Experience and Firm Qualifications Tab 3 Deliverable Examples Tab 4 Staffing Plan and Individual Qualifications Tab 5 HUB Commitment Plan Tab 6 Work Plan Specific to this Project Tab 7 Supplier’s Past Relationship with the District Tab 8 Additional Required Forms Tab 9 Supplemental Information Tab 10 Proof of Insurance

IV. TABBED SECTION SUBMISSION REQUIREMENTS

1. TCC will grade your responses based on your firm’s ability to provide the information requested and enough detail to determine whether your answer fails to meet, meets, or exceeds our requirements. It is your firm’s advantage to provide detail to show how your firm doesn’t just meet our expectations in a particular area, but has other factors that make your firm excel.

a. Tab 1: Cover/Transmittal Letter

(1) Save File as: Tab 1 -Cover Page -[FIRM NAME]

(2) The Cover/Transmittal Letter shall be limited to one (1) page.

(3) On company letterhead, firms shall provide the company description, mission, or goals, and the firm’s availability to provide the required services.

(4) Firms shall briefly identify respective qualifications, experience, and/or abilities that characterize their interest and qualifications.

(5) YOUR FIRM WILL BE SCORED ON THIS ITEM, BE

SPECIFIC AND COMPLETE.

b. Tab 2: Relevant Project Experience and Firm Qualifications

(1) Save File as: Tab 2 - Experience -[FIRM NAME]

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(2) RFQ SPECIFIC: Content of Tab 2 requires three (3) pages minimum and six (6) pages maximum and should include a list of references from similar type and scale of projects for higher education institutions.

(3) Company Information: Company name, address of principal’s office, telephone number, and Form of Business Organization (Corporation, Partnership, Individual, Joint Venture, other), Name of Primary Contact, Primary Contact telephone number and primary contact e-mail. Only provide supplemental information in this Tab 2 not provided in the Company Information Form (Exhibit A).

(4) Years in Business: Number of years operating within the Dallas- Fort Worth Area.

(5) Experience from projects of comparable size, nature, and complexity will be considered.

(a) Include relevant recent project work for educational facilities with dates, sizes of contracts and references for the same, and project delivery method used.

(b) Special attention will be given to the team’s experience with similar projects that required innovative responses to engineering challenges, multiple-site phasing and logistics, and owner project team and stakeholder coordination.

(6) Include a description of three (3) or more relevant projects that key team members have completed with higher education institutions, including the following:

(a) NOTE THAT THESE PROJECTS SHOULD BE

PROJECTS THAT YOUR PROPOSED KEY TEAM

MEMBERS HAVE COMPLETED – NOT PROJECTS

THAT YOUR KEY TEAM MEMBERS WERE NOT

INVOLVED IN.

(b) Submit projects completed within the last ten (10) years.

(c) Provide the project name, location, description, original budget, Owner, Architect, photographs, project size, and date of completion.

(d) Specify if the project was part of an ongoing program with the same client.

(e) Description of scope, including significant project activities or accomplishments.

(f) Contract value and construction value (original value plus contract amendments, if applicable)

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(g) Names of the firm’s personnel involved and their role.

(h) Name and phone number of the client.

(i) Value provided / Owner Benefit / Lessons Learned

(j) List and describe any litigation, arbitration, claims filed by your firm against any project owner resulting from a contract dispute, any claim filed against your firm, termination from a project.

(k) Applicant’s capacity and intent to proceed without delay if selected for this work.

(7) Provide clear examples of how your firm exceeds our expectations for this type of work.

(8) If your firm is a participant in any IDIQ pool for the similar scope as detailed in this RFQ, provide the following information:

(a) Firm's team members who are responsible for managing the work performed in the applicable IDIQ pool.

(b) Years in IDIQ pool, if applicable

(c) The approximate yearly value of work performed.

(d) Name and phone number of the client.

