2-Proposal Packet and Scope - 2991-0826 - Access Control and Surveillance at 9 Osgood.pdf

CITY OF JOLIET, ILLINOIS

Request for Proposal for

Access Control and Surveillance at 9 Osgood (Pace Building)

LEGAL NOTICE

CITY OF JOLIET

ADVERTISEMENT FOR BIDS

CONTRACT NO. 2991-0826

PROJECT NAME: Access Control and Surveillance at 9 Osgood (Pace Building) The City of Joliet, Illinois, does hereby invite sealed bids for: Access Control and Surveillance at 9 Osgood.

This package can be downloaded from Euna Procurement (Bonfire) on our website at https://joliet.bonfirehub.com. All vendors will need to self-register in the Euna Procurement (Bonfire) portal for the City of Joliet. Vendors will need to accept all terms and conditions and opt in to notifications. All bids must be submitted in Euna Procurement (Bonfire) by 10:00am local time on, Tuesday - July 21, 2026 at which time they will be opened and publicly read aloud in Conference Room #1 City Hall, 150 W Jefferson Street, Joliet, IL 60432.

The City of Joliet reserves the right to reject any and all bids, part of any and all bids, or to waive technical errors or omissions in bids.

There will be a mandatory pre-bid meeting and site walk through on Monday, July 13, 2026 13,2026at10:00am local at 10:00am local time at 9 S Osgood St, Joliet, IL 60433

LOCAL BIDDER

This contract is eligible for the local bidder preference ordinance.

If you have read all of the documentation, filled out the form found online at https://www.joliet.gov/government/departments/finance/purchasing/prequalificatio n-local-bidder and have been prequalified by the City of Joliet as a Local Bidder and wish to be qualified as a local bidder for this contract, please sign this sheet. For more information about local bidder ordinance please go to this link regarding section 2-444 (b) that defines local bidder:

https://library.municode.com/il/joliet/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTXIIIACDIPEPRSE_

DIV2PUBIPR_S2-444AWCOLOREBIFADELOREBI

VENDOR NAME _____________________________________________

VENDOR ADDRESS __________________________________________

CITY, STREET, ZIP ____________________________________________

CONTACT PERSON ___________________________________________

SIGNATURE ________________________________________________

PHONE ____________________________________________________

EMAIL ADDRESS ____________________________________________

Complete this form ONLY if you already submitted the CITY OF JOLIET LOCAL BIDDER APPLICATION FORM from the above website AND have been approved as a local bidder.

Also, please note, there may be other prequalification’s that apply to this contract, like Capital Development Board or IDOT Prequalification. Please review what is due and note this does not take the place of any of those documents.

All questions must be submitted exclusively through Euna Procurement (Bonfire).

https://www.joliet.gov/government/departments/finance/purchasing/prequalification-local-bidder https://www.joliet.gov/government/departments/finance/purchasing/prequalification-local-bidder https://library.municode.com/il/joliet/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTXIIIACDIPEPRSE_DIV2PUBIPR_S2-444AWCOLOREBIFADELOREBI https://library.municode.com/il/joliet/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTXIIIACDIPEPRSE_DIV2PUBIPR_S2-444AWCOLOREBIFADELOREBI

NOTICE TO BIDDERS – ETHICS ORDINANCE AND INSPECTOR GENERAL COMPLIANCE

The City of Joliet has an Ethics Ordinance (Section 2-333 et seq. of the Code of Ordinances of the City of Joliet) which prohibits any appointed or elected official of the City of Joliet, or any employee of the City of Joliet from receiving or soliciting anything of value to influence that City official or employee in carrying out his or her official duties. The City of Joliet appreciates your anticipated cooperation in refraining from offering any official or employee anything, item, service, or favor of value to influence that person’s decision on any City business.

With your cooperation, the City of Joliet will achieve its goal of maintaining a fair and competitive contract procedure that promotes the best interests of the citizens of the City of Joliet. You should report immediately any violation of the Ethics Ordinance to the Inspector General, including any solicitation of a thing of value by a City official or employee. A bidder or contractor’s participation or encouragement in the violation of the Ethics Ordinance may result in the rejection of a bid, termination of contract, or declaration of ineligibility to bid on future contracts.

