Amendment_0002_of_19JA80-19-Q-0007.pdf

Attached to Request for Quotations No. 19JA80-19-Q-0007

Amendment 0002

TABLE OF CONTENTS

Standard Form (SF) 1449, the first and second pages

SECTION 1: The Schedule

1.1 Continuation to SF-1449, Request for Quotations Number 19JA80-19-

Q-0007, Blocks 23, Unit Price, and 24, Amount

1.2 Continuation to SF-1449, Request for Quotations Number 19JA80-19-

Q-0007, Block 20, Schedule of Supplies/Services

SECTION 2: Contract Clauses

2.1 Contract Clauses

2.2 Addendum to Contract Clauses – FAR and DOSAR Clauses not

Prescribed in Part 12

SECTION 3: Solicitation Provisions

3.1 Solicitation Provisions

3.2 Addendum to Solicitation Provisions – FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 4: Evaluation Factors

4.1 Evaluation Factors

4.2 Addendum to Evaluation Factors - FAR Provision not Prescribed in

Part 12

SECTION 5: Representations and Certifications

5.1 Offeror Representations and Certifications

5.2 Addendum to Representations and Certifications - DOSAR Provisions not Prescribed in Part 12

List of Attachments

Attachment 1 – Government Furnished Property Attachment 2 – Regional Security Office Tokyo Security Form Attachment 3 – Window Measurements Attachment 4 – SQMTR Attachment 5 – Reflectors Attachment 6 – Building Elevations Attachment 7 – Gate Attachment 8 – Housing Compound

Attachment 3: Window Measurements

1 2 3 4 5 6 7 8 9 10

Measurements of windows (in m/m)

Black with blind

Red without blind

Floor

10F Outside 710 x 1270 1252x1204 1393x1204 1236x1204 2700x1204 1233x1204 1248x1204 1388x1204 1249x1204 1400x1204

937x1204 1250x1204 1400x1204 1249x1204 1399x1204 1250x1204 1249x1204 1359x1204 1358x1204 1222x1204

710x330 1252x330 1393x330 1236x330 2700x330 1233x330 1248x330 1388x330 1249x330 1400x330

937x330 1250x330 1400x330 1249x330 1399x330 1250x330 1249x330 1359x330 1358x330 1222x330

10F Inside 0

10F Rest Room 321x2170 321x2170

9F Outside 710 x 1270 1252x1204 1393x1204 1236x1204 2700x1204 1233x1204 1248x1204 1388x1204 1249x1204 1400x1204

937x1204 1250x1204 1400x1204 1249x1204 1399x1204 1250x1204 1249x1204 1359x1204 1358x1204 1222x1204

710x330 1252x330 1393x330 1236x330 2700x330 1233x330 1248x330 1388x330 1249x330 1400x330

937x330 1250x330 1400x330 1249x330 1399x330 1250x330 1249x330 1359x330 1358x330 1222x330

9F Inside 1335x1120 1094x1120 1095x1120 1095x1120 895x1128 895x1128 895x1120 895x1120

9F Rest Room 321x2170 321x2170

8F Outside 710 x 1270 1252x1204 1393x1204 1236x1204 2700x1204 1233x1204 1248x1204 1388x1204 1249x1204 1400x1204

937x1204 1250x1204 1400x1204 1249x1204 1399x1204 1250x1204 1249x1204 1359x1204 1358x1204 1222x1204

710x330 1252x330 1393x330 1236x330 2700x330 1233x330 1248x330 1388x330 1249x330 1400x330

937x330 1250x330 1400x330 1249x330 1399x330 1250x330 1249x330 1359x330 1358x330 1222x330

8F Inside 807x1120 806x1120 830x1120 830x1120 831x1120 830x1120 807x1120 808x1120

8F Rest Room 321x2170 321x2170

7F Outside 709 x 1270 1400x1205 1244x1205 575x1205 668x1205 684x1205 1397x1205 1251x1205 1396x1205 686x1205