(9) YOUR FIRM WILL BE SCORED ON THIS ITEM, BE

c. Tab 3: Deliverable Examples

(1) Save File as: Tab 3 -Deliverables -[FIRM NAME]

(2) RFQ SPECIFIC: Limit the response in Tab 3 to three (3) work examples relative to this Programming Services and include one example of each type of facility represented in this RFQ.

(3) Provide clear examples of how your firm exceeds our expectations for this type of work.

(4) YOUR FIRM WILL BE SCORED ON THIS ITEM, BE

d. Tab 4: Staffing Plan and Individual Qualifications

(1) Save File as: Tab 4 -Staffing -[FIRM NAME]

(2) RFQ SPECIFIC: The staffing plan shall include specific information about the team and personnel proposed for this project.

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(3) Provide the following to give TCCD an indication of how your firm would staff this assignment, recognizing that variations to this plan might occur once you have more information regarding the assignment.

(a) Provide an organizational chart for how you would organize and staff this assignment, identifying your firm’s Designated Representative and Key Personnel, as well as any consulting firms that might be needed. Also, ensure the chart reflects everyone’s role for this assignment.

(b) Provide resumes for each of the proposed key staff members and external consulting firms, highlighting their relative experience with this type of assignment.

(c) Provide specific certifications that the team members may have as it relates to the work detailed in this RFQ.

(d) Provide clear information on how your firm exceeds our expectations in this area.

(4) The successful firm shall not change the Designated Representative and Key Personnel identified in their qualifications submission without written approval from TCCD. The same Designated Representative and Key Personnel will be listed in the Owner/Architect Agreement, Article 2.7 (Exhibit K).

(5) YOUR FIRM WILL BE SCORED ON THIS ITEM, BE

e. Tab 5: HUB Commitment Plan

(1) Save File as: Tab 5 -HUB -[FIRM NAME]

(2) This is an optional program, forms are not required.

(3) RFQ SPECIFIC: Specifically include details of your firms approach and participation percentage contribution from each member firm or team member.

(4) TCCD encourages participation from certified HUB businesses.

(5) TCCD’s HUB goals mirror the statewide HUB goals. Provide a statement for how your firm would propose to meet the 23.7% HUB goal for the category of work in this RFQ for professional services. The statewide HUB goals for the procurement categories for the State of Texas are outlined below but may be updated from time to time at the discretion of the Texas Comptroller’s Office.

• 11.2% for heavy construction other than building contracts;

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• 21.1% for all building construction, including general contractors and operative builders’ contracts;

• 32.9% for all special trade construction contracts;

• 23.7 % for professional services contracts;

• 26.0% for all other service contracts; and

• 21.1% for commodities contracts.

(6) The HUB forms are optional. Section references below are from the TCCD HUB Program Manual provided at Exhibit J:

(a) Special Instructions For Bidders (Section 17, Appendix, Page 22).

(b) Affidavits Statement (Section 17, Appendix, Page 23).

(c) HUB Utilization Form (Section 17, Appendix, Pages 24-25).

(d) HUB Development Questionnaire (Section 17, Appendix, Pages 30-31).

(e) Intent to Perform as Subcontractor Form (Section 17, Appendix, Pages 32-33).

(7) Describe the composition of the proposed subcontractor tiers with their roles and responsibilities, particularly to include the utilization of other small business concerns that are independently owned and operated, not dominant in the field of operation in which it is proposing on TCCD contracts, and otherwise could be qualified as an HUB contractor.

(8) Describe any existing mentoring, protégé, and internship programs for small businesses that have been/will be established for both prime and subconsultants during this project.

(9) Provide a HUB subcontracting plan that demonstrates your compliance with the HUB Program Manual, Exhibit J.

Complete and submit this form with your response if you choose

to. If you participate, HUB participation information will be provided to the Board of Trustees at the time of consideration for contract award.

