City of Columbus RFQ033206 Department of Public Service

Preformed Thermoplastics UTC

BIDDER GUIDE

The following information is provided by the City of Columbus to assist you in navigating the formal bid procedures. This information is not to supersede or replace any of the actual bid specifications or requirements; its sole purpose is to provide information on the process. If you have any questions regarding the process, please contact the appropriate City of Columbus representative listed on the bid solicitation (for specification questions see instructions below).

Any addenda issued by the City of Columbus will be posted on this site. The City of Columbus will send notification of addenda to Bidders that have an active login id and password with Columbus Vendor Services and are registered for the commodity code(s) associated with this solicitation.

Though the notification methods above will be utilized to notify bidders of addenda it is ultimately the Bidder’s responsibility to check this site for verification of any issued addenda.

IN ORDER FOR YOUR BID TO BE CONSIDERED:

X Pricing is to be entered into the corresponding lines in the body of the RFQ

AND

The following documents must be completed and attached to your response. Complete this checklist to confirm the items required in your bid. Failure to submit the listed documents may be cause for the rejection of your bid:

Reference Pages

Subcontractor Information

Experience Documentation

Literature

Warranty

______ Worksheet

Please refer to the Vendor Services User Guide for guidance using the Attachment feature to attach references, literature, warranty information and any other documentation as needed. ALL ATTACHMENTS MUST BE IN

PDF FORMAT TO ATTACH.

PLEASE NOTE – Per ORC Chapter 1703, to be awarded this bid you must show proof your company is registered and in good standing to do business in the State of Ohio through the Secretary of State or provide a certified statement that your company falls within one of the exemptions in the Ohio Revised Code Chapter 1703.02. To register or check the status of your company go to https://www.ohiosos.gov/businesses/

ANY QUOTE OR DOCUMENTATION SHOWING THE BID IS VALID FOR ANYTHING LESS THAN 180

DAYS WILL RENDER THE BID NON-RESPONSIVE

https://www.ohiosos.gov/businesses/

EQUAL OPPORTUNITY CLAUSE

(1) The contractor/vendor/bidder will not discriminate against any employee or applicant for employment because of race, sex, sexual orientation, gender identity or expression, color, religion, ancestry, national origin, age, disability, familial status or military status. The contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, sex, sexual orientation, gender identity or expression, color, religion, ancestry, national origin, age, disability, familial status or military status. Such action shall include, but not be limited to, the following: employment up-grading, demotion, or termination; rates of pay or other forms of compensation; and selection for training.

The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices summarizing the provisions of this Equal Opportunity Clause.

(2) The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that the contractor is an equal opportunity employer.

(3) It is the policy of the City of Columbus that business concerns owned and operated by M/WBEs shall have the maximum practicable opportunity to participate in the performance of contracts awarded by the city.

(4) The contractor shall permit access to any relevant and pertinent reports and documents by the ODI director for the sole purpose of verifying compliance with this Title and ODI regulations. All such materials provided to the ODI director by the contractor shall be considered confidential.

(5) The contractor will not obstruct or hinder the ODI director or his/her deputies, staff and assistants in the fulfillment of the duties and responsibilities imposed by Title 39 of the Columbus City Codes.

(6) The contractor and each subcontractor will include a summary of this Equal Opportunity Clause in every subcontract. The contractor will take such action with respect to any subcontractor as is necessary as a means of enforcing the provisions of the Equal Opportunity Clause.

(7) The contractor agrees to refrain from subcontracting any part of this contract or contract modification thereto to a contractor not holding a valid certification number as provided for in Title 39.

(8) Failure or refusal of a contractor or subcontractor to comply with the provisions of Title 39 may result in cancellation of this contract.

ALL CONTRACTORS MUST HOLD A VALID CONTRACT COMPLIANCE CERTIFICATION

NUMBER ISSUED BY THE OFFICE OF DIVERSITY AND INCLUSION.

To obtain a Contract Compliance number register at the City of Columbus Vendor

Services website: http://vendors.columbus.gov/sites/public

1. Login to the City of Columbus Vendor Services Site and register with the city of Columbus. Once that is completed and approved by the purchasing office, log back in and do the following:

2. Select Questionnaires from the Common menu located on the left navigation bar.

3. Next select EBO Quest. (this is the contract compliance application)

4. Question 1 will be displayed; Answer question 1 and select Forward.

5. Proceed through the questionnaire answering each question and selecting Forward to continue. Once you have reached and answered the last question select End to submit.

6. Then the questionnaire will be received by the ODI Office, reviewed and process within 2 business days or less. For additional questions regarding this process, contact the Office of Diversity Inclusion at 614-645-4764.

City of Columbus Home Page: www.columbus.gov

CCDOC 1-2017

http://vendors.columbus.gov/sites/public http://www.columbus.gov/

INFORMATION FOR BIDDERS

-3A- (INFORMATION FOR BIDDERS continued)

SPECIAL CONDITIONS

Special conditions included in the specifications, if inconsistent with provisions included in "Information for Bidders", shall take precedence over any provisions in "Information for Bidders" to the extent inconsistent.

SUBMISSION OF PROPOSAL

Responses must be entered and submitted electronically in the body of the RFQ. Some RFQs require pricing lists or additional documents to be attached to the RFQ response electronically. In rare instances documents require submission via regular mail delivery. Refer to the "Proposal Information" section of the specifications for instructions for submission. Any unauthorized conditions, limitations or provisions attached to the proposal may render the bid nonresponsive and result in its rejection.

ACCEPTANCE AND REJECTION

This proposal submitted by the bidder to the City of Columbus will be accepted or rejected within a period of 180 days from bid opening date.

The City reserves the right to waive technicalities, and to request a rebid on the required material. If more than one item, prices shall be quoted on the units requested. However, each item shall be considered a separate bid and the City reserves the right to award a contract on each item separately or on all items as a whole or any combination thereof. Bidders whose proposal is made on an "All or None" basis must clearly state such fact in the proposals.

