19DA2023Q0005_Student Transportation Services_RFQ.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

PR11402771

PAGE

2. CONTRACT NO.

3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

5. SOLICITATION NUMBER

19DA2023Q0005

6. SOLICITATION ISSUE DATE

March 31, 2023

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

Kevin M. Phillips

b. TELEPHONE NUMBER (No collect calls) +45 3341 7410

8. OFFER DUE DATE/ LOCAL

TIME

May 9, 2023 at 12:00

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE:____ % FOR:

U.S. Embassy, GSO SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS

Dag Hammarskjölds Allé 24 2100 Copenhagen O, Denmark

HUBZONE SMALL

BUSINESS

(WOSB) ELLIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM NAICS:

Phone #: +45 3341 7100

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

EDWOSB

8 (A) SIZE STANDARD:

11. DELIVERY FOR FOB DESTINAT-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS 13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

Same as block 9

Same as block 9

17a. CONTRACTOR/

OFFERER

TELEPHONE NO.

CODE FACILITY

CODE

18a. PAYMENT WILL BE MADE BY

U.S. Embassy, Financial Management Office Dag Hammarskjölds Allé 24 2100 Copenhagen O, Denmark

CODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

Student Transportation Services, see attached

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

At Task Order Level

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN one (1)_ COPIES

TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET

FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT

TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REF. _________________ OFFER DATED ____________.

YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY ADDITIONS OR

CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print)

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER (Type or print)

Kevin M. Phillips 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (REV. 02/2012)

PREVIOUS EDITION IS NOT USABLE Computer Generated Prescribed by GSA - FAR (48 CFR) 53.212

STANDARD FORM 1449 (REV. 2/2012) BACK

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _______________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

36. PAYMENT 37. CHECK NUMBER

PARTIAL FINAL

COMPLETE PARTIAL FINAL

38. S/R ACCOUNT NO.

39. S/R VOUCHER NO. 40. PAID BY

41.a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print) 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41C. DATE

42b. RECEIVED AT (Location)

42c. DATE REC’D (YY/MM/DD) 42d. TOTAL CONTAINERS

TABLE OF CONTENTS

SECTION 1 - THE SCHEDULE

• SF 1449 cover sheet

• Continuation To SF-1449, RFQ Number 19DA2023Q0005, Prices, Block 23

• Continuation To SF-1449, RFQ Number 19DA2023Q0005, Schedule Of

Supplies/Services, Block 20 Description/Specifications/Work Statement

• Attachment 1 – School Calendar

• Attachment 2 – School Contact Information & Hours

• Attachment 3 – General Orders

• Attachment 4 – Pick-up Locations

• Attachment 5 – Recruitment of Third Country Nationals (TCNs) for Performance on

Department of State Contracts

SECTION 2 - CONTRACT CLAUSES

• Contract Clauses

• Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

SECTION 3 - SOLICITATION PROVISIONS

• Solicitation Provisions

• Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in

Part 12

SECTION 4 - EVALUATION FACTORS

• Evaluation Factors

• Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in Part

SECTION 5 - REPRESENTATIONS AND CERTIFICATIONS

• Offeror Representations and Certifications

• Addendum to Offeror Representations and Certifications - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 1 – THE SCHEDULE

CONTINUATION TO SF-1449, RFQ NUMBER 19DA2023Q0005

PRICES, BLOCK 23

1.0 SCOPE OF SERVICES.

1.1 Scope. The Contractor shall provide standard school bus services (regular school and after school programs), exclusive to dependents of the U.S. Government employees within the U.S. Embassy in Copenhagen, in accordance with the Performance Work Statement in this contract.

1.2 Period of Performance. The period of performance of this contract is from August 9, 2023, through June 14, 2024. See Attachment 1 for the school year calendar, including holidays. This attachment will be updated as necessary.

1.3 Notice to Proceed. After contract award and submission of acceptable insurance certificates, the Contracting Officer shall issue a Notice to Proceed. The Notice to Proceed will establish a date (a minimum of ten (10) days from start date listed in Notice to Proceed unless the Contractor agrees to an earlier date) on which performance shall start.

1.4.1 Definitions.

COR – Contracting Officer Representative.

Round-trip – Consists of one school bus picking up all students on the scheduled route at the school bus stops and dropping them off at school, then at the end of the school day, picking them up at school and returning them to the school bus stops for that route. A school bus can have more than one round-trip per school day if it is used for more than one round-trip route.

Route – Designated itinerary of a school bus to pick-up one or more students at their school bus stops or school and dropping them off at their designated school or school bus stops.

Run – Transportation for students from the school to the school bus stops, or from the school bus stops to the school; one half of a round-trip.

Unauthorized Passengers – Unauthorized passengers are not permitted on the bus. This includes children, spouses, relatives, employees, friends or others who are not U.S. Embassy students. This also includes transferring students from bus to bus without the knowledge of the dispatchers or the director.

