RFQ_19JA80-19-Q-0007_-_Osaka_Janitorial_Services.doc

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

PR7946583/

PAGE 1 OF

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

June 1, 2019

4. ORDER NUMBER

5. SOLICITATION (Request for Quotations) NUMBER

19JA80-19-Q-0007

6. SOLICITATION ISSUE DATE

February 1, 2019

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

Clifton E. Neal

b. TELEPHONE NUMBER(No collect calls)

+81-3-3224-5750

8. OFFER DUE DATE/LOCAL TIME

March 6, 2019;

4:00 p.m.

9. ISSUED BY CODE

UNRESTRICTED OR

FORMCHECKBOX

SET ASIDE:____ % FOR:

FORMCHECKBOX

SMALL BUSINESS

FORMCHECKBOX

WOMEN-OWNED SMALL BUSINESS

GS/Procurement Office U.S. Embassy Tokyo

FORMCHECKBOX

HUBZONE SMALL

BUSINESS

FORMCHECKBOX

(WOSB) ELLIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM NAICS:

1-10-5 Akasaka

Minato-ku, Tokyo 107-8420 Japan

FORMCHECKBOX

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

FORMCHECKBOX

EDWOSB

FORMCHECKBOX

8 (A)

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINATION UNLESS BLOCK IS MARKED

FORMCHECKBOX

SEE SCHEDULE

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

FORMCHECKBOX

RFQ FORMCHECKBOX

IFB FORMCHECKBOX

RFP

Procurement/Contracting Office

U.S. Embassy Tokyo 1-10-5 Akasaka

Minato-ku, Tokyo 107-8420, Japan

FACILITY CODE

DUNS Number:

TELEPHONE NO.

FAX NO.

Financial Management Center

U.S. Embassy Tokyo 1-10-5 Akasaka

Minato-ku, Tokyo 107-8420

Japan

FORMCHECKBOX

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

FORMCHECKBOX

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(See Page 2 of Standard Form 1449)

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

FORMCHECKBOX

27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

FORMCHECKBOX

ARE FORMCHECKBOX

ARE NOT ATTACHED

FORMCHECKBOX

27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

FORMCHECKBOX

ARE FORMCHECKBOX

ARE NOT ATTACHED

FORMCHECKBOX

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ONE ORIGINAL COPY TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

FORMCHECKBOX

29. AWARD OF CONTRACT: REFERENCE RFQ NO. 19JA8019Q0007, OFFER DATED _______________________________________________. YOUR OFFER ON SOLICITATION, INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS: Subsection 1.2.d.

30b. NAME AND TITLE OF SIGNER (Type or print)

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER Clifton E. Neal 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

STANDARD FORM 1449 (REV. 02/2012)

PREVIOUS EDITION IS NOT USABLE

Computer Generated

Prescribed by GSA - FAR (48 CFR) 53.212

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

FORMCHECKBOX

RECEIVED FORMCHECKBOX

INSPECTED FORMCHECKBOX

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: __________________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

CORRECT FOR

FORMCHECKBOX

FINAL

FORMCHECKBOX

COMPLETE

FORMCHECKBOX

PARTIAL

FORMCHECKBOX

FINAL

38. S/R ACCOUNT NO.

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41C. DATE

42b. RECEIVED AT (Location)

STANDARD FORM 1449 (REV. 2/2012) BACK

TABLE OF CONTENTS

Standard Form (SF) 1449, the first and second pages

SECTION 1: The Schedule

1.1 Continuation to SF-1449, Request for Quotations Number 19JA80-19-Q-0007, Blocks 23, Unit Price, and 24, Amount

1.2 Continuation to SF-1449, Request for Quotations Number 19JA80-19-Q-0007, Block 20, Schedule of Supplies/Services

SECTION 2: Contract Clauses

2.1 Contract Clauses

2.2 Addendum to Contract Clauses – FAR and DOSAR Clauses not Prescribed in Part 12

SECTION 3: Solicitation Provisions

3.1 Solicitation Provisions

3.2 Addendum to Solicitation Provisions – FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 4: Evaluation Factors

4.1 Evaluation Factors

4.2 Addendum to Evaluation Factors - FAR Provision not Prescribed in Part 12

SECTION 5: Representations and Certifications

5.1 Offeror Representations and Certifications

5.2 Addendum to Representations and Certifications - DOSAR Provisions not Prescribed in Part 12

List of Attachments Attachment 1 – Government Furnished Property Attachment 2 – Regional Security Office Tokyo Security Form SECTION 1: The Schedule