Each RFQ issued by the City shall state that the RFQ may be cancelled and that any RFQ response may be rejected in whole or in part when it is for good cause and in the best interests of the City.

WITHDRAWAL OF PROPOSALS

Bidders may withdraw their RFQ response at any time prior to the time specified in the advertisement as the closing time for the receipt of bids.

However, no bidder shall withdraw or cancel his response for a period of 180 calendar days after said advertised closing time for the receipt of proposals.

DEFAULT PROVISION

In case of default by the bidder or the contractor, the City of Columbus may terminate and may procure the articles or services from other sources and hold the bidder or contractor responsible for any excess costs occasioned or incurred thereby.

SIGNATURE REQUIRED

By submitting this response electronically, bidder/proposer is affixing an electronic signature as defined by the Ohio Uniform Transactions Act.

Said signature represents that he/she has the authority to bind the entity to the terms and conditions contained herein.

APPLICABLE LAWS

The Revised Code of the State of Ohio, the Charter of the City of Columbus, and all City ordinances insofar as they apply to the laws of competitive bidding, contracts, and purchases, and wage theft prevention, are made a part hereof.

PRICING

Bidders are to quote firm or fixed prices for the duration of any contract which may be a result of this proposal unless otherwise noted in the specifications. In case of discrepancy in computing the amount of the bid, the UNIT PRICE quoted will govern.

Quotations are requested F.O.B. destination. If quoted F.O.B. Shipping Point include freight estimate and full value insurance cost.

CONTRACT AND BOND

The bidder to whom an award is made will be required to execute a written contract with the City of Columbus, Ohio within ten days after receiving such contract for execution, and if specified in the legal notice, furnish a good and approved bond conditioned upon the faithful performance of the same. The proposal, contract, proposal bond, (if applicable), and performance bond (if applicable) shall be in the form herein specified.

If, at any time during the continuance of the Contract, any surety shall, in the opinion of the Finance & Management Director, become irresponsible, then said Director shall have the right to require additional and sufficient surety or sureties. The Contractor shall furnish the surety or sureties to the satisfaction of the said Director, within ten (10) days after notice. In default thereof the default provision herein shall apply.

LIABILITY, INSURANCE, LICENSES AND PERMITS

Where bidders are required to enter or go onto City of Columbus property to deliver materials or perform work or services as a result of bid award, the bidder will assume full duty, obligation and expense of obtaining all necessary licenses, permits, and insurance when required.

The bidder shall be liable for any damages or loss to the City occasioned by negligence of the bidder (or his agent) or any person the bidder has designated in the completion of his contract as a result of his bid.

Particular attention is directed to the statutory requirements of the State of Ohio relative to the licensing of corporation organized under the Laws of any other State.

TAXES

Federal and/or State Taxes are not to be included in prices quoted. The successful bidder will be furnished an exemption certificate if needed.

SAMPLES

Samples, when requested, must be furnished free of expense to the City and if not destroyed, will upon request be returned at the bidder's expense.

DELIVERY

Time will be of the essence for any orders placed as a result of this bid.

Purchaser reserves the right to cancel such orders or any part thereof, without obligations if delivery is not made within the time(s) specified.

Delivery shall be made during normal working hours and to the destination shown on the proposal.

QUALITY

Unless otherwise stated by the bidder, the RFQ response will be considered as being in strict accordance with the specifications outlined in the Bid Document.

References to a particular trade, manufacturer's catalog or model number are made for descriptive purposes to guide the bidder in interpreting the requirements of the City. They should not be construed as excluding proposals on other types of materials, equipment and supplies. However, the bidder, if awarded the contract, will be required to furnish the particular item referred to in the specifications or description unless a departure or substitution is clearly noted and described in the proposal.

CHANGES AND ADDENDA TO BID DOCUMENTS

Each change or addenda issued in relation to this bid document will be published on the City’s Vendor Services website no less than five (5) working days prior to the scheduled bid opening date. In addition, to the extent possible, notice will be e-mailed to each person registered as having interest in the commodities selected for this bid. Total bid inquiry or specific item cancellations may be issued later than that time specified above.

WITHHOLDING OF INCOME TAX

All bidders are advised that in order for a contract to bind the City, each contract must contain the provisions found in Chapter 362 C.C.C.

with regard to income taxes due or payable to the City of Columbus for wages, salaries and commissions paid to the contractor's employees as well as requiring those contractors to ensure that subcontractors withhold in a like manner.

CAMPAIGN CONTRIBUTIONS

Contractor hereby certifies the following: that it is familiar with Ohio Revised Code (“O.R.C.”) Section 3517.13; that all applicable parties listed in Subsection (I) or (J) of O.R.C. Section 3517.13 are in full compliance with Subsection (I) and (J) of that Section; that it is eligible for this contract under the law and will remain in compliance with O.R.C. Section 3517.13 for the duration of this contract and for one year thereafter.

PUBLIC RECORDS REQUESTS

The City of Columbus, as a political subdivision of the State of Ohio, is subject to Ohio Revised Code Chapter 149, known as the Ohio Public Records Law. Consequently, the Offeror understands that ALL documents submitted in response to this solicitation are considered public records and WILL be released when a public records request is

INFORMATION FOR BIDDERS

-3B- (INFORMATION FOR BIDDERS continued) made by news media, competitors, or other interested parties, in accordance with the law. If you contend that certain CLEARLY MARKED portions of your response constitute an exception to Ohio’s public records law, you MUST submit your legal basis in support of that assertion with your response.

If a public records request is made for any portion of the documents that you have submitted and you have NOT clearly marked such documents as information constituting an exception to Ohio’s public records law, your information will be released immediately.

