Attachment 9 - Government Responses.xlsx
XLSX spreadsheet 22 KB Posted
- Attached to
- Advisory Services Somalia
- Solicitation number
- 19AQMM20R0073
About this file
This solicitation requests advisory services to support the Somali Ministry of Defense. An advisory team of two personnel will provide advice to the Minister of Defense, Ministry staff, and Somali security sector officials on national defense issues including establishment and operation of the Ministry of Defense. The advisory team will receive policy guidance from the US Mission in Somalia and technical guidance from the contracting office. Experience requirements for advisory team members are defined in the Statement of Work. This is an 8(a) competitive set-aside open only to 8(a) certified companies. Offerors must submit pricing, technical, and past performance proposals according to the instructions by March 9th. Pricing must use Attachment 6. Proposals may include necessary direct equipment in Attachment 2. The contracting agency is the Department of State Office of Acquisition Management.
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Other files
| File | Type | Posted |
|---|---|---|
| Attachment 7 - Section L MODAT_amdmt 2.docx | DOCX document | |
| 19AQMM20R0073_Amendment 0002.pdf | ||
| Attachment 6 - Pricing Spreadsheet_amdmt 1.xlsx | XLSX spreadsheet | |
| Attachment 1 - Section C - SOW MODAT_amdmt 1.docx | DOCX document | |
| 19AQMM20R0073 - Amendment 1.pdf | ||
| Attachment 7 - Section L MODAT_amdmt 1.docx | DOCX document | |
| Attachment 6 - Pricing Spreadsheet.xlsx | XLSX spreadsheet | |
| Attachment 9 - QandA Template.xlsx | XLSX spreadsheet | |
| Attachment 4 - PKO Annex 1.docx | DOCX document | |
| 19AQMM20R0073.pdf | ||
| Attachment 5 - PKO Annex 2.docx | DOCX document | |
| Attachment 3 - PKO Restriction Fact Sheet.doc | DOC document | |
| Attachment 8 - Section M MODAT.docx | DOCX document | |
| Attachment 1 - Section C - SOW MODAT v20200210.docx | DOCX document | |
| Attachment 2 - Direct Equipment.xlsx | XLSX spreadsheet | |
| Attachment 7 - Section L MODAT.docx | DOCX document |
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Questions
| Solicitation Reference (i.e., Attachment Number, Section, and Page Number) | Technical Question(s) | Price Question(s) | Government Response Technical | Government Response Price |
| Attachment 7, Section D, Page 4, paragraph 5, 1), d | The solicitation states, "Resumes for individuals identified as key personnel for this solicitation are limited to three (3) pages which are not included in the overall 30 page count limitation.Resumes must demonstrate the individual meets all position requirements for the labor position identified in the solicitation Attachment 1 – Statement of Work." Would the government consider revising the page limitation for the resumes to 5 pages to accomodate mapping to the statement of work requirements? | Yes | ||
| Attachment 1: Section C Reporting Period, Statement 1, page 5 | Regarding the phrase "Requests from interlocutors" is there any additional guidance/detail available for what constitutes a "request"? | A request could be written or spoken. | ||
| Attacment 1:3. Place of Performance: 3.3 The contractor shall be prepared to travel throughout Somalia at the direction of the Minister of Defense or the US Government. | How frequently will the advisor travel throughout Somalia? | The contractor should use a planning figure of two (2) trips per month. | ||
| Attachment 1: Section C 4.3 sub 4.3.2. page 2 | Are there any MoD policies and strategy documents in place now that supports the National Defense Strategy? | Yes, an Institutional Development and Capacity Building Plan is currently being developed. The Federal Government of Somalia and partner / donor nations have also signed a "Mutual Accountability Framework" that establishes goals and benchmarks for advancing the National Defense Strategy. | ||
| Attachment 1: Section C 4.3 sub 4.3.5. page 2 | In the development of critical systems for the Defense Ministry will contractor's support also include mission critical facilities? | No the contractor will not have to support mission critical facilities. | ||
| Attachment 1: Section C 4.13 sub 4.13.2.3 page 3 | Will the contractor be responsible for defining the ROE for the one armed personal protective staff member? | Yes the contractor is responsible. There should be several vendors in the area to assist the contractor with ROEs if needed. | ||
| Attachment 6: CLIN 004, Rate column | For cost elements which are not forecastable (for example, but not limited, shipping costs for supplies not locally available) can total price be entered, for rate and Qty=1? | Yes, lot pricing is acceptable. | ||
| Attachment 7: B.1 Proposal Submission. | B.1 Proposal submission states that all proposal shall be submitted electnically via email while B.4 gives instruction on labeling binders. Will proposals be accepted via US Mail in binders or will they be accepted via email? | Via email. | ||