1.1 Continuation to SF-1449, Request for Quotations Number 19JA80-19-Q-0007, Blocks 23, Unit Price, and 24, Amount

1.1.1 Prices and Period of Performance

a. The Contractor shall perform janitorial work, including furnishing all labor, material, equipment and services, for the U.S. Consulate General in Osaka, Japan. The price listed below shall include all labor, materials, insurance (see FAR 52.228-4 and 52.228-5), overhead, and profit. The U.S. Government will pay the Contractor the fixed price per month for standard services.

b. After contract award and submission of acceptable insurance certificates, the Contracting Officer shall issue a Notice to Proceed. The Notice to Proceed will establish a date (a minimum of 45 days from start date listed in Notice to Proceed unless the Contractor agrees to an earlier date) on which performance shall start.

c. The performance period of this contract is from the start date in the Notice to Proceed and continuing for 12 months, with four one-year options to renew. The initial period of performance includes any transition period authorized under the contract.

1.1.2 Offers and Payment in U.S. Dollars

a. U.S. firms are eligible to be paid in U.S. dollars. U.S. firms desiring to be paid in U.S. dollars should submit their offers in U.S. dollars. A U.S. firm is defined as a company which operates as a corporation incorporated under the laws of a state within the United States.

b. Foreign Firms. Any firm, which is not a U.S. firm, is a foreign firm. Any firm that does not meet the above definition of U.S. firm shall submit its prices and receive payment in Japanese Yen.

1.1.3 The U.S. Consulate General is exempt from Japanese consumption taxes; therefore, such taxes shall not be included in the price nor charged on invoices. After receipt of the Contractor’s invoice, the U.S. Government will provide the Contractor with a signed Certificate of Tax Exemption Purchase for Foreign Establishments. (For non-Designated Stores, please visit the following link for registration: http://www.nta.go.jp/tetsuzuki/shinsei/annai/shohi/annai/23120184.htm)

1.1.4 Pricing

(a) Base Year – starting on the date stated in the Notice to Proceed and continuing for a period of 12 months.

Standard Services. The firm fixed price for Base Year of the contract is:

X 12 =

(b) First Option Year Prices – starting one year after the date stated in the Notice to Proceed and continuing for a period of 12 months.

Standard Services. The firm fixed price for First Option Year of the contract is:

X 12 =

(c) Second Option Year Prices – starting two years after the date stated in the Notice to Proceed and continuing for a period of 12 months.

Standard Services. The firm fixed price for Second Option Year of the contract is:

X 12 =

(d) Third Option Year Prices – starting three years after the date stated in the Notice to Proceed and continuing for a period of 12 months.

Standard Services. The firm fixed price for Third Option Year of the contract is:

X 12 =

(e) Fourth Option Year Prices – starting four years after the date stated in the Notice to Proceed and continuing for a period of 12 months.

Standard Services.

The firm fixed price for Base Year of the contract is:

X 12 =

(f) Grand Total of Base Year plus all Option Years.

(a) Base Year Total

(b) First Option Year Total

(c) Second Option Year Total

(d) Third Option Year Total

(e) Fourth Option Year Total

Grand Total (Base and All Option Years)

1.2 Continuation to SF-1449, Request for Quotations Number 19JA80-19-Q-0007, Block 20, Schedule of Supplies/Services

1.2.1 Scope of Work. The purpose of this fixed price contract is to obtain janitorial services for real property owned or managed by the U.S. Government at the U.S. Consulate General in Osaka, Japan. The Contractor shall perform janitorial services in all designated spaces including, but not limited to halls, offices, restrooms, work areas, entrance ways, lobbies, storage areas, elevators, and stairways. The contract will be for a one year period from the date specified in the Notice to Proceed, with four one-year options.

The Contractor shall furnish all managerial, administrative, and direct labor personnel that are necessary to accomplish the work in this contract. Contractor employees shall be on site only for contractual duties and not for other business purposes.

1.2.1.1 General Instructions. The Contractor shall prepare general instructions for the work force. The Contractor shall provide drafts to the Contracting Officer's Representative (COR), see DOSAR 652.242-70 on page 37, for review within 30 days after contract award. The COR must approve these general instructions before issuance.

1.2.1.2 Duties and Responsibilities

(a) Certain areas listed in subsection 1.2.5 Locations for Janitorial Services require an escort and can only be entered during scheduled times. The General Instructions shall emphasize security requirements so that accidental security violations do not occur.

(b) The Contractor shall schedule routine cleaning requirements to ensure that these are done in the order and time frame that are most efficient and have the least impact on normal operations. They are to be performed on a daily basis.

(c) The Contractor shall schedule periodic cleaning requirements so that it causes minimal disruption to the normal operation of the facility. The COR shall determine the schedules presented which meet the needs of the individual facility.

