RFP MASTER 19AQMM21R0013.Amd2.docx

19AQMM21R0013

Request for Proposal Large Sport Utility Vehicle (SUV) Commercial Modification for Armoring

Table of Contents Part I – The Schedule

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1. Part I: The Schedule

A. SOLICITATION / CONTRACT FORM

See SF-1449 for Solicitation Form

GENERAL

The Department of State (DOS) Bureau of Diplomatic Security (DS) is seeking a Contractor to provide commercial item modification services in order to develop a viable armored vehicle design based on a commercial chassis. The Statement of Objectives (SOO) is contained in Section 2. This requirement is being issued by DOS, Acquisition Management (AQM), on behalf of DOS DEAV. AQM is issuing this Request for Proposal (RFP) for the purpose of entering into a Performance-Based Combination Firm-Fixed Price (FFP) Time and Materials (T&M) Contract.

AQM will conduct this acquisition using part 12 under the Federal Acquisition Regulation (FAR) for the purpose of entering into a Contract. The procedures used at FAR part 15 will be used for this solicitation and any subsequent award resulting from this solicitation. The Government reserves the right to contact contractors regarding their Proposals. This RFP includes all instructions and evaluation criteria for this acquisition. The Government anticipates that this requirement may be performed under NAICS code 541420 “Industrial Design Services.”

SUBMISSION OF QUESTIONS

Questions Due Date: Emailed questions regarding this Request for Proposals (RFP) are due no later than 12/12/2020, 2:00PM Eastern Time. Questions shall be sent VIA EMAIL to: Katherine Vultaggio at vultaggiokl@state.gov, and Christina Costa at CostaCH@state.gov, using the following format in Microsoft Excel:

Questions email must contain “RFP 19AQMM21Xxxxx Questions” in the Title in order to be considered. The Offeror is responsible for verifying the Government’s receipt of said questions.

ANTICIPATED AWARD TYPE

The Government contemplates entering into a combination FFP and T&M type Contract; however, the Government reserves the right not to issue an award.

ADDITIONAL ORDER INFORMATION

This order is for non-personal services and the services are non-severable.

B. SUPPLIES OR SERVICES AND PRICES / COSTS

PRICES

The Contractor shall propose labor rates that are representative of the skill level required to be performed under this contract by completing entries in the following tables for the base and option years, (see Section H).

The Contractor shall provide the commercial development services for the base year of the contract, starting on the date of contract award and continuing for a period of 12 months. The Contractor shall notify the Contracting Officer in writing 60 days before the total cost incurred exceeds 75% of the ceiling price.

SERVICES

The Assistant Secretary (A/S) for The Department of State (State), Bureau of Diplomatic Security (DS) has identified the Armored Vehicle (AV) program managed by the Defensive Equipment and Armored Vehicle Division (DEAV) as one of its top security programs. Successful DEAV mission accomplishment is integral to State’s ability to meet its strategic priorities as outlined in the 2015 Quadrennial Diplomacy and Development Review, and is responsible to provide a secure environment for Government personnel, public officials, and dignitaries. Without a secure environment, State cannot safely conduct diplomacy. A key component of this secure environment is the ability to transport those who support the mission in vehicles that are designed and built to resist the most common threats for the region in which they travel.

The objective of this contract is to acquire a viable design and prototype for a large armored SUV in accordance with Section C, including all attachments (see Section J). See pricing worksheet attachment.

PAYMENT AND CEILING

The Government will pay the Contractor for the number of hours worked, following the procedures in FAR 52.232-7, Section I, of this contract.

The Contractor shall not exceed the ceiling prices, shown in pricing tables in Section B, either in total or for any category. The ceiling prices contained herein can only be changed by a contract modification signed by the Contracting Officer (CO).

BASE AND OPTION YEAR PRICING

Section C, SOO, contains the specific objectives the Contractor shall be required to meet through its establishment of a complete and technically viable statement of work (SOW) and all related performance under this contract. The Contractor shall provide a completed Section B pricing worksheet with fully burdened labor rates that include all direct wages, fringe benefits, overhead, general and administrative, and profit.

The Contractor’s labor categories and rates shall reflect the skill levels required to perform the proposed services for the duration of the contract.

CONTRACT TYPE AND PRICING STRUCTURE

This is a time-and-materials contract for Commercial Services. For the time portion, payment for each labor category will be made by multiplying the negotiated fixed fully loaded hourly labor rate by the number of allowable actual incurred hours.

Pursuant to FAR 52.232-7(b)(7) (Payments under Time-and-Materials and Labor-Hour Contracts), payment of profit/fee for the materials portion (ODCs, travel) is prohibited.

CEILING PRICE

Pursuant to FAR 52.232-7(d) and (e) (Payments under Time-and-Materials and Labor-Hour Contracts), the three-year ceiling price (sum of estimated labor prices, and other direct costs, and applicable indirect costs) of this contract is $________(filled in at award)______________.