| Attachment 7: Section L, B.3 (2nd subsection B Proposal Organization), page 2 | Should page numbering (i.e., page 1) start after those introductory items not included in the page count (i.e., cover letter, title page, table of contents, table of figures, list of tables, glossary of abbreviations and acronyms) to avoid mistakenly being included in page count? | Yes | ||
| Attachment 7: Section L, B.3 (2nd subsection B Proposal Organization), page 2 | For those pages that provide additional detail (i.e., small business subcontracting plans, recruitment and housing plans for TCN personnel, resumes and commitment letters) be placed in an Appendix and labeled as such (e.g., page A1) to avoid mistakenly being included in page count? | Yes | ||
| Attachment 7: Section L 5.a.1.a page 4: Regarding requirements for Reserve Capacity | Regarding requirements for Reserve Capacity. Will the government facilitate visas by generating a letter of invitation for all reserve capacity advisor bench? | Is the government willing to accept the cost of visas for all members of Reserve Capacity Advisors | Reserve staffing removed from attachment 7, Section L | N/A. Reserve staffing removed. |
| Attachment 7: Section L 5.a.1.a page 4: Regarding requirements for Reserve Capacity | What is the training requirments for Reserve Capacity Advisors | Reserve staffing removed from attachment 7, Section L | ||
| Attachment 7: Section L 5.a.1.a page 4: Regarding requirements for Reserve Capacity | Is the government willing to provide training for all reserve capacity advisors? | Reserve staffing removed from attachment 7, Section L | ||
| Attachment 7: Section L 5.a.1.a page 4: Regarding requirements for Reserve Capacity | How is the government defining "Vetted" for reserve capadity advisors? Does this mean meets all qualifcations or does this mean "has been approved as a potential advisor by the COR? | Reserve staffing removed from attachment 7, Section L | ||
| Attachment 7: Section L 5.a.1.a page 4: Regarding requirements for Reserve Capacity | Will the government require reserve capacity advisors to backfill positions when the primary advisors are on approved leave? | Reserve staffing removed from attachment 7, Section L | ||
| General Question | Are there incumbents in Senior Advisor and Advisor Positions? | Yes | ||
| General Question | Does the government wish to retain incumbents in Senior and Advisor Positions? | The government cannot direct contractors to hire specific people. | ||
| General Question | If the Customer wishes to retain the incumbents, could they provide us with contact information? | You may contact: Tony Cerrillo Mogadishu, Somalia IC D4 |
Local Cell +252 (0) 61 438 1858 WhatsApp: +252 61 438 1858 modadvisor2@protonmail.com. The other incumbents have not given permission to contact them.
| General Question | US Citizenship required? | No | |||
| How much coverage for kidnapping and hostage is considered adequate by the Government? | This amount is at the contractor's discretion. | ||||
| Attachment 7: Section L 5.a.2.c.page 4 | Can the government disclose what equiptment will be left in Somalia by the incumbent? | For equipment left behind, can the incumbent provide the estimated current value of the equipment and purchase price with date of purchase? Will the awardee be requireed to buy this equiptment from the incumbent? | The equipment includes a vehicle, a printer, a laptop, and PPE. This is not a complete list. The Government will have full details when the current contract ends. | The value of any existing equipment is nominal. If equipment remains from the previous contract, it will be provided to the contract awardee as GFP. Facility space and furniture is leased from a local vendor. | |
| Attachment 7: Section L 5.a.3.b.page 5 | The statement of work requires 2 advisors. Could the government define routine expansion of services? How many more advisors are required for routine expansion of services? | There is no anticipated routine expansion of additional advisors at this time. This verbiage is included to give flexibility if an expansion becomes needed. | |||
| Attachment 7: Section L, D.5.b.2 and 3, page 5 | Can Attachment X be further identified as to map to current attachment numbering? | References to Attachment X have been updated with the correct attachment number. | |||
| Attachment 7: Section L, D.5.b.3, page 5 | With regards to the "detailed price narrative", can further information be provided as to what level of detail is required? Depending on level required, should the narrative appear on a separate tab in the worksheet? | The easiest way to submit a pricing narrative is in Word. The narrative should explain the bases of estimate that went into creating the costs for each CLIN. If quotes from suppliers are used to derive final costs, those quotes should be referenced in the narrative. | |||