684x1204 1404x1205 1241x1205 1401x1205 685x1205 684x1205 1360x1205 1182x1205

710x330 1252x330 1393x330 1236x330 2700x330 1233x330 1248x330 1388x330 1249x330 1400x330

937x330 1250x330 1400x330 1249x330 1399x330 1250x330 1249x330 1359x330 1358x330 1222x330

7F Inside 0

7F Rest Room 321x2170 321x2170

6F Outside 709 x 1270 1400x1205 1244x1205 575x1205 668x1205 684x1205 1397x1205 1251x1205 1396x1205 686x1205

684x1204 1404x1205 1241x1205 1401x1205 685x1205 684x1205 1360x1205 1182x1205

710x330 1252x330 1393x330 1236x330 2700x330 1233x330 1248x330 1388x330 1249x330 1400x330

Attachment 3: Window Measurements

937x330 1250x330 1400x330 1249x330 1399x330 1250x330 1249x330 1359x330 1358x330 1222x330

6F Inside 0

6F Rest Room 321x2170 321x2170

5F Outside 709 x 1270 1400x1205 1244x1205 575x1205 668x1205 684x1205 1397x1205 1251x1205 1396x1205 686x1205

684x1204 1404x1205 1241x1205 1401x1205 685x1205 684x1205 1360x1205 1182x1205

710x330 1252x330 1393x330 1236x330 2700x330 1233x330 1248x330 1388x330 1249x330 1400x330

937x330 1250x330 1400x330 1249x330 1399x330 1250x330 1249x330 1359x330 1358x330 1222x330

5F Inside 971x5970

5F Rest Room 321x2170 321x2170

4F Outside 709 x 1270 1400x1205 1244x1205 575x1205 668x1205 684x1205 1397x1205 1251x1205 1396x1205 686x1205

684x1204 1404x1205 1241x1205 1401x1205 685x1205 684x1205 1360x1205 1182x1205

710x330 1252x330 1393x330 1236x330 2700x330 1233x330 1248x330 1388x330 1249x330 1400x330

937x330 1250x330 1400x330 1249x330 1399x330 1250x330 1249x330 1359x330 1358x330 1222x330

4F Inside 873x1121 872x1121 872x1121 873x1121 872x1121

4F Interview 1319x972 1318x972 1318x972

4F Rest Room 321x2170 321x2170

3F Outside 709 x 1270 1400x1205 1244x1205 575x1205 668x1205 684x1205 1397x1205 1251x1205 1396x1205 686x1205

684x1204 1404x1205 1241x1205 1401x1205 685x1205 684x1205 1360x1205 1182x1205

710x330 1252x330 1393x330 1236x330 2700x330 1233x330 1248x330 1388x330 1249x330 1400x330

937x330 1250x330 1400x330 1249x330 1399x330 1250x330 1249x330 1359x330 1358x330 1222x330

3F Inside 830x1120 830x1120 1069x1120 1070x1120 1069x1120

3F Interview 1319x969 1319x969 1319x969 1319x969 1319x969

3F Rest Room 321x2170 321x2170

2F Interview 800x1002 800x1002 800x1002 800x1002 800x1002

2F inside 1261x1496 1423x1496 1423x1496 1412x1496 1410x1496 1423x1496 1424x1496 1423x1496 1423x1496 1423x1496

1423x1496 1297x1496 920x2181 716x2181 928x2181 713x2181

2F Rest Room 321x2170 321x2170

1F Entrance 1066x616 1066x616 1066x616 1066x616 1066x616 1066x616 1066x616 1066x616 1066x616 1066x616

Open Ceiling 1066x616 1066x616 1066x616 1066x616 1066x616

621x615 621x615 621x615 621x615 621x615 621x615 621x615 621x615 621x615 621x615

621x615 621x615

1F Interview 1342x1078 1241x1078 1304x1078 1450x1086

Attachment 4: SQMTR

SQ.M

Floor Approx.

