2-ATT B BD26-61 SCOPE OF WORK.doc.pdf

Daggett County WMAs Fence Contract Specifications

Introduction: Utah Division of Wildlife Resources (UDWR) is acquiring services in this contract to provide fencing for habitat protection on the Trail Creek and Cook Wildlife Management Areas (WMAs). Project work includes the removal and on-site stacking of 7,320 feet of wooden post, top rail, and barbed wire style fencing (picture attached) at the Trail Creek WMA and the removal and on-site stacking of 680 feet of barbed wire/mesh and t-post style fencing (picture attached) at the Cook WMA. Contractor will then re-construct the same 7,320 feet section of fencing using welded drill pipe and succor rod at the Trail Creek WMA and re-construct the same 680 feet section of fencing using welded drill pipe and succor rod at the Cook WMA. The total amount of fencing between the two locations totals 8,000 feet. Three gates at the Trail Creek WMA and one gate at the Cook WMA must be removed and welded onto the new fence lines. Contractor must provide all drill pipe posts, top rail, and succor rod, metal clips, expansion joints, concrete, and all welding supplies and hydraulic post pounding equipment. Bids should be submitted on a per/foot basis.

THIS CONTRACT WILL BE BID ON AN AVERAGE PER FOOT AND TOTAL

PROJECT COST BASIS. PER FOOT AND TOTAL BID PRICES WILL INCLUDE ALL

MOBILIZATION AND OPERATION COSTS. THERE WILL BE NO FUEL

SURCHARGES OR ADJUSTMENTS NEGOTIATED. THE CONTRACT WILL BE

AWARDED BASED ON BID PRICE AND WILL BE EVALUATED AND AWARDED AT

THE SOLE DISCRETION OF THE GOVERNMENT.

SITE SPECIFICS

Location and Description: The Trail Creek WMA Fencing project area is located about 7 miles southwest of Dutch John, Utah (south of Flaming Gorge Reservoir). Elevation averages 7,000 feet. The Cook WMA Fencing project area is located about 8 miles west of Manila, Utah (west of Flaming Gorge Reservoir). Elevation averages 8,000 feet. The project will begin on or after March 15, 2026 and must be completed and inspected by June 30, 2026. Vicinity maps showing the sites are attached.

Access to the site: The main access route to the Trail Creek WMA is a well maintained Forest Service dirt road from Highway 44, which goes north for about 1.5 miles through Forest Service lands and then enters the southeast boundary of the WMA. The main access route to the Cook WMA is a well maintained county dirt road from Highway 43, which goes southwest for about 2 miles and then enters the eastern boundary of the WMA.

SPECIFIC TASKS

Work Limits: The two WMA fence lines will replace the existing fences that will be removed and stacked on site by the contractor as part of this project. New fence construction will follow these exact lines. Section and property corner markers will be marked and must be preserved by the contractor.

Utah Division of Wildlife (UDWR) staff will identify unit boundaries for the work executed under the contract. The Contractor shall immediately upon entering the project area, begin work, locate control points, section corners, and take such action to prevent their destruction. Section and quarter section corners will be marked by UDWR as to avoid any damages during fence construction. Construction shall be performed in an organized systematic manner as determined in the pre-work conference.

CONSTRUCTION SPECIFICATIONS:

Fence design incorporates wildlife friendly features that facilitate big game passage. The top rail will consist of 2 3/8th inch diameter drill pipe at 42 inches in height. Posts will consist of 2 3/8th inch diameter drill pipe spaced at 10 foot intervals. Posts will be six feet in length with 42 inches above ground and 30 inches below ground. Posts must be tamped into place. The top of the posts must have a “saddle” cut that fits the contour of the top rail. The saddle and the top rail must be completely welded with no gaps in the weld. There must be an expansion coupler joint consisting of a 16-18 inch section of 2 5/8th diameter drill pipe every 500 feet in the top rail to account for expansion and contraction. End posts, corner posts, and posts every 500 feet along the fence line must be concreted in place.