2.0 TYPE OF CONTRACT

2.1 The contract type will be Indefinite-Delivery Indefinite-Quantity under which firm-fixed-price orders will be placed for services, billed per number of school bus round-trips per passenger, as further defined in paragraph 1.4 above. Estimated dates of service are set forth in Attachment 1.

3.0 PRICING

3.1 Value Added Tax (VAT) is not included in the CLIN rates. Instead, it will be priced as a separate Line Item in the contract and on Invoices. Local law dictates the portion of the contract price that is subject to VAT; this percentage is multiplied only against that portion.

It is reflected for each performance period.

3.2 The price for Services shall include all direct and indirect costs for equipment and labor, including but not limited to: labor and overtime for employees, benefits, all social insurance to include any severance liabilities required by law, licenses, communication equipment and its expenses (radio or cell phones), vehicles, vehicles maintenance & repair, all operating costs associated with the services, fuel, and profit.

3.3 DEFENSE BASE ACT INSURANCE (DBA). Defense Base Act Insurance (DBA) requirement will only apply to employees working on this contract. The U.S. Department of Labor has issued a geographic waiver of the DBA Insurance requirement for employees covered under compulsory workers’ compensation laws of Denmark. The waiver does not apply to any employees working under this contract who: (a) is a citizen of the United States of America; or (b) is a lawful resident of the United States of America; or (c) was hired in the United States of America. If the above waiver does not apply, the Contractor shall include Defense Base Act (DBA) insurance premium costs covering employees. The offeror may obtain DBA insurance directly from any Department of Labor approved providers at the DOL website at http://www.dol.gov/owcp/dlhwc/lscarrier.htm.

3.4 PRICE TABLE

SCHOOL SHUTTLE SERVICE

Description

Estimated Number of

Passengers **

Fixed Price

(DKK) *

Estimated Number of

School Days **

Total Cost (DKK)*

Round Trip Transportation including one (1) monitor per vehicle

Subtotal

Defense Base Act Insurance (if applicable)

Value Added Tax (25%)

Total

* All prices shall be stated in Danish Kroner (DKK) ** All estimates are for evaluation purposes only.

http://www.dol.gov/owcp/dlhwc/lscarrier.htm

3.5 MINIMUM AND MAXIMUM AMOUNTS

This is a single award Indefinite-Delivery Indefinite-Quantity (IDIQ) contract. The minimum guarantee is 10,000 (DKK). During the entire contract period, the Government is required to order, and the contractor is required to furnish this minimum amount of services.

The maximum overall ceiling is 4,500,000 (DKK). The Government does not guarantee the number of passengers during the contract period. Funding will be at the task order level.

CONTINUATION TO SF-1449, RFQ NUMBER 19DA2023Q0005

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

I. STATEMENT OF WORK

A. SERVICES

1. Scope of Contract. The purpose of this contract is to provide daily routine transportation services for American diplomats' children who attend the Copenhagen International School. The Contractor shall provide supervision, labor, materials, fuel and equipment for the Embassy of the United States of America in Copenhagen, Denmark.

2. General Requirements. The Contractor shall provide the transportation services on school days, Monday through Friday, except holidays and other days specifically designated by the schools. The vendor shall ensure that children arrive/depart the school at/or before the required time as established in Attachment 1. Additionally, the contractor shall ensure that a child does not spend more than 45-minutes one-way in a vehicle. The attachments to this model, listed below, provide information relating to school schedules, bus routes and orders for contractor personnel.

Attachment 1: School Calendar

Attachment 2: School Contact Information & Hours

Attachment 3: General Orders

Attachment 4: Pick-up Locations

3. Estimated Level of Services. In the 2023-2024 school year, the Government estimates 24 passengers per school day. Though the Government cannot determine the exact number of passengers in advance and the number of passengers may vary each school year, the services shall be provided at the rates specified in the pricing section of this contract.

4. Adult Monitor. The Contractor shall provide one adult monitor on each vehicle to be responsible for maintaining discipline of the children.

5. Scheduled School Bus Services. The Contractor shall develop a school bus schedule that incorporates our requirements. The school schedule and hours are specified in Attachment 1 and Attachment 2. Once the contractor establishes a schedule and is approved by the COR, vehicles shall not depart the designated stops earlier than (five) 5 minutes after the scheduled departure time. No services shall be required on school holidays, regularly scheduled school vacations, or when schools are closed due to inclement weather or for any other reason.

(a) School make-up class days shall be considered as normal school days. The U.S.

Embassy shall give the Contractor three days advance notification to change pick-up or delivery points or to provide bus service on school make-up days.

(b) The Contractor shall operate buses during inclement weather conditions unless schools are not open on such days. When schools close early due to inclement weather, the Contractor shall ensure students are picked up within one hour after the decision has been announced that the schools will close.