OBLIGATED PRICE

Pursuant to DOSAR 652.232-72(a) (Limitation of Funds), the amount presently available for payment and obligated by the Government under this contract is the amount shown in the Schedule line items, as modified-to date.

OTHER DIRECT COSTS (ODCs)

Only necessary items are allowable items for which the Contractor shall be reimbursed at the actual incurred cost. An example of a necessary item for this requirement may be urgently/imminently needed spare parts called for during discovery or development, emergency tool replacements, safety gear, etc. All ODC purchase approvals shall be requested in advance of purchase or any planning required in order to purchase any items. ODC purchase approvals must be approved by the COR prior to contractor action on any purchases. The Contractor shall use existing contract vehicles (i.e. GSA Advantage!, etc.) whenever available, and shall consider Proposal pricing from at least 3 sources prior to requesting an ODC purchase. A complete description of the requested item including justification and Proof of Proposals shall accompany all ODC requests for approval. An ODC request form is attached as an example to the solicitation and will be provided to the Contractor at award. All ODC purchases are subject to appropriations law.

TRAVEL

Travel shall be pre-approved and reimbursed on actual and allowable costs only IAW travel information in Section H.

C. STATEMENT OF OBJECTIVES

Development of Armored Large Sport Utility Vehicle (SUV) Design and Prototype(s) for U.S. Government Use

09/27/2020

I. PURPOSE:

The purpose of this acquisition is to modify commercial chassis to create multiple successful prototypes for the production of armored Large Sport Utility Vehicles (SUVs) (General Motors Suburban, GM Yukon, Cadillac Escalade, Ford Expedition, or equal) for the protection of U.S. Ambassadors, other USG officials overseas, and foreign officials in the U.S.

· Each platform shall be brought from concept to testable prototype

· Each prototype shall provide a path and lend itself to production and an active supply chain

II. SCOPE

This requirement includes the design and development, prototype fabrication, and test and evaluation of a Large SUV (Suburban, Yukon, Escalade, Expedition, or equal),This includes validation testing and any rework needed to achieve successful test results of each variant. Certification to Federal Motor Vehicle Safety Standards (FMVSS) is preferred but not required. Vehicles with civilian styling that do not draw extra attention are required, and a tactical or military vehicle appearance is out of scope. Preference is that the resulting armored vehicle be cosmetically identical to a commercially available, unarmored vehicle model. The SUV must include at a minimum four (4) side doors with a rear lift gate, “barn door”, or similar doorway to maximize storage access. The vehicle should include typical fit/finish/features/amenities of modern commercial SUVs and feature separate rear passenger HVAC. Design of four production SUV variants are required including:

1) Standard configuration with a mid-market trim level and bench seating for the second and third rows.

2) Pursuit/Follow configuration based on mid-market trim but with most interior wall and floor surfaces coated with spray on bed liner material, second row seats rotate 360 degrees with but can be locked in place, third row seat is a rear facing bench seat.

3) VIP configuration with premium trim level configuration providing elevated finish and seating configuration (mandatory option). To meet passenger requirements, the premium SUV configuration is desired to feature 2nd row “captain’s chair” and 3rd row rear seating with additional storage space; and

4) VIP-Executive configuration with the second row replaced by jump seats and a captain’s chair in place of third row seating.

This requirement only covers design and modifications to existing Commercial platform(s) and components required for the sole purpose of meeting Government’s unique armored vehicle (AV) program needs. Existing platforms and components must have been developed through Commercial means by the Original Equipment Manufacturer (OEM) and any development or modification must be performed with OEM permission using owned or pre-developed components or systems.

III. PERIOD OF PERFORMANCE

The maximum period of performance for this effort is three (3) years (a base year and two option years), which shall be broken down in the Contractor’s Statement of Work (SOW) by Year and by Phase, with a date range assigned to each (the Contractor may edit/reorganize these phases as needed so long as all development elements are present):

· Phase 1: Requirements Definition, Information gathering, Collaboration and Discovery

· Phase 2: Preliminary Design Development

· Phase 3: Detailed Design Development

· Phase 4: Proof of Concept

· Phase 5: Receipt of Raw Materials

· Phase 6: Prototype Build (can be broken down into segments if needed)

· Phase 7: Automotive Performance and Ride Quality

· Phase 8: Validation Testing

· Phase 9: Government Automotive and Durability Testing (to be completed by the Government)

· Phase 10: Government Ballistic and Blast Testing (to be completed by the Government)

The contractor shall develop and recommend an interim payment schedule based on these milestones.

IV. PLACE OF PERFORMANCE

The primary place of performance is at the Contractor’s facility, or the facility of its subcontractor(s). Travel may be authorized in advance by the Government.

V. BACKGROUND

The Assistant Secretary (A/S) for The Department of State (State), Bureau of Diplomatic Security (DS) has identified the AV program managed by the Defensive Equipment and Armored Vehicle Division (DEAV) as one of its top security programs. Successful DEAV mission accomplishment is integral to State’s ability to meet its strategic priorities as outlined in the 2015 Quadrennial Diplomacy and Development Review, and is responsible to provide a secure environment for Government personnel, public officials, and dignitaries. Without a secure environment, State cannot safely conduct diplomacy. A key component of this secure environment is the ability to transport those who support the mission in vehicles that are designed and built to resist the most common threats for the region in which they travel.