It is the duty of any bidder, proposer, consultant, subcontractor, applicant for pre-qualification for a City contract, applicant for local bidder certification, and all officers, directors, agents, partners and employees of any bidder, proposer, consultant, subcontractor, or such applicant to cooperate with the Inspector General in any investigation or hearing undertaken pursuant to City of Joliet Ordinance 2-180, et. seq.. Any of the aforementioned parties understands and will abide by all provisions of the aforementioned Ordinance. All contractors must inform subcontractors of the provision and require understanding and compliance with it.

A copy of the City of Joliet Ethics Ordinance and all other City Ordinances are available in the City Clerk’s office or on the City website for your review.

GENERAL PROVISIONS

DEFINITIONS

The term "CITY" whenever used in the specifications shall be construed to mean the City of Joliet, Will and Kendall Counties, Illinois.

The term "CONSULTANT" whenever used in the specifications shall be construed to mean the firm making a submittal to the City of Joliet.

“RFQ” is an abbreviation for Request for Qualifications. “SOQ” is an abbreviation for Statement of Qualifications. “RFP” is an abbreviation for Request for Proposal.

PREPARATION AND SUBMISSION OF REQUEST FOR PROPOSAL

CONSULTANT shall submit/download from the City of Joliet bidding platform Bonfire (https://joliet.bonfirehub.com) copies and one electronic copy of the Request for Proposal.

The RFP submittal must follow and contain the required submittal information outlined in the Special Provisions of this document.

Submittals shall be through the City of Joliet Bonfire site, by the specified due date and time.

Submittals will not be accepted by email. Submittals arriving after the specified date and time will not be accepted. Offerors are responsible for ensuring that their submittals are received by the City Clerk’s office before the deadline.

Withdrawal of Submittal

Submittals may be withdrawn or canceled at any time prior to the due date and time by signing a request therefore.

SPECIAL PROVISIONS

MISCELLANEOUS TERMS AND CONDITIONS

The CITY reserves the right at any time and for any reason to cancel this RFP or any portion thereof, to reject any or all submittals, or to accept an alternate proposal. The CITY reserves the right to waive any immaterial defect in any submittal. The CITY may seek clarification on a submittal at any time and failure to respond promptly may be cause for rejection. The CITY will not be liable in any way for any costs incurred by respondents in replying to this RFP.

The CITY may make such investigations as it deems necessary to determine the qualifications and ability of the CONSULTANT to perform the work. The Consultants shall furnish to the CITY any/all requested information and data for this purpose. The CITY reserves the right to reject any and all responses if the evidence submitted by, or investigation of such CONSULTANT fails to satisfy the CITY expectations.

https://joliet.bonfirehub.com/

CLARIFICATION OF DOCUMENTS

Any questions as to the meaning of any part of the Request for Proposal documents shall be posted to the project solicitation in the Bonfire portal. No contact shall be made directly with the IT department during the open solicitation period.

In the event that a written addendum is issued as a result of a request for interpretation or the result of a change in the specifications initiated by the CITY, the CITY will post the addendum by Monday, July 13, 2026 on Bonfire. No clarifications, interpretations or addenda shall be issued after this date. CONSULTANTS must provide written acknowledgment of receipt of each addendum issued with their submittals.

PROJECT DETAILS

BACKGROUND

The City of Joliet is requesting quotations from Genetec-certified firms for the addition of door access and surveillance at our building at 9 S Osgood into the city’s existing Genetec security system.

SCOPE OF WORK

It is the Owner’s desire to have a single Genetec-certified firm responsible for the security systems access control and camera implementation work.

The security contractor shall provide all required equipment whether specifically stated herein or not for complete and operational systems as specified herein.

This fleet maintenance building will consist of adding access control to 10 standard doors and three overhead doors. It will also require four internal 360 degree cameras, two external 360 degree cameras, and one external 180 degree camera.

The city IT group will be responsible for programming all doors and adding the access rules following installation. The city IT group will also add the cameras to the Genetec security system.

SYSTEM SPECIFICATIONS

Security Panel Due to the large size of the building, it may require multiple panels. The number and location of security panels will be at the discretion of the vendor and will be approved by the city.

The security contractor shall install an Altronix Trove2M2 enclosure and TM2Altronix/Mercury Backplane in the designated location in the IT room and, if required, in an agreed up alternate location.

Each security panel will require a Mercury MP1502. This Genetec card will be connected to the network switch and will provide connectivity to the selected Synergis Cloud Link. IP addressing and configuration of the MP1502 will be provided by the city IT group.