11F Office area 10

10F Office area 381

9F Office area 381

8F Office area 381

7F Office area 343

6F Office area 343

5F Hall 343

4F Office area 343

3F Office area 343

2F Office area 272

1F Lobby/office 298

Entrance etc 106

BF Stairs only 13

Am Bldg Mail Room 7

Parking 50

Total: 3614

Attachment 5: Reflectors

Number of Aluminum Reflector

Measurement of Lighting Fixture

Floor (m/m) Each

6F 470x1280 2

5F 330 x 1270 46

4F 470x1280 31

Total: 79

Attachment 6: Building Elevations

Page 1 of 1Building Elevations

Attachment 7: Gate

Lighting for Gate

Attachment 8: Housing Compound

Housing Compound

Attachment 8: Housing Compound

Page 2 of 6View from North

2 Bed Room Type

Attachment 8: Housing Compound

View from West

3 Bedroom type

Attachment 8: Housing Compound

View from South

3 & 4 Bedroom Type

Attachment 8: Housing Compound

View from South East

Rep 1 and 1'

Attachment 8: Housing Compound

View from East

Rep 2 type

1.2 Continuation to SF-1449, Request for Quotations Number 19JA80-19- Q-0007, Block 20, Schedule of Supplies/Services

1.2.1 Scope of Work. The purpose of this fixed price contract is to obtain janitorial services for real property owned or managed by the U.S. Government at the U.S. Consulate General in Osaka, Japan. The Contractor shall perform janitorial services in all designated spaces including, but not limited to halls, offices, restrooms, work areas, entrance ways, lobbies, storage areas, elevators, and stairways. The contract will be for a one year period from the date specified in the Notice to Proceed, with four one-year options.

The Contractor shall furnish all managerial, administrative, and direct labor personnel that are necessary to accomplish the work in this contract. Contractor employees shall be on site only for contractual duties and not for other business purposes.

1.2.1.1 General Instructions. The Contractor shall prepare

general instructions for the work force. The Contractor shall provide drafts to the Contracting Officer's Representative (COR), see DOSAR 652.242-70 on page 37, for review within 30 days after contract award. The COR must approve these general instructions before issuance.

1.2.1.2 Duties and Responsibilities

(a) Certain areas listed in subsection 1.2.5 Locations for Janitorial Services require an escort and can only be entered during scheduled times. The General Instructions shall emphasize security requirements so that accidental security violations do not occur.

(b) The Contractor shall schedule routine cleaning requirements to ensure that these are done in the order and time frame that are most efficient and have the least impact on normal operations. They are to be performed on a daily basis.

(c) The Contractor shall schedule periodic cleaning requirements so that it causes minimal disruption to the normal operation of the facility. The COR shall determine the schedules presented which meet the needs of the individual facility.

1.2.2 Standard Services shall include the following work for U.S.

Consulate General Osaka-Kobe, located at 11-5, Nishitenma 2-chome, Kita-ku, Osaka 530-8543:

1.2.2.1 Daily Cleaning Requirements shall consist of:

(a) Sweeping all floor areas including damp mopping of areas such as tile, linoleum, marble floors, staircases and public areas.

Floors shall be free of dust, mud, sand, footprints, liquid spills, and other debris. Chairs, trash receptacles, and easily moveable items shall be tilted or moved to clean underneath. The frequency may be higher than once per day based upon weather conditions when it is rainy or snowy. When completed, the floor and halls shall have a uniform appearance with no streaks, smears, swirl marks, detergent residue, or any evidence of remaining dirt or standing water.

(b) Dusting and cleaning all furniture including desks, chairs, credenzas, computer tables, telephone tables, bookshelves with or without glass doors, coat racks, umbrella stands, pictures, maps, telephones, computers screens, lamps and other common things found in an office environment. All furniture shall be free of dust, dirt, and sticky surfaces and areas.

(c) Vacuuming all clean rugs and carpets, runners, and carpet protectors so that they are free from dust, dirt, mud, etc. When completed, the area shall be free of all litter, lint, loose soil and debris. Any chairs, trash receptacles, and easily moveable items shall be moved to vacuum underneath, and then replaced in the original position.

(d) Thorough cleaning of toilets, bathrooms, mirrors, and one 1-square meter shower room on the 10th floor, using suitable non-abrasive cleaners and disinfectants. All surfaces shall be free of grime, soap scum, mold, and smudges. The Contractor shall refill paper towels, toilet paper, and soap in all bathrooms.