1.2.2 Standard Services shall include the following work for U.S. Consulate General Osaka-Kobe, located at 11-5, Nishitenma 2-chome, Kita-ku, Osaka 530-8543:

1.2.2.1 Daily Cleaning Requirements shall consist of:

(a) Sweeping all floor areas including damp mopping of areas such as tile, linoleum, marble floors, staircases and public areas. Floors shall be free of dust, mud, sand, footprints, liquid spills, and other debris. Chairs, trash receptacles, and easily moveable items shall be tilted or moved to clean underneath. The frequency may be higher than once per day based upon weather conditions when it is rainy or snowy. When completed, the floor and halls shall have a uniform appearance with no streaks, smears, swirl marks, detergent residue, or any evidence of remaining dirt or standing water.

(b) Dusting and cleaning all furniture including desks, chairs, credenzas, computer tables, telephone tables, bookshelves with or without glass doors, coat racks, umbrella stands, pictures, maps, telephones, computers screens, lamps and other common things found in an office environment. All furniture shall be free of dust, dirt, and sticky surfaces and areas.

(c) Vacuuming all clean rugs and carpets, runners, and carpet protectors so that they are free from dust, dirt, mud, etc. When completed, the area shall be free of all litter, lint, loose soil and debris. Any chairs, trash receptacles, and easily moveable items shall be moved to vacuum underneath, and then replaced in the original position.

(d) Thorough cleaning of toilets, bathrooms, mirrors, and one 1-square meter shower room on the 10th floor, using suitable non-abrasive cleaners and disinfectants. All surfaces shall be free of grime, soap scum, mold, and smudges. The Contractor shall refill paper towels, toilet paper, and soap in all bathrooms. The Contractor shall check those areas used by personnel visiting the chancery several times daily to ensure that the facilities are always clean and neat.

(e) Emptying all wastepaper baskets and washing or wiping them clean with a damp cloth, replacing plastic wastepaper basket linings and returning items where they were located.

(f) Cleaning of glasses, cups, and coffee services in conference facilities and in the Consul General's office area. The Contractor shall clean the items in hot soapy water and rinse, dry and polish so that a presentable appearance is maintained.

(g) Removing any grease marks or fingerprints from walls, doors, door frames, radiators, windows and window frames, glass desk protectors, reception booths and partitions.

(h) Removing trash to designated area and keeping trash area in a reasonably clean condition.

(i) Sweeping debris from walkways and driveways and hose cleaning them during appropriate climatic and water use conditions.

1.2.2.2 Periodic Cleaning Requirements shall consist of:

(a) Polishing all brass surfaces including door and window handles, plaques.

(b) Dusting tops of tall furniture, tops of picture frames and areas not covered in daily dusting.

(c) Spot cleaning baseboards and walls.

(d) Spot waxing and polishing floors as needed.

(e) Shampooing (small area spot clean; as needed) carpets.

(f) Dusting window sills and blinds.

(g) Cleaning shutters.

(h) Sweeping and washing terraces and balconies to remove all accumulated dirt and debris.

1.2.2.3 Monthly Cleaning Requirements shall consist of:

(a) Cleaning major appliances inside and out including vacuuming dust from around motor areas.

(b) Wiping window blinds with a damp cloth to ensure that all smudges are removed.

(c) Cleaning inside window glass and sash of smudges and accumulated dirt.

(d) Moving all furniture and vacuuming or polishing the floor under the furniture as appropriate.

1.2.2.4 Quarterly Cleaning Requirements shall consist of:

(a) Cleaning and sanitizing the trash holding area.

(b) Dusting and wiping light fixtures and chandeliers. When completed, the light fixtures shall be free from bugs, dirt, grime, dust, and marks.

1.2.2.5 Semi-Annual Cleaning Requirements shall consist of:

(a) Stripping wax coats, spot checking sealer coats, and completely reapplying wax coats.

(b) Shampooing carpets in all areas.

(c) Cleaning all light fixtures using appropriate methods to restore the original luster to the fixtures. This will include ensuring that all crystal reflectors are individually washed.

(d) Washing the outsides of the windows. When completed the windows shall be free of smudges, lint, or streaks from the surfaces.

(e) Removing and washing window blinds.

1.2.2.6 Annual Cleaning Requirements shall consist of:

(a) Stripping wax coats and seal coats to the bare floor surface; cleaning the bare surface, and reapplying a seal coat.

(b) Cleaning gutters and down spouts of all collected debris.

1.2.3 Standard Services shall include the following work for the housing compound (also known as Mansfield House, located at 12-6, Kikutani-cho, Nishinomiya, Hyogo 662-0078):

1.2.3.1 Daily Cleaning Requirements shall consist of:

(a) Sweeping all areas including damp mopping of areas such as entrance of ground level apartment units. Floors shall be free of dust, mud, sand, footprints, liquid spills, and other debris. Trash receptacles and easily moveable items shall be tilted or moved to clean underneath. The frequency may be higher than once per day when it is rainy or windy. When completed, the areas and entrances shall have a uniform appearance with no streaks, smears, swirl marks, detergent residue, or any evidence of remaining dirt or standing water.