If a public records request is made for such information and you HAVE clearly marked portions of your response as information constituting an exception to Ohio’s public records law, AND you have submitted the legal basis supporting such claim, the City will release a redacted version of your information to the requestor and notify you that a request was made and that a redacted version of your response was released.

Should the requestor indicate that the redacted version is not sufficient for their purposes, you then will be IMMEDIATELY responsible for obtaining an order from a Court of competent jurisdiction in Franklin County, Ohio enjoining release of your clearly marked information constituting an exception to Ohio’s public records law.

If a public records request is made for such information and you HAVE clearly marked portions of your response as information constituting an exception to Ohio’s public records law, but you have NOT submitted the legal basis supporting such claim, the City WILL RELEASE your information to the requestor and notify you that a request was made and that your response was released.

DO NOT mark your entire response/submittal as information constituting an exception to Ohio’s public records law. If your entire response/submittal is so marked, the City of Columbus will not consider your offer.

INFORMATION FOR BIDDERS (Continued)

-3C- Revised 09-07-21

IN THE EVENT OF A CONTRACT

1. Where applicable according to the specifications successful seller shall transfer and deliver to City goods which conform to the specifications.

2. The City shall accept from seller goods that conform to the specifications, and shall pay for the goods in accordance with the terms of an agreement, which may result from this proposal.

3. The risk of loss from any causality to the goods regardless of the cause of the casualty shall be on seller until the goods have been delivered at the address designated in the order and are approved after inspection by the City.

4. Seller warrants and represents that seller has absolute and good title to and full right to dispose of the goods, and that there are no liens, claims, or encumbrances of any kind against the goods, and at the time of delivery shall be free from any security interests or other lien or encumbrance.

5. If there is a breach by seller of the warranty against encumbrances granted by seller in an agreement, which may result from this proposal, the City shall have the option to cancel an agreement, which may result from this proposal.

6. Seller shall defend any action brought against the City so far as the action is based on a claim that the goods, or any part of the goods, furnished under an agreement which may result from this proposal constitutes an infringement of any patent of the United States or a trademark. Seller shall be notified promptly in writing of the action and be given authority, information, and assistance, at the expense of seller, for the defense of the action. Seller shall pay all damages and costs awarded in the action. In case the goods or a part thereof are held to constitute infringement and the use of the goods or part thereof is enjoined, seller shall, at the expense of the seller, either procure for the City the rights to continue using the goods, replace the goods or a part hereof with non-infringing goods of equal or better quality, modify the goods so that the goods become non-infringing while continuing to meet or exceed the original specifications, or retake the goods and refund the purchase prices and the transportation and installation costs of the goods at the option of the City.

7. Seller warrants that (1) the goods to be supplied pursuant to an agreement which result from this proposal are fit and sufficient for the purpose intended, (2) the goods are merchantable, of a good quality, and free from defects, whether patent or latent, in material or workmanship and (3) the goods sold to the City pursuant to an agreement which may result from this proposal conform to the specifications. The particular purpose of which the goods are required may be set forth in the specifications.

8. The benefit of any warranty made in an agreement which may result from this proposal by seller shall extend to the City and to the employees of the City, any employee of the City may bring an action directly against seller for damages or injuries sustained by the employee resulting from any breach of warranty by seller.

9. All goods ordered shall be subject to final inspection and approval at the facility of the City designated for delivery. Any goods, which do not conform to the order of the City, may be rejected by the City.

The City may hold any goods rejected pending instructions from the seller or the City may return goods to seller at seller's expense.

10. If any tender or delivery by seller is rejected by the City for nonconformity, no notice of intention to cure can be effective unless it is received by the City agency within five (5) days after notice of rejection is sent to seller.

11. The liability of the City for either non-acceptance of conforming goods or repudiation of the agreement which might result from this proposal shall be limited to the difference between the market price at the time and place for tender of the goods and the unpaid sales price together with any incidental damages, but less expenses paid in consequence of the breach by the City.

12. An agreement which may result from this proposal shall not be modified or altered by any subsequent course of performance between parties or by additional terms contained in any subsequent documents unless said additional or differing terms are incorporated by contract modification authorized to be entered into by ordinance.

13. Contractor shall protect, indemnify and save the City harmless from and against any damage, cost, or liability, including reasonable attorneys’ fees, resulting from claims for any or all injuries to persons or damage to property arising from intentional, willful or negligent acts or omissions of Contractor, its officers, employees, agents, or Subcontractors.

14. The City will not indemnify the contractor and is prohibited from doing so.

15. This Contract may not be assigned or otherwise transferred to others by the Contractor without the prior written consent of the City.

If this Contract is so assigned, it shall inure to the benefit of and be binding upon any respective successors and assigns (including successive, as well as immediate, successors and assignees) of the Contractor.

16. The signatories to this Contract represent that they have the authority to bind themselves and their respective organizations to this Contract.

17. In the event either party is unable to perform its obligations under the terms of this Agreement because of acts of God, strikes, equipment or transmission failure or damage reasonably beyond its control, epidemics, pandemics, or other causes reasonably beyond its control, such party shall not be liable for damages to the other for any damages resulting from such failure to perform or otherwise from such causes.

LOCAL CREDIT

Pursuant to City of Columbus Ordinance # 2607-2012, in determining the lowest bid for a contract the local bidder credit will not be applied.

WAGE THEFT PREVENTION

Chapter 377 of the Columbus City Codes is hereby incorporated into the contract and seller is required to comply with said chapter. This includes, but is not limited to reporting requirements and the obligation to review the commission list of contractors and subcontractors that received an adverse determination. Penalties for failure to comply with the wage theft prevention code include suspension for three years, up to permanent disbarment.

CERTIFICATE OF TITLE ON EQUIPMENT

If applicable to this purchase, all documents required to obtain a State of Ohio Certificate of Title must be delivered to:

Fleet Management Administrator City of Columbus/Fleet Management Div.