The Contractor shall check those areas used by personnel visiting the chancery several times daily to ensure that the facilities are always clean and neat.

(e) Emptying all wastepaper baskets and washing or wiping them clean with a damp cloth, replacing plastic wastepaper basket linings and returning items where they were located.

(f) Cleaning of glasses, cups, and coffee services in conference facilities and in the Consul General's office area. The Contractor shall clean the items in hot soapy water and rinse, dry and polish so that a presentable appearance is maintained.

(g) Removing any grease marks or fingerprints from walls, doors, door frames, radiators, windows and window frames, glass desk protectors, reception booths and partitions.

(h) Removing trash to designated area and keeping trash area in a reasonably clean condition.

(i) Sweeping debris from walkways and driveways and hose cleaning them during appropriate climatic and water use conditions.

1.2.2.2 Periodic Cleaning Requirements shall consist of:

(a) Polishing all brass surfaces including door and window handles, plaques. Frequency: a couple of times a week.

(b) Dusting tops of tall furniture, tops of picture frames and areas not covered in daily dusting. Frequency: weekly.

(c) Spot cleaning baseboards and walls. Frequency: weekly.

(d) Spot waxing and polishing floors as needed. Frequency: as needed.

(e) Shampooing (small area spot clean; as needed) carpets.

Frequency: as needed.

(f) Dusting window sills and blinds. Frequency: a couple of times a week.

(g) Cleaning shutters. Frequency: weekly.

(h) Sweeping and washing terraces and balconies to remove all accumulated dirt and debris. Frequency: as needed.

Other than (e) above, each service will need 5~10 minutes per person.

1.2.2.3 Monthly Cleaning Requirements shall consist of:

(a) Cleaning major appliances inside and out including vacuuming dust from around motor areas.

(b) Wiping window blinds with a damp cloth to ensure that all smudges are removed. See Attachment 3: Window Measurements.

(c) Cleaning inside window glass and sash of smudges and accumulated dirt. See Attachment 3: Window Measurements.

(d) Moving all furniture and vacuuming or polishing the floor under the furniture as appropriate.

1.2.2.4 Quarterly Cleaning Requirements shall consist of:

(a) Cleaning and sanitizing the trash holding area.

(b) Dusting and wiping light fixtures. When completed, the light fixtures shall be free from bugs, dirt, grime, dust, and marks.

1.2.2.5 Semi-Annual Cleaning Requirements shall consist of:

(a) Stripping wax coats, spot checking sealer coats, and completely reapplying wax coats. See Attachment 8: Housing Compound.

(b) Shampooing carpets in all areas.

(c) Cleaning all light fixtures using appropriate methods to restore the original luster to the fixtures. This will include ensuring that all reflectors are individually washed. See Attachment 5: Reflectors.

(d) Washing the outsides of the windows. When completed the windows shall be free of smudges, lint, or streaks from the surfaces. See Attachment 3: Window Measurements.

(e) Removing and washing window blinds.

1.2.2.6 Annual Cleaning Requirements shall consist of:

(a) Stripping wax coats and seal coats to the bare floor surface;

cleaning the bare surface, and reapplying a seal coat.

(b) Cleaning gutters of all collected debris.

1.2.3 Standard Services shall include the following work for the housing compound (also known as Mansfield House, located at 12-6, Kikutani-cho, Nishinomiya, Hyogo 662-0078):

1.2.3.1 Daily Cleaning Requirements shall consist of:

(a) Sweeping all areas including damp mopping of areas such as entrance of ground level apartment units. Floors shall be free of dust, mud, sand, footprints, liquid spills, and other debris.

Trash receptacles and easily moveable items shall be tilted or moved to clean underneath. The frequency may be higher than once per day when it is rainy or windy. When completed, the areas and entrances shall have a uniform appearance with no streaks, smears, swirl marks, detergent residue, or any evidence of remaining dirt or standing water.