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f. Tab 6: Work Plan Specific to this Project

(1) Save File as: Tab 6 -Work Plan -[FIRM NAME]

(2) Provide a comprehensive overview of the approach that will be used to manage services proposed in this RFQ submission.

(a) The plan should include project management procedures and methods used to document, monitor, and control scope, schedule, budget, and quality of work.

(b) Identify technology-based tools that will be used on the project(s).

(c) List potential challenges that may occur on projects of this nature and the methods used to overcome or correct them.

(d) Provide additional procedures or tools proposed for managing the project(s), if appropriate.

g. Tab 7: Supplier’s Past Relationship with the District:

(1) Save File as: Tab 7 -Past Relationship -[FIRM NAME]

(2) Describe the Firm’s work experience with the District and the

Firm’s coordination experience with agencies and municipalities associated with where this proposed project is located.

(3) YOUR FIRM WILL BE SCORED ON THIS ITEM, BE

h. Tab 8: Additional Required Forms

(1) Save File as instructed on each form so they may be identified in

Bonfire.

(2) Provide the following completed, signed, and notarized forms, as required.

(a) Company Information Form (Exhibit A)

(b) Certifications / Representations Form (Exhibit B)

(c) Non-Resident / Resident Certification (Exhibit C)

(d) Agreement to the Terms and Conditions of RFQ (Exhibit D)

(e) Felony Conviction Notification Form (Exhibit E)

(f) Prohibition on Contracts with Companies Boycotting Israel

(Exhibit F)

(g) Prohibition on Contracts with Companies Boycotting Certain

Energy Companies (Exhibit G)

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(h) Prohibition on Contracts with Companies that Discriminate Against Firearms Entity or Trade Associations (Exhibit H)

(i) Responsibility (Exhibit I)

(3) Failure to provide any of the required forms shall result in the disqualification of the firm’s response.

i. Tab 9: Supplemental Information

(1) Save File as: Tab 9 -Supplemental Info -[FIRM NAME]

(2) RFQ SPECIFIC: Include in this section of the response, a list of any projects and clients with whom there is current or past litigation. Provide information about the issues and value and settlements.

(3) Provide salient characteristics, performance parameters, and required additional information to evaluate the Firm’s performance. At a minimum, provide the following:

(a) A discussion on an understanding of this project's requirements and how the Firm will accomplish them. The response should be project-specific and address all potential issues the design profession will face during the performance of this project. The response should address, at a minimum, potential long-lead items, phasing and scheduling, unique engineering challenges, minimizing disruption of an operational project site, permitting, submittals, inspections, and timely close-out.

(b) A detailed description of your team's professional services philosophy and approach describing the staffing, resources, systems, processes involved in delivering these services, and the transition between the design and construction administration teams.

(c) Joint Venture information, if applicable

(4) Include any additional information, brochures, or documents to support your qualification for interest in this project.

(5) Provide any progress/status/dashboarding tools (preferably online) your firm uses to manage projects and keep clients informed that will be viewed as a positive during the review of your firm’s response.

(6) YOUR FIRM WILL BE SCORED ON THIS ITEM, BE

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j. Tab 10: Proof of Insurance

(1) Save File as: Tab 10 -Insurance -[FIRM NAME]

(2) Refer Exhibit D, Insurance Requirements, within the Master

Professional Services Agreement (Exhibit K),

(3) By responding to this RFQ, your firm agrees it will provide insurance in the amounts required in (2) above unless it submits all exceptions, exclusions, or qualifications on the provided form in Exhibit D. Note, any exception, exclusion or qualification which is not accepted by TCCD may cause your firm to fail this portion of the RFQ process and be ineligible to move forward in the selection process.

(4) For this tab, provide on letterhead a statement that you either agree to meet the insurance requirements as stated, OR, do not agree in full and are submitting any exception, exclusion, and/or qualifications on Exhibit D.

CONTINUED ON NEXT PAGE.