Under DS, DEAV is the sole office responsible for the acquisition, inspection, and deployment of armored vehicles pursuant to the Foreign Affairs Manual (FAM) 262.1-1(C). Procurement of all DOS and International Cooperative Administrative Support Services (ICASS) armored vehicles must be coordinated through DEAV (12 FAM 385). DEAV has a recurring need to procure and deploy armored vehicles both for use by the Secretary of State, foreign dignitaries, and at posts for State and other agencies. The State fleet is supported by an established supply chain network and a maintenance, repair and replacement program implemented by DEAV which currently supports an existing fleet of armored Chevrolet Suburban Sport Utility Vehicles (SUVs).

The Department of State has a need to provide armored SUVs for the protection of U.S. Ambassadors and other USG officials overseas and foreign officials in the U.S., who receive protective security provided by the Bureau of Diplomatic Security (DS). DS procures armored vehicles for use by the Department both overseas and domestically through contracts with aftermarket armoring companies. For several years, the only domestic SUV capable of supporting the weight of aftermarket armor was the Suburban HD and DS procured a number of aftermarket armored Suburban HD SUVs. Unfortunately, 2018 was the last model year for the Suburban HD SUV and the vehicle is no longer in production. Currently there are no domestic U.S, SUVs manufactured that can be armored without modifying the OEM chassis. As a result, DS wishes to explore the purchase of factory armored SUVs. Factory armored SUVs are expected to provide improved performance, reduced maintenance costs and a longer service life than after-market armored SUVs.

The Suburban is a highly adaptable SUV which meets a significant portion of the Department of State’s mission requirements domestically and abroad. State has a recurring annual need for Suburban SUVs for fleet replenishment in support of Ambassadors and Chiefs of Mission (COM). This has historically been fulfilled through the State Armored Vehicle (AV) Blanket Purchase Agreement (BPA) for 3rd party up-armoring; however, the Chevrolet Suburban platform has evolved to a point where the standard OEM build will no longer support / withstand the addition of armoring to the level required. Therefore, the Government is seeking a partnership with the OEM under a contract for the development of a next-generation armored Suburban, or Equal with the intent to arrive at a fully tested prototype vehicle, ready for production.

The Suburban, or Equal, as a platform, has been determined to meet the Government’s minimum requirements which include the following:

· Manufactured as an (OEM) developed item; and

· Has large SUV dimensions for maximum passenger and payload flexibility

· Has fully integrated armor components as part of the design to ensure armoring integrity; and

· Is adequately equipped to blend into overseas surroundings for everyday traffic (mission requirement); and

· Meets the classified testing specifications of State titled “Armored Vehicle Protection Levels.” This includes ballistics, blast, and mobility standards unique to the Department of State.

Several U.S. Government agencies utilize commercial vehicles as a base platform for production of armored vehicles for various end uses. The Government is unaware of any planned production SUV capable of supporting the payload and space requirements for the next four to five-year window.. Without a base platform vehicle, Government agencies will not be able to replenish the fleet at the end of the five-year life cycle and will not be able to meet the demands of protective missions.

VI. PROGRAM OBJECTIVES

Overall Objectives for the Contractor:

Within its PWS provided in response to this SOO, the Contractor shall ensure that the following objectives are appropriately addressed and sufficiently supported to ensure project success:

· Contractor Personnel: Contractor personnel assigned to this contract who require access to classified information shall be able possess TOP SECRET personnel security clearances issued by Defense Security Service (DSS) upon contract performance.

· Personnel - Provide a proper skill mix, experience, and required number of qualified personnel needed for all phases. List all positions identified as “Key Personnel.”

· Materials - Provide all necessary OEM systems, supplies, spares, tools, and mechanical test equipment, consumables, hardware, software, automatic data processing equipment, documentation, and other applicable ancillary equipment and property.

· Facilities

· Provide a secure work space for design and build, including a segregated/restricted area which obstructs public view of the entire design/build process.

· Provide automotive testing facilities as needed for prototype preparation, studies, building and tuning/adjustments (not for final testing).

· Organizational processes - Provide all internal controls, management oversight, and supply support as appropriate. This includes the development of a SOW, Service Level Agreements (SLAs) and a comprehensive design-build schedule. Change/configuration management processes shall be addressed. SOW shall be developed with a target of production beginning 2023 or sooner. Weekly and Monthly Status Reports and meetings must be incorporated to the SOW.

Project Objectives for the Government:

· The Government intends to collaborate with the Contractor throughout all phases in order to establish initial expectations and baselines, provide feedback on design and development, and communicate progress through to completion

· The Government intends to provide project management support that supports the Contractor’s accurate and timely schedule and performance information throughout the life cycle of the program

· With Service Level Agreements (SLAs) initially proposed by the Contractor, the Government plans to establish a sound risk management system through the integration of metrics to monitor program status. This will mitigate program risks and provide for special emphasis on development efforts.

