PPT_for_SAM_-_Updated.pdf

SAM and DUNS Presentation

To be eligible for contract awards above $30,000 with the U.S.

Government, you need to read the following instructions carefully.

General Instructions for Registering in

DUNS / SAM

SAM is the official FREE, government-operated website – there is NO CHARGE to register or maintain your entity registration record in SAM. If you receive any emails claiming that you have to register with them to sign-up or renew your SAM registration for a fee, please disregard these emails.

frequently asked questions (FAQs), go to:

www.sam.gov Click on the “Help” Tab. o

8. Once you have read through the formal instructions on the SAM website, you can use the instructions for basic reference when entering SAM organizational information.

http://www.sam.gov/

1st step Request NCAGE Code

Request NCAGE Code by visiting the NATO Codification Tools webpage at:

https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx

1. Check to see if a NCAGE Code is already assigned for the company.

2. If the search does not result in a match to an existing NCAGE code:

3. Click [Request New] button in the bottom right hand corner of the screen.

4. Follow the directions to obtain an NCAGE Code.

5. Submit the request. A validation email message is sent to the POC in the NCAGE Request for confirmation.

6. Confirm the NCAGE request by clicking on the link embedded in the email.

7. It can take up to ten business days to process a CAGE Code request with a new SAM entity registration https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx https://eportal.nspa.nato.int/AC135Public/ scage/CageList.aspx

Enter Organization Name and Country

Click Search

Request New Code

Start entering requested details Click Start

Complete all steps and fill in consequent screens Click Next

2nd step Validate NCAGE Code

Validate NCAGE Code

a. When the NCAGE Code is assigned, an email message will be sent to the entity POC in the NCAGE Request.

b. The new NCAGE CODE information is validated by logging into the NSPA web portal.

(https://eportal.nspa.nato.int/AC135Public/default.aspx)

- Click on the tab labelled CAGE/NCAGE Code Request.

- Enter the NCAGE Code in the first screen, click the Enter key.

- At the bottom of the screen, a Results box will display. Click on the line of the entity/organization.

c. NSPA and the appropriate country’s NCBs will forward all NCAGE Code information to the U.S. CAGE Program Office. Depending on the assigned country, the data transmission to the U.S. CAGE Program Office will vary from daily/weekly/monthly/bi-monthly/annually based on their internal procedures for transmission to all AC/135 nations.

d. If the NCAGE Code is not assigned by NSPA/or National Codification Bureau (NCB) then the company entity POC will be contacted by email/letter from NSPA or NCB.

https://eportal.nspa.nato.int/AC135Public/default.aspx https://eportal.nspa.nato.int/AC135Public/default.aspx https://eportal.nspa.nato.int/AC135Public/default.aspx https://eportal.nspa.nato.int/AC135P ublic/default.aspx

Click Search

Enter CAGE Code Click Search

3 4

Results box will display. Click on the line of the entity/organization

3rd step Validate Information in CSI

Validate Information in CSI.

a. Once the NCAGE is received in the CAGE Program Office, the NCAGE Code is displayed in CAGE Search and Inquiry (CSI – formerly Business Identification Number Cross Reference System (B

b. https://cage.dla.mil/Home/UsageAgree)

c. Click “I AGREE” at bottom middle of the page

d. The easiest way to search in CSI is to search by CAGE/NCAGE or DUNS Number.

e. The entity/organization’s Legal Business Name and Physical Address must match exactly with NSPA, CSI, D&B and SAM.

f. If the NCAGE does not display in CSI but IS located in the CAGE/NCAGE Code Request, contact the DLA Contact Center at porting this discrepancy.

g. If all information is current in CSI and CAGE/NCAGE Code Request, proceed to obtain a DUNS Number.

TIMEFRAME: CSI is updated after CAGE Program Office has received and processed the NCAGE data which may be up to 10 business days.

https://cage.dla.mil/Home/UsageAgree https://cage.dla.mil/Home/UsageAgree https://cage.dla.mil/Home/UsageAgree https://cage.dla.mil/Home/UsageAgree

(https://cage.dla.mil/Home/Usage Agree)

Click I Agree

Search by NCAGE or DUNS Number.

Click Search

Select “Details” to display CAGE information

The entity/organization’s Legal Business Name and Physical Address must match exactly with NSPA, CSI, D&B and SAM.

4th step Request DUNS Number

a. Register with Dun & Bradstreet (D&B) to obtain the Data Universal Numbering System (DUNS) Number by accessing the webform at http://fedgov.dnb.com/webform

b. Ensure the entity’s Legal Business Name and Physical Address match exactly with what was registered for the NCAGE Code by logging into the NSPA web portal and using the search option

c. You will receive an email from D&B with your DUNS number. After 48 hours you can proceed with your SAM registration process.

It takes 1-2 business days to obtain a DUNS http://fedgov.dnb.com/webform

Click to request your DUNS number

Click “Continue” Select Country “Kuwait”

Fill in requested details and then Submit.

If you have NO previous DUNS number, you can proceed to request a New D-U-N-S Number 6

Fill all fields required and then select Submit. Ensure the entity’s Legal Business Name and Physical Address match exactly with what was registered for the NCAGE Code

5th step Register with the System for Award Management (SAM)

Steps For Registering Your Entity in SAM www.sam.gov

3. Click “Register New Entity” under “Entity Registrations” on your “My SAM” page

4. Select your type of Entity

5. Select “Yes” to “Do you wish to bid on contracts?”

6. Complete (A, B, C and D):

A. “Core Data”

B. “Assertions”

C. “Representations and Certifications”

D. “Points of Contact”

A. Complete “Core Data”

- Validate your DUNS information

If you are a foreign entity that does not pay taxes in the U.S., do not enter a number in the TIN field during registration.

- Foreign registrants must enter their NCAGE code.

- Enter General Information (business types, organization structure, etc.)

If you are a non-U.S. registrant doing business outside the U.S. then Electronic Funds Transfer (EFT) information is not mandatory.)

- Executive Compensation

- Proceedings Details

B. Complete “Assertions”

- Goods and Services (NAICS, PSC, etc.)

- Size Metrics

- EDI Information

- Disaster Relief Information

C. Complete “Representations and Certifications”

- FAR Responses

- Architect-Engineer Responses

- DFARS Responses

D. Complete “Points of Contact”

Create a Individual Account and Login www.sam.gov

Click Create Account

Click Create an Account

Start entering all required fields, and then click next

Click Next

Once created, username can’t be changed in SAM

Select the country in which you are residing

This page means that you have successfully created your user account and that you must now validate it by responding to the validation email.

Select Done 6

The validation email comes fromThe activation link is the first link in the email and may not be an active link.

If it is not active you may copy and paste the address in your browser address line.

Select the activation link

The link will take you to SAM site. Now you can log in to activate your user account.

Enter your Username and Password 8

Once you select done on this page your account will be activated and you will be logged in to the SAM system.

Select Done. 9

Register/Update Entity.

Select Register

Page will display information required to complete your registration

Select Start Registration

Purpose of Registration.

The System will guide you based on your answers

To activate your SAM registration, you must prepare a notarized letter for your SAM account administrator, upload electronic copy onto www.fsd.gov and mail the original copy within 45 days to below address:

FEDERAL SERVICE DESK

ATTN: SAM.GOV REGISTRATION PROCESSING

460 INDUSTRIAL BLVD

LONDON, KY 40741-7285

UNITED STATES OF AMERICA

Link for letter template and instruction:

https://fsd.gov/kb_view_customer.do?sysparm_article=KB0013221

Any question during registration submit inquiry ticket on www.fsd.gov http://www.fsd.gov/