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V. SELECTION CRITERIA

1. TCCD will select a firm based on a review of responses to this RFQ and interviews if required. Failing one of the Pass/Fail evaluation criteria below will eliminate the firm from moving forward in the selection process.

2. Evaluation of responses to this RFQ during the qualifications proposal evaluation phase will be based upon the following evaluation criteria:

Tab Evaluation Criteria Weight 1 Cover/Transmittal Letter 1 2 Relevant Project Experience and Firm Qualifications 30 pts 3 Deliverable Example 15 pts 4 Staffing Plan and Individual Qualifications 30 pts 5 HUB Commitment Plan 6 Work Plan Specific to this Project 14 pts 7 Supplier’s Past Relationship with the District 5 pts 8 Additional Required Forms Pass/Fail 9 Supplemental Information 5 pts 10 Proof of Insurance Pass/Fail TOTAL: 100 pts

3. As a result of the qualifications proposal evaluation phase, a shortlist of firms may be asked to interview and present to administrators before a final selection decision is made. However, TCCD reserves the right to make its final selection strictly on the proposals submitted or to eliminate any firms from the selection as late as the day prior to any potential interview if TCCD determines the qualifications proposal is insufficiently responsive to merit further consideration.

4. If it is determined interviews are necessary, firms on the shortlist will be invited to interview and clarify the remaining questions about their proposals.

5. If interviews are conducted, the interview will be evaluated, and scores assigned to each firm.

6. The firm with the most points, either after the qualification’s proposal evaluation phase or the interview phase will be the apparent selected firm. If interviewed, the evaluation points and the interview points will be combined for a total score to determine the apparent best qualified firm with the highest over-all score.

7. If necessary, TCCD may re-open interviews and interview firms not initially offered an interview.

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VI. PROFESSIONAL SERVICES

1. Per applicable law, TCCD may award contracts for professional services on the following basis:

a. V.T.C.A. Government Code §2254.003

(1) A governmental entity may not select a provider of professional services or a group or association of providers or award a contract for the services based on competitive bids submitted for the contract or for the services, but shall make the selection and award:

(a) on the basis of demonstrated competence and qualifications to perform the services; and

(b) at a fair and reasonable price.

(2) The professional fees under the contract:

(a) must be consistent with and not higher than the recommended practices and fees published by the applicable professional associations; and

(b) may not exceed any maximum provided by law.

b. V.T.C.A. Government Code §2254.004

(1) In procuring architectural, engineering, or land surveying services, a governmental entity shall:

(a) first, select the most highly qualified provider of those services based on demonstrated competence and qualifications; and

(b) attempt to negotiate with that provider a contract at a fair and reasonable price.

(2) If a satisfactory contract cannot be negotiated with the most highly qualified provider of architectural, engineering, or land surveying services, the entity shall:

(a) formally end negotiations with that provider;

(b) select the next most qualified provider; and

(c) attempt to negotiate a contract with that provider at a fair and reasonable price.

(3) The Entity shall continue the process described in Subsection (b) to select and negotiate with providers until a contract is entered into.

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VII. PRE-SUBMISSION INQUIRIES

1. Questions (Vendor Discussions) stemming from this RFQ must be formally submitted via the TCCD Bonfire portal at the web address https://tccd.bonfirehub.com until the Deadline for Questions as noted in the RFQ.

Responses will be provided through the Bonfire portal. Questions after the deadline and/or award should be referred to TCCD General Council. All forms of communication from prospective respondents shall be directed only to the TCCD Construction Purchasing Manager named on the cover of this solicitation.

2. Any explanation, interpretation, or change will be in the form of a written addendum to the RFQ document.

a. TCCD reserves the right to issue addenda and/or amendments at any time prior to the proposal opening. All such addenda/amendments become, upon issuance, an inseparable part of the RFQ.

3. Any irregularities or lack of clarity in the RFQ should immediately be brought to the attention of the TCCD Construction Purchasing Manager named on the cover page of this solicitation for correction or clarification.