(c) The Contracting Officer’s Representative (COR) has the sole authority to cancel any bus run after the decision has been announced that the schools will close. If the Contractor believes a bus should not run, the COR must be contacted for final decision.

(d) Bus drivers shall not transport unauthorized passengers, unless approved by the COR in advance and in writing.

(e) After-School Activities: During the school year, there are after-school activities that require extended transportation services for the students. The U.S. Embassy will provide the schedule of after-school activities to the Contractor in advance, indicating on which days these activities will occur, and what number of students participating. An example of after-school activities schedule is provided as Attachment 2 to this contract.

B. EQUIPMENT TO BE PROVIDED BY THE CONTRACTOR

1. Vehicles. The Contractor shall provide a sufficient number of vehicles to provide uninterrupted service under this contract and to furnish replacement vehicles with adequate seating that will ensure that each passenger is safely accommodated (in a seat belt) without utilizing the front right passenger seat. Vehicles provided by the Contractor shall be no older than ten (10) years of age.

Vehicles must meet the standards required by local and host country laws and regulations and meet the safety inspection requirements. If any vehicle is determined to be unsafe or unsatisfactory, its use is prohibited until such unsafe or unsatisfactory conditions have been corrected. In such event, the Contractor must provide replacement vehicle to maintain the schedule.

(a) Vehicles, which, for any reason, do not meet minimum requirements specified, shall be replaced immediately so that service will not be delayed or interrupted.

(b) Maintenance Schedule: The Contractor shall maintain all vehicle equipment (vehicle, safety and security) in good working order. The vehicle shall arrive clean, fully topped off with fluids (e.g., oil, brake fluids, window washer fluids, etc.), and all lights (i.e., head, signal, parking, and back-up) shall be functional. The Contractor shall develop a checklist for daily and weekly maintenance inspections of the vehicles using the following criteria:

Daily Preventive Maintenance Schedule includes:

• License Plates, Forms (including accident report template)

• Lights, signals, windshield wipers, horn

• Tools and safety equipment

• Clean Vehicle

• Engine Oil Level

• Radiator coolant level and hoses

• Tire condition and tread wear

• Battery fluid level

• Power steering fluid level, hoses, and lines

• Automatic transmission fluid level

• Gauges and indicator lights

• Fuel Level

Weekly Preventive Maintenance Schedule includes:

• Tension and condition of drive belts

• Brake master cylinder fluid level

• Tighten battery brackets and cables; clean and grease corroded terminals

• Engine compartment and surface

Note: The Contractor shall keep maintenance checklists in their files for one year. The operator of a vehicle shall present the completed checklist immediately upon the request of the COR or Contracting Officer.

(c) The Contractor shall follow the vehicle manufacturer’s preventative maintenance schedule. The preventative maintenance schedule shall include a complete servicing, including, but not limited to changing fluids, checking the brakes and lights, inspecting the exhaust system for leaks, and examining all safety and security equipment to ensure operability.

(d) Safety/Security Requirements. Each vehicle shall have:

• Individual permanent seats and lap belts for each passenger

• Working environmental controls (air conditioning/heating)

• Emergency exit

• First aid kit

• Fire Extinguisher

• Triangle Reflector Kit

• All emergency road and safety equipment required by host-country law.

(e) Inspection: The Contractor agrees to submit vehicles, as requested, for periodic unannounced spot checks by the COR.

2. Communication Equipment. The Contractor shall furnish communication equipment, cell phones, or radios to all vehicles, in order to be in contact with the operators at all times and keep the COR informed on any incidents which might happen during the performance of services. Cell phones and radios will only be used in a safe manner (see section C.11 below)

3. Replacement Vehicles. In the event of an accident or failure of a vehicle, the Contractor shall ensure the safety of all passengers. The Contractor shall immediately dispatch a replacement vehicle to the location of the stranded passengers and notify the COR and or designated POC of the incident and any actions taken. The Contractor shall be required to repair or replace the inoperative vehicle within 60 minutes beginning from the time the vehicle is first determined to be inoperable.

If the Contractor fails to repair or replace the inoperative vehicle with a similar vehicle within 1 hour, the Government at its option may elect to secure a replacement vehicle from other sources, regardless of the reason that caused the downtime. The Contractor shall be assessed for any cost incurred by U.S. Government in securing replacement services.

C. VEHICLE OPERATORS AND MONITORS

All operators and monitors shall meet the following qualifications.

1. All operators shall be professional and meet all local Danish license requirements for operating a vehicle, including a light driving license. Any such licenses shall be in the possession of the drivers when operating a vehicle under this contract. Any such licenses shall be available for inspection by the COR on request.

2. All operators shall have two years or more of driving experience with no major accidents. (“Major” accidents being defined as accidents resulting in bodily injuries or property damage in excess of 100,000 DKK.)

