19DA2023Q0005_Student Transportation Services_Cover Letter.pdf

SENSITIVE BUT UNCLASSIFIED

U.S. Embassy Copenhagen

Date: March 31, 2023

Dear Prospective Quoter:

Subject: Request for Quotations number 19DA2023Q0005

Enclosed is a Request for Quotations (RFQ) for Student Transportation Services. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.

The U.S. Government intends to award an Indefinite-Delivery Indefinite-Quantity (IDIQ) contract to a single responsible company submitting an acceptable offer at the lowest price. We intend to award a contract based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

The Embassy intends to conduct a pre-quotation conference at the site, The pre-quotation conference will be held on April 19, 2023 at 13:00 – 14:30 (local time) at the American Embassy, General Services Office, Dag Hammarskjolds Alle 24, 2100 Copenhagen O, Denmark. Prospective offerors/quoters should contact Ms. Ulrika C Madsen (E-mail: CopenhagenProcurement@state.gov) by 12:00 (local time) on April 17, 2023 for additional information or to arrange entry to the building.

No one will be allowed to enter the premises without prior notification.

Quotations are due by May 9, 2023 at 12:00 (local time). No quotations will be accepted after this time. Quotations must be in English and incomplete quotations will not be accepted.

Your quotation must be submitted electronically to E-mail: CopenhagenProcurement@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-1449

2. Section I, Pricing

3. Section 5 Representations and Certifications

4. Additional information as required in Section 3

5. The Offeror should submit a completed IRS Form W-14, found at www.irs.gov/w14, to ensure compliance with FAR 52.229-11

6. Proof of SAM Registration

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102.

Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

Sincerely, Kevin M. Phillips Contracting Officer mailto:CopenhagenProcurement@state.gov mailto:CopenhagenProcurement@state.gov http://www.irs.gov/w14 https://www.sam.gov/