(b) Dusting and cleaning all entrance gates and garden furniture including tables, chairs and parasols.

(c) Cleaning of work area, toilet and kitchen at the maintenance office, using suitable non-abrasive cleaners and disinfectants. The Contractor shall refill toilet paper and soap in all bathrooms. The Contractor shall ensure that the facilities are always clean and neat.

(d) Removing trash to designated area and keeping trash area in a reasonably clean condition.

(e) Sweeping debris from walkways, pathway and driveways and hose cleaning them during appropriate climatic and water use conditions.

1.2.3.2 Periodic Cleaning Requirements shall consist of:

(a) Polishing metal surfaces including handrails, doors, knobs, window handles and plaques.

(b) Dusting garden furniture, plastic structures at the playground not covered in daily dusting.

(c) Spot cleaning entrance and exterior lighting fixtures.

(d) Spot polishing tiles as needed.

(e) Moving all garbage and recycle bins/trash and cleaning the area under the bins/trash as appropriate.

(f) Cleaning of toilets, bathrooms, shower facilities at pool area (pool opens from May to October), using suitable non-abrasive cleaners and disinfectants.

(g) Hose down stairways, pathways and drain ditches.

1.2.3.3 Monthly Cleaning Requirements shall consist of:

(a) Wiping all office machines and other common things found in an office environment with a damp cloth to ensure that all smudges are removed.

(b) Cleaning the changing room adjacent to the maintenance office and the guard box at the parking.

1.2.3.4 Quarterly Cleaning Requirements shall consist of:

(a) Cleaning and sanitizing the recycle bin/trash holding area.

(b) Dusting and wiping all light fixtures. When completed, the light fixtures shall be free from bugs, dirt, grime, dust, and marks.

1.2.3.5 Semi-Annual Cleaning Requirements shall consist of:

(a) Washing all outsides of the windows. When completed the windows shall be free of smudges, lint, or streaks from the surfaces.

(b) Cleaning all light fixtures using appropriate methods to restore the original luster to the fixtures. This will include ensuring that all crystal reflectors are individually washed.

(c) Cleaning ditches around the property. Monthly inspection of rooftop drains with clearing as necessary.

1.2.4 Management and Supervision

1.2.4.1 The Contractor shall designate a representative who shall be responsible for on-site supervision of the Contractor's workforce at all times. This supervisor shall be the focal point for the Contractor and shall be the point of contact with U.S. Government personnel. The supervisor shall have supervision as his or her sole function.

1.2.4.2 The Contractor shall maintain schedules. The schedules shall take into consideration the hours that the staff can effectively perform their services without placing a burden on the security personnel of the Consulate General. For those items other than routine daily services, the Contractor shall provide the COR with a detailed plan as to the personnel to be used and the time frame to perform the service.

1.2.4.3 The Contractor shall be responsible for quality control. The Contractor shall perform inspection visits to the work site on a regular basis. The Contractor shall coordinate these visits with the COR. These visits shall be surprise inspections to those working on the contract and the results shall be reported to the COR in checklist format.

1.2.4.4 The Contractor shall control overtime through efficient use of the work force. Individual work schedules shall not exceed 40 hours per week to preclude overtime being part of the standard services provided under the contract.

1.2.5 Locations for Janitorial Services

1.2.5.1 All standard services are to be delivered on regular Consulate General working hours between 08:00 to 17:00, except for trash pick-up which has scheduled times to be performed.

Location Schedule Escort

· Basement – Open area.

No

The stairs leading to the basement shall be cleaned.

· 1st Floor – Outside Entrance/Corridors area, No

Lobby, Parking garage, and mail screening area at the American Building.

Trash pickup 16:00-1630 Storage, Security Booth, Switchboard operator booth

Rest rooms

· 2nd Floor – Offices, All rooms and

Waiting area

No

Trash pickup 16:00-16:30

Stairways

Rest rooms

3rd Floor – Offices, All rooms and

Waiting area

No

Trash pickup 15:30-16:00 Stairways

Rest rooms

· 4th Floor – Offices, All rooms and

Waiting area

No

Trash pickup 15:30-16:00 Stairways

Rest rooms

· 5th Floor – Offices and All rooms

No

Trash pickup 11:00-11:30

Stairways

Lobby, AV room and Multi-purpose Room

Rest rooms

· 6th to 9th floors – Offices and All rooms

No

Trash pickup 08:30-09:30 Elevator hall and Waiting area

Stairways, Rest rooms

· 10th floor (Controlled Access Area) –

Offices and all rooms

Yes

Trash pickup 14:00-14:30 Elevator hall and Waiting area

Stairways, Rest rooms

Twice a week for cleaning

· 11th floor (Controlled Access Area) –

Trash pickup at the stairs

No

Rest room, wax entryway floor, vacuum entryway upon request Yes

Twice a month for vacuuming

Once every 4 months for floor waxing.

