2018_Health_Life_PreProposal_Conference_Agenda.ppt
PPT presentation 1 MB Posted
- Attached to
- LES Health and Life Insurance
- Solicitation number
- 19CH5018R2000
- Issued by
-
Department of State US Embassy Beijing
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PPT for Preproposal Conference
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Other files
| File | Type | Posted |
|---|---|---|
| QsAs_for_19CH5018R2000_Qset3.docx | DOCX document | |
| QsAs_for_19CH5018R2000_Qset2.docx | DOCX document | |
| SF30_Amendment_0001_to_Solicitation_19CH5018R2000.docx | DOCX document | |
| QsAs_for_19CH5018R2000.docx | DOCX document | |
| PPT_for_SAM_-_Updated.pdf | ||
| Section_CH_Briefing_Final.pptx | PPTX presentation | |
| Preproposal_Conference_Meeting_Minutes.docx | DOCX document | |
| 19CH5018R2000_Solicitation.docx | DOCX document |
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Text version
WELCOME
Pre-Proposal Conference for LE Staff Health & Life Insurance Service
19CH5018R2000
April 25, 2018
AGENDA
1430 WELCOME AND INTRODUCTIONS – Maureen O’Neill, Contracting Officer
1435 OPENING REMARKS – Maureen O’Neill, Contracting Officer All written questions received prior to or during the Conference will be posted at the FedBizOpps for all offerors to review
1440 CONTRACT REQUIREMENTS – Maureen O’Neill, Contracting Officer
1500 TECHNICAL REQUIREMENTS – Steve Carroll, Human Resources Office
1520 QUESTIONS
1530 Brief Introduction of the SAM Registration
1540 Conference Conclusion
CONTRACT REQUIREMENTS
Maureen O’Neill Contracting Officer
REQUEST FOR PROPOSAL (RFP) AND
RFP – Include Sections B through M
SECTION B - TYPE OF CONTRACT (P2-11)
| - | Firm-fixed price with economic price adjustment requirement | type contract | |
| - | Two Parts – Health Insurance and Life Insurance | ||
| - | Offerors will be required to provide price quote on a bi-weekly | rates basis for premiums and retention amounts | |
| - | Period of Performance – Base year with four one-year | options to renew |
Section B (continue) Bi-weekly Rates/Premiums - includes both the retention amount and the anticipated claims to be paid out.
Retention amounts – the contractor’s cost of conducting business: labor costs/rent/utilities/supplies/profit. This amount is fixed for the duration of the contract Economic Price Adjustments:
| Premiums can be adjusted based on an enacted law during the | term of the contract | |
| Typically requested based on claims paid out vs anticipated | claims paid out | |
| Premium can go either up or down, be requested by either party | ||
| No adjustments made during the base year of the contract. |
SECTION C - STATEMENT OF WORK (SOW)
(P12-21)
| Part I – Heath Insurance |
| Part II – Group Life Insurance |
| Deliverables |
HR Office will give a detail presentation
SECTION D – PACKAGING/MARKING (P22)
Reserved
| SECTION E – INSPECTION & ACCEPTANCE (P23-24) |
| Quality Assurance/Surveillance Plan |
No more than 3 customer complaints per month Sample complains we had in the past:
Payment errors – payment went to wrong person with same name Delayed payments Bad customer service – unclear on reason of denying claims
SECTION F – DELIVERIES AND PERFORMANCE (P25-26)
| - | Contract Performance Period begins with Notice to | Proceed | |
| - | Options: Extend contract; Exercise options | ||
| - | Reports and Other Deliverables to: | ||
| Office of Human Resources (COR) | |||
| US Embassy Beijing | |||
| No. 55, An Jia Lou Road, Beijing, 100600 | |||
| for Contract # 19CH5018D_____ |
SECTION G – Contract Administration Data (P27-28)
| - | Contracting Officer’s Representative (COR) | ||
| - Human Resources Office | |||
| - | COR Duties | ||
| - | Invoice/Payments – Semi-annually, payment will be made at the | beginning of the service upon receipt of the contractor’s proper | invoice. (Note: formal VAT receipts are required) |
SECTION H – Special Contract Requirements (P29-32)
| - Ordering Procedure – H.3 (task orders) |
| - Contractor’s Responsibility and Requirements |
Claims and Reimbursement Procedures Monthly Reports, Trainings HR will go over this section
SECTION I – CONTRACT CLAUSES (P33-42)
| - FAR 52.222-50 Combating Trafficking in Persons | ||
| - FAR 52.216-19 Order Limitations | ||
| Minimum & Maximum | ||
| - FAR 52.204-7 System for Award Management | ||
| Offeror must obtain a valid registration at the SAM system | ||
| in order to do business with the US Government | ||
| SAM is required not only at the time of award, but | annually for the life of the contract |
SECTION J – LIST OF EXHIBITS (P43-44)
Exhibit A - Employee Statistics Exhibit B - ORE Employees Rider Exhibit C – American Employees Association (AEA) Employees Rider
SECTION K – REPRESENTATIONS AND CERTIFICATIONS (P45-53)
Please make sure all the blanks, boxes and [ ] are appropriately filled and checked
SECTION L – PROPOSAL PREPARATION (P54-60)
| - | Proposals must be in English |
| - | Three Separated Volumes Submitted |
| 1. SF 33 and complete Section K - 2 copies | |
| 2. Price Proposal – Section B – 2 copies | |
| 3. Technical Proposal – 6 copies | |
| - | Offerors must address all factors |
| - | Electronic Proposal is Not Acceptable |
SECTION M – EVALUATION FACTORS FOR AWARD (P61-63)
| - | Overall Evaluation: | ||
| - Technical Evaluation (respond to all requirements in Section L) | |||
| - Price Evaluation (base year and all option years) | |||
| - | Award Selection: | ||
| Lowest Priced, Technically Acceptable, Responsible | Offeror |
| Note: |
| 1. This contract is not intended to purchase a standard policy; it is intended to purchase a policy that conforms exactly to the solicitation requirement. Therefore no commercial policy will be signed by the Contracting Officer. |
2. Proposals that contains more benefits (even if there is no increase in cost) or fewer benefits than those stated in the solicitation may be deemed technically unacceptable.
TECHNICAL PROPOSAL REQUIREMENTS
Human Resources Office
QUESTIONS ?
No Technical Questions/Answers will be given during the pre-proposal conference
All questions shall be submitted in a written format by email to ONeillma@state.gov and Shibl@state.gov before or by close of business (17:00 Beijing Time) May 7, 2018.
All questions will be answered and posted on FedBizOpps
File details come from the government source that posted it.