4211 Groves Road Columbus, Ohio 43232

After signature by the Fleet Management Administrator, an original title is to be delivered to the above address within three (3) days. No payment for vehicles requiring a title will be authorized by the Fleet Management Administrator until a valid title is received.

REMEDIES

All claims, counterclaims, disputes and other matters in question between the City, its agents and employees, and the Contractor arising out of or relating to this agreement or its breach will be decided in a court of competent jurisdiction within the County of Franklin, State of Ohio.

OFFERORS TERMS AND CONDITIONS

Terms and conditions, submitted with this proposal, which are contrary to City Code or Charter shall be disregarded for the purpose of any subsequent contract. The successful bidder shall be notified as to which terms and conditions, if any, have been deleted.

PUBLICATIONS

The Contractor agrees to submit to the City’s Contract Administrator all advertising, sales promotion, and other publicity matters relating to this Contract wherein the City’s name is mentioned or language used from which the connection of the City’s name therewith may, in the City’s judgment, be inferred or implied. The Contractor further agrees not to publish, or use such advertising, sales promotion, or publicity matter without the prior written consent of the City except that may be required under law.

City of Columbus, Department of Public Service Preformed Thermoplastics UTC

Specifications

1.0 SCOPE AND CLASSIFICATION

1.1

1.2

Scope: This proposal is to provide the City of Columbus with a Universal Term Contract (UTC) to purchase High Skid Resistant Preformed Heat and Cold applied Thermoplastic pavement marking materials and supplies used for installation to be applied on asphalt or concrete surfaces with heat or cold application. These materials will be used by various City agencies for numerous maintenance and resurfacing roadway projects. The proposed contract will be in effect through December 31, 2029.

Classification: The successful bidder will provide and deliver Preformed Thermoplastic products to various city agencies. Bidders are required to show experience in providing this type of material as detailed in these specifications.

1.2.1 Bidder Experience: The bidder must submit an outline of experience and work history in these products and warranty service for the past five years.

1.2.2 Bidder References: The bidder shall have documented proven successful contracts from at least four customers, not including any City of Columbus department or division, that the bidder supports that are similar in scope, complexity, and cost to the requirements of this specification.

1.3

2.0

2.1

2.2

For additional information concerning this bid including procedures on how to submit a proposal, you must go to the City of Columbus Vendor Services web site at https://columbusvendorservices.powerappsportals.com/ and view this case number.

APPLICABLE PUBLICATIONS AND STANDARDS

Must meet or exceed all City, State, Federal safety guidelines and standards.

The awarded supplier(s) and product(s) must be on the Ohio Department of Transportation's (ODOT) pre-qualified list at the time of bid opening.

2.2.1 Pre-Qualification: The pre-qualified list is available at ODOT's website:

http://www.dot.state.oh.us/Divisions/ConstructionMgt/Materials/App roved%20List/Pavement-Marking-Materials.pdf

2.3 All heat applied preformed thermoplastic pavement marking materials shall comply with section 740.08 of the current edition of the Ohio Department of Transportation Construction and Material Specifications for Type-B125, 125 mil thickness (3.189 mm) material.

https://columbusvendorservices.powerappsportals.com/ http://www.dot.state.oh.us/Divisions/ConstructionMgt/Materials/Approved%20List/Pavement-Marking-Materials.pdf http://www.dot.state.oh.us/Divisions/ConstructionMgt/Materials/Approved%20List/Pavement-Marking-Materials.pdf

Specifications

2.4

2.5

2.6

2.7

2.8

2.9

2.10

2.11

2.12

2.13

3.0

3.1

American Association of State Highway and Transportation Officials (AASHTO) - Standard Specifications for Transportation Materials and Methods of Sampling and Testing, all current, applicable editions

American Association of State Highway and Transportation Officials (AASHTO) - Guide for the Development of Bicycle Facilities, current, edition

American Society for Testing and Materials (ASTM) - Specifications for Materials and Testing, all current, applicable standards

The State of Ohio Department of Transportation (ODOT) - Manual of Uniform Traffic Control Devices for Streets and Highways (MUTCD), current edition

Federal Highway Administration (FHWA) Standard Alphabets for Highway Signs and Pavement Markings, current edition

U. S. Department of Transportation (DOT) Federal Highway Administration (FHWA)

Manual of Uniform Traffic Control Devices for Streets and Highways (MUTCD), current edition

The State of Ohio Department of Transportation (ODOT) - Construction and Material Specifications, current edition.

The State of Ohio Department of Transportation (ODOT) - Pre-qualified Pavement Marking Materials and Suppliers, current version

Material Safety Data Sheets (MSDS) must be provided for all material at time of delivery.

All OSHA applicable guidelines and standards.

REQUIREMENTS

Term: The proposed contract shall be in effect from execution by the City up to and including December 31, 2029.

3.1.1 Annual Extension: Subject to mutual agreement, the period covered by the ensuing contract, under the same terms and conditions stated therein can be extended for one additional year, or portion thereof, at the same pricing and the same escalator clause.

3.1.2 Pricing: Bidders are to bid firm or fixed prices, FOB Destination, Freight Prepaid and Allowed. All pricing must include manufacturer

Specifications warranty. All manufacturer warranties will be passed on to the City of Columbus. Unless otherwise stated all bids will be considered to contain the following escalator/de-escalator cause:

3.1.2.1 Escalator Clause: No price adjustment shall be granted during the first six (6) months duration of an awarded contract. Thereafter no more than two such increases may occur within any year of the contract. In the event the supplier receives a general price increase in the cost of the finished product contracted for, due to increase in the cost of raw materials, labor, freight, etc., upon giving thirty (30) days prior notice and proper documentation as proof, said increase in addition to the unit price quoted herein, may be permitted, subject to the sole discretion of the City of Columbus Finance and Management Director. In the event any such increase is granted, no price adjustment shall be permitted on orders received by supplier which are in process or filled but awaiting shipment prior to the increase. All price decreases inure to the benefit of the City of Columbus. The written notice and following documentation shall be sent to: City of Columbus Purchasing Office, 77 North Front Street, 5th FL., Columbus, Ohio 43215.