3. A thorough knowledge of the Greater Copenhagen Area streets and traffic patterns

4. All operators and monitors shall wear a distinctive nametag, emblem, or patch attached in a prominent place on an outer garment. Operators shall also display credentials in the vehicles identifying themselves as employees of the Contractor. When visiting the Embassy property, the contractor employees shall comply with all Government escort rules and requirements. All contractor employees shall identify themselves as Contractors when their status is not readily apparent and display all identification and visitor badges in plain view above the waist.

5. Physical Examinations. If permitted by local law, the Contractor shall provide valid evidence to the COR of a current annual physical examination of operators who are proposed to work under this contract, not later than two weeks prior to the beginning of the contract. It must show the proposed driver to be free from communicable diseases and physical defects, which could hinder him/her from his/her duties. This physical and certification shall meet all statutory requirements for licensing and operation of the type of vehicle driven.

6. The drivers are strictly prohibited from operating a vehicle while intoxicated. If permitted by local law, the Contractor will periodically test all operators for drugs and alcohol. The Contractor shall immediately replace those operators who do not pass the test.

7. Operators and monitors shall be trained in the use of the first aid kits that are installed in the vehicles.

8. Operators and monitors must agree not to smoke, eat, or drink inside the vehicle at any time.

9. Operators and monitors shall possess sufficient ability in reading, writing, speaking and understanding the English language to carry out the duties prescribed herein for the position.

10. All operators will obey all traffic laws and operate the motor vehicle in a safe manner. The safety and well-being of the passengers is the priority. If any operator is discovered to be ignoring traffic laws, or operating in an unsafe manner, that operator will be removed and replaced by a new qualified operator immediately upon the request made by the COR.

11. Operators shall not use cell phones for voice or text communication while operating the vehicle. If a call must be placed for emergency purposes, the operator will pull the vehicle over to a safe place, and ensure the vehicle is in park and the brake is set before using the phone.

D. SUPERVISION

1. The Contractor shall have a Project Manager who shall supervise the contractor’s work force and be the point of contact for the U.S. Government regarding day-to-day operations.

2. The Project Manager shall possess sufficient ability in reading, writing, speaking and understanding the English language to carry out the duties prescribed herein for the position.

3. The Embassy requires that the Contractor guarantee a response within no more than one business day when the COR submits an inquiry or change request.

II. OTHER TERMS AND CONDITIONS

A. PAYMENT

1. General: The Contractor shall submit invoices as instructed by FAR 52.212-4(g).

2. Invoice Requirements: The contractor shall submit monthly electronic invoices in arrears to the Financial Management Office, to the following address:

CopenhagenUSFaktura@state.gov .

A proper invoice must include the following information.

• Contractor’s Name

• Contractor’s Danish Tax Identification Number (CVR Number)

• Invoice Number

• Delivery/Task Order Number

• Payment Due Date

• Breakdown of Services

• VAT (Note: Must be priced as a separate Line Item on the invoice)

• Total Price

B. INSURANCE

1. Contractor’s Liability. The Contractor shall be liable for bodily injury and property damage, which may occur when performing this contract. The liability insurance shall be written on the comprehensive form of policy.

mailto:CopenhagenUSFaktura@state.gov

The Contractor shall obtain all types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.

2. FAR 52.228-10 VEHICULAR AND GENERAL PUBLIC LIABILITY

INSURANCE (APR 1984)

(a) The Contractor, at the Contractor’s expense, agrees to maintain, during the continuance of this contract, vehicular liability and general public liability insurance with limits of liability for (1) bodily injury of not less than 1,000,000 DKK for each person and 2,500,000 DKK for each occurrence, and (2) property damage of not less than 200,000 DKK for each accident and 400,000 DKK in the aggregate.

(b) The Contractor also agrees to maintain workers’ compensation and other legally required insurance with respect to the Contractor’s own employees and agents.

3. Indemnification

The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to:

(a) any property of the Contractor,

(b) its officers,

(c) agents,

(d) servants,

(e) employees, or

(f) any other person, arising from and incident to the Contractor's performance of this contract.

The Contractor shall hold harmless and indemnify the Government from any and all claims arising, except in the instance of gross negligence on the part of the Government.

4. Government as Additional Insured

The general liability policy required of the Contractor shall name "the United States of America, acting by and through the Department of State", as an additional insured with respect to operations performed under this contract.

5. Insurance-Related Disputes

Failure to agree to any adjustment contemplated under this contract regarding insurance shall be a dispute within the meaning of FAR 52.233-1, Alternate I, "Disputes".

Nothing in this clause shall excuse the Contractor from proceeding with the work, including the repair and/or replacement as herein above provided.

6. Time for Submission of Evidence of Insurance

The Contractor shall provide evidence of the insurance required under this contract within ten (10) calendar days after contract award.