The second and third rails of the fence will consist of 1/2” or 3/4” diameter oil field succor rod.

The succor rod must be welded together completely at each joint with no gaps in the welding.

The succor rod must be attached to each post using a metal clip that is also completely welded to each post with no gaps. The succor rod must be allowed to move freely through each clip with an expansion coupler joint spaced every 500 feet that is securely welded to a post. The two strands of succor rod must be spaced at 14 inches and 28 inches from ground level. Succor rod at fence line ends must be bent around the post in a loop and welded to itself.

Three locations along the Trail Creek WMA fence line have metal gates that must be removed by the contractor and then welded to the new fencing by the contractor. One location along the Cook WMA fence line has a metal gate that must be removed by the contractor and then welded to the new fencing by the contractor.

Records and Notification: The Contractor shall maintain adequate records to allow the UDWR to monitor contract progress and for the Contractor to be accountable for work quality. Contractor records shall include: (1) work dates, (2) distance completed, (3) location of distance completed

(4) supervisor/inspector name, (5) work quality percentage and (6) supervisor signature and date.

Written or oral notice of completed distance shall be submitted to the Project Manger on a weekly basis.

CONTRACTOR FURNISHED PROPERTY AND SERVICES

The Contractor shall furnish all labor, equipment, supervision, transportation, operating supplies and incidentals to perform all work as set forth in the specifications.

Equipment Requirements:

The Contractor shall furnish all equipment needed to construct the fence as set forth in the contract specifications with competent, fully-qualified operators, and shall meet the following requirements:

1. Must provide a minimum of a 4-person crew.

2. All equipment shall be free of fluid leaks and be in good operating condition.

3. Equipment shall be washed before entering and exiting state lands. All soil and plant parts shall be removed to prevent the spread of noxious weeds in and out of the project area.

4. GOVERNMENT FURNISHED PROPERTY

There is no Government furnished property for this project.

FIRES

The project site is in an area with high susceptibility to fires due to vegetation type and time of year. Fires resulting from power equipment, tobacco smoking, vehicle exhaust, or any other activity of the contractor in or around the project area will be the responsibility of the contractor to extinguish. CONTRACTOR WILL BE FULLY LIABLE FOR

DAMAGES CAUSED BY ANY FIRES THAT BECOME TOO LARGE TO

IMMEDIATELY CONTAIN AND FULLY EXTINGUISH.

EQUIPMENT AND WORKMANSHIP

All equipment and/or materials incorporated into the work covered by this contract shall be of the most suitable grade for the purpose intended, unless otherwise specifically provided in this contract. All work under this contract shall be performed in a skillful and workmanlike manner.

The State may require, in writing, that the contractor remove from the work any employee deemed by the State to be incompetent, careless, or otherwise objectionable.

Environmental Considerations:

1. Project sites shall be cleaned up, and all refuse removed by the Contractor. The Contractor shall be responsible for disposal of materials in a manner consistent with State, Federal and local laws and for all expenses incurred with disposal. Public or private access roads damaged by the Contractor shall be restored at the Contractors expense to the same condition they were in at the commencement of work.

2. Use of 2-wheel and 4-wheel vehicles is only permitted on existing dirt roads, power lines, and along the fence-line. Off-road driving is strictly prohibited.

Hazardous Materials:

1. Use of Hazardous Materials and/or petroleum products requires that all appropriate State and Federal Regulations be complied with including, but not limited to, Materials Safety Data Sheets (MSDS) on hand and use of necessary Personal Protective Clothing (PPE).

2. On-site disposal of Hazardous Materials or Waste including hydrocarbons is not authorized. On-site disposal will subject the contractor to at least the cost of reclamation and the appropriate disposal of contaminated soil.

3. Incidental (de minimus) leaks from fittings, gaskets or ruptured hoses will not subject the contractor to remedial requirements. They will be considered to be normal and unavoidable losses. Continual leaks will be noted on inspection reports and correction through maintenance required.