3.1.2.2 Price Documentation: The supplier shall submit the following documentation with each request for a price increase:

1) Copies of the old and the current price lists or similar documents which indicate the original base cost of the product to the supplier and the corresponding increase; and

2) Copies of correspondence sent by the supplier's supplier explaining the source of the increase in such areas of raw materials, freight, fuel or labor, etc.; and

3) Copies of excerpts from business publications, market quotations or trade journals recognized as being representative of their particular trade or industry, that indicate a trend toward an increase in the current market for the commodities under the awarded contract.

3.1.2.3 Right of Cancellation: If at any time during the term of the contract the supplier's total request(s) for a price increase(s) are greater than fifteen percent (15%), the City of Columbus may cancel this agreement with thirty (30) days written notification.

3.1.3 Quantity Estimate: The City of Columbus of estimates spending approximately $75,000.00 annually in accordance with this contract. This is an estimate of the annual needs of the City under this contract and are for bidding purposes only. This estimate is not to be construed as representing

Specifications an actual order for that amount, or a guarantee that any minimum amount will actually be purchased. The City reserves the right to purchase up to twice the estimated quantity.

3.1.4 Quality Standards: The City intends to purchase new, unused and the most current product. The specifications describe a minimum acceptable requirement which a bidder has to meet. However, the bidder is allowed to exceed a minimum requirement where the excess enhances the function of the unit and which the City can accept. It is not acceptable for a bidder to exceed a maximum desired limit.

3.2 Bidder Requirements: The City will use the requirements of this section to determine if each bidder meets the minimum standards to be considered a responsible bidder. Please print, complete and attach Reference pages and attach any supplemental pages as may be necessary to meet these requirements. For instructions on how to attach a document to your bid, go to page 36 of the Vendor Services User Guide.

3.2.1 Experience Required: Documentation shall include (at a minimum) information meeting the following criteria.

3.2.1.1 Equipment and Warranty Capabilities: Offerors must document, and submit in a letter attached to the bid, their capability of providing the equipment and warranty service specified herein.

3.2.1.2 Manufacturer Relationship: The offeror shall provide the history of their relationship with manufacturer(s) that will potentially be providing these types of equipment/parts and warranty service for the past five years, including but not limited to the following:

a) Length of the relationship

b) Level of the relationship

c) A brief history of the relationship

3.2.2 References: The offeror shall have documented proven successful contracts from at least four customers that the offeror supports that are similar in scope, complexity, and cost to the requirements of this specification.

3.2.2.1 Contact Information Required: The reference contact information shall include the customer name, customer e-mail address, street address, telephone number, fax number, contact name and equipment purchase date.

Specifications

3.2.2.2 Equipment / Warranty Service Information: A description of the equipment/parts provided and type of warranty service that was provided.

3.2.3 Subcontractor Information Required: If subcontractor(s) are to be used, please list names, addresses, telephone numbers and a contact person for each subcontractor. All subcontractors must have valid contract compliance certification.

3.2.3.1 Subcontractor Contact: Should the offeror use subcontractors, the City shall use the offeror as the primary contact point.

3.3 Product Requirement:

3.3.1 Preformed Thermoplastic Pavement Marking Material: The following specifications describe high skid resistant preformed pavement marking material that is either heat applied or cold applied to various types of surfaces and associated items required for installation. Please consult the applicable publications and standards indicated in section 2.0 for the detailed dimensions and/or proportions.

3.3.1.1 Retroreflectance: The material must have factory applied and coated surface beads in addition to intermixed beads. The initial minimum retroreflectance values shall be measured in accordance with the testing procedures of ASTM D 4061. The photometric quality to be measured shall be in coefficient of retroreflected luminance and shall be expressed as millicandelas per square foot per foot-candle.

Initial Retroreflectance Data

WHITE YELLOW

Entrance Angle (degrees) 86 86 86.5 86 86 86.5

Observation Angle (degrees) 0.2 0.5 1 0.2 0.5 1

Retro-Reflected (luminance) 700 500 400 500 350 300

3.3.1.2 Glass Beads: The size, quality, and refractive index of the glass beads shall be such that the performance requirements for the markings shall be met. The bead adhesion shall be such that beads are not easily removed when the material is scratched.

3.3.1.3 Environmental Resistance: After installation, all preformed thermoplastic material shall be resistant to deterioration due to exposure to sunlight, water, oil, diesel fuels, gasoline, pavement

Specifications components, salt and deicing compounds, adverse weather conditions, snow clearing operations and heavy traffic conditions.

3.3.1.4 Pigments:

3.3.1.4.1 White: Shall contain sufficient titanium dioxide pigment to insure color similar to Federal Standard 595, White color chip number 17886.

3.3.1.4.2 Yellow: Shall use sufficient yellow pigment to ensure a color similar to Federal Standard 595, Yellow color chip number 13655.

The yellow pigment shall be an organic nature only and contain no lead chromate.

3.3.1.5 Skid resistance: The surface of the material must provide a minimum resistance value of 50 BPN (British Pendulum Number), as tested by the British Portable Skid Tester, in accordance with ASTM E303.

3.3.1.6 Application of the material may be made with the ambient air temperatures down to 32 degrees F. The thermoplastic material must conform to AASHTO designation M249-08 with the exception of the relevant differences due to material being supplied in a preformed state.

3.3.1.7 After proper installation, all pavement markings created from the items in this specification shall be immediately ready for traffic. They should not require any additional period of timer to cure, set, or otherwise become ready for traffic or inclement weather beyond the standard installation process. When subjected to traffic and/or inclement weather immediately after proper installation, markings should not incur any damage, loss of adhesion, or reduction in any performance characteristic.