Total Square Meters: 3,710 square meters

1.2.5.2 Housing Compound (Mansfield House)

The Contractor shall provide janitorial labor daily during the hours between 08:00 and 17:00, Monday through Friday, except U.S. and Japanese holidays, for approximately 2,300 square meters of common use areas. This includes, but not limited to, public lobbies, public hallways, public stairways, public storage areas, driveways, swimming pool, patio, and changing rooms at Mansfield House.

Location Schedule Escort

· Maintenance Office, Changing Room, and Rest Room 08:30-09:00 No

· All Entrances, stairs, balconies (R-unit)08:30-12:00 No

· All Entrances, stairs

(A, B & C unit) 13:00-16:00 No

· Tile floor, handrails, and walkway 15:00-16:00 No

· Parking slots, playground, lawn area, pool side area 14:00-15:00 No

· Side street, gutter, and storage spaces 13:00-14:00 No Trash will be segregated in accordance with the Nishinomiya City Recycling Requirements, bagged (U.S. Government furnished), and placed for pickup for all trash pickup days as designated by Nishinomiya City.

Location Schedule Escort

· Garbage Bin area (Burnables) Every Mon/Thu No

· Garbage Bin area (Unburnables) Every Fri No

· Garbage Bin area (Recyclables A) (Cardboard, Newspaper, used cloth) 1st Wed No

· Garbage Bin area (Recyclables B) 2nd/4th Wed No (magazines and paper boxes)

· Garbage Bin area, Other Plastics Every Wed No

· Garbage Bin area (PET bottles) 1st/3rd Tue No

1.2.6 Personnel

1.2.6.1 General. The Contractor shall maintain discipline at the site and shall take all reasonable precautions to prevent any unlawful, riotous or disorderly conduct by Contractor employees at the site. The Contractor shall preserve peace and protect persons and property on site. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional costs to the Government.

1.2.6.2 Standard of Conduct

(a) Uniforms and Personal Equipment. The Contractor's employees shall wear clean, neat and complete uniforms when on duty. All employees shall wear uniforms approved by the Contracting Officer's Representative.

(b) Neglect of duties shall not be condoned. The Contractor shall enforce no sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security

(c) Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words, actions, or fighting shall not be condoned. Also included is participation in disruptive activities, which interfere with normal and efficient Government operations.

(d) Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances that produce similar effects.

(e) Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These include but are not limited to the following actions:

(1) falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records;

(2) unauthorized use of U.S. Government property, theft, vandalism, or immoral conduct;

(3) unethical or improper use of official authority or credentials;

(4) security violations; or

(5) organizing or participating in gambling in any form.

(f) Key Control. The Contractor shall receive, secure, issue, and account for any keys issued for access to buildings, offices, equipment, gates, etc., for the purposes of this contract. The Contractor shall not duplicate keys without the COR's approval. Where it is determined that the Contractor or its agents have duplicated a key without permission of the COR, the Contractor shall remove the individual(s) responsible from this contract. If the Contractor has lost any such keys, the Contractor shall immediately notify the COR. In either event, the Contractor shall reimburse the U.S. Government for the cost of rekeying that portion of the system.

1.2.6.3 Notice to the U.S. Government of Labor Disputes. The Contractor shall inform the COR of any actual or potential labor dispute that is delaying or threatening to delay the timely performance of this contract.

1.2.6.4 Personnel Security.

(a) Ten days after award of the contract, the Contractor shall submit a completed Regional Security Office Tokyo Security Form (see Attachment 2) on each employee who will be working under the contract. The Contractor shall include a list of workers and supervisors assigned to this project. The U.S. Government will run background checks on these individuals. It is anticipated that security checks will take 30 working days to perform.

(b) The Government shall issue identity cards to Contractor personnel, after they are approved. Contractor personnel shall display identity card(s) on the uniform at all times while providing services under this contract. These identity cards are the property of the U.S. Government. The Contractor is responsible for their return at the end of the contract, when an employee leaves Contractor service, or at the request of the U.S. Government. The U.S. Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual.

1.2.7 Materials and Equipment. The Contractor shall provide all necessary janitorial supplies and equipment, including but not limited to mops, brooms, dust rags, detergents, cleaners to perform the work identified in this contract. Such items include, but are not limited to uniforms, personnel equipment, tools, cleaning supplies, equipment and any other operational or administrative items required for performance of the duties and requirements of this contract. The Contractor shall maintain sufficient parts and spare equipment for all contractor furnished materials to ensure uninterrupted provision of services as required by the contract.