(b) Dusting and cleaning all entrance gates and garden furniture including tables, chairs and parasols.

(c) Cleaning of work area, toilet and kitchen at the maintenance office, using suitable non-abrasive cleaners and disinfectants.

The Contractor shall refill toilet paper and soap in all bathrooms. The Contractor shall ensure that the facilities are always clean and neat.

(d) Removing trash to designated area and keeping trash area in a reasonably clean condition.

(e) Sweeping debris from walkways, pathway and driveways and hose cleaning them during appropriate climatic and water use conditions.

1.2.3.2 Periodic Cleaning Requirements shall consist of:

(a) Polishing metal surfaces including handrails, doors, knobs, window handles and plaques.

(b) Dusting garden furniture, plastic structures at the playground not covered in daily dusting.

(c) Spot cleaning entrance and exterior lighting fixtures.

(d) Spot polishing tiles as needed.

(e) Moving all garbage and recycle bins/trash and cleaning the area under the bins/trash as appropriate.

(f) Cleaning of toilets, bathrooms, shower facilities at pool area (pool opens from May to October), using suitable non-abrasive cleaners and disinfectants.

(g) Hose down stairways, pathways and drain ditches.

1.2.3.3 Monthly Cleaning Requirements shall consist of:

(a) Wiping all office machines and other common things found in an office environment with a damp cloth to ensure that all smudges are removed.

(b) Cleaning the changing room adjacent to the maintenance office and the guard box at the parking.

1.2.3.4 Quarterly Cleaning Requirements shall consist of:

(a) Cleaning and sanitizing the recycle bin/trash holding area.

(b) Dusting and wiping all light fixtures. When completed, the light fixtures shall be free from bugs, dirt, grime, dust, and marks. See Attachment 7: Gate

1.2.3.5 Semi-Annual Cleaning Requirements shall consist of:

(a) Washing all outsides of the windows. When completed the windows shall be free of smudges, lint, or streaks from the surfaces.

(b) Cleaning all light fixtures using appropriate methods to restore the original luster to the fixtures. This will include ensuring that all Plexiglas diffusers are individually washed.

(c) Cleaning ditches around the property. Monthly inspection of rooftop drains with clearing as necessary.

1.2.4 Management and Supervision

1.2.4.1 The Contractor shall designate a representative who shall be responsible for on-site supervision of the Contractor's workforce at all times. This supervisor shall be the focal point for the Contractor and shall be the point of contact with U.S.

Government personnel. The supervisor shall have supervision as his or her sole function.

1.2.4.2 The Contractor shall maintain schedules. The schedules shall take into consideration the hours that the staff can effectively perform their services without placing a burden on the security personnel of the Consulate General. For those items other than routine daily services, the Contractor shall provide the COR with a detailed plan as to the personnel to be used and the time frame to perform the service.

1.2.4.3 The Contractor shall be responsible for quality control.

The Contractor shall perform inspection visits to the work site on a regular basis. The Contractor shall coordinate these visits with the COR. These visits shall be surprise inspections to those working on the contract and the results shall be reported to the COR in checklist format.

1.2.4.4 The Contractor shall control overtime through efficient use of the work force. Individual work schedules shall not exceed 40 hours per week to preclude overtime being part of the standard services provided under the contract.

1.2.5 Locations for Janitorial Services

1.2.5.1 All standard services are to be delivered on regular

Consulate General working hours between 08:00 to 17:00, except for trash pick-up which has scheduled times to be performed. See Attachment 4: SQMTR

Location Schedule Escort

Basement – Open area. No The stairs leading to the basement shall be cleaned.

1st Floor – Outside Entrance/Corridors area, No Lobby, Parking garage, and mail screening area at the American Building.