3.3.1.8 Expected Service Life: The expected service life for markings created from the items in this specification shall be a minimum of five (5) years from the date of installation. Pavement markings created from these items in accordance with the manufacturer's instructions shall remain neat in appearance and functional throughout the expected service life.

During this time, markings shall remain retro reflective and retain original color (hue, value and intensity) without fading. Markings shall also remain securely adhered to the pavement and dimensionally stable during this time.

3.3.1.9 Shelf Life: All items shall have a minimum shelf life of one year after the date of receipt, when stored in accordance with the manufacturer's recommendations.

Specifications

3.3.1.10 All items except item#57-59 shall comply with current editions of the Federal and State of Ohio Manual of Uniform Traffic Control Devices for Streets and Highways (MUTCD), the current edition of the Federal Highway Administration Standard Alphabets for Highway Signs and Pavement Markings, and this specification for size, shape, retro reflectivity, and color. The retro reflectivity and color of all items shall comply with the current approved editions of these standards at the time of delivery. Compliance shall be based upon the prevailing approved test methods, equipment, and technology.

3.3.1.11 Items#57-59 shall comply with the current pavement marking standards of the City of Columbus, Department of Public Service "BIKE BLVD" detail. The retro reflectivity and color of these items shall comply with the current approved editions of the Federal and/or State of Ohio Manual of Uniform Traffic Control Devices for Streets and Highways (MUTCD), the current editions of the Federal Highway Administration Standard Alphabets for Highway Signs and Pavement Markings and this specification. Compliance shall be based upon the prevailing approved test methods, equipment, and technology.

3.4 Preformed Pavement Markings:

3.4.1 Cold Applied:

3.4.1.1 ITEM 1 - THROUGH LANE-USE ARROW, (96”)

3.4.1.2 ITEM 2 - LEFT TURN LANE-USE ARROW

3.4.1.3 ITEM 3 - RIGHT TLIRN LANE-USE ARROW

3.4.1.4 ITEM 4 - THRU/RIGHT COMBINATION LANE-USE ARROW

3.4.1.5 ITEM 5 - THRU/LEFT COMBINATION LANE-USE ARROW

3.4.1.6 ITEM 6 - DOUBLE COMBINED LANE-USE ARROW

3.4.1.7 ITEM 7 - LANE REDUCTION ARROW, (LEFT)

3.4.1.8 ITEM 8 - LANE REDUCTION ARROW, (RIGHT)

3.4.1.9 ITEM 9 - RAILROAD CROSSING WARNING, ("RXR“)

3.4.1.10 ITEM 10 - WORD “MERGE, (96”)

3.4.1.11 ITEM 11- WORD “ONLY”, (96”)

3.4.1.12 ITEM 12 - WORD “SCHOOL”, (120”)

3.4.1.13 ITEM 13 - WORD “SCHOOL", (96”)

3.4.1.14 ITEM 14 - 5” x 80 YARD ROLL, WHITE

3.4.1.15 ITEM 15 - 10” x 25 YARD ROLL, WHITE

3.4.1.16 ITEM 16- 20” x 25 YARD ROLL, WHITE

3.4.1.17 ITEM 17 - 24” X 25 YARD ROLL, WHITE

3.4.1.18 ITEM 18- 5” x 80 YARD ROLL, YELLOW

3.4.1.19 ITEM 19 - 20" x 25 YARD ROLL, YELLOW

Specifications

3.4.2 All cold applied preformed thermoplastic pavement marking materials shall comply with section 740.05 Type A3 Material of the current edition of the ODOT Construction and Material Specifications.

3.4.3 Cold Applied Material: Preformed pavement marking material to be 3M Wet Reflective Pavement Marking Series and meet the specifications in 3.4.5

3.4.4 Application: Material shall be applied to the roadway surface per the manufacturer's recommendation. This may include a surface preparation primer (Item#86) or adhesive (Item#87).

3.4.5 ODOT Prequalified List: the awarded supplier(s) and products must be on the following ODOT pre-qualified list, most current edition, at the item of bid opening.

740.05 TYPE A-3 (20 MILS) PREFORMED PAVEMENT MARKING MEETING 1995

740.05 & EARLIER SPECIFICATIONS

PRODUCER MFG. ID.

ODOT INTERNAL INFO

P/S

CODE

CODE

NO

NTPEP

NO. PREQ BY

WHITE 3M

A

380WR

ES

511-01

A

380WR

ES

NONE ODOT

YELLOW 3M

A

381WR

ES 511-01

A

381WR

ES NONE

ODOT

3.4.6 Heat Applied Preformed Pavement Markings:

3.4.6.1 ITEM 20 - THROUGH LANE-USE ARROW, (96”)

3.4.6.2 ITEM 21 - THROUGH LANE-USE ARROW, (72")

3.4.6.3 ITEM 22 - TURN LANE-USE ARROW, LEFT

3.4.6.4 ITEM 23 - TURN LANE-USE ARROW, RIGHT

3.4.6.5 ITEM 24 - COMBINED LANE-USE ARROW, LEFT

3.4.6.6 ITEM 25 - COMBINED LANE-USE ARROW, RIGHT

3.4.6.7 ITEM 26- DOUBLE COMBINED LANE-USE ARROW

3.4.6.8 ITEM 27 - WRONG WAY ARROW

3.4.6.9 ITEM 28- LANE REDUCTION ARROW, (REVERSIBLE)

3.4.6.10 ITEM 29 - YIELD LINE TRIANGLE, (LARGE)

3.4.6.11 ITEM 30 - YIELD LINE TRIANGLE, (SMALL)

3.4.6.12 ITEM 31 -CHEVRON SPEED BUMP MARKINGS, (72”)

3.4.6.13 ITEM 32 - ACCESSIBLE PARKING SPACE SYMBOL, (28")

3.4.6.14 ITEM 33 - ACCESSIBLE PARKING SPACE SYMBOL, (41")

Specifications

3.4.6.15 ITEM 34 - ACCESSIBLE PARKING SPACE SYMBOL

WITH BACKGROUND AND BORDER, (28")

