2-18439_Addendum_1.pdf

This is a Solicitation Addendum No. 1 issued by the Minnesota Pollution Control Agency (MPCA) for a Collection System Basic conference facilities procurement. The addendum, dated July 24, 2026, revises key dates and service specifications within the original solicitation. The conference is scheduled for October 13-15, 2026, in the Seven Counties of Twin Cities Metro Area (Minneapolis/St. Paul, Minnesota). The solicitation encompasses four service components: conference room rental, audio-visual equipment rental, food and catering services, and lodging for seven rooms across the three-day period. Bids are due August 4, 2026, at 2:00 p.m. Central Time via the SWIFT Supplier Portal. Questions must be submitted by July 29, 2026, at 2:00 p.m. Central Time to sandy.bowes@state.mn.us. The addendum makes three specific revisions: correction of the conference date to October 13-15, 2026, in the sample contract (Exhibit C Supplement 1, Section 1.3); adjustment of the all-day beverage service time on October 15, 2026, to 12:30 p.m. with the price schedule reflecting 2.5 days of beverage service (Section 6.3); and revision of the price schedule to reflect the correct conference start date.

All responses must be submitted electronically through the SWIFT Supplier Portal; fax, email, and non-electronic submissions will not be accepted, and late responses will be rejected. Bidders must be registered as suppliers in the state system and are responsible for reviewing all solicitation attachments, including the Request for Bid document, supporting attachments, sample contract and exhibits, and price schedule. The MPCA encourages participation from Minnesota-based small businesses and businesses meeting diversity and inclusion criteria, including those majority-owned and operated by racial minorities, women, individuals with substantial physical disabilities, veterans, service-disabled veterans, or businesses located in economically disadvantaged counties. Award winners must provide proof of insurance as detailed in the solicitation documents. Contractors requiring assistance with registration or submission may contact the SWIFT Contractor Assistance Helpdesk at 651-201-8100, Option 1.