4. Maintenance and repair operations that require the draining of engines or hydraulic systems may be conducted on site only if the fluids are captured, containerized, and removed from public lands for proper disposal.

Public Access: Access into and through the project site shall remain open to the public at all times. The Contractor shall maintain roadways free of vehicles, tools and debris.

Security of Equipment and Property: The Contractor may leave equipment at the work site.

The Contractor shall be fully responsible for equipment if it should be lost, stolen or damaged.

Crew Supervision

1. Contractor shall designate one English literate supervisor who will be on-site during operation hours. Supervisors shall be identified during the pre-work conference. Any changes in supervisory designations must be submitted in writing to the Project manager at least 24 hours prior to the change taking effect.

2. Person designated by the Contractor, as supervisor must remain with and effectively directs the crew by (1) making periodic inspections of the crew’s work, (2) advising them as to improper work methods, (3) providing instructions for correcting any improper work methods encountered.

3. Emergency transportation will be provided by the Contractor at all times.

Work Camps: Primitive camping is allowed in the Project area. The access allows for a reasonably sized, towed camp trailer to easily access the site.

Work Hours: Work hours under this contract shall be limited to the time between one-half hour before sunrise to one-half hour after sunset each day. Work may be done on Saturday, Sunday, and legal national holidays.

Work Schedule: The work schedule shall be submitted at the pre-work conference.

SITE VISIT

There is no site visit scheduled. Bidders are urged to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable.

All questions related to this solicitation, specifications, or bidding procedures MUST be asked in writing in SciQuest. THERE ARE NO EXCEPTIONS TO THIS. Questions and subsequent answers will be recorded and posted on SciQuest so that all potential bidders can review questions and answers.

CONTRACT TIME

The Contractor shall begin work within seven (7) calendar days from the effective date of the notice to proceed. The Contractor shall continue performance of the work under the contract without delay or interruption except by causes beyond his/her control. The Contractor shall complete all work required within the time specified in the work schedule.

PERFORMANCE TIME:

Fence Construction: 8,000 feet total, (see maps): 108 Calendar Days (March 15, 2026 – June 30, 2026).

Delays The contractor is expected to complete all contract performance in a timely manner, regardless of the contractor or subcontractor's other workload, including any work being performed under other state contracts. A delay or failure to perform may be considered excusable when the delay or failure arises from causes beyond the control and without the fault or negligence of the Contractor or subcontractor. Examples of these causes are (1) acts of God or of the public enemy, (2) acts of the State in either its sovereign or contractual capacity, (3) fires, (4) floods,

(5) epidemics, (6) quarantine restrictions, (7) strikes, (8) freight embargoes, and (9) unusually severe weather. In each instance, the failure to perform must be beyond the control and without the fault or negligence of the Contractor or subcontractor.

Upon request of the Contractor, the Contracting Officer shall ascertain the facts and extent of the failure. If the Contracting Officer determines that any failure to perform results from one or more of the causes above, the delivery schedule may be revised, subject to the State’s contract termination rights under the contract.

PROJECT MEETINGS

Pre-work Conference

1. Location: Meetings shall be held at the project site, or as determined by the Project Manager

2. Notification: A pre-work conference will be held prior to the start of work. The Contractor will be notified in advance of the meeting time, date and place. The purpose will be to review required work, project drawings and specifications, construction schedules, payroll and payments, and administrative provisions of the contract.

3. Attendance: The Contractor, subcontractors and the persons responsible for coordination of the work shall be present at the meeting.

4. Presentation: The Contractor shall be prepared to summarize and explain procedures planned for each project and present the work schedule requested in the specifications.

Progress Meetings

1. Location: Meetings shall be held at the project site, or as determined by the Project

Manager

2. Notification: Either the Project Manager or the Contractor may call meetings. Request shall state who should attend.

INSPECTION: The UDWR will inspect completed fencing and provide recommendations to improve work quality while work is in progress. The Contractor is responsible for providing quality control to assure that work complies with the contract specifications.