To support the 13 doors in this project, five or six Mercury MR52-S3 dual-card reader interface panels shall be installed depending upon whether there are one or two Mercury MP1502s included in the plan.

This project will require two AltronixAL600ULXB power supplies and two Altronix ACMS8 Access Power Controller, 8 Fuse Protected Outputs, Boards.

Door Hardware - Standard Doors A Bosch DS150ITP160 Request-to-Exit Motion Sensor will be installed for each standard door.

A GRI 180-12-G-IND Steel Door Recessed Switch Set door sensor (or equivalent) will be installed for each standard door.

A HID 40NKS-00-000000 SIGNO 40 card reader will be installed for each standard door.

The electrified door strikes for the ten standard doors are to be determined.

Door Hardware - Overhead Doors A Control By Web GRI-4701-A garage door contact sensor (or equivalent) will be installed for each overhead door.

A HID 40NKS-00-000000 SIGNO 40 card reader will be installed for each overhead door.

Wire and Cable The security contractor will connect door hardware to the security panel using Windy City Wire 4461030-500 SmartWire OSDP Composite Cable (or equivalent).

The security contractor will pull a composite cable run for each standard door to connect the door hardware to the security panel using the installed and existing conduit.

Sources: Esri, Vantor, Airbus DS, USGS, NGA, NASA, CGIAR, N Robinson, NCEAS, NLS, OS, NMA, Geodatastyrelsen, Rijkswaterstaat, GSA, Geoland, FEMA, Intermap, and the GIS user community, Sources: Esri, TomTom, Garmin, FAO, NOAA, USGS, © OpenStreetMap contributors, and the GIS User Community

0 50 100 15025 US Feet

PD and IT Storage

Tool Crib

FIRE

PO

BIPART

Fleet Entrance

Main Ent Generic Door

MDF

¯9 OSGOOD ST

Camera 180 Camera

360 Camera

NEMA

Break Area

Future Crib

Details Bay Wall

DOOR

DOOR (EXIT ONLY)

GLASS

OVERHEAD DOOR

STAIR

STANDARD DOOR

WALL

Units Common

Electric Room

Elevator

Office

Room

Security

Stairwell

Storage

Appendix 1

City of Joliet Professional Services Agreement

AGREEMENT FOR PROFESSIONAL SERVICES

THIS AGREEMENT, MADE AS OF THIS _____day of _______, 20___, by and between the City of Joliet, Illinois, an Illinois Municipal Corporation, (hereinafter called the "City") and the Consultant (hereinafter called the "Consultant"), is an AGREEMENT for professional services associated with the Access Control and Surveillance at 9 Osgood (Pace Building).

NOW, THEREFORE, the City and the Consultant in consideration of the mutual covenants hereinafter set forth agree as follows:

SECTION 1 - SERVICES OF THE CONSULTANT

1.1 The Consultant agrees to perform professional services in connection with the Project as hereinafter stated.

1.2 The Consultant will serve as the City's professional representative in those phases of the Project to which this Agreement applies, and will give consultation and advice to the City during the performance of his services. Information and data available in the City's file will be evaluated by the Consultant and utilized as appropriate on the Project.

1.3 The Project scope of work is defined in the attached written request for proposals

1.4 The Consultant will use the best professional judgment in the course of the work. Design criteria, guidelines and other standards shall be supplemented by the professional judgment of the consultant. Deviations from design criteria, guidelines and other standards shall be called to the attention of the City’s representative.

SECTION 2 - THE CITY'S RESPONSIBILITIES

The City will:

2.1 Provide full information as to it’s requirements for the Project.

2.2 Designate in writing a person to act as the City's representative with respect to the work to be performed under this Agreement; and such person shall have complete authority to transmit instructions, receive information, interpret and define the City's policies and decisions with respect to materials, equipment elements and systems pertinent to the work covered by this Agreement.

SECTION 3 - PAYMENTS TO THE CONSULTANT

3.1 The City will pay the Consultant for the professional services performed in accordance with the (50 ILCS 505/) Local Government Prompt Payment Act

SECTION 4 - INSURANCE

The Consultant shall obtain the following amounts of insurance from insurance companies authorized to do business in the State of Illinois:

1. Workmen's Compensation insurance in accordance with the laws of the State of Illinois.

2. General Liability insurance in an amount of $1,000,000 for bodily injury and property damage per occurrence and in the aggregate.