3.4.6.16 ITEM 35- ACCESSIBLE PARKING SPACE SYMBOL

WITH BACKGROUND AND BORDER, (41")

3.4.6.17 ITEM 36 - BIKE LANE SYMBOL, (BIKE WITH RIDER — 72”)

3.4.6.18 ITEM 37- BIKE LANE SYMBOL, (BIKE WITHOUT RIDER — 72”)

3.4.6.19 ITEM 38 - BICYCLE DETECTOR SYMBOL, (AASHTO 10"X43")

3.4.6.20 ITEM 39 - WORD "AHEAD”, (96”)

3.4.6.21 ITEM 40 - WORD "BIKE", (96")

3.4.6.22 ITEM 41- WORD "BIKE", (44")

3.4.6.23 ITEM 42 - WORD "BUMP", (96”)

3.4.6.24 ITEM 43 - WORD “BUMP”, (44")

3.4.6.25 ITEM 44 - WORD “LANE”, (96”)

3.4.6.26 ITEM 45 - WORD “LANE”, (44”)

3.4.6.27 ITEM 46 - WORD “MERGE, (96”)

3.4.6.28 ITEM 47 - WORD ”ONLY", (96”)

3.4.6.29 ITEM 48 - WORD “ONLY", (44")

3.4.6.30 ITEM 49 - WORD “SCHOOL”, (120")

3.4.6.31 ITEM 50 - WORD “SCHOOL”, (96”)

3.4.6.32 ITEM 51 - ABBREVIATION “PED”, (96”)

3.4.6.33 ITEM 52 - ABBREVIATION “PED”, (48”)

3.4.6.34 ITEM 53 - ABBREVIATION “XING”, (96”)

3.4.6.35 ITEM 54 - ABBREVIATION “XING”, (48”)

3.4.6.36 ITEM 55 - RAILROAD CROSSING WARNING, (“RXR”)

3.4.6.37 ITEM 56 - SHARED LANE MARKING SYMBOL

3.4.6.38 ITEM 57 - BIKE LANE ARROW (75.5”) See Exhibit A

3.4.6.39 ITEM 58 - WORD "BLVD", (53") See Exhibit A

3.4.6.40 ITEM 59 - BIKE LANE SYMBOL, (BIKE WITH RIDER - 139")

See Exhibit A

3.4.6.41 ITEM 60 - 5” WIDE, WHITE

3.4.6.42 ITEM 61 - 10" WIDE, WHITE

3.4.6.43 ITEM 62 - 20” WIDE, WHITE

3.4.6.44 ITEM 63 - 24" WIDE WHITE

3.4.6.45 ITEM 64 - 5” WIDE, YELLOW

3.4.6.46 ITEM 65- 20” WIDE, YELLOW

3.4.6.47 ITEM 66 - LEFT TURN LANE ARROW FOR

ROUNDABOUT APPROACH

3.4.6.48 ITEM 67 - THROUGH/LEFT COMBINATION ARROW FOR

ROUNDABOUT APPROACH

3.4.6.49 ITEM 68 - THROUGH/LEFT/RIGHT COMBINATION

ARROW FOR ROUNDABOUT APPROACH

3.4.6.50 ITEM 69 - LEFT TURN LANE FISH-HOOK ARROW FOR

ROUNDABOUT APPROACH

3.4.6.51 ITEM 70 - THROUGH/LEFT COMBINATION FISH-HOOK

ARROW FOR ROUNDABOUT APPROACH

Specifications

3.4.6.52 ITEM 71 - THROUGH/LEFT/RIGHT FISH-HOOK

COMBINATION ARROW FOR ROUNDABOUT

APPROACH

3.4.7 The heat applied preformed pavement marking materials shall comply with section 748.08 of the current edition of the ODOT CMS for Type B125, 125 Mil thickness (3.18mm) material.

3.4.7.1 The heat applied preformed pavement marking materials shall be applied to roadway surface by use of the normal heat of a propane torch. This may include a surface preparation primer (item#86) or adhesive (item#87). The markings must be capable of conforming to pavement contours and faults through the action of traffic at normal pavement temperatures. The markings shall have resealing characteristics, such that is capable of fusing with itself and previously applied thermoplastic when heated with torch. No discoloration of the preformed material shall be evident 48 hours after initial installation.

3.4.7.2 ODOT Prequalified List: The awarded supplier(s) and products must be on the following ODOT pre-qualified list, most current edition at the time of opening.

740.08 HEAT-FUSED PREFORMED THERMOPLASTIC PAVEMENT MARKING

MATERIAL

TYPE PRODUCER MFG.ID

ODOT INTERNAL INFO

P/S

CODE CODE NO.

NTPEP

NO. PREQ BY

B12S(125 mil)

FLINT PREMARK 6717-01 Tilly 2-223-

ODOT

3.4.8 Heat Applied with Contrasting Edge Preformed Pavement Markings:

3.4.8.1 Heat Applied with Contrasting Edges:

3.4.8.1.1 ITEM 72 - THROUGH LANE-USE ARROW WITH 4” BLACK

BORDER, (96")

3.4.8.1.2 ITEM 73 - THROUGH LAN-USE ARROWN WITH 4” BLACK

BORDER, (72”)