· Obtain sufficient OEM permission and/or rights in technical data, such that the Department has authority and control over prototypes and their production rights.

· Achieve a forward-facing solution: The Government’s objective is to ultimately receive a prototype which:

· Meets security and technical requirements

· Is production-ready

· Will carry OEM warranty and maintenance packages when produced

CONSTRAINTS:

Non-Negotiable Requirements:

1. Professional automotive Research and Development team currently on staff and available for work immediately.

2. Facilities housed within the United States and the ability to gain a Top Secret Facilities Security Clearance.

3. Automotive facilities with classified /restricted areas available immediately which are segregated from the rest of the facility and require badged access.

4. Available supply chain for sourcing all materials.

5. Current ownership of the design/license/data rights for a commercially developed chassis capable of minor modification to support the weight of opaque and transparent armor in addition to standard payload requirements.

Classified Testing Data

Armored vehicles produced under this contract must provide defense against classified threat levels. This threat level information will be made available to the Contractor post-award after the Contractor is granted a Facility Security Clearance (FCL) by the Defense Counterintelligence and Security Agency (DCSA).

Prototype tolerances:

1. Available Payload: 4,400 pounds threshold, 6,000 pounds objective

2. Gross Vehicle Weight Rating: GVWR as needed to facilitate curb weight and required available payload. Lower curb weight desired.

3. Tires, brakes, suspension: As needed to confidently facilitate GVWR

4. Passengers/Storage Space: 6 or 7 passengers (seating dependent upon configuration) with additional storage space for equipment and luggage.

5. Height: 80 inches Maximum

6. Total Width (including tires): 81 inches body side to body side

7. Overall Length: 225 inches Maximum desired

8. Wheelbase: Approximately 130 inches is optimum

11. Ground Clearance: 7.5 inches, more desired

12. Break-over Angle:

a. Approach Higher angle desired

b. Follow-off Higher angle desired

13. Maximum Step-in Height: 25 inches from ground to rear door rocker/sill, lower Desired

14. Minimum Interior Headroom

a. Seated: 36 inches, identify seating position

b. Total: 44 Inches, headliner to carpet

15. Automotive Performance

a. Range: 300 Miles minimum, extended range is of higher priority than maximum speed

b. Max Speed: 90 MPH minimum

c. Acceleration: 0-60 MPH in 12.5 seconds, minimum, at GVWR, greater Desired. Factory installed turbocharger or supercharger is acceptable if needed to achieve performance requirements. Aftermarket superchargers are not acceptable.

16. Engine Performance

a. Horse Power:

i. 360 Threshold for gasoline engine version

ii. 400 Objective for gasoline engine version

iii. Horse Power negotiable for diesel engine version if other performance criteria achieved

b. Torque:

i. 375 pound-feet Threshold

ii. 400 pound-feet Objective

17. Engine Type: Options for both gasoline and “dirty” diesel engines desired.

18. Exterior:

a. Automatic headlamps

b. Daytime running lights

c. O/S mirrors (power folding optional)

d. Running board fixed

e. Luggage rack

f. Front tow hooks

g. Lift gate (power optional)

19. Interior

a. Without supplemental restraint system (air bags), or as option

b. HVAC with front and rear electronic controls

c. Cruise control

d. Navigation system (optional)

e. Seating surface – optional leather

f. Power seats

g. Park assist (optional for front and rear)

h. Power Adjustable Pedals

i. Rear view camera

j. Tilt Steering Wheel (power optional)

k. Heated and Cooled seats (optional)

l. Second row seats (bench or bucket options)

m. Third row seats – bench

n. Seating capacity 7-9

o. Keyless engine start

p. Remote Start (optional)

q. 110v accessory

20. Armoring Configuration

a. OSPB Level D Standard

b. OSPB Level D Follow/Pursuit

c. OSPB Level D VIP

d. OSPB Level D VIP-Executive

21. Production Capability Requirements

a. An extended production range of 8-10 years,

b. Line capable of minimum 200 production vehicles per year after testing

c. Technical support

d. Long-term spare parts availability

e. Spare parts support network (both CONUS and OCONUS)

f. Five (5) year bumper-to-bumper service Warranty.

a. Laws, Policies, Directives, and Standards that are Constraining Factors:

CFR, DOT, Automotive Industry Standards: Contractor shall clearly demonstrate its understanding of all legal requirements for automotive design, development, and production.

ISO: Contractor should identify ISO certifications or other guarantees as part of their quotation shall be held responsible for maintaining those standards throughout performance.