Such insurance shall be maintained in full force and effect during the life of the Agreement and shall protect the Consultant, its employees, agents and representatives from claims for damages, for personal injury and death and for damage to property caused by the negligent or wrongful acts or failures to act by the Consultant, its employees, agents and representatives in the performance of the work covered by the Agreement.

City shall be listed as an "additional insured" in the general liability policy of the Consultant.

The certificates shall evidence that the policies shall not be cancelled during the life of the Agreement until 10 days advance written notice to the City has elapsed.

The Consultant shall also indemnify and save harmless the City from any claims against, or liabilities incurred by the Consultant of any type or nature to any person, firm or corporation arising from the Consultant's wrongful or negligent performance of the work covered by the Agreement. In no event shall the Consultant or the City be liable for indirect, special, incidental, punitive, or consequential damages, including, but not limited to, loss of use, lost profits, or interest on borrowed funds, whether arising in contract, in tort (including the negligence of the Consultant or the City), as a result of the application of the principle of strict liability or otherwise.

SECTION 5 - SUCCESSORS AND ASSIGNS

The City and the Consultant each binds himself and his partners, successors, executors, administrators and assigns to the other party of this Agreement and to the partners, successors, executors, administrators and assigns of such other party, in respect to all covenants of this Agreement; except as above, neither the City nor the Consultant shall assign, sublet or transfer his interest in this Agreement without the written consent of the other. Nothing herein shall be construed as creating any personal liability on the part of any officer or agent of any public body, which may be a party hereto, nor shall it be construed as giving any rights or benefits hereunder to anyone other than the City and the Consultant.

SECTION 6 - TIME OF COMPLETION

The Consultant shall commence work within 10 calendar days of written Notice to Proceed and shall complete by the date indicated in the attached letter proposal.

SECTION 7 - NONDISCRIMINATION

In all hiring or employment made possible or resulting from this Agreement, there shall be no discrimination against any employee or applicant for employment because of sex, age, race, color, creed, national origin, marital status or the presence of any sensory, mental or physical handicap, unless based upon a bona fide occupational qualification, and this requirement shall apply to, but not be limited to, the following: employment, advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. No person shall be denied, or be subjected to discrimination in receipt of the benefit of any services of activities made possible by or resulting from this Agreement on the grounds of sex, race, color, creed, national origin, age except minimum age and retirement provisions, marital status, or the presence of any sensory, mental or physical handicap. Any violation of this provision shall be considered a violation of a material provision of this Agreement and shall be grounds for cancellation, termination or suspension, in whole or in part, of the agreement by the City.

SECTION 8 - MODIFICATION OR AMENDMENT

This Agreement constitutes the entire Agreement of the parties on the subject matter hereof and may not be changed, modified, discharged, or extended except by written amendment duly executed by the parties. The Consultant agree that no representations or warranties shall be binding upon the City unless expressed in writing herein or in a duly executed amendment hereof, or Change Order as herein provided.

SECTION 9 - APPLICABLE LAW

This Agreement shall be deemed to have been made in, and shall be construed in accordance with the laws of State of Illinois.

IN WITNESS WHEREOF, the undersigned have placed their hands and seals upon and executed this Agreement in triplicate as though each copy hereof were an original and that there are no other oral agreements that have not been reduced to writing in this statement.

ATTEST: THE CITY OF JOLIET

_________________________ BY ___________________________

City Manager

DATE ____________________

ATTEST: Firm Name

_________________________ BY __________________________

Name & Title

DATE ____________________

APPENDIX 2

(50 ILCS 505/) Local Government Prompt Payment Act

(50 ILCS 505/1) (from Ch. 85, par. 5601) Sec. 1. This Act shall be known and may be cited as the "Local Government Prompt Payment Act".

(Source: P.A. 84-731.)

(50 ILCS 505/2) (from Ch. 85, par. 5602) Sec. 2. This Act shall apply to every county, township, municipality, municipal corporation, school district, school board, forest preserve district, park district, fire protection district, sanitary district and all other local governmental units. It shall not apply to the State or any office, officer, department, division, bureau, board, commission, university or similar agency of the State, except as provided in Section 7.

(Source: P.A. 85-1159.)