The Contractor shall use only environmentally preferable chemical cleaning-products. The Contractor shall identify products by brand name for each of the following product types:

(a) All-purpose cleaner

(b) General degreaser

(c) General disinfectant

(d) Graffiti remover

(e) Chrome and brass cleaner/polish

(f) Glass cleaner

(g) Furniture polish

(h) Floor stripper

(i) Floor finisher

(j) Carpet cleaner

(k) Solvent spotter

(l) Gum remover

(m) Wood floor finish

(n) Bathroom hand cleaner/soap

(o) Bathroom disinfectant

(p) Bathroom cleaner

(q) Bathroom deodorizers

(r) Urinal deodorizers

(s) Lime and scale remover

In addition, the Contractor shall provide following non-chemical products containing the maximum feasible amount of recovered materials:

(a) General Purpose Industrial Wipes. The general purpose industrial wipes must contain at least 100% recovered materials and 40% post-consumer content.

(b) Plastic Trash Bags. Plastic trash bags must contain at least 25% post-consumer content.

Information on environmentally preferable products (EPP) is available on the Internet at http://www.epa.gov/epp.

All non-chemical products (paper, plastic, etc.) should conform to the Environmental Protection Agency (EPA) Comprehensive Procurement Guide (CPG) if the products are CPG-designated items. CPG information is available on the Internet at https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program.

1.2.8 Government Furnished Property

1.2.8.1 The Contractor has the option to reject any or all Government furnished property or items (see Attachment 1). However, if rejected, the Contractor shall provide all necessary property, equipment, or items, adequate in quantity and suitable for the intended purpose, to perform all work and provide all services at no additional cost to the U.S. Government. All Government furnished property or items are provided in an "as is" condition and shall be used only in connection with performance under this contract. The Contractor is responsible for the proper care, maintenance, and use of Government property in its possession or control from time of receipt until properly relieved of responsibility in accordance with the terms of the contract. The Contractor shall pay all costs for repair or replacement of Government furnished property that is damaged or destroyed due to Contractor negligence.

1.2.8.2 The Contractor shall maintain written records of work performed and report the need for major repair, replacement, and other capital rehabilitation work for Government property in its control.

1.2.8.3 The Contractor shall physically inventory all Government property in its possession. Physical inventories consist of sighting, tagging or marking, describing, recording, reporting, and reconciling the property with written records. The Contractor shall conduct these physical inventories semi-annually, as directed by the COR, and at termination or completion of the contract.

1.2.9 Insurance

1.2.9.1 Amount of Insurance. The Contractor is required to provide whatever insurance is legally necessary. The Contractor shall, at its own expense, provide and maintain during the entire performance period the following insurance amounts:

1.2.9.2 General Liability (includes premises/operations, collapse hazard, products, completed operations, contractual, independent contractors, broad form property damage, personal injury)

(1) Bodily injury stated in Japanese Yen:

Per Occurrence ¥30,000,000

Cumulative ¥300,000,000

(2) Property damage stated in Japanese Yen:

Per Occurrence ¥3,000,000

Cumulative ¥30,000,000

1.2.9.3 The types and amounts of insurance are the minimums required. The Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.

1.2.9.4 For those Contractor employees assigned to this contract who are either United States citizens or direct hire in the United States or its possessions, the Contractor shall provide workers’ compensation insurance in accordance with FAR 52.228-3.

1.2.9.5 The Contractor agrees that the U.S. Government shall not be responsible for personal injuries or for damages to:

(1) any property of the Contractor,

(2) its officers,

(3) agents,

(4) servants,

(5) employees, or

(6) any other person, arising from and incident to the Contractor's performance of this contract. The Contractor shall hold harmless and indemnify the U.S. Government from any and all claims arising, except in the instance of gross negligence on the part of the U.S. Government.

1.2.9.6 The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

1.2.9.7 Government as Additional Insured. The general liability policy required of the Contractor shall name "the United States of America, acting by and through the Department of State," as an additional insured with respect to operations performed under this contract.

1.2.9.8 Time for Submission of Evidence of Insurance. The Contractor shall provide evidence of the insurance required under this contract within 10 calendar days after contract award. The U.S. Government may rescind or terminate the contract if the Contractor fails to timely submit insurance certificates identified above.

1.2.10 Laws and Regulations

1.2.10.1 Without additional expense to the U.S. Government, the Contractor shall comply with all laws, codes, ordinances, and regulations required to perform this work. In the event of a conflict among the contract and requirements of local law, the Contractor shall promptly advise the Contracting Officer of the conflict and of the Contractor's proposed course of action for resolution by the Contracting Officer.

1.2.10.2 The Contractor shall comply with all local labor laws, regulations, customs, and practices pertaining to labor, safety, and similar matters, to the extent that such compliance is not inconsistent with the requirements of this contract.