4. The TCCD Executive Director of Procurement, or TCCD Procurement department delegate, or the Construction Purchasing Manager, are the only authorized sources that can provide information regarding this RFQ, and such information will be in writing.

5. No addendum will be issued later than three (3) business days before the RFQ response deadline. Note: an addendum may be issued and also extend the response deadline for which the due date/time may have otherwise been less than three (3) business days.

6. Other than as provided for in paragraphs one and two of this section, firms shall not make contact with TCCD’s employees, Owner’s Representative, or any member of the TCCD evaluation committee regarding this RFQ until awarded or canceled by TCCD. Any such communications shall be considered unofficial and nonbinding and any prospective respondent doing so may result in disqualification.

7. Firms taking exception to any part of the RFQ instructions, terms, conditions, or scope of services must do so in the Agreement to the Terms & Conditions form in Tab 8.

VIII. ACCEPTANCE OR REJECTION OF SUBMISSIONS / DISPUTES

1. A professional services provider will be selected based on demonstrated competence and qualification for the type of services required without regard to fee, and thereafter TCCD will negotiate a contract for the programming, design, and construction administration services at a fair and reasonable fee with the best-qualified firm.

2. Acceptance of a qualifications submission for consideration implies no obligation on the part of TCCD nor does the silence of TCCD imply approval or rejection of an RFQ response.

https://tccd.bonfirehub.com/

RFQ #24-062: Architectural Services for New Science Building at NE Campus Page 19 of 35

3. TCCD reserves the right to reject, in its sole discretion, any or all RFQ responses submitted, or any part of any proposal, and/or to waive any technicalities, and/or to waive any or all formality and conditions in RFQ responses submitted whenever such rejection or waiver is in the best interest of the project.

4. TCCD reserves the right to seek clarification and/or request additional information.

5. TCCD waiver of any deviations in any RFQ response will not constitute a modification of this RFQ and will not preclude TCCD from asserting all rights against respondents for failure to fully comply with all terms and conditions of this

RFQ.

6. All RFQ responses shall become the property of the Owner and may be subject to release to any requester under the provisions of the Texas Public Information Act, Chapter 552 of the Texas Government Code, and Attorney General Opinions issued under that statute.

7. Respondents agree by submitting its proposal that no modifications, withdrawals, or cancellations may be made to the proposal during the sixty (60) days following the time and date TCCD has ranked RFQ responses and has made a selection.

8. Owner may re-issue another RFQ for the services as described in this RFQ or similar services at any time.

9. An award to a firm, if any, will be through the issuance of a TCCD contract, once executed, the contract is attached to a purchase order (PO) or blanket purchase order (BPO) and shall be governed by the general terms and conditions of purchase outlined on the TCCD PO/BPO document. However, if terms and conditions conflict, the terms and conditions of the contract will take first precedence, the RFQ second, and the PO/BPO third. The firm may proceed with the work once a Notice to Proceed is issued by the Project Manager.

10. From the date that this RFQ is issued until a firm is selected and the selection is announced, firms are not allowed to communicate for any reason with TCCD or any representative of TCCD or TCCD employee other than the TCCD representative listed above regarding this RFQ. TCCD reserves the right to reject any proposal for violation of this provision. No questions other than written will be accepted.

11. All disputes, claims, or lawsuits, if any, that may result from this RFQ shall be addressed in Tarrant County, Texas, without exception.

IX. PROCESSING AND EVALUATION OF SUBMISSIONS

1. The TCCD Executive Director of Procurement, or a designated Procurement representative, will electronically “open” all RFQ responses in Bonfire and physically open any hand-delivered responses.

a. Selection of a successful firms may or may not be made dependent upon the results received and the overall requirements and needs of TCCD. The

RFQ #24-062: Architectural Services for New Science Building at NE Campus Page 20 of 35 selection timeframe will vary depending upon the RFQ, its complexity, and the scheduling of TCCD Board of Trustee meetings.

b. No final tabulations or information regarding this RFQ will be shared until TCCD has made a formal selection and only then by written request at records@tccd.edu.

