2-RFP-04-Authorized Signature and Questionnaire.pdf

CITY OF FORT WORTH - PURCHASING DIVISION

AUTHORIZED SIGNATURE AND QUESTIONNAIRE

RFP Ref. #: 26-0251 Doc. Ref#: RFP-04 Page 1 of 11

RFP Title: Irrigation and Grounds Maintenance - Parts and Materials

City of Fort Worth Bidder/Supplier ID:____________________________________

Legal Name of Proposer:

D/B/A Name of Proposer:

Federal Id Number (TIN):______________________________________________

Address:

Name of the Authorized Representative: __________________________________

Title: _____________________________________________________________

The undersigned, by his/her signature, represents that he/she is submitting a binding

Proposal and is authorized to bind the respondent to fully comply with the solicitation document contained herein. The Respondent, by submitting and signing below, acknowledges that he/she has received and read the entire document packet for this RFP and agrees to be bound by the terms therein.

The undersigned agrees if the Proposal is accepted, to furnish any and all items and/or services upon which prices are offered, at the price(s) and upon the terms, conditions, and scope/specifications contained in this RFP.

Signature of the Authorized Representative: _____________________________

Email: Phone:

Name of Contact Person - 1:

Title of Contact Person - 1:

Email: Phone:

Name of Contact Person - 2:

Title of Contact Person - 2:

Email: Phone:

Name of Contact Person - 3:

Title of Contact Person - 3:

Email: Phone:

RFP Ref. #: 26-0251 Doc. Ref#: RFP-04 Page 2 of 11

Please answer each question below thoroughly. Responses to the questions will be used to assess the Proposal’s responsiveness. Bidders may use a separate sheet if needed, as long as each answer is labeled with the corresponding question number.

1.0 Length of time in business: _______________________________________

2.0 Is your business or any of its principals currently involved in litigation adverse to the City? Yes No

3.0 Is your business or any of its principals under criminal investigation?

Yes No

Have you answered “Yes” to either Question 1 or 2 above? Please provide the details outlining the situation in a separate document with the submission of this form.

4.0 Cooperative Purchasing - Should other governmental entities decide to participate in this contract, would you, the Vendor, agree that all terms, conditions, specifications, and pricing would apply?

Yes No

5.0 Prompt Payment Discount Terms: ____ Percent _______ Days (i.e. 3% Net

15, etc.)

6.0 Proprietary Information - If a Bidder believes certain information in their proposal is proprietary and wishes to prevent its disclosure, they must clearly identify those pages and information in the chart below, for more information see RFP-01, Section 15.4.

Pages with information believed to be

Proprietary

Please indicate if only specific sections on the page are believed to be Proprietary

7.0 Has your company ever failed to complete a contract, been terminated for default, or had liquidated damages assessed? If yes, explain.

RFP Ref. #: 26-0251 Doc. Ref#: RFP-04 Page 3 of 11

8.0 How many years has your firm been in the business of providing the categories your firm is submitting a proposal for?

8.1 Category A: Plants, Seed, & Sod (Installed):

8.2 Category B: Organic Matter, Inorganics/Minerals, & Soil

Conditioners:

8.3 Category C: Golf Specialty Sod (Installed) And Inorganics/Minerals:

8.4 Category D: Landscape Support Products:

8.5 Category E: Chemicals:

8.6 Category F: Irrigation Parts:

9.0 What is the physical address of your primary business site for fuel surcharge calculation?

10.0 What are your standard business hours and days?

11.0 What is your firm’s standard response time to client…

11.1 Emails?

11.2 Phone calls?

11.3 Quote requests?

RFP Ref. #: 26-0251 Doc. Ref#: RFP-04 Page 4 of 11

12.0 Does your firm allow for departmental pick up?

Yes No

12.1 If yes, please attach an additional page listing the locations and business hours where pick up is available.

13.0 Can you reliably supply products across all categories for which you are submitting?

Yes No

14.0 Can your firm support delivery to all City locations listed in Exhibit A?

Yes No

15.0 Is your firm capable of unloading products without City assistance?

Yes No

16.0 Please mark each category that your firm will be bidding on; Proposers are expected to answer all questions for each section selected below.

Yes No

16.1 Category A: Plants, Seed, & Sod (Installed): ☐ ☐

16.2 Category B: Organic Matter, Inorganics/Minerals, ☐ ☐

& Soil Conditioners:

16.3 Category C: Golf Specialty Sod (Installed) & ☐ ☐

Inorganics/Minerals:

16.4 Category D: Landscape Support Products: ☐ ☐

16.5 Category E: Chemicals: ☐ ☐

16.6 Category F: Irrigation Parts ☐ ☐

17.0 What delivery vehicle types (flatbed, 10‑yard, 20‑yard, etc.) does your firm operate?

18.0 Does your company have experience filling contracts of similar volume to the projections for this bid? If so, please share this experience below. If not, please share how you will meet the estimated volume set forth in the bid.

RFP Ref. #: 26-0251 Doc. Ref#: RFP-04 Page 5 of 11

Response may be used to help score RFP-02 Sec. 7.4.