OSPB Inspections: Conform to Overseas Security Policy Board (OSPB) compliance and demonstrate that pre-weld fitment ensures no ballistic windows exist that could pose a vulnerability to the occupants of the finished vehicle and armor is installed correctly, inspection confirms proper fitment and joint design of armor and the presence and proper application of mandatory features such as splash guards or returns and backing plates at required locations to ensure that all armor panels have been welded appropriately, using appropriate processes and the aramid spall liner has been properly applied and fully adhered to the floor armor. An interior inspection that would confirm the workmanship of interior trim components, inspecting for defects such as, but not limited to poor fitment of trim panels, tears, holes or scratches in material, overspray of paint or adhesives, exposed or unfinished cut edges.

The exterior of the vehicle to be inspected for proper integration of mandated features, body panel alignment, body panel defects, general fit and finish, and paint defects such as scratches, inclusions, blushing, orange peel, color discontinuities, poor adhesion, and polishing or sanding marks. The inspection would also include a water leak test to ensure no water enters the vehicle during severe weather conditions and a drive test to ensure full and proper operability of the vehicle and all its subsystems.

Buy American Act – The Contractor shall take into consideration of the design any current or upcoming restrictions due to the Buy American Act, and incorporate to the design materials and/or methods so as to enable compliance with the least amount of cost and administrative burden to the Government as possible for the contemplated production period.

Encourage small business subcontracting:

The Contractor is encouraged to promote small businesses through subcontracting to the maximum extent practicable. A Subcontracting Plan Template is provided with the solicitation. In development of its subcontracting plan, the following goals are provided for reference:

Department of State FY2020 Small Business Goals: Small Business = 26% SDB and 8(a) = 5%, SDVOSB = 3%, WOSB = 5%, HUBZone = 3%

FY2020 Order of Preference: 1- WOSB 2- SDVOSB 3- HUBZone 4- Small Disadvantaged Business (SDB)

b. Staffing Constraints:

The Contractor shall provide personnel with expertise to successfully perform with minimal oversight by the Government. The Contractor shall maintain a qualified staff at all times. The Contractor shall maintain a training program to ensure their staff is adequately trained and current on required skills, certifications and qualifications. Contractor personnel shall demonstrate good communication skills and shall be flexible and adaptable in a dynamic environment. The Contractor shall effectively participate in planning and strategy sessions. The Contractor shall effectively interact with customers, resolve complaints and problems, and keep management properly informed as to operational issues, problems, future needs, and technological developments. Due to the criticality of the functions being supported by this effort, all new positions (key or non-key) on this task order must be staffed within 30 calendar days, and all replacement positions must be staffed within 21 calendar days. The Contractor shall not make any changes to the skill level categories, numbers of positions, or tour of duty hours without written approval from the Contracting Officer. The government reserves the right to reject any changes within a functional area of support.

[END OF STATEMENT OF OBJECTIVES]

D. PACKAGING AND MARKING

PACKING OF SUPPLIES FOR DOMESTIC SHIPMENT

Supplies shall be packed for shipment in a manner that will ensure acceptance by common carriers and safe delivery at destination. Containers and closures shall comply with the Interstate Commerce Commission Regulations, Uniform Classification Rules, and regulations of other carriers as applicable to the mode of transportation.

PACKING LIST(S)

A packing list or other suitable shipping document shall accompany each shipment and shall include the following information:

· Name and address of consignor;

· Name and address of consignee;

· Government contract number (and delivery order number, if used);

· Government bill of lading number covering the shipment, if any; and

· Description of the items shipped, including item number, quantity, number of containers, and, and package number, if any.

DATA PACKAGING REQUIREMENTS

All unclassified data shall be prepared for shipment in accordance with best commercial practices.

Classified reports, data, and documentation shall be prepared for shipment in accordance with the National Industrial Security Program Operating Manual (DOD 5220.22-M).

MARKING OF REPORTS

All reports delivered by the Contractor to the Government under this contract shall prominently show on the cover of the report:

· Name and Business address of the Contractor;

· Contract number and delivery order number, if applicable;

· Date of report; and

· Program office(s).

WARRANTY NOTIFICATION

In accordance with FAR 46.706 (b) (5), the Contractor shall stamp or mark the supplies delivered, or otherwise furnish notice with the supplies, of the existence of a warranty, if any. Sufficient information shall be presented, the duration of the warranty and the name and telephone number of the individual to be notified if the supplies are found to be defective or unacceptable.

E. INSPECTION AND ACCEPTANCE

ACCEPTABLE LEVELS OF PERFORMANCE

The Contractor will submit a Quality Control Plan and recommendation for Performance Standards to be discussed and collaborated with the government. When the Contractor fails to meet performance standards, the Government may assess a negative performance rating. In the event that a performance standard was not met, an assessment shall include a discussion as to why the Quality Control Plan failed to prevent and/or mitigate the noncompliance and what action will be taken to preclude the same and/or similar action from occurring in the future.

Inspection

All deliverables will be inspected for content, completeness, accuracy and conformance to Contract requirements by the COR. Inspection may include validation of information or deliverables through the use of automated tools and/or testing of the deliverables, as specified in the Contract. The Government requires a minimum period of thirty (30) business days after receipt of final deliverable items for inspection and acceptance or rejection.