Trash pickup 16:00-1630 Storage, Security Booth, Switchboard operator booth Rest rooms

2nd Floor – Offices, All rooms and Waiting area No Trash pickup 16:00-16:30 Stairways

3rd Floor – Offices, All rooms and

Trash pickup 15:30-16:00

4th Floor – Offices, All rooms and

Trash pickup 15:30-16:00

5th Floor – Offices and All rooms No

Trash pickup 11:00-11:30 Stairways Lobby, AV room and Multi-purpose Room

6th to 9th floors – Offices and All rooms No

Trash pickup 08:30-09:30 Elevator hall and Waiting area Stairways, Rest rooms

10th floor (Controlled Access Area) – Offices and all rooms Yes Trash pickup 14:00-14:30 Elevator hall and Waiting area Stairways, Rest rooms Twice a week for cleaning

11th floor (Controlled Access Area) –

Trash pickup at the stairs No Rest room, wax entryway floor, vacuum entryway upon request Yes Twice a month for vacuuming Once every 4 months for floor waxing.

Total Square Meters: 3,710 square meters

1.2.5.2 Housing Compound (Mansfield House)

The Contractor shall provide janitorial labor daily during the hours between 08:00 and 17:00, Monday through Friday, except U.S.

and Japanese holidays, for approximately 2,300 square meters of common use areas. This includes, but not limited to, public lobbies, public hallways, public stairways, public storage areas, driveways, swimming pool, patio, and changing rooms at Mansfield House.

Maintenance Office, Changing Room, and Rest Room 08:30-09:00 No

All Entrances, stairs, balconies (R-unit)08:30-12:00 No

All Entrances, stairs (A, B & C unit) 13:00-16:00 No

Tile floor, handrails, and walkway 15:00-16:00 No

Parking slots, playground, lawn area, pool side area 14:00-15:00 No

Side street, gutter, and storage spaces 13:00-14:00 No

Trash will be segregated in accordance with the Nishinomiya City Recycling Requirements, bagged (U.S. Government furnished), and placed for pickup for all trash pickup days as designated by Nishinomiya City.

Garbage Bin area (Burnables) Every Mon/Thu No

Garbage Bin area (Unburnables) Every Fri No

Garbage Bin area (Recyclables A) (Cardboard, Newspaper, used cloth) 1st Wed No

Garbage Bin area (Recyclables B) 2nd/4th Wed No (magazines and paper boxes)

Garbage Bin area, Other Plastics Every Wed No

Garbage Bin area (PET bottles) 1st/3rd Tue No

1.2.6 Personnel

1.2.6.1 General. The Contractor shall maintain discipline at the site and shall take all reasonable precautions to prevent any unlawful, riotous or disorderly conduct by Contractor employees at the site. The Contractor shall preserve peace and protect persons and property on site. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional costs to the Government.

1.2.6.2 Standard of Conduct

(a) Uniforms and Personal Equipment. The Contractor's employees shall wear clean, neat and complete uniforms when on duty. All employees shall wear uniforms approved by the Contracting Officer's Representative.

(b) Neglect of duties shall not be condoned. The Contractor shall enforce no sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security

(c) Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words, actions, or fighting shall not be condoned. Also included is participation in disruptive activities, which interfere with normal and efficient Government operations.

(d) Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances that produce similar effects.

(e) Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances.

These include but are not limited to the following actions:

(1) falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records;

(2) unauthorized use of U.S. Government property, theft, vandalism, or immoral conduct;

(3) unethical or improper use of official authority or credentials;

(4) security violations; or

(5) organizing or participating in gambling in any form.

(f) Key Control. The Contractor shall receive, secure, issue, and account for any keys issued for access to buildings, offices, equipment, gates, etc., for the purposes of this contract. The Contractor shall not duplicate keys without the COR's approval.

Where it is determined that the Contractor or its agents have duplicated a key without permission of the COR, the Contractor shall remove the individual(s) responsible from this contract.

If the Contractor has lost any such keys, the Contractor shall immediately notify the COR. In either event, the Contractor shall reimburse the U.S. Government for the cost of rekeying that portion of the system.

1.2.6.3 Notice to the U.S. Government of Labor Disputes. The

Contractor shall inform the COR of any actual or potential labor dispute that is delaying or threatening to delay the timely performance of this contract.