3.4.8.1.3 ITEM 74 - TURN LANE-USE ARROW, LEFT, WITH 4” BLACK

BORDER

Specifications

3.4.8.1.4 ITEM 75 - TURN LANE-USE ARROW, RIGHT, WITH 4”

BLACK BORDER

3.4.8.1.5 ITEM 76 - COMBINED LANE-USE ARROW, LEFT WITH 4”

BLACK BORDER

3.4.8.1.6 ITEM 77 - COMBINED LANE-USE ARROW, RIGHT WITH 4”

BLACK BORDER

3.4.8.1.7 ITEM 78 - DOUBLE COMBINED LANE-USE ARROW WITH 4”

BLACK BORDER

3.4.8.1.8 ITEM 79 - BIKE LANE SYMBOL, (BIKE WITH RIDER — 72”)

WITH 1.5” BLACK BORDER

3.4.8.1.9 ITEM 80 - WORD ”ONLY” WITH 1.5“ BLACK BORDER, (96”)

3.4.8.1.10 ITEM 81 - 5” WIDE, WHITE WITH 1.5" BLACK BORDER

3.4.8.1.11 ITEM 82 - 10” WIDE, WHITE WITH 3” BLACK BORDER

3.4.8.1.12 ITEM 83 - 20” WIDE, WHITE WITH 3” BLACK BORDER

3.4.8.1.13 ITEM 84 - 24” WIDE, WHITE WITH 3“ BLACK BORDER

3.4.8.1.14 ITEM 85 - SHARED LANE MARKING SYMBOL WITH 1.5”

BLACK BORDER

3.4.8.1.15 ITEM 86 — SHARED LANE SYMBOL with E-F BIKE LANE

GREEN

3.4.8.1.16 ITEM 87 — BIKE BOX with E-F BIKE LANE GREEN

CONTRAST- BICYCLE RIDER PANEL (4’X20‘)

3.4.8.1.17 ITEM 88 - BIKE BOX with E-F BIKE LANE GREEN CONTRAST-

BIKE SYMBOL PANEL (4’X20’)

3.4.8.1.18 ITEM 89 - 24” WIDE, BIKE LANE GREEN (LINEAR 90 mil)

3.4.8.2 Items# 72-85 are to include a contrasting black, non-reflective border on the outside edge.

3.4.8.3 Item #86 is to include a contrasting Bike Lane green, reflective border on the outside edge.

3.4.8.4 Items#87 & #88 are to include a 4'x20' panel in a Bike Lane green panel with the proper symbols included.

3.4.9 Installation Equipment and Material:

3.4.9.1 ITEM 90 - SURFACE PREPARATION PRIMER

3.4.9.2 ITEM 91 - SURFACE PREPARATION ADHESIVE

3.4.9.3 ITEM 92- SURFACE PREPARATION TWO PART EPOXY

3.4.9.4 ITEM 93 - PROPANE TORCH OR HEATING UNIT

3.4.9.5 ITEM 94 - HAND-HELD, DIGITAL, INFRARED THERMOMETER

3.4.10 Item#90 and Item#91 will be awarded with item#1-85.

3.4.11 Item#92 will be awarded with item#86-89

Specifications

3.4.12 Item#93 and #94 will be awarded with item#20-89

3.5 Product Requirements:

3.5.1 Installation Support: The bidder shall provide detailed instruction to City personnel and answer any questions about the material and/or installation process. Additionally, the successful bidder shall provide "on-site” technical services and support as may be required to properly install the materials described in this specification in accordance with the manufacturer’s recommendations

3.5.2 Product Sheets: The bidder may be required to furnish product data sheets for each proposed product prior of bid award. Typical certifications for all proposed component materials shall be included with (or in) these data sheets. At the time of bid, the bidder shall also provide typical certifications for all proposed equipment and materials required for installation in accordance with the manufacturer’s recommendations.

4.0 SAMPLING, INSPECTION AND TEST PROCEDURES

4.1 Demonstration: The City reserves the right to require a demonstration of any product prior to bid award. Such demonstration shall be conducted, at the sole discretion of the City, either on the roads in the City of Columbus, or in another municipal setting in Franklin County, Ohio where such product is in use on a daily basis. All costs associated with such demonstration are to be the responsibility of the supplier. All demonstrations shall be concluded within five (5) days after notification of demo request. Failure to comply may be used as a basis for rejection of the bid.

4.1 Inspection: All products shall be thoroughly, physically inspected upon delivery by an authorized representative of the Division of Traffic Management for verification of conformance to the specifications. Any damaged, defective, or substandard item shall be promptly removed by the supplier, and replaced at no cost to the City. The supplier will be responsible for any and all shipping, restocking, and other costs associated with providing the specified product.

4.2 Testing: The City reserves the right to conduct testing on products provided by the ensuing contract before acceptance for specification compliance at any time during the duration of the contract. Any product not meeting the above described specifications shall be rejected and returned to the supplier. Any product failing to meet specified standards shall be promptly removed by the supplier, and replaced at no cost to the City. The supplier will be responsible for any and all

Specifications shipping, restocking, and other costs associated with providing the specified product.

4.2.1 Cost of Conformance Testing: The City will bear the cost of any testing where the results show the tested material meet the specifications herein.

4.2.2 Cost of Non-Conformance Testing: Should the results of the testing show that the materials tested do not meet specifications, the supplier shall bear the costs of the testing in addition to any other costs incurred, including but not limited to return transportation, as a result of failure to meet specifications.

4.3 Certification: The supplier must submit appropriate certifications for all materials and components that are required within these specifications to the shopkeeper, Todd Wiseman at 1820 East 17th Ave, Columbus, OH 43219. Any material or component delivered without the submission and approval of proper certifications shall be returned and replaced with certified materials or components at the supplier’s expense.

5.0 ORDERING, DELIVERY and INVOICING

5.1 Ordering Procedure: A written purchase order will be established by the Director of Finance and Management. The Purchase Order will have the delivery information and invoice information.

5.1.1 Delivery Instructions: Delivery, unless otherwise noted, can be made to the plant Monday through Friday between the hours of 7:00AM and 2:00PM. Late arrivals must be unloaded the following day. No delivery will be accepted on Saturday, Sunday or City of Columbus recognized Holidays.

5.2 Packaging: All items must be packaged in the minimum standard packing material designed to protect against damage during shipment.