QUESTIONS AND ANSWERS.pdf

SBU - CONTRACTING AND ACQUISITIONS

QUESTIONS RECEIVED AS OF FEBRUARY 22, 2021

RFQ: 19RP3821Q0026

INBOUND AIRFREIGHT CARGO CONTRACT FOR US EMBASSY MANILA

Q1: (a) Can you advise if there is an incumbent on this contract or a current contract for this service?

(b) Is there an existing contract for this solicitation?

(c ) Who are the current provider/s?

A1: The current contract number is 19RP3818D0003.

Q2. What are the origin point/s of shipments?

A2: Refer to Attachment 1, paragraph 3 (a) (1).

Q3. Are shipments to be door to door, including customs clearance at destination?

A3: Refer to Attachment 1 Performance Work Statement.

Q4. Do we have historical volumes available?

A4: Refer to amendment under Attachment 4.

Q5. Do we have a list of items to be shipped?

A5: Please refer to Section 1 paragraph A.

Q6. (a) Can you provide list of Items, Schedule of Requirements, Scope of Work, Terms of

Reference, Bill of Materials required?

(b) Can you provide a soft copy of the Tender Document through email?

A6: No, the Request for Proposal (RFQ) may be viewed on https://beta.sam.gov/ through the link below.

RFQ: https://beta.sam.gov/opp/2a148b750198482a9a8f81981e0511f4/view

Q7: (a) Names of countries that will be eligible to participate in this tender.

(b) Information about the Tendering Procedure and Guidelines

A7: Refer to Section 3, Solicitation Provisions.

https://beta.sam.gov/ https://beta.sam.gov/opp/2a148b750198482a9a8f81981e0511f4/view

Q8: Can you provide estimated Budget for this Purchase?

A8: No, the US Government does not release this information.

Q9: (a) Any Extension of Bidding Deadline?

(b) Any Addendum or Pre- Bid meeting Minutes?

A9: Updates to the solicitation will be posted on http://beta.sam.gov/.

Q10: Will the contract be awarded to a sole or to multiple contractor/s?

A10: Refer to Section 4, Evaluation Factors under FAR 52.216-27 Single or Multiple Awards.

Q11: For the last quarter of 2020, what was the single shipment with highest ACW released from the airport?

A11: Refer to amendment 0001. Under Attachment 4 Historical Volumes.

Q12: For purposes of funding, what is the average storage charges/month paid for by the

Embassy?

A12: Refer to A11.

Q13: If the shipment requires a reefer van or cold storage, is this considered out of contract service? And can we submit a quote for your approval, when the requirement arises?

A13: Refer to Attachment 1 under paragraph 3. (a) (4).

Q14: For shipments to Tinang, Baguio and Cebu… AOE is Manila? What is the estimated volume? Since what is being requested for is a per shipment rate.

A14: Refer to Section 1 - The Schedule, No. 3 Pricing for Tinang. Tarlac. Under amendment

0001, the destinations, Baguio and Cebu were deleted in its entirety.

Q15: (a) “The contractor must have at least 2 regular runs from 730am and 130pm with all the airlines to check the arrival of the Embassy shipments.” – Is this expected from us, even if no T.O. is received? Will the T.O. indicate which airlines to check?

(b) “The contractor shall schedule 2 regular runs to pick up documents from the

Embassy to GSO/C&S.” – Is this still the case even with the “new normal” protocols? Can we call first to check if there are docs for transmittal?

A15: Refer to amendment 0001. Under Attachment 1, paragraph 3. (a) (1).

http://beta.sam.gov/

Q16: IM Distribution Office – Please confirm if located in Seafront Compound.

A16: Refer to under Attachment 1, paragraph 3 (a)(14)(a).

Q17: The contractor shall survey the goods and furnish the Government with a written statement of the weight and list of goods to be shipped via air… The contractor shall prepare 4 copies of an Inventory List of all articles packed…” – Since this is an inbound contract, is this on-forwarding to the provinces? We will quote for this separately, as needed?

A17: Refer to amendment 0001. Under Attachment 1, paragraph 5, (c) Record-Keeping

Requirements has been deleted in its entirety.

Q18: The contractor shall hand carry the original Warehouse Receipt to the COR within

24 hours upon receipt of the cargo… The contractor shall submit to the COR the original

Bad Order Condition Report…” - Is this still the case even with the “new normal” protocols?

A18: Refer to amendment 0001. Under Attachment 1. paragraph 8. (a) Requirements for the

Delivery of UAB.

Q19: Lifting of Abandonment penalty is received. Amounts vary depending on situations as stated on CAO 13-2020. Can we reflect per CAO 13-2020 on the Pricing?

A19: The resultant contract will be a Firm-Fixed Price Contract with Indefinite

Delivery/Indefinite Quantity Line Items for Air Freight Cargo and Air Pouch Handling Services.

Refer to FAR 16.102(b).

Please refer to Attachment 1, paragraph 3(a) (7). Under Section 1, Paragraph. 3 (A) Pricing.

Q20: Are we going to receive a revised solicitation to reflect Airfreight Cargo and Air

Pouch Handling Services?

A20: Refer to amendment 0001.