Failure to timely submit this evidence, in a form acceptable to the Contracting Officer, may result in rescinding or termination of the contract by the Government. In addition, the Contractor shall furnish evidence of a commitment by the insurance carrier to notify the Contracting Officer in writing of any material change, expiration or cancellation of any of the insurance policies required not less than thirty (30) days before such change, expiration or cancellation is effective.

C. SUBCONTRACTING SERVICES

The Contractor shall not subcontract for any services under this contract.

D. SECURITY

The Contractor shall provide to the Contracting Officer's Representative (COR) not later than three weeks prior to the beginning of the contract, a list of all drivers who will perform under this contract and will also provide updated lists as necessary to the COR. The list will include data of approved primary and substitute drivers. The Contractor shall agree not to substitute drivers other than those listed. All drivers must pass the Embassy’s background check. The list will include:

Name, Date of birth, place of birth, Passport number (if a driver is not of local country nationality), Civil Registration Number (CPR Number)

E. PERMITS

Without additional cost to the United States Government, the Contractor shall obtain all permits, licenses, and appointments required for the execution of work under this contract. The Contractor shall obtain these permits, licenses, and appointments in compliance with applicable host country laws. The Contractor shall provide evidence of possession or status of application for such permits, licenses, and appointments to the Contracting Officer within 10 days of award and shall provide any updates, as they become available, to the Contracting Officer. Application, justification, fees, and certifications for any licensure required by the host government are entirely the responsibility of the offeror.

F. REMOVING EMPLOYEES FOR MISCONDUCT OR SECURITY REASONS

The Embassy may, at its sole discretion (via the Contracting Officer), direct the Contractor to remove any Contractor employee from the contract for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract.

G. DELIVERABLES

The following items shall be delivered under this contract:

Description: Quantity: Delivery Date: Deliver To:

Defense Bas Act Insurance (if applicable)

1 10 days after award Contracting Officer

Final TCN Housing Plan (if applicable)

1 10 days after award Contracting Officer

Final TCN Recruitment Plan (if applicable)

1 10 days after award Contracting Officer

Insurance 1 10 days after award Contracting Officer

Licenses and permits 1 10 days after award Contracting Officer

List of Personnel 1 10 days after award COR

School Bus Schedule 1 10 days after award COR

Preventative Maintenance Schedules

1 Upon request COR

Payment Request incl.

signed IRS W-14 form

1 Monthly COR

H. QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

This plan provides an effective method to promote satisfactory contractor performance. The QASP provides a method for the Contracting Officer's Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the contract. The role of the Government is to monitor quality to ensure that contract standards are achieved.

Performance Objective Scope of Work Para Performance Threshold Services.

Performs all school bus services set forth in the scope of work.

I.A. thru II.G.

All required services are performed and no more than one

(1) customer complaint is received per month.

LIST OF ATTACHMENTS

Attachment 1 – School Calendar

Attachment 2 – School Contact Information & Hours

Attachment 3 – General Orders

Attachment 4 – Pick-up Locations

Attachment 5 – Recruitment of Third Country Nationals (TCNs) for Performance on

Department of State Contracts

ATTACHMENT 1

SCHOOL CALENDAR

ATTACHMENT 2

SCHOOL CONTACT INFORMATION AND HOURS

CONTACT INFORMATION

Copenhagen International School Levantkaj 4-14 2150 Nordhavn Denmark Tel +45 39 46 33 00 info@cis.dk

PRIMARY SCHOOL

Pre-kindergarten – grade 5 8:15 – 15:00

Students are expected to arrive at school between 8:00 and 8:10.

Students are welcomed into the Floor 2 common area upon arrival.

Supervision is available from 8:00.

Primary School students are invited to enter classrooms at 8:10.

SECONDARY SCHOOL

Grade 6 -12 8:30 - 15:30

Doors open at 8:15 for access to school.

AFTER-SCHOOL ACTIVITIES

After school activities end at 17:00. Bus will depart no later than 17:15.

mailto:info@cis.dk

ATTACHMENT 3

GENERAL ORDERS

1 General

The Contractor shall perform school bus services in accordance with the school calendar, from Monday through Friday, from the students' residences.

1.1 General Orders to Drivers

- Safety: Drivers under this contract shall be conscious of the fact that they are chauffeuring children and teenagers. Drivers shall drive cautiously within the speed limit and respect safety rules such as coming to a complete stop when picking the students up or dropping them off.

- Drivers are absolutely prohibited from transporting unauthorized people together with students on the bus, unless authorized in writing by the Contracting Officer or

COR.

- Drivers are absolutely prohibited to stop with students on the bus at any place not established in Exhibit A of the contract (for example, gas stations, stores, etc., even if requested by the students).

- When picking up the students, drivers shall wait for a period no longer than five (5) minutes at each address.

1.2 General Orders to Monitors

- Monitors are responsible for reminding and updating the drivers about the routes, providing assistance to the students, and assuring that students arrive safe and on time to their final destination.