| Attachment 7: Section L, D.5.b.3, page 6 | Currently the Pricing Spreadsheet (Attachment 6) only contains one tab. Will another tab be added? If so, will we have the opportunity to ask questions on that tab? | There will be no second tab. Section L has been updated to reflect this. | |||
| Attachment 7: Section L, D.5.b.3.b.ii, page 6 | Is it correct that the team members are required to work on holidays? (52 weeks - 4 weeks R&R = 48 weeks; 48 weeks * 6 days per week = 288 days; which means no allowance for holidays) | No, attachment 7 revised to include holidays. | |||
| Attachment 7: Section L, D.5.b.3.c.iv, page 7 | With regards to the "breakdown of all cost elements" in LSS, what level of detail is required (e.g., item by item)? | Please show a buildup of each subCLIN, to include the bases of estimate for how the final unit price/overall price was derived. This should include rates and hours as well as a reference to any quotes received from suppliers. | |||
| Attachment 7: Section L, D.5.b.3.e.ii, page 8 | Please define X in the context of "Attachment X". | References to Attachment X have been updated with the correct attachment number. | |||
| RFP; Page 6; Section B-015(f) states: 'the government will not pay for a contractor employee more than the numbers of hours in the employees's normal workweek' | To accommodate requirements which may exceed 48 hours in a single week, does amoritzing the hours worked throughout the year so they don't exceed 2,304 total hours meet the governments intent? | No, hours worked beyond a normal 8 hour day should be requested in advance and charged to subCLIN XX203 - Additional and Emergency Labor (see Section L.5.b.3.b Fully Burdened Labor) | |||
| RFP; Page 11; Section F-002 1 states: 'personnel will be primarily based in Mogadishu, Somalia and Nairobi Kenya' | Can you provide an estimate of the frequency of trips to Nairobi in order for us to estimate travel costs and uplifts? | The contractor should plan on one trip to Nairobi every two months. | |||
| RFP; Page 16; Section H-031(a) states: a facility clerance at the TOP SECRET level is required for contract performance | Can you confirm that a TOP SECRET FCL is required for this contract? If yes, are offerors required to have a TOP SECRET FCL at the time of proposal submission? | Secret preferred, but not required. | |||
| RFP; Page 16; Section H-031(b) states: each contractor employee requiring such access must possess a top secret personal security clearance issued by the Defense Security Service' | Can you identify which of the contractor employees will require a security clearance? Will a TOP SECRET clearance from a 'five eyes' nation (Canada, United Kingdom) meet the government's intent? | Secret preferred, but not required. | |||
| RFP; Page 34; Section 52.225-19; Section (i) weapons states: 'if the contracting officer, subject to the approval of the Combatant Commander or Chief of Mission authorizes the carrying of weapons, the contracting officer may authorize an approved contractor to issue contractor owned weapons and ammunition' | As Mogadishu is one of the most violent places on the planet, will the Chief of Mission approve contractor weapons for self defense purposes only? | Will the purchase of contractor provided weapons be an approved ODC? | If approved by COM, the contractor will be approved to purchase weapons against ODC CLIN. NOTE: COM approval for arming on this Task Order is not yet approved and would require more time than is currently afforded under delivery time-lines of this task-order. | Yes, if approved by COM | |
| SOW; Page 1, Para 3.1 states: 'the MODAT's primary place of work shall be the Somali Ministry of Defense at Villa Gashandiga' | This implies that the contractors are not under Chief of Mission authortity. Can you confirm that contractors are NOT under Chief of Mission authority? | Confirmed, the contractors are NOT under COM authority. | |||
| Attachment 7; Section L; Page 6; Para D. 5. b) 3. (b) ii states 'The normal workweek for Key Personnel posititions is is 48 hours for a total of 288 productive dates per year…any hours worked beyond a 48-hour work week or a a-hour day shall be captured under Additional and Emergency Labor Sub-CLIN with prior approval from the Contracting Officer Representative' | To accommodate requirements which may exceed 48 hours in a single week, does amoritzing the hours worked throughout the year so they don't exceed 2,304 total hours meet the governments intent? | No, hours worked beyond a normal 8 hour day should be requested in advance and charged to subCLIN XX203 - Additional and Emergency Labor (see Section L.5.b.3.b Fully Burdened Labor) | |||
| Attachment 7; Section L; Page 8; Para D. 5. c) 1) states: Offerrors shall identify the following information based on programs similar in scope and complexity for the past three years for which the offeror served as the prime contractor. | Wil the government accept past performance from a sub-contractor which was similar in scope and complexity? | No. If the contractor has no past performance as a prime contractor, they should respond "No past performance." | |||