(50 ILCS 505/3) (from Ch. 85, par. 5603) Sec. 3. The appropriate local governmental official or agency receiving goods or services must approve or disapprove a bill from a vendor or contractor for goods or services furnished the local governmental agency within 30 days after the receipt of such bill or within 30 days after the date on which the goods or services were received, whichever is later. If one or more items on a construction related bill or invoice are disapproved, but not the entire bill or invoice, then the portion that is not disapproved shall be paid. When safety or quality assurance testing of goods by the local governmental agency is necessary before the approval or disapproval of a bill and such testing cannot be completed within 30 days after receipt of the goods, approval or disapproval of the bill must be made immediately upon completion of the testing or within 60 days after receipt of the goods, whichever occurs first. Written notice shall be mailed to the vendor or contractor immediately if a bill is disapproved.

(Source: P.A. 94-972, eff. 7-1-07.)

(50 ILCS 505/4) (from Ch. 85, par. 5604) Sec. 4. Any bill approved for payment pursuant to Section 3 shall be paid within 30 days after the date of approval. If payment is not made within such 30 day period, an interest penalty of 1% of any amount approved and unpaid shall be added for each month or fraction thereof after the expiration of such 30 day period, until final payment is made.

(Source: P.A. 84-731.)

(50 ILCS 505/5) (from Ch. 85, par. 5605) Sec. 5. If the local governmental official or agency whose approval is required for any bill fails to approve or disapprove that bill within the period provided for approval by Section 3, the penalty for late payment of that bill shall be computed from the date 60 days after the receipt of that bill or the date 60 days after the goods or services are received, whichever is later.

(Source: P.A. 84-731.)

(50 ILCS 505/6) (from Ch. 85, par. 5606) Sec. 6. The time periods specified in Sections 3, 4 and 5, as they pertain to particular goods or services, are superseded by any greater time periods as agreed to by the local government agency and the particular vendor or contractor.

(Source: P.A. 87-773.)

(50 ILCS 505/7) (from Ch. 85, par. 5607) Sec. 7. If the funds from which the local governmental official or agency is to pay for goods or services are funds appropriated or controlled by the State, then the local governmental official or agency may certify to the State Treasurer, Comptroller and State agency responsible for administering such funds that a specified amount is anticipated to be necessary within 45 days after certification to pay for specified goods or services and that such amount is not currently available to the local governmental official or agency.

The State Treasurer, Comptroller and State agency shall than expedite distribution of funds to the local governmental unit to make such payments. The certification shall be mailed on the date of certification by certified U. S. mail, return receipt requested. Any interest penalty incurred by the local governmental unit under Section 3 or 4 because of the failure of funds to be distributed from the State to the local governmental unit within the 45 day period shall be reimbursed by the State to the local governmental unit as an amount in addition to the funds to be otherwise distributed from the State.

(Source: P.A. 85-1159.)

(50 ILCS 505/9) (from Ch. 85, par. 5609) Sec. 9. Payments to subcontractors and material suppliers; failure to make timely payments; additional amount due. When a contractor receives any payment, the contractor shall pay each subcontractor and material supplier in proportion to the work completed by each subcontractor and material supplier their application less any retention.

If the contractor receives less than the full payment due under the public construction contract, the contractor shall be obligated to disburse on a pro rata basis those funds received, with the contractor, subcontractors and material suppliers each receiving a prorated portion based on the amount of payment. All interest payments received pursuant to Section 4 also shall be disbursed to subcontractors and material suppliers to whom payment has been delayed, on a pro rata basis. When, however, the public owner does not release the full payment due under the contract because there are specific areas of work or materials the contractor is rejecting or because the contractor has otherwise determined such areas are not suitable for payment, then those specific subcontractors or suppliers involved shall not be paid for that portion of the work rejected or deemed not suitable for payment and all other subcontractors and suppliers shall be paid in full.

If the contractor, without reasonable cause, fails to make any payment to his subcontractors and material suppliers within 15 days after receipt of payment under the public construction contract, the contractor shall pay to his subcontractors and material suppliers, in addition to the payment due them, interest in the amount of 2% per month, calculated from the expiration of the 15-day period until fully paid. This Section shall also apply to any payments made by subcontractors and material suppliers to their subcontractors and material suppliers and to all payments made to lower tier subcontractors and material suppliers throughout the contracting chain.

(Source: P.A. 94-972, eff. 7-1-07.)