- Monitors shall complete and sign a daily log recording when each student gets on and off the bus for each ride of the day. The completed logs shall be provided to either the COR or Contracting Officer at the end of each week and shall be placed in the Contractor's file.

- Monitors shall ensure the bus waits up to, but no longer than five (5) minutes at each address. However, if this turns into a recurring delay at the same address, a School Bus Report shall be completed and forwarded to the COR.

- Monitors shall fill out a Discipline Report whenever a student is disruptive or insists on not following the monitor’s instructions. These reports shall be forwarded to the COR who will be responsible to inform the student's parents about the misbehavior.

- Monitors shall complete a "School Bus Report" every time an outstanding occurrence takes place (such as, vehicle breakdowns, late arrivals to school, problems with the students, etc.).

- Monitors shall explain established bus riding policies to all passengers in order to ensure a pleasant and safe ride for everyone.

- If during the performance of services there is an incident (for example, an incident may be defined as a vehicle breakdown resulting in a late arrival, or if a student is injured), Monitors must immediately communicate to the Contractor all incident details and instruct the Contractor to contact the COR with this information.

- Monitors shall carry a working cell phone with them at all times during the performance of services for the purpose of keeping the Contractor informed of any incidents which may occur. Monitors are responsible to ensure that their cell phone is charged and ready for use. In some cases, the use of a radio may be authorized as an approved method of communication, if approved by the COR or Contracting Officer.

- Monitors shall ensure before the bus departs any designated stop that each student either (1) enters their residence, or (2) is met at their final destination by a responsible party.

- Monitors shall also follow the "Guidelines for Monitors".

1.3 Guidelines for Children

The following guidelines have been developed in order to offer a reliable, safe, and pleasant school bus service to Embassy school-aged children.

RULES:

1. Passengers must follow all instructions from the driver, monitor or any supervising adult.

2. Passengers must remain seated and wear a safety belt while the vehicle is in operation.

3. Passengers may not touch vehicle controls under any circumstances.

4. Unless the driver or supervisory adult directs otherwise, windows should remain closed. Passengers may not stick heads, arms, or articles out of windows.

5. Eating and drinking in the vehicle are not permitted.

6. Passengers are expected to show respect for the drivers, monitors and other passengers. Shouting, profanity and abusive language are not permitted.

7. Conduct that distracts the driver, risks the safety of passengers, risks damage to the vehicle, conveys a negative image of the United States, or disrupts the atmosphere of the school bus is prohibited and may result in loss of riding privileges.

8. No fighting or hitting is allowed in the vehicle.

9. No throwing of objects in the vehicle or out the window.

10. Students are not to deface the vehicle or the seats.

11. No hanging from overhead racks or rails.

12. No running or jumping in the vehicle.

13. Students should fill in the vehicle from the back to the front. Passengers must remain seated until the vehicle comes to a complete stop before standing up for unloading.

Each passenger must be seated in a regular seat and not on backpacks or the arms of the seat.

14. In the school parking lot and when loading and unloading, students must keep a careful watch for buses and other moving vehicles. Bus safety starts in the parking lot. Wait for the bus to come to a complete stop before approaching the bus.

15. Parents are expected to ensure that their children understand and abide by these rules.

ATTACHMENT 4

PICK-UP LOCATIONS

Pick-up Locations: No child may be on bus for no longer than 45 minutes during normal traffic.

Street Address

Zip Code

No. of Children

Oesterbrogade 114

Ordrupgaard

2920 2

Gentofte Kirkegaard

2820 2

Maglegaardsskolen

2900 3

The Austrian Embassy

2100 2

Gunnar Nu Hanses Plads

2100 5

Corner of Rathsacksvej and Grundtvigsvej

1862 2

Stockholmsgade 49 - 53

2100 8

ATTACHMENT 5

RECRUITMENT OF THIRD COUNTRY NATIONALS (TCNS) FOR PERFORMANCE

ON DEPARTMENT OF STATE CONTRACTS (DECEMBER 4, 2014)

1. Where contracts exceeding the Simplified Acquisition Threshold will require the recruitment of TCNs, the offeror is required to submit a Recruitment Plan as part of their proposal. Contractors providing employer furnished housing are required to submit a Housing Plan.

2. Recruitment Plans must:

a. State the anticipated number of workers to be recruited, the skills they are expected to have, and the country or countries from which the contractor intends to recruit them.

b. Explain how the contractor intends to attract candidates and the recruitment strategy including the recruiter.

c. State in the offer that the recruited employee will not be charged recruitment fees as defined in FAR 22.1702 and FAR 52.22-50. The contractor or employer pays the recruitment fees for the worker if recruited by the contractor or subcontractor to work specifically on Department of State contracts.

d. Recruitment fees means fees of any type, including charges, costs, assessments, or other financial obligations, that are associated with the recruiting process, regardless of the time, manner, or location of imposition or collection of the fee.