| Solicitation, offer and award; Page 18; Section H-031 'each Contractor employee requiring such access must possess a TOP SECRET Personnel Security Clearance issued by the DSS' | Can the Government clarify whether non-US nationals can obtain this clearance, and whether they are eligible to apply for the MODAT? | Yes, non-US nationals can apply, security clearance revised to Secret preferred, but not required. | |||
| ATTACHMENT 1: SECTION C, SOW 4.13 | |||||
| (Page 3 of 6) | The government has determined that personal protective staff shall be armed. |
- Does the government also accept that MODAT(s), interpreter(s), driver(s) may also be armed? (asusming adequate predeployment training and qualification)
| - Does the government have a requirement for certain blocks not listed in the solicitation (e.g. WPS, etc.) | No the MODAT and interpreters should not be armed. It is the standard in country that the protective staff and not the driver is armed. The driver and protective staff normally come as package from local vendors. No, the government does not have a requirement for certain blocks not listed in the solicitation, like WPS, etc.. | ||
| ATTACHMENT 1: SECTION C, SOW 4.13 | |||
| (Page 3 of 6) | For purposes of controlled items (i.e. weapons), will the Government facilitate importation/shipping, or will contractors be required to work with our own civilian expeditors/facilitators through normal commercial to government channels? | Contractors will be required to work with civilian expeditors/facilitators through normal commercial to government channels. | |
| ATTACHMENT 1: SECTION C, SOW 4.1 | |||
| (Page 1 of 6) | The Government requires a 2-person MODAT for this contract. |
- Is this a consolidation of the two previous contracts?
- Does the government want the Sr. MODAT and the MODAT on the ground at the same time?
| - If so, will the government accept rotating teams to ensure adeqaute deployment breaks, or does the Government expect the same 2-person team (plus support personnel) to be on the ground for the enitre 288 days (which historically leads to burnout, turnover, and breaks in continuity of ops?) | This is not the consolidation of contracts. Yes, the Sr. MODAT and the MODAT will be on the ground at the same time. Yes, the government will accept rotating teams. No the government does not have an anticipated rotation schedule. 288 days will be changed to 278. | |
| Attachment 6: Pricing Spreadsheet | The attachment lists a 288 day duration for each year plus options. |
- Does the government have an anticipated rotational schedule?
| - Does the government not need on-ground support for the remaining 77 days of the year? | No the government does not have an anticipated rotation schedule. 288 days changed to 278. The remaining days are for the Advisors' 4 weeks of R&R and 10 Government holidays. | ||
| ATTACHMENT 1: SECTION C, SOW 4.1 | |||
| (Page 1 of 6) | Will the government facilitate the acquisition of work visas to prevent from having to leave the country every 30 days for tourist visas to reset? | No | |
| SOLICITATION: H-031, Page 16 of 82 | The solicitation requires a DD254 at the TS level for contract performance. The legacy MODAT contracts did not require a TS clearance. Is this is a requirment on this contract, or an oversight? | ||
| - If a requirement, will the government sponsor the offeror for said clearance (assuming all personal clerances/FOCI meet requirements, and the clearance just needs a sponsor.) | Clearance changed to Secret preferred but not required. |
&"Times New Roman,Bold"&13 19AQMM18R0325 Attachment 12 - Questions and Answers
Instructions Instructions:
Offerors that wish to ask the Government questions about a solicitation during the designated Question and Answer period, reference Section L in the RFP, shall include questions in the format provided in the Tab entitled "Questions." Offerors shall cite the relevant portion of the RFP, SOW, or Attachment about which they are asking in Column A, Reference. Offerors shall use the following format for their references: Document (e.g. SOW, RFP, etc.); page number; section, clause, or provision; relevant passage.The question shall be included in Column B, Question, in the same row as the applicable Reference. Offerors must ensure that all parts of each Reference and Question are visible. See Example below.
Offerors shall NOT reference other cells in the spreadsheet, but complete each reference and question as if it were independent of other questions asked.
Offerors shall ask ONE question per row.
EXAMPLE
Reference Technical Questions Price Questions
SOW; Page 7; Section 5.6.1 states: "The Contractor shall plan, design, and conduct TCC training for a cadre of host nation training participants." Can the Government clarify how many training participants will constitute a "cadre?" Based on Attachment 9, Pricing Spreadsheet, explain…etc.
&"-,Bold"19AQMM18R0325 Attachment 12-Q&As - Instructions
File details come from the government source that posted it. Updated .