2. TCCD requests that firms submit technical proposals as defined in this RFQ. Once the review process is complete and a successful firm is accepted, a contract will be issued that encompasses the terms of this RFQ. When the scope is specifically defined, TCCD will request a cost proposal from the awarded firm.

3. A firm will be selected based on an evaluation process resulting from this RFQ.

a. Firms interested in providing design, construction administration, and implementation services in support of the Project must submit a response to this RFQ that completely and effectively addresses the evaluation criteria.

b. The District will select the best value firm that conforms to the solicitation, is most advantageous and provides the greatest confidence to the District. The District may also consider other factors at any time during the RFQ process.

4. TCCD reserves the right to award to a single firm or no firm at all for the scope of work described in this RFQ.

X. GENERAL REQUIREMENTS

1. Elaborate qualifications submissions and/or lengthy presentations are not desired or required.

2. Submissions must meet all requirements as delineated herein or be subject to disqualification.

3. Conditional clauses in qualifications submissions will not be accepted.

4. If selected, firms will need to register as a TCCD vendor online at https://www.tccd.edu. Registration is not to be construed as a commitment by TCCD to enter into a business arrangement of any kind.

5. The firm shall not sell, assign, transfer or convey this contract that may be executed as a response to this RFQ, in whole or in part, without the prior written consent of

TCCD.

6. The firm must provide complete descriptive literature of the products or services proposed.

7. The firm represents and warrants that all products and/or services furnished under this RFQ shall comply with applicable federal, state, and local laws, rules, regulations, and ordinances. The firm shall, at TCC’s expense, give all required notices and secure all required permits necessary for performance hereunder. TCC shall review and approve any permits prior to the firm’s payment to the appropriate public entity. Pre-approved permits shall be reimbursable by TCC to the firm.

https://www.tccd.edu/

RFQ #24-062: Architectural Services for New Science Building at NE Campus Page 21 of 35

8. The final authority to approve or disapprove delivered products and/or services lies solely with TCCD.

9. TCCD may require bank account information should an electronic payment system be employed to facilitate the method of payment.

10. In the event of breach or default, TCCD reserves the right to enforce performance in any manner prescribed by law or deemed to be in the best interest of TCCD.

11. It is not the intent of any instruction, term, condition, or specification to prohibit a firm from complying with the requirements of this RFQ.

12. TCCD will make no reimbursement for the cost of developing, presenting, or responding to this RFQ or for preparing or delivering presentations in response to this RFQ. It is understood and agreed by the submitting firms that qualifications submissions, interviews, etc., are voluntary and that TCCD is not responsible for any compensation and/or commitment associated with qualifications submissions or interviews.

XI. CONTRACT

1. TCCD intends to enter into an agreement in the form of a Master Professional Services Agreement.

2. The contract will be between Tarrant County College District and the successful firm. A template of the Master Professional Services Agreement is attached to this RFQ for review at Exhibit K.

a. Revisions to the attached Master Professional Services Agreement (Exhibit K) proposed by firms, if any, must be returned in writing with the firm’s RFQ response on the Agreement to the Terms and Conditions of RFQ (Exhibit D).

Proposed revisions not submitted with the RFQ response will not be considered during subsequent negotiations.

b. The District desire is to promptly enter into an agreement with the selected best value firm. Having no proposed revisions to the contract is a positive in the best value determination.

3. The terms and conditions (Exhibit K, Master Professional Services Agreement Template) outlined in this RFQ will govern the resulting contract, if any, made as a result of this RFQ. The Contract terms and conditions shall take precedence in the case of conflict with any other terms and conditions listed in this RFQ or the firm’s RFQ response.