Basis of Acceptance

The basis for inspection and or acceptance shall be compliance with the requirements set forth in the Contract, the contractor’s Proposal and other terms and conditions of the contract. Deliverable items rejected shall be corrected IAW the applicable clauses. Reports, documents and narrative type deliverables will be accepted when all discrepancies, errors or other deficiencies identified in writing by the Government have been corrected by the Contractor.

If the draft deliverable is adequate, the Government may accept the draft and provide comments for incorporation into the final version. All of the Government's comments to deliverables must either be incorporated in the succeeding version of the deliverable or the contractor must demonstrate to the Government's satisfaction why such comments should not be incorporated. If the Government finds that a draft or final deliverable contains spelling errors, grammatical errors, improper format, or otherwise does not conform to the requirements stated within this Contract, the document may be immediately rejected without further review and returned to the contractor for correction and resubmission. If the contractor requires additional Government guidance to produce an acceptable draft, the contractor shall arrange a meeting with the COR.

Non-Conforming Services Non-conforming services and or deliverables will be rejected. Deficiencies will be corrected by the contractor within ten (10) business days of receipt of the rejection notice. If the deficiencies cannot be corrected within ten (10) business days, the contractor will immediately notify the COR (with a carbon copy (cc:) to the COR) of the reason for the delay and provide a proposed corrective action plan within ten (10) business days.

F. PERFORMANCE

PERIOD OF PERFORMANCE

The maximum period of performance for this effort is three (3) years (a base year and two option years, to be exercised at the sole discretion of the Government). The Contracting Officer can extend the term of the contract for an additional six months in accordance with FAR 52.217-8, Option to Extend Services clause contained in Section I of this contract. In the event the Option to Extend Service clause is exercised by the Contracting Officer, the Contractor shall provide the services at the same billable rates as the previous performance period.

NOTICE OF CONTRACT AWARD

Within 45 days after receiving the Notice of Contract Award in writing from the Contracting Officer, the Contractor shall assume full responsibility for the performance of this contract.

DELIVERABLES

The Contractor shall submit a recommended list of deliverables to be discussed and collaborated with the government. Deliverables are to conform with the Performance Standards developed with the government and agreed upon at award. The Contractor shall provide the deliverables in the time frame and format prescribed, in Section C or as agreed upon with the COR. The CO shall notify the Contractor in writing of any additional deliverables that may arise during contract performance.

Example of Standard Deliverables

· Monthly Progress, Status, and Management Report

· Project Schedule

· Required Documentation

· Briefings to Government on Results and or Findings

· Monthly Reports to include:

· Significant accomplishments and issues that arose during the reporting period

· Projected activities for the following and subsequent periods

· Subcontractor performance, as applicable

· Any meetings held with government representatives, as applicable

· Performance to the metrics established in the awarded Proposal

· Labor expenditures for the reporting period. (Labor costs shall be broken down by labor category, entity, such as prime or subcontractor, rate and hours

· Total task expenditures for the order year to date, indicated as total, labor, and travel

· Total task expenditures since Contract award, indicated as total, labor, and travel

· *Remaining funds, monthly burn rate, and projected burn rate until task completion

· Obligated funds per contract line item number (CLIN)

· Estimate at completion

The following is provided as an example of a deliverable due date schedule. The Contractor shall submit a time frame and format recommendation to be discussed and collaborated with the government. The Contractor shall provide the deliverables in the time frame and format prescribed, in Section C, or as agreed upon with the COR. The CO shall notify the Contractor in writing of any additional deliverables that may arise during contract performance.

G. CONTRACT ADMINISTRATION DATA

DESIGNATION OF ADMINISTRATIVE CONTRACTING OFFICE

This contract will be administered as follows:

Primary Contracting Officer (CO): Katherine Vultaggio – vultaggiokl@state.gov Administrative Contract Specialist: Christina Costa – costach@state.gov Contracting Officer’s Representative: Sarah E. Gregory – gregoryse2@state.gov

Written communications regarding the administration of this contract shall make reference to the contract number and shall be e-mailed to the above e-mail addresses.

Contracting Officer’s Authority

The Contracting Officer (CO) is the only person authorized to make or approve any changes in any of the requirements of this Contract and notwithstanding any provisions contained elsewhere in this Contract, the said authority remains solely in the CO. In the event the Contractor makes any changes at the direction of any person other than the CO, the change will be considered to have been made without authority and no adjustment will be made in the Contract terms and conditions, including price.

Contracting Officer’s Representative (COR)

The CO or COR may designate in writing one or more Government employees, by name or position title, to take action for the CO under this contract. Each designee shall be identified as a COR. Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted CO and this authority is delegated in the designation.

The COR is responsible for inspection and acceptance of services. These duties include review of contractor invoices, including the supporting documentation required by the contract. The COR may provide technical advice, substantive guidance, inspections, invoice approval, and other purposes as deemed necessary under the contract.