1.2.6.4 Personnel Security.

(a) Ten days after award of the contract, the Contractor shall submit a completed Regional Security Office Tokyo Security Form (see Attachment 2) on each employee who will be working under the contract. The Contractor shall include a list of workers and supervisors assigned to this project. The U.S. Government will run background checks on these individuals. It is anticipated that security checks will take 30 working days to perform.

(b) The Government shall issue identity cards to Contractor personnel, after they are approved. Contractor personnel shall display identity card(s) on the uniform at all times while providing services under this contract. These identity cards are the property of the U.S. Government. The Contractor is responsible for their return at the end of the contract, when an employee leaves Contractor service, or at the request of the U.S.

Government. The U.S. Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual.

1.2.7 Materials and Equipment. The Contractor shall provide all necessary janitorial supplies and equipment, including but not limited to mops, brooms, dust rags, detergents, cleaners to perform the work identified in this contract. Such items include, but are not limited to uniforms, personnel equipment, tools, cleaning supplies, equipment and any other operational or administrative items required for performance of the duties and requirements of this contract. The Contractor shall maintain sufficient parts and spare equipment for all contractor furnished materials to ensure uninterrupted provision of services as required by the contract.

The Contractor shall use only environmentally preferable chemical cleaning-products. The Contractor shall identify products by brand name for each of the following product types:

(a) All-purpose cleaner

(b) General degreaser

(c) General disinfectant

(d) Graffiti remover

(e) Chrome and brass cleaner/polish

(f) Glass cleaner

(g) Furniture polish

(h) Floor stripper

(i) Floor finisher

(j) Carpet cleaner

(k) Solvent spotter

(l) Gum remover

(m) Wood floor finish

(n) Bathroom hand cleaner/soap

(o) Bathroom disinfectant

(p) Bathroom cleaner

(q) Bathroom deodorizers

(r) Urinal deodorizers

(s) Lime and scale remover

In addition, the Contractor shall provide following non-chemical products containing the maximum feasible amount of recovered materials:

(a) General Purpose Industrial Wipes. The general purpose industrial wipes must contain at least 100% recovered materials and 40% post-consumer content.

(b) Plastic Trash Bags. Plastic trash bags must contain at least 25% post-consumer content.

Information on environmentally preferable products (EPP) is available on the Internet at http://www.epa.gov/epp.

All non-chemical products (paper, plastic, etc.) should conform to the Environmental Protection Agency (EPA) Comprehensive Procurement Guide (CPG) if the products are CPG-designated items. CPG information is available on the Internet at https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program.

1.2.8 Government Furnished Property

1.2.8.1 The Contractor has the option to reject any or all

Government furnished property or items (see Attachment 1).

However, if rejected, the Contractor shall provide all necessary property, equipment, or items, adequate in quantity and suitable for the intended purpose, to perform all work and provide all services at no additional cost to the U.S. Government. All Government furnished property or items are provided in an "as is" condition and shall be used only in connection with performance under this contract. The Contractor is responsible for the proper care, maintenance, and use of Government property in its possession or control from time of receipt until properly relieved of responsibility in accordance with the terms of the contract.

The Contractor shall pay all costs for repair or replacement of Government furnished property that is damaged or destroyed due to Contractor negligence.

1.2.8.2 The Contractor shall maintain written records of work performed and report the need for major repair, replacement, and other capital rehabilitation work for Government property in its control.

1.2.8.3 The Contractor shall physically inventory all Government property in its possession. Physical inventories consist of sighting, tagging or marking, describing, recording, reporting, and reconciling the property with written records. The Contractor shall conduct these physical inventories semi-annually, as directed by the COR, and at termination or completion of the contract.

1.2.9 Insurance

1.2.9.1 Amount of Insurance. The Contractor is required to

provide whatever insurance is legally necessary. The Contractor shall, at its own expense, provide and maintain during the entire performance period the following insurance amounts:

1.2.9.2 General Liability (includes premises/operations, collapse hazard, products, completed operations, contractual, independent contractors, broad form property damage, personal injury)

(1) Bodily injury stated in Japanese Yen:

Per Occurrence ¥30,000,000 Cumulative ¥300,000,000

(2) Property damage stated in Japanese Yen:

Per Occurrence ¥3,000,000 Cumulative ¥30,000,000

1.2.9.3 The types and amounts of insurance are the minimums

required. The Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.

