Preformed Thermoplastics UTC

The City of Columbus is soliciting bids for a Universal Term Contract to supply high-skid-resistant preformed thermoplastic pavement marking materials and installation supplies through December 31, 2029, with bids due August 6, 2026. Bidders must hold a valid Contract Compliance Certification Number from the Office of Diversity and Inclusion and comply with the City's Equal Opportunity Clause and M/WBE participation requirements.

The scope encompasses 94 line items of heat-applied and cold-applied thermoplastic products for installation on asphalt or concrete surfaces, including directional arrows, lane markings, word legends, symbols (bicycle lane, accessible parking, shared lane markings), colored tape rolls in various widths, roundabout-specific markings, and installation supplies (primers, adhesives, epoxy, torches, thermometers). All products must be on the Ohio Department of Transportation's pre-qualified list at bid opening and comply with ODOT construction and material specifications, AASHTO standards, and ASTM testing requirements.

The City estimates annual spending at approximately $75,000 and reserves the right to purchase up to twice the estimated quantity. Pricing must be submitted as firm, fixed prices FOB Destination with freight prepaid and allowed, valid for a minimum of 180 days. All pricing includes manufacturer warranty, which passes to the City at no additional charge. An escalator clause permits no price increases during the first six months, then a maximum of two increases per contract year thereafter, subject to Finance and Management Director approval and limited to a cumulative 15 percent total increase, or the City may cancel. All price decreases inure to the City's benefit.

Bidders must demonstrate five years of documented experience providing preformed thermoplastic products and warranty service, and submit references from at least four customers outside the City with similar scope, complexity, and cost. All subcontractors must hold valid contract compliance certifications. Award will be made to the lowest responsive, responsible, and best bidder based on prices, qualifications, and references; the City retains the right to award by category or to multiple bidders. Successful bidders must execute a written contract within ten days of award and may be required to provide performance bonds. Detailed bidding procedures and submission information are available through the City of Columbus Vendor Services portal at https://columbusvendorservices.powerappsportals.com/.