(1) Recruitment fees include, but are not limited to, the following fees (when they are associated with the recruiting process) for-

(i) Soliciting, identifying, considering, interviewing, referring, retaining, transferring, selecting, training, providing orientation to, skills testing, recommending, or placing employees or potential employees;

(ii) Advertising:

(iii) Obtaining permanent or temporary labor certification, including any associated fees;

(iv) Processing applications and petitions;

(v) Acquiring visas, including any associated fees;

(vi) Acquiring photographs and identity or immigration documents, such as passports, including any associated fees;

(vii) Accessing the job opportunity, including required medical examinations and immunizations; background, reference, and security clearance checks and examinations; and additional certifications;

(viii) An employer's recruiters, agents or attorneys, or other notary or legal fees;

(ix) Language interpretation or translation, arranging for or accompanying on travel, or providing other advice to employees or potential employees;

(x) Government-mandated fees, such as border crossing fees, levies, or worker welfare funds;

(xi) Transportation and subsistence costs-

(A) While in transit, including, but not limited to, airfare or costs of other modes of transportation, terminal fees, and travel taxes associated with travel from the country of origin to the country of performance and the return journey upon the end of employment; and

(B) From the airport or disembarkation point to the worksite;

(xii) Security deposits, bonds, and insurance; and

(xiii) Equipment charges.

(2) A recruitment fee, as described in the introductory text of this definition, is a recruitment fee, regardless of whether the payment is

(i) Paid in property or money;

(ii) Deducted from wages;

(iii) Paid back in wage or benefit concessions;

(iv) Paid back as a kickback, bribe, in-kind payment, free labor, tip, or tribute;

or

(v) Collected by an employer or a third party, whether licensed or unlicensed, including, but not limited to-

(A) Agents;

(B) Labor brokers;

(C) Recruiters;

(D) Staffing firms (including private employment and placement firms);

(E) Subsidiaries/affiliates of the employer;

(F) Any agent or employee of such entities; and

(G) Subcontractors at all tiers.

d. Recruitment fees included by the prime contractor in the contract price must be allowable by country law, allocable to the contract based on benefit to the program, and reasonable based on what a prudent businessperson would pay for similar expenses and charges. The reasonableness of recruitment fees should be assessed based on the reasonableness of the individual components.

e. State in the offer that the contractor’s recruitment practices comply with recruiting nation and host country labor laws.

f. State in the offer that the contractor has read and understands the requirements of

FAR 52.222-50 Combating Trafficking in Persons.

g. Contractor will advise the Contracting Officer of any changes to the Recruitment

Plan during performance.

3. The offeror will submit a Housing Plan if the contractor intends to provide employer furnished housing for TCNs. The Housing Plan must describe the location and description of the proposed housing. Contractors must state in their offer that housing meets host country housing and safety standards and local codes.

Contractor shall comply with any Temporary Labor Camp standards contained in their contract. In contracts without a Temporary Labor Camp standard, fifty square feet is the minimum amount of space per person without a Contracting Officer waiver. Contractor shall submit proposed changes to their Housing Plan to the Contracting Officer for approval.

4. Department of State contractor and subcontractors will prevent human trafficking and treat employees with respect and dignity by taking the following actions:

a. Contractor may not destroy, conceal, confiscate, or otherwise deny access to an employee’s identity documents, passports, or immigration documents. Contractors and subcontractors are reminded of the prohibition contained in Title 18, United States Code, Section 1592, against knowingly destroying, concealing, removing, confiscating, or possessing any actual or purported passport or other immigration document to prevent or restrict the person’s liberty to move or travel in order to maintain the services of that person, when the person is or has been a victim of a severe form of trafficking in persons. Contractor must be familiar with any local labor law restrictions on withholding employee identification documentation.

b. Contractor shall provide employees with signed copies of the/their employment contracts that are in a language the worker understands and define the terms of employment, compensation including salary, overtime rates, allowances, salary increases, job description, description of any employer provided housing, benefits including leave accrual, and information on whether hazardous working conditions are anticipated. Contracts must be provided prior to employee departure from their countries of origin. Fraudulent recruiting practices, including deliberately misleading information, will be considered a material breach of this contract.

c. Contractor shall provide all employees with the Department’s “Know Your Rights” poster and document that employees have been briefed on the contents of the poster. The English language version is available at posters and accompanying directions or from the Contracting Officer.

d. Contractor shall brief employees on the requirements of the FAR 52.222-50 Combating Trafficking in Persons including the requirements against procuring commercial sex even in countries where it is legal and shall provide a copy of the briefing to the Contracting Officer’s Representative.

