2_RFP Paloma Playground Surfacing - FINAL.pdf

September 1, 2026

Burlingame Paloma Park Playground Surfacing

RFP

Scope of Services/Proposal Form

The undersigned proposes to furnish all materials, supplies, equipment and/or services set forth herein, subject to all conditions outlined in the RFP, at prices indicated below. All applicable services include required materials, site-protection, cleanup and disposal.

The existing surfacing tiles have been installed for approximately 8 years. The tiles were installed within concrete curbing atop a concrete base. See Exhibit A for original construction details. The tiles must be replaced with a poured in place (PIP) system capable of meeting impact attenuation requirements for a ten-foot fall height. Work may only be performed on weekdays between the hours of 7 AM- 3PM. Contractor to coordinate planned work with the City to complete work by October 31, 2026. Prescribed work shall be as follows:

Remove existing rubber surfacing tiles and dispose of responsibly.

Prepare base for shredded rubber cushioning for 10’ fall height.

Protect installed Dry-Wells (see sheets L-2 and L-4 in Exhibit A for details) Install shredded rubber cushioning.

Install Rubber EPDM wearcourse according to existing color pallete.

Provide third-party impact attenuation results that meets or exceeds HIC and G-MAX testing criteria according to the latest version of ASTM F1292

Contractor shall be responsible for protecting, removing, or replacing the Park benches, playground equipment, and other non-target amenities and fixtures of Paloma Park. The Contractor must ensure the work area is safe and protected from entry by members of the public.

The City has measured the playground surfacing area of the prescribed work to be 3,000 sq. ft.

The Contractor shall determine the actual square footage required. The contract shall be awarded to the lowest responsive bid based on the price per sq. ft. in Section A below. No additional costs shall be part of the bid. Fees, surcharges, and overhead must be included in the per sq.ft. cost. Any additional surfacing work beyond what the City has prescribed shall be paid at the sq.ft. cost of the accepted bid.

Contractor must follow all City work rules and obtain a Burlingame business license.

A. Prescribed Surfacing Replacement Price per sq.ft. $_______________

Total Anticipated Cost based upon City Measurement of Prescribed Area (Line A.

above x 3,000 sq.ft. $____________

If the Contractor believes there may be pertinent services or products that can assist the City to better maintain the Paloma Playground Surfacing, the Contractor is encouraged to list these items as add-alts in Section B below. Add-alts are optional and there is no guarantee the City will engage the services or products offered.

B. Add-Alt Additional Services Offered Not Identified Above

1) _____________________________________

2) _____________________________________

3) _____________________________________

Total Cost for Section B. (Other Maintenance Tasks): $_______________

Burlingame Paloma Park Playground Surfacing

RFP

PROPOSAL FORM

SIGNATURE PAGE

Company Information:

Company Name:

License # and Expiration Date

Mailing Address:

Phone Number:

Fax Number:

Email Address:

Proposal Submitted By:

Signature:

Printed Name:

Title: Date: ___________

Signature:

Printed Name:

Title: Date: ___________

If required by City, proper notarial acknowledgment of execution by Contractor must be attached. If a Corporation, Agreement must be signed by one corporate officer from each of the following two groups.

*Group A. **Group B.

Chairman, Secretary, President, or Assistant Secretary, Vice-President CFO or Assistant Treasurer

Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation.

If an LLC:

• The Agreement must be signed by a Managing Member or the LLC must attach a resolution empowering the signatory to bind the LLC.

If a partnership:

• The Agreement must be signed by the Managing Partner or the Partner authorized to execute agreements of this type. Additional documentation, such as the partnership agreement, confirming this signature authority may be required.

If a sole proprietorship:

• The Agreement must be signed by the owner.