TECHNICAL DIRECTION

(a) Performance of the work hereunder shall be subject to technical instructions, whether oral or written, issued by the COR. As used herein, technical instructions are defined to include the following:

1) Directions to the Contractor which suggest pursuit of certain lines of inquiry, change of work emphasis, fill in details or otherwise serve to assist in the Contractor's accomplishment of Section C.

2) Guidance to the Contractor which assists in the interpretation of drawings, specifications or technical portions of work description.

(b) Technical instructions must be within the general scope of work stated in the contract.

Technical instructions may not be used to: (1) assign additional work under the contract; (2) direct a change as defined in the "Changes" clause of this contract; (3) increase or decrease the contract price or estimated contract amount (including fee), as applicable, the level of effort, or the time required for contract performance; or (4) change any of the terms, conditions or specifications of this contract.

(c) If, in the opinion of the Contractor, any technical instructions calls for effort outside of the contract or is inconsistent with this requirement, the Contractor shall notify the Contracting Officer IMMEDIATELY after the receipt of any such instruction. The Contractor shall not proceed with the work affected by the technical instruction unless and until the Contractor is notified by the Contracting Officer that the technical instruction is within the scope of this contract.

(d) Nothing in the foregoing paragraph shall be construed to excuse the Contractor from performing that portion of the contractual work statement that is not affected by the technical instructions.

Technical correspondence (where technical issues relating to compliance with the requirements herein) shall be addressed to the Contracting Officer’s Representative (COR) with an information copy to the Contracting Officer (CO).

All other correspondence, including invoices, (which proposes or otherwise involves waivers, deviations or modifications to the requirements, terms or conditions of this PWS) shall be addressed to the Contract Specialist/Contracting Officer with an information copy to the COR.

UNAUTHORIZED WORK

No payments will be made for any unauthorized supplies and/or services or for any unauthorized changes to the work specified herein. This includes any services performed by the Contractor of their own volition or at the request of an individual other than a duly appointed Contracting Officer. Only a duly appointed Contracting Officer is authorized to change the specifications, terms, and conditions under this effort.

INVOICING INSTRUCTIONS

(See Section I)

HOURS OF AVAILABILITY

Contractor personnel are required to be available from 8:00AM to 4:30PM Monday through Friday unless otherwise noted in Section C. Normal workdays are Monday through Friday, except U.S. Federal Holidays.

Weekend or after hours work may be required on occasion (dependent upon client requirements). Additional support may be required for surge support. The Contractor shall not charge any premium rates for hours worked outside of normal business.

REPORTING

The program manager is responsible for ensuring that all contractor staff time/hours worked is accurately reported each day. Each employee is expected to work the hours established with their supervisor and the cognizant Government management. In order to allow managers some individual flexibility, the contractor’s supervisor may approve up to a total of one hour of flexibility related to an individual’s schedule. When approved by the supervisor, the individual shall keep the Government supervisor informed of their plans. Requests for periods of more than an hour of flex must be approved by the Government supervisor and the contract program manager in writing. The Government supervisor may request a weekly timesheet for his/her review to insure contractor compliance with program duty hours.

GOVERNMENT FURNISHED PROPERTY (GFP)

No GFP is anticipated to be used under this contract. The Contractor shall maintain an updated inventory of all GFP if provided.

GOVERNMENT FURNISHED INFORMATION (GFI)

Upon Contract award and throughout the life of the Contract, DOS shall provide the Contractor with relevant documents and information. Relevant information includes documents referenced in the PWS such as:

· Standard Operating Procedures (SOPs)

· Regulations

All materials provided by the Government during the course of this Contract shall remain the property of the Government and shall be returned immediately upon completion of the Order or as otherwise requested by the COR or Contracting Officer.

INCIDENT REPORTING

The Contractor must report computer security incidents affecting Government data or systems. Reports can be emailed to CIRT@state.gov or call 1-301-985-8347.

PREVENTION OF MALICIOUS CODE

(a) Definitions

Malicious code is a computer code developed for the purpose of causing some form of intentional damage to computer systems or networks. Malicious code may be a complete program or code imbedded in software programs that appear to provide useful functions. The term includes computer viruses and other destructive programs, such as "Trojan Horses" and network "worms."

(b) The contractor must have in place an anti-virus procedure to ensure that any electronic media supplied is uncontaminated by malicious code.

(c) The contractor is prohibited from downloading any software onto Government-owned computers or contractor-owned computers, Government-issued cellphones, or tablets connected to Government computer systems or networks.

NOTICES TO THE GOVERNMENT OF DELAYS OR NON-COMPLIANCE WITH DELIVERY SCHEDULES

The Contractor must immediately notify (in writing) the Contracting Officer or designated representative when delays exceeding 1-business day are expected, and in the following cases:

When the Contractor anticipates difficulty in complying with the delivery schedule or date, and When the Contractor has knowledge that any actual or potential situation is delaying, or threatens to delay, the timely performance of this Contract.