e. Contractor shall display posters in worker housing advising employees in English and the dominant language of the TCNs being housed of the requirement to report violations of Trafficking in Persons to the company and the company’s obligation to report to the Contracting Officer. The poster shall also indicate that reports can also be submitted to the Office of the Inspector General (OIG) Hotline, StateOIG.gov/Hotline at 202-647-3320 or 1-800-409-9926 or via email at WPEAombuds@stateoig.gov.

https://www.responsiblesourcingtool.org/uploads/56/Fed_Procurement_poster-FINAL.pdf https://www.responsiblesourcingtool.org/uploads/57/FAR_Poster_Directions__002_.pdf https://www.responsiblesourcingtool.org/uploads/57/FAR_Poster_Directions__002_.pdf mailto:WPEAombuds@stateoig.gov

f. Contractor and subcontractors shall comply with sending and receiving nation laws regarding transit, entry, exit, visas, and work permits. Contractors are responsible for repatriation of workers who have traveled from other countries for contract performance except an employee legally permitted to remain in the country of work and who chooses to do so; including an employee who is a victim of trafficking seeking victim services and/or legal redress in the country of employment and/or is a witness in a trafficking-related enforcement action.

g. Contractor shall monitor subcontractor compliance at all tiers. This includes verification that subcontractors are aware of, and understand, the requirements of FAR 52.222-50 Combating Trafficking in Persons and this clause. Contractors specifically agree to allow U.S. Government personnel access to contractor and subcontractor personnel, records, and housing for audit of compliance with the requirements of this clause.

h. The contractor agrees to include this clause in all subcontracts over the simplified acquisition threshold involving recruitment of third country nationals for subcontractor performance.

5. For contracts or subcontracts other than commercially available off the shelf items with performance overseas valued at $500,000 or more, offerors will certify with the submission of their proposal and annually thereafter that the contractor and subcontractors have a compliance plan in place appropriate to the size and nature of the program to prevent human trafficking and to comply with the provisions of this clause. The certification will confirm that, to the best of its knowledge and belief of the signatory, neither the prime nor its agents nor subcontractor have engaged in any trafficking related activities, including the procurement of a commercial sex act during the period of the contract, the use of forced labor in the performance of the contract, acts that support or facilitate trafficking in persons such as destroying or confiscating employees’ documents or failing to provide return transportation, soliciting employees by use of fraud or charging recruitment fees or providing sub-standard housing described in section 106(g) of the Trafficking Victims Protection Act (TVPA) or the prohibitions of this clause. The certification will also confirm that if any violations have been found, the contractor has taken the appropriate remedial and referral actions.

6. Contractors and subcontractors can find a model compliance plan, a sample code of conduct, a supplier/subcontractor self-assessment questionnaire, and criteria to select and monitor labor recruiters on the Responsible Sourcing Tool website (www.responsiblesourcingtool.org) The Responsible Sourcing Tool is designed to assist Federal contractors, in identifying human trafficking or trafficking-related activities in their supply chains and developing effective management systems to prevent and mitigate these activities. The tool enables Federal contractors and other entities to visualize human trafficking risks by location, industry sector and commodity.

SECTION 2 - CONTRACT CLAUSES

52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERCIAL ITEMS

(NOV 2021) IS INCORPORATED BY REFERENCE. (SEE SF-1449,

BLOCK 27A)

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS-COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (MAR 2023)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (NOV 2021) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) ( 31 U.S.C. 3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (AUG 1996) ( 31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108- 77 and 108-78 ( 19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

[Contracting Officer check as appropriate.]

_XX_ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (NOV 2021) ( 41 U.S.C. 4704 and 10 U.S.C. 4655).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (NOV 2021) ( 41 U.S.C. 3509)).

https://www.acquisition.gov/far/part-52#FAR_52_203_19 https://www.acquisition.gov/far/part-52#FAR_52_204_23 https://www.acquisition.gov/far/part-52#FAR_52_204_25 https://www.acquisition.gov/far/part-52#FAR_52_209_10 https://www.acquisition.gov/far/part-52#FAR_52_232_40 https://www.govinfo.gov/link/uscode/31/3903 https://www.govinfo.gov/link/uscode/10/3801 https://www.acquisition.gov/far/part-52#FAR_52_233_3 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_233_4 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_203_6 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.govinfo.gov/link/uscode/10/4655 https://www.acquisition.gov/far/part-52#FAR_52_203_13 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

_XX_ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109-282) ( 31 U.S.C. 6101 note).

__ (5) [Reserved].

__ (6) 52.204-14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111-117, section 743 of Div. C).

__ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (OCT 2016) (Pub. L. 111-117, section 743 of Div. C).

_XX_ (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (NOV 2021) ( 31 U.S.C. 6101 note).

_XX_ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (OCT 2018) ( 41 U.S.C. 2313).

__ (10) [Reserved].

__ (11) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (OCT 2022) ( 15 U.S.C. 657a).

__ (12) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2022) (if the offeror elects to waive the preference, it shall so indicate in its…