19.0 Please describe your approach to customer service, responsiveness, issue resolution, and communication during the contract period. Proposer may use a separate sheet if needed, as long as each answer is labeled with the corresponding question number. Response may be used to help score RFP-

02 Sec. 7.3.

20.0 Please describe the quality control, specifications, or other relevant information about your firm’s products. Proposer may use a separate sheet if needed, as long as each answer is labeled with the corresponding question number. Response may be used to help score RFP-02 Sec. 7.2.

Category A: Plants, Seed, & Sod (Installed):

21.0 What is your firm’s standard lead time for delivery (on average)?

22.0 Does your firm provide plants that meet ANSI Z60.1 standards, Nursery Grade #1 or better?

23.0 Do all seed products include Certified Seed Tags?

RFP Ref. #: 26-0251 Doc. Ref#: RFP-04 Page 6 of 11

24.0 Please describe your firm’s plant sourcing practices, the process for determining they are regionally appropriate, and your firm’s practices to ensure plants are free of pests and disease.

25.0 Please list the nurseries and suppliers used for plant materials.

26.0 Please describe your firm’s method of approach for installing and sprigging sod products.

27.0 Please describe your firm’s warranties or guarantees offered on plant materials.

28.0 Please describe your firm’s warranties or guarantees offered on seed products.

RFP Ref. #: 26-0251 Doc. Ref#: RFP-04 Page 7 of 11

29.0 Please describe your firm’s warranties or guarantees offered on both the sod product and the workmanship for installation of sod.

Category B: Organic Matter, Inorganics/Minerals, & Soil Conditioners:

30.0 What is your firm’s standard lead time for delivery (on average)?

31.0 Does your firm offer any additional organic matter, inorganics/minerals, or soil conditioners not outlined in the scope of work and specifications?

31.1 If yes, please list them below.

32.0 What are the minimum and maximum number of pallets your firm can deliver at one time?

33.0 Is your firm able to make multiple truckload deliveries during peak demand periods?

Yes No

Category C: Golf Specialty Sod (Installed) And Inorganics/Minerals:

34.0 What is your firm’s standard lead time for delivery (on average)?

35.0 Is your firm regularly engaged in the business of providing and

RFP Ref. #: 26-0251 Doc. Ref#: RFP-04 Page 8 of 11 installing golf specialty sod?

35.1 If yes, please list the varieties:

36.0 Are sod products grown on a sand-based root zone soil mixture?

37.0 Please describe your firm’s method of approach for installing and sprigging sod products.

38.0 Please describe your firm’s warranties or guarantees offered on both the sod product and the workmanship for installation of sod.

39.0 Does your firm own a sand pit that provides USGA and other sands?

39.1 If yes, is your firm’s sand pit able to guarantee access to sufficient and consistent amounts of sand for the entire expected term of this contract with the City?

40.0 Does your firm have a valid, active contract with a sand pit that

RFP Ref. #: 26-0251 Doc. Ref#: RFP-04 Page 9 of 11 provides USGA sand?

40.1 If yes, is said contract able to guarantee access to sufficient and consistent amounts of sand for the entire expected term of this contract with the City?

Yes No

40.2 What is the entity name with which your firm is contracted for sand?

40.3 Please list the expiration date for your firm’s contract with said entity.

41.0 Is the sand being provided third-party tested?

41.1 Is the laboratory A2LA accredited?

Yes No

42.0 What type of sand is your firm able to provide?

☐ Bunker Sand ☐ Greensmix/Rootzone Sand

☐ Topdressing Sand ☐ Other:

43.0 Is your firm able to provide sand mixes, such as USGA sand blended with peat?

Yes No

44.0 Are your firm’s delivery vehicles equipped with electronic toll tags?

Yes No

Category D: Landscape Support Products:

45.0 What is your firm’s standard lead time for delivery (on average)?

46.0 Are your firm’s products commercial grade?

RFP Ref. #: 26-0251 Doc. Ref#: RFP-04 Page 10 of 11

47.0 Are your firm’s products weather-resistant?

Yes No

48.0 Are your firm’s products UV stabilized?

Yes No

49.0 Please describe any ADA-compliant, safety, or specialty products your firm offers.

Category E: Chemicals:

50.0 What is your firm’s standard lead time for delivery (on average)?

51.0 Does your firm offer any Agency Priced products?

51.1 If yes, please describe how manufacturer price changes are documented.

52.0 Does your firm provide all SDS either at delivery or electronically upon delivery?

Yes No

53.0 Are your firm’s products registered with the EPA and TDA?

Category F: Irrigation Parts:

54.0 What is your firm’s standard lead time for delivery (on average)?

RFP Ref. #: 26-0251 Doc. Ref#: RFP-04 Page 11 of 11

55.0 Does your firm offer any Agency Priced products?

55.1 If yes, please describe how manufacturer price changes are documented.

56.0 Are your firm’s products commercial grade?

57.0 Are your firm's products compatible with all major manufacturers?

Yes No

58.0 Do your firm's products have smart controller options?

Yes No

59.0 Does your firm offer any additional parts, components or accessories not covered by the scope of work and specifications?