4. The firm’s qualifications submissions shall comply with all relevant requirements of the Americans with Disabilities Act (ADA) as it applies to performance under this RFQ. By submission of a response to this RFQ, the firm acknowledges it intends to comply with the ADA. If the firm does not comply with the ADA, TCCD reserves the right to suspend or cancel any such work under this RFQ.

5. The firm represents and warrants that all products and/or services furnished under this RFQ shall comply with applicable federal, state and local laws, rules, regulations

RFQ #24-062: Architectural Services for New Science Building at NE Campus Page 22 of 35 and ordinances. The firm shall, at firm's expense, provide all required notices and secure all required permits necessary for performance hereunder.

6. Each firm agrees that, upon issuance of a contract by TCCD, the successful firm and TCCD shall be bound by the terms of this RFQ, including all attachments, appendices, and/or exhibits, all of which shall form the Contract between the parties.

Upon issuance of the Purchase Order by TCCD, the Contract between TCCD and the successful firm shall be final. The firm shall pay particular attention to the Master Professional Services Agreement Template (Exhibit K), which will primarily govern the contractual obligations between the parties related to the performance of the firm’s Work.

7. By submitting a proposal responsive to this RFQ, each firm warrants and guarantees that it has reviewed and will comply with all the terms and conditions of the documents forming in Contract.

RFQ #24-062: Architectural Services for New Science Building at NE Campus Page 23 of 35

XII. EXHIBITS

EXHIBIT A: COMPANY INFORMATION FORM

Save as: Exhibit A -Company Information [FIRM NAME]

Complete all areas, mark as n/a if not applicable.

Company Name:

Company Address:

Contact Name:

Contact Title:

Contact Phone:

Contact E-Mail:

HUB Information:

HUB Certified?

Certifying Agency:

Expiration of Certification?

Authorized Signature: _______________________________ Printed Name and Title:______________________________ Company Name:____________________________________ Date:_____________________________________________

RFQ #24-062: Architectural Services for New Science Building at NE Campus Page 24 of 35

EXHIBIT B: CERTIFICATIONS / REPRESENTATIONS FORM

DISTRIBUTOR, CONTINGENCY FEE, TYPE OF BUSINESS and FRANCHISE TAX Save as: EXHIBIT B -Certifications/Representations -[FIRM NAME]

Complete all areas, mark as “n/a” if not applicable.

The Bidder certifies they (will ____, will not ____) be the actual distributor/provider of the goods or services for which this bid is submitted.

The Bidder certifies they (have ____, have not ____) employed or retained any company or person (other than a full-time employee working solely for the Bidder) to solicit or secure this contract, and they (have ____, have not ____) paid or agreed to pay any company or person (other than a full-time employee working solely for the Bidder) any fee, commission, percentage, or brokerage fee contingent upon award of this contract. Furthermore, the Bidder agrees to furnish information relating to the above requested by the Executive Director of Procurement, Tarrant County College District, including such amount of fee, percentage, commission, or other compensatory amount.

The Bidder certifies they operates as; an individual ____; a partnership ____; an unincorporated firm ____;

or corporation _____, incorporated under the laws of the State of ____________.

The Bidder certifies they are (subject to ____, exempt from ____) payment of Texas franchise taxes. If subject to franchise taxes they certify the Bidder's franchise taxes are current. By completing this portion of the form, the Bidder acknowledges that making a false statement as to corporate franchise tax status shall be considered a material breach of the contract and shall be grounds for cancellation of the contract.

Date: Signature Title: Printed:

AUTHORITY TO SIGN

When the Bidder is an individual, a partnership, or unincorporated firm, and this Bid is signed by other than the owner or a partner, the following MUST be completed and signed by the owner, a partner, or if a limited partnership, the general partner.

I, _________________________, certify that I am ____________________ of _________________________, the firm identified as Bidder herein, and that ________________________, who signed this on my behalf, was duly authorized and empowered to sign and submit bids on behalf of me/my firm.