Final Inspection:

1. Location: Meeting shall be held at the project sites, or as determined by the Project Manager

2. Notification: The Contractor shall notify the Project Manager at least three (3) working days before completing date so the UDWR can schedule the final inspection.

3. Deficiencies: The Contractor shall correct deficiencies and project areas will be re-inspected by the Project Manager.

ACCEPTANCE

Based on inspection results, if the quality level falls below contract specifications, the Project Manager will immediately notify the Contractor in writing and instruct the Contractor to improve the quality of work. If the quality of the work is not raised to an acceptable level after written notification, the Project Manager may issue a suspend work order to resolve the problem, during which time contract time will continue to run.

If construction specifications not being followed are the primary reason for unsatisfactory work, the Contractor shall rebuild fence sections designated by the UDWR until satisfactory work quality is obtained.

PAYMENT

Payments will be made for the actual feet of fencing completed as of June 30, 2026, inspected and accepted by the government as agreed to during the Pre-work Conference. Payment will be made in one lump sum at completion of the entire project.

Method for Measurement and Payment

The fence length for the purpose of payment is measured on the horizontal plane using GPS/GIS technology. The 8,000 feet of fence in this contract is identified on the attached map.

FIRE DANGER SEASON

If the Project Manager allows the Contractor to continue work during the periods of declared fire danger or season, the Contractor shall comply with all applicable state laws relating to fire prevention and with all special conditions of work as directed by the Project Manager.

PRESERVATION OF HISTORICAL AND ARCHEOLOGICAL DATA

1. The Contractor agrees that should he or any of his employees in the performance of this contract discover evidence of possible scientific, pre-historical, historical, or archeological data he will notify the Project Manager immediately giving the location and nature of the findings.

2. Where appropriate by reason of discovery, the Project Manager may order delays in the time of performance and/or changes in the work. If such delays and/or changes are ordered, the time of performance and contract price shall be adjusted.

3. The Contractor agrees to insert this paragraph in all subcontracts, which involve the performance of work on the terrain of the site.

Protection of Cultural Resources

Location of known historic or prehistoric sites, buildings, objects, and properties related to American history, architecture, archaeology and culture, such as settler or Indian artifacts, protected by American Antiquities Act of 1906 (16 U.S.C. 431-433), National Historic Preservation Act of 1966 (16 U.S.C. 470) and the Archaeological Resources Protection Act of 1979 (16 U.S.C. 470aa-ll) (36 CFR 296.4 and 36 CFR 261.9(g)), shall be identified on the ground by the Government. The Government may unilaterally modify or cancel this contract to protect an area, object of antiquity, artifact, or similar object which is or may be entitled to protection under these Acts regardless of when the area, object or artifact is discovered or identified. Discovery of such areas by either party shall be promptly reported to the other party and operations will be suspended at that location until the significance or potential significance of the site is determined.

Contractor shall protect all known and identified historic or prehistoric sites, buildings, objects, and properties related to American history, architecture, archaeology and culture against destruction, obliteration, removal or damage during Contractor's operations. Contractor shall immediately notify the Government if disturbance occurs to any known site, and shall immediately halt operations in the vicinity of the site until the Government authorizes the Contractor to proceed. Contractor shall bear costs of evaluation and restoration in accordance with 36 CFR 296.14(c), provided that such payment shall not relieve Contractor from civil or criminal remedies otherwise provided by law.

NOTICE TO PROCEED

After the award of the contract, the Project Manager will issue a notice to proceed to the contractor. Issuance of such notice may be delayed for a reasonable time if adverse soil, vegetative, or climatologic conditions exist.

Trail Creek WMA old fencing to be removed and stacked on site

Example of new fencing to be constructed at both WMAs

Example of new fencing to be constructed at both WMAs

Location of Trail Creek WMA just south of Flaming Gorge and southwest of Dutch John, Utah with 7,320’ of fence outlined in red

Cook WMA old fencing to be removed and stacked on site

Location of the Cook WMA located west of Manila, Utah with 680’ of fence outlined in red