1.2.11 Transition Plan. Within 10 days after contract award, the Contracting Officer’s Representative may request that the Contractor develop a plan for preparing the contractor to assume all responsibilities for janitorial services. The plan shall establish the projected period for completion of all clearances of contractor personnel, and the projected start date for performance of all services required under this contract. The plan shall assign priority to the selection of all supervisors to be used under the contract.

1.2.12 Deliverables. The following items shall be delivered under this contract:

Description Quantity Delivery To Date

General Instructions

(subsection 1.2.1.1)

COR

within 30 days after award

Schedules

(subsection 1.2.1.2(c))

COR

weekly

Regional Security Office Tokyo Security Form (subsection 1.2.6.4)

COR

10 days after award

Evidence of Insurance

(subsection 1.2.9.8)

CO

10 days after award

Licenses and Permits

(subsection 1.2.10)

CO

10 days after award

Transition Plan

(subsection 1.2.11)

COR

within 10 days after award

”CO” = Contracting Officer

”COR” = Contracting Officer’s Representative

1.2.13 Quality Assurance and Surveillance Plan (QASP). This plan is designed to provide an effective surveillance method to promote effective contractor performance. The QASP provides a method for the Contracting Officer's Representative (COR) to monitor contractor performance, advise the contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the U.S. Government, is responsible for management and quality control to meet the terms of the contract. The role of the Government is to conduct quality assurance to ensure that contract standards are achieved.

Services

Performs all janitorial services set forth in the schedules of supplies/services Subsections 1.2.1 through 1.2.8.3.

All required services are performed and no more than two customer complaints are received per month.

1.2.13.1 Surveillance. The COR will receive and document all complaints from U.S. Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

1.2.13.2 Standard. The performance standard is that the U.S. Government receives no more than two customer complaints per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212-4, Contract Terms and Conditions-Commercial Items), if any of the services exceed the standard.

1.2.13.3 Procedures

(1) If any U.S. Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR.

(2) The COR will complete appropriate documentation to record the complaint.

(3) If the COR determines the complaint is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his/her files.

(4) If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

(5) The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

(6) If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

(7) The COR will consider complaints as resolved unless notified otherwise by the complainant.

(8) Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.

SECTION 2: Contract Clauses

2.1 Contract Clauses

FAR 52.212-4, Contract Terms and Conditions – Commercial Items (OCT 2018) and (deviation 2017-02) (June 2017), is incorporated by reference (see SF-1449, Block 27a).

“None.”

The following Federal Acquisition Regulation (FAR) clause is provided in full text:

FAR 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders - Commercial Items (OCT 2018) and (Deviation 2017-02) (June 2017)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(3) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(4) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004)(Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

√_ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

√_ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2016) (Pub. L. 109-282) (31 U.S.C. 6101 note).

__ (5) [Reserved].

__ (6) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

__ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

√_ (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Oct 2015) (31 U.S.C. 6101 note).

√_ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Jul 2013) (41 U.S.C. 2313).

__ (10) [Reserved].

__ (11)(i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Nov 2011) (15 U.S.C. 657a).

__ (ii) Alternate I (Nov 2011) of 52.219-3.

__ (12)(i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Oct 2014) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

__ (ii) Alternate I (Jan 2011) of 52.219-4.

__ (13) [Reserved]

__ (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2011) (15 U.S.C. 644).

__ (ii) Alternate I (Nov 2011).

__ (iii) Alternate II (Nov 2011).

__ (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

__ (ii) Alternate I (Oct 1995) of 52.219-7.

__ (iii) Alternate II (Mar 2004) of 52.219-7.

__ (16) 52.219-8, Utilization of Small Business Concerns (Nov 2016) (15 U.S.C. 637(d)(2) and (3)).

__ (17)(i) 52.219-9, Small Business Subcontracting Plan (Jan 2017) (15 U.S.C. 637(d)(4)).

__ (ii) Alternate I (Nov 2016) of 52.219-9.

__ (iii) Alternate II (Nov 2016) of 52.219-9.

__ (iv) Alternate III (Nov 2016) of 52.219-9.

__ (v) Alternate IV (Nov 2016) of 52.219-9.

__ (18) 52.219-13, Notice of Set-Aside of Orders (Nov 2011) (15 U.S.C. 644(r)).

__ (19) 52.219-14, Limitations on Subcontracting (Jan 2017) (15 U.S.C. 637(a)(14)).

__ (20) 52.219-16, Liquidated Damages.Subcon-tracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)).

__ (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (Nov 2011) (15 U.S.C. 657 f).

__ (22) 52.219-28, Post Award Small Business Program Representation (Jul 2013) (15 U.S.C. 632(a)(2)).

__ (23) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns (Dec 2015) (15 U.S.C. 637(m)).

__ (24) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (Dec 2015) (15 U.S.C. 637(m)).

__ (25) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

√_ (26) 52.222-19, Child Labor. Cooperation with Authorities and Remedies (Oct 2016) (E.O. 13126).