Date: Signature Title: Printed:

When the Bidder is a corporation and if this Bid is signed by other than a duly authorized officer of the corporation, the following must be completed and signed by a duly authorized officer of such corporation.

Or a copy of the corporate authority of the individual signing the Bid to bind the corporation can be furnished with the Bid.

I, _________________________, certify that I am ____________________ of _________________________, the corporation identified as Bidder herein, and that _________________________, who signed this Bid was duly empowered by its Board to sign and submit bids binding upon the Corporation.

Date: Signature Title: Printed:

RFQ #24-062: Architectural Services for New Science Building at NE Campus Page 25 of 35

EXHIBIT C: NON-RESIDENT / RESIDENT CERTIFICATION

Save as: EXHIBIT C -Resident Certification -[FIRM NAME] Complete all areas.

The 1985 Texas Legislature passed HB 620 relating to bids by nonresident firms. The pertinent portion of the Act has been extracted and is as follows:

• Non-Resident Bidder – means a bidder whose principal place of business is not in this state but excludes a contractor whose ultimate parent company or majority owner has its principal place of business in this state.

• Texas Resident Bidder – means a bidder whose principal place of business is in this state and includes a contractor whose ultimate parent company or majority owner has its principal place of business in this state.

The state or a governmental agency of the state may not award a contract for general construction, improvements, services or public works projects or purchases of supplies, materials, or equipment to a nonresident bidder unless the nonresident’s bid is lower than the lowest bid submitted by a responsible Texas resident bidder by the same amount that a Texas resident bidder would be required to underbid a nonresident bidder to obtain a comparable contract in the state in which the nonresident’s principal place of business is located.

I certify that __________________________________________________ is a Resident Bidder of Texas as defined in HB 620.

City & County:

Signature:

Printed Name:

I certify that __________________________________________________ is a Non-Resident Bidder of Texas, as defined in HB 620, and our principal place of business is:

City & State:

Signature:

Printed Name:

RFQ #24-062: Architectural Services for New Science Building at NE Campus Page 26 of 35

EXHIBIT D: AGREEMENT TO THE TERMS AND CONDITIONS

Save as: EXHIBIT D -Ts & Cs Agreement -[FIRM NAME]

Complete all areas, mark as “n/a” if not applicable.

I hereby agree to the terms and conditions outlined in this RFQ without modification of any kind and will adhere to such terms and conditions if awarded the business as described herein. I further understand that when a Purchase Order is released, I am bound by the terms and conditions of that Purchase Order, Blanket Purchase Order, and those of this RFQ, and in the event there is a conflict between the two, the terms of RFQ shall take precedence.

ANY EXCLUSION(S), QUALIFICATION(S), EXCEPTION(S) TO THIS RFQ MUST BE

IDENTIFIED UNDER THIS TAB. NO EXCLUSION(S), QUALIFICATION(S),

EXCEPTION(S) WILL BE ACCEPTED AFTER THE RESPONSE HAS BEEN

SUBMITTED TO THIS RFQ.

Authorized Signature:

Printed Name and Title:

Company Name:

Date:

RFQ #24-062: Architectural Services for New Science Building at NE Campus Page 27 of 35

EXHIBIT E: FELONY CONVICTION NOTIFICATION FORM

Save as: EXHIBIT E -Felony -[FIRM NAME]

Complete all areas, mark as “n/a” if not applicable.

Pursuant to the Texas Education Code (V.T.C.A. Education Code 44.034)

(a) A person or business entity that enters into a contract with a school district must give advance notice to the district if the person or an owner or operator of the business entity has been convicted of a felony. The notice must include a general description of the conduct resulting in the conviction of a felony.

(b) A school district may terminate a contract with a person or business entity if the district determines that the person or business entity failed to give notice as required by Subsection (a) or misrepresented the conduct resulting in the conviction. The district must compensate the person or business entity for services performed before the termination of the contract.

(c) The section does not apply to a publicly held corporation.

The undersigned affirms that he/she is duly…