In cases of delays that are under 1 business day and/or in cases when the Contractor is unable to comply with the delivery schedule, the Contractor must immediately notify the Contracting Officer or designated representative by phone. These notifications shall be informational in character and this provision shall not be construed as a waiver by the Government of any delivery schedule or of any rights or remedies provided by law or under this Contract.

In cases of delays that are greater than three (3) business days, the Contractor shall provide a written explanation of the reason for delay and a corrective action plan to avoid future delays. The Contractor shall also document impacts on other deliverables (if any), so that the Government can better assess the potential risks to the project.

CONTRACTOR INTERFACES

The Contractor and/or his subcontractors may be required as part of the performance of this requirement to work with other Contractors working for the Government. Such other Contractors shall not direct this Contractor and/or their subcontractors in any manner. Also, this Contractor and/or their subcontractors shall not direct the work of other Contractors in any manner.

The Government shall establish an initial contact between the Contractor and other Contractors and shall participate in an initial meeting at which the conventions for the scheduling and conduct of future meetings/contacts will be established. Any Contracting Officer’s Representatives (CORs) of related requirements shall be included in any establishment of conventions.

CONTRACTOR PERSONNEL

The Contractor shall be responsible for managing and overseeing the activities of all Contractor personnel, as well as any subcontractor efforts used in performance of all requirements issued under this Contract. The Contractor's management responsibilities shall include all activities necessary to ensure the accomplishment of timely and effective support, performed in accordance with the requirements contained in the PWS. Resumes submitted for employees assigned to perform under this Contract shall contain documented experience directly applicable to the functions to be performed. Further, these prior work experiences shall be specific and of sufficient variety and duration that the employee is able to effectively and efficiently perform the functions assigned.

CONTRACTOR STANDARDS OF CONDUCT

a) The contractor will be responsible for maintaining satisfactory standards of employee competency, conduct, appearance, and integrity. The contractor is also responsible for ensuring that its employees and those of its subcontractors do not disturb papers on desks, open desk drawers or cabinets, use Government telephones, except as authorized, or otherwise jeopardize the security and the privacy of Government employees, its customers, and the contents and property of the Federal building(s) in which the Contract work is performed. Each employee or supervisor of the contractor is expected to adhere to standards of behavior that reflect credit on themselves, their employer, and the Federal Government.

b) The contractor will be responsible for taking such disciplinary action, including suspension without pay or removal from the worksite, with respect to its employees, as may be necessary to enforce those standards.

c) Where applicable, the requirements of this clause must be expressly incorporated into subcontracts and must be applicable to all subcontractor employees who may perform recurring services or work at the Federal building and grounds in support of this requirement.

d) The Government retains the right to permanently remove any employee of the contractor from performing duties assigned under this requirement at the Federal building should the employee's performance so warrant. The Government will request the contractor to immediately remove any employee of the contractor from the Federal building/work-site should it be determined by the CO that the individual employee of the contractor is "unsuitable" for security reasons or for otherwise being found to be unfit for performing his assigned duty at a Federal building. The following areas (not all-inclusive) are considered justification for requesting the contractor to immediately remove an employee from a Federal building/work site:

Neglect of assigned duty and refusing to render assistance or cooperate in upholding the integrity of the security programs at the worksite;

Falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records, or concealment of material facts by willful omissions from official documents or records;

Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words or actions, or fighting; participation in disruptive activities which interfere with the normal and efficient operations of the Government;

Theft, vandalism, immoral conduct, or any other criminal actions;

Selling, consuming, or being under the influence of intoxicants, drugs, or controlled substances which produce similar effects;

Improper use of official authority or credentials, as a supervisor or employee of the contractor;

Violation of agency and contractor security procedures and regulations; and Violation of the rules and regulations governing Federal public buildings and grounds, set forth in 41 CFR Subpart 101-20.3 Conduct on Federal Property.

e) Following a recommendation from an agency program official or security officer, the CO will make all determinations regarding the removal of any employee of the contractor from and denial/termination of clearance and access to the Federal building worksite for non-performance, misconduct, or failure to abide by all laws and regulations. The CO will verbally inform the contractor about the employee, followed by a written confirmation or determination. Specific reasons for the removal of an employee will be provided to the contractor in writing. In the event of a dispute, the CO will make a final determination.

f) Upon a determination of the Government that an employee of the contractor be removed from or denied access to a Federal building worksite, the employee's clearance and access to the Federal building must be immediately revoked or otherwise terminated. Furthermore, if applicable, the building pass and/or other access device(s) previously given to the employee must be immediately surrendered, returned, or delivered to the security officer of the Federal building.

NO DOS ENDORSEMENTS

No component of DOS has - or can imply that it has – authority to certify, approve, or endorse specific armored vehicle products, Quoters, or manufacturers. DOS has not established a qualified bidders list (QBL) list as defined at FAR subpart 9.2 – Qualifications Requirements.

REMOVAL OF PERSONNEL

The Contractor shall maintain discipline on Government sites and at all times take all reasonable precautions to prevent any…