1.2.9.4 For those Contractor employees assigned to this contract who are either United States citizens or direct hire in the United States or its possessions, the Contractor shall provide workers’ compensation insurance in accordance with FAR 52.228-3.

1.2.9.5 The Contractor agrees that the U.S. Government shall not be responsible for personal injuries or for damages to:

(1) any property of the Contractor,

(2) its officers,

(3) agents,

(4) servants,

(5) employees, or

(6) any other person, arising from and incident to the Contractor's performance of this contract. The Contractor shall hold harmless and indemnify the U.S. Government from any and all claims arising, except in the instance of gross negligence on the part of the U.S. Government.

1.2.9.6 The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

1.2.9.7 Government as Additional Insured. The general liability policy required of the Contractor shall name "the United States of America, acting by and through the Department of State," as an additional insured with respect to operations performed under this contract.

1.2.9.8 Time for Submission of Evidence of Insurance. The

Contractor shall provide evidence of the insurance required under this contract within 10 calendar days after contract award. The U.S. Government may rescind or terminate the contract if the Contractor fails to timely submit insurance certificates identified above.

1.2.10 Laws and Regulations

1.2.10.1 Without additional expense to the U.S. Government, the Contractor shall comply with all laws, codes, ordinances, and regulations required to perform this work. In the event of a conflict among the contract and requirements of local law, the Contractor shall promptly advise the Contracting Officer of the conflict and of the Contractor's proposed course of action for resolution by the Contracting Officer.

1.2.10.2 The Contractor shall comply with all local labor laws, regulations, customs, and practices pertaining to labor, safety, and similar matters, to the extent that such compliance is not inconsistent with the requirements of this contract.

1.2.11 Transition Plan. Within 10 days after contract award, the Contracting Officer’s Representative may request that the Contractor develop a plan for preparing the contractor to assume all responsibilities for janitorial services. The plan shall establish the projected period for completion of all clearances of contractor personnel, and the projected start date for performance of all services required under this contract. The plan shall assign priority to the selection of all supervisors to be used under the contract.

1.2.12 Deliverables. The following items shall be delivered under this contract:

Description Quantity Delivery To Date

General Instructions (subsection 1.2.1.1) 1 COR within 30 days after award

Schedules (subsection 1.2.1.2(c)) 1 COR weekly

Regional Security Office Tokyo Security Form (subsection 1.2.6.4) 1 COR 10 days after award

Evidence of Insurance (subsection 1.2.9.8) 1 CO 10 days after award

Licenses and Permits (subsection 1.2.10) 1 CO 10 days after award

Transition Plan (subsection 1.2.11) 1 COR within 10 days after award

”CO” = Contracting Officer

”COR” = Contracting Officer’s Representative

1.2.13 Quality Assurance and Surveillance Plan (QASP). This plan is designed to provide an effective surveillance method to promote effective contractor performance. The QASP provides a method for the Contracting Officer's Representative (COR) to monitor contractor performance, advise the contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the U.S. Government, is responsible for management and quality control to meet the terms of the contract. The role of the Government is to conduct quality assurance to ensure that contract standards are achieved.

Performance Objective Subsection Performance Threshold Services Performs all janitorial services set forth in the schedules of supplies/services

Subsections

1.2.1 through 1.2.8.3.

All required services are performed and no more than two customer complaints are received per month.

1.2.13.1 Surveillance. The COR will receive and document all

complaints from U.S. Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

1.2.13.2 Standard. The performance standard is that the U.S.

Government receives no more than two customer complaints per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212-4, Contract Terms and Conditions-Commercial Items), if any of the services exceed the standard.

1.2.13.3 Procedures

(1) If any U.S. Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR.

(2) The COR will complete appropriate documentation to record the complaint.

(3) If the COR determines the complaint is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his/her files.

(4) If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

(5) The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

(6) If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

(7) The COR will consider complaints as resolved unless notified otherwise by the complainant.

(8) Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.

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