__ (27) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

__ (28) 52.222-26, Equal Opportunity (Sept 2016) (E.O. 11246).

__ (29) 52.222-35, Equal Opportunity for Veterans (Oct 2015)(38 U.S.C. 4212).

__ (30) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).

__ (31) 52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C. 4212).

__ (32) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496).

√_ (33)(i) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O. 13627).

__ (ii) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

__ (34) 52.222-54, Employment Eligibility Verification (Oct 2015). (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

__ (35)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA–Designated Items (May 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (36) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (Jun 2016) (E.O. 13693).

__ (37) 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (Jun 2016) (E.O. 13693).

__ (38)(i) 52.223-13, Acquisition of EPEAT®-Registered Imaging Equipment (Jun 2014) (E.O.s 13423 and 13514).

__ (ii) Alternate I (Oct 2015) of 52.223-13.

__ (39)(i) 52.223-14, Acquisition of EPEAT®-Registered Televisions (Jun 2014) (E.O.s 13423 and 13514).

__ (ii) Alternate I (Jun 2014) of 52.223-14.

__ (40) 52.223-15, Energy Efficiency in Energy-Consuming Products (Dec 2007) (42 U.S.C. 8259b).

__ (41)(i) 52.223-16, Acquisition of EPEAT®-Registered Personal Computer Products (Oct 2015) (E.O.s 13423 and 13514).

__ (ii) Alternate I (Jun 2014) of 52.223-16.

√_ (42) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011) (E.O. 13513).

__ (43) 52.223-20, Aerosols (Jun 2016) (E.O. 13693).

__ (44) 52.223-21, Foams (Jun 2016) (E.O. 13693).

__ (45)(i) 52.224-3, Privacy Training (JAN 2017) (5 U.S.C. 552a).

__ (ii) Alternate I (JAN 2017) of 52.224-3.

__ (46) 52.225-1, Buy American.Supplies (May 2014) (41 U.S.C. chapter 83).

__ (47)(i) 52.225-3, Buy American.Free Trade Agreements.Israeli Trade Act (May 2014) (41 U.S.C. chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, Pub. L. 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43.

__ (ii) Alternate I (May 2014) of 52.225-3.

__ (iii) Alternate II (May 2014) of 52.225-3.

__ (iv) Alternate III (May 2014) of 52.225-3.

√_ (48) 52.225-5, Trade Agreements (Oct 2016) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

√_ (49) 52.225-13, Restrictions on Certain Foreign Purchases (June 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

__ (50) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Oct 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

__ (51) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42 U.S.C. 5150).

__ (52) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov 2007) (42 U.S.C. 5150).

√_ (53) 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41 U.S.C. 4505, 10 U.S.C. 2307(f)).

__ (54) 52.232-30, Installment Payments for Commercial Items (Jan 2017) (41 U.S.C. 4505, 10 U.S.C. 2307(f)).

√_ (55) 52.232-33, Payment by Electronic Funds Transfer.System for Award Management (Jul 2013) (31 U.S.C. 3332).

__ (56) 52.232-34, Payment by Electronic Funds Transfer.Other than System for Award Management (Jul 2013) (31 U.S.C. 3332).

__ (57) 52.232-36, Payment by Third Party (May 2014) (31 U.S.C. 3332).

__ (58) 52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a).

__ (59) 52.242-5, Payments to Small Business Subcontractors (Jan 2017)(15 U.S.C. 637(d)(12)).

__ (60)(i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx. 1241(b) and 10 U.S.C. 2631).

__ (ii) Alternate I (Apr 2003) of 52.247-64.

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

__ (1) 52.222-17, Nondisplacement of Qualified Workers (May 2014)(E.O. 13495).

__ (2) 52.222-41, Service Contract Labor Standards (May 2014) (41 U.S.C. chapter 67).

__ (3) 52.222-42, Statement of Equivalent Rates for Federal Hires (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

__ (4) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts) (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

__ (5) 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards.Price Adjustment (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

__ (6) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment.Requirements (May 2014) (41 U.S.C. chapter 67).

__ (7) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services.Requirements (May 2014) (41 U.S.C. chapter 67).

__ (8) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2015).

__ (9) 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2017) (E.O. 13706).

__ (10) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (May 2014) (42 U.S.C. 1792).

__ (11) 52.237-11, Accepting and Dispensing of $1 Coin (Sept 2008) (31 U.S.C. 5112(p)(1)).

(d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records.Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR subpart 4.7, Contractor Records Retention, of the other clauses of this contract.