20R0010-A001 Attachment 1.pdf
PDF 119 KB Posted
- Attached to
- Critical Supplies Inventory Management System & Warehouse Services Federal contract opportunity
- Solicitation number
- 19AQMM20R0010
About this file
This document provides details for a federal contract solicitation seeking inventory management and warehouse services for the Department of State Passport Services Directorate. The contractor will be responsible for maintaining a Critical Supply and Inventory Management Facility and the existing Electronic Ordering System, which tracks critical supply levels and places orders. Key responsibilities include warehouse operations, storage, shipping, delivery, tracking, reporting, replenishment, receiving, inventory management, and coordination with other government agencies. The contractor must acquire licenses to assume ownership of the Electronic Ordering System, which provides access for up to 4,000 user accounts. The facility must be located within 30 miles of Portsmouth, New Hampshire and include at least 5,000 square feet of space, a loading dock, and necessary equipment. Historically the effort has been supported by four contractors. As this is a performance-based contract, the offeror must determine their own staffing approach to meet requirements. The contract will be awarded based on best value considering technical approach, past performance, and price.
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Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| 19AQMM20R0010-A001Signed.pdf | ||
| 19AQMM20R0010-SolicitationFinal.pdf | ||
| 20R0010-AttachJ1-CAPPTOrgChart.PDF | ||
| 20R0010-AttachJ9 Non-CPARSForm.pdf | ||
| 20R0010-AttachJ2-Critical Supply List.xlsx | XLSX spreadsheet | |
| 20R0010-AttachJ3-Performance Requirements Summary.pdf | ||
| 20R0010-AttachJ6-PricingTableFinal.xlsx | XLSX spreadsheet | |
| 20R0010-AttachJ4-QASP.pdf | ||
| 20R0010-AttachJ5-Telework Language.pdf | ||
| 20R0010-AttachA-DS1963CheckList.pdf | ||
| 20R0010-AttachB-ContractorTeleworkAgreement.docx | DOCX document | |
| 20R0010-AttachJ7 ResumeFormat.docx | DOCX document | |
| 20R0010-AttachJ8 ComplianceMatrixDeliverable.pdf | ||
| 20R0010-AttachC-Contractor FOB Memo_ from COR.docx | DOCX document |
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Text version
3 March 2021
SENSITIVE BUT UNCLASSIFIED
19AQMM20R0010 Amendment A001
Question
No.
Vendor Question Government Responses
1 Does Government anticipate receiving supplies during Period of Performance that would be deemed Hazardous
Materials?
Refer to Section C.3
2 What is the annual travel requirement for each position? Less than 10%, 25%, 50-75%
Refer to Section B.7 and Attachment
J.6. Travel are cost reimbursable.
Travel shall be on an as needed basis and must be pre-approved by the COR prior to Vendor scheduling to ensure cost efficiencies.
3 What percentage of travel is international for each position?
Refer to Section B.7, para j. Vendor must be prepared to meet the requirement to travel internationally.
All travel shall be on an as needed basis and must be preapproved by the
COR prior to Vendor scheduling to ensure cost efficiencies.
4 Electronic Ordering System (EOS) hyperlink provided www.unicomgov.com/DOSppt produces a page not found error. Can you please provide an updated link?
Refer to Section L.8.2.1 correction
5 Paragraph states that the contractor is to manage the licensing, storage and maintenance of the EOS system. If this just for the contractor's facility, or is the PM responsible for all of the
4000 accounts using the EOS system?
Refer to Section C.4.1 EOS Overview.
Offeror shall be responsible for obtaining licenses for up to 4,000 user accounts with a minimum of 500 simultaneous users.
6 Are existing licenses transferable? Refer to Section C.4.1 EOS Overview.
Offeror shall be responsible for acquiring licenses and permissions and shall assume ownership.
7 Does the Government or incumbent own existing EOS?
Refer to Section C.4.1 EOS Overview correction adding Government-owned
8 Will the Government assist in transfer of existing EOS?
Refer to C.5.4 Supply Continuity and
Inventory Management, subpara 5.
There will be a 60-day transition period.
9 How much was spent annually in the past 5 years on supplies in support of this contract for Passport facilities?
$35M
No.
Vendor Question Government Responses
10 How often are deliveries received after normal hours?
Refer to Section C.5.2 Emergency
Orders
11 How often has overtime been required on the current contract?
This is Fixed Price. Overtime has not been approved. Refer to Section C.5.2
Emergency Orders.
12 Is there a list of incumbent-owned supplies that is normally transferred to the new contractor? If so what is it?
Refer to Section C.5.4. Supply
Continuity and Inventory Management and Attachment J.2, Actual List of supplies will be provided during the transition.
13 Does the Government expect any surges in supply required to be stored by Contractor that would require more than 5,000 square feet as currently anticipated?
Refer to Section C.7.2 which indicates a 5000 "minimum" square footage requirement.
14 Is the facility required to be climate controlled; if so, what temperatures are to be maintained?
Not a requirement.
15 Has the existing facility building had sufficient space or is larger space needed?
The existing Facility has sufficient space.
16 How many pallets of supplies are delivered daily, weekly, monthly?
Delivery of pallet of supplies are dependent upon each Vendor internal process
17 Are forklifts currently used in the facility; if yes, how many?
Yes. One (1) forklift is currently used.
18 Is there a specific format to be used for the Phase In diary and lessons-learned summary?
There is no specific format required.
19 Is there any government furnished equipment (GFE) for this contract? If yes, please detailed list of items provided.
No. However, supplies will become the property of the government once purchased.
20 Please provide corresponding wage determination as it appears to be
Service Contract Act applicable?
There are no Labor Rate Categories as this is Firm Fixed Price
21 Is the PM required to possess and maintain any specific IT certifications?
Please refer to Section C.8.2 Key
Personnel
22 Does Government provide networking equipment for computers used in performance of contract?
No.
23 Will the Contractor be receiving or storing CUI?
This will be Sensitive But
Unclassified (SBU) and therefore may
No.
Vendor Question Government Responses be considered as CUI (Controlled
Unclassified Information)
24 This section mentions a dashboard.
Would the Government accept the same information in report format rather than in a dashboard format?
Dashboard is a requirement as per
Section C.4.1 EOS Overview, subpara
6. Report format is acceptable.
25 Did the Government mean to show the working example for the public access
EOS URL address as:
https://www.unicomgov.com/gsa
No. Refer to Section L.8.2.1 correction
26 Would DOS consider relaxing the mileage to 70 miles as long as delivery and fulfilment requirements are met?
No. The location is critical to the
National Passport Center located in
New Hampshire.
27 Can DOS provide volume information on the average number of items picked and shipped each day for the last year?
Information was not collected.
Average of 1,200 packages per month
28 Can DOS provide volume information on the average number of items picked and shipped for each month for the last 24 months?
Information was not collected.
Average of 59 packages per work day
29 Can DOS provide volume information on the average number of items picked and shipped for each SKU for the last
24 months?
Information was not collected.
Average of 59 packages per work day
30 What is the average number of UPS shipments per day
Information was not collected.
Average of 59 packages per work day
31 What is the average weight of the UPS shipments?
Information was not collected. Please refer to Attachment J.2 to estimate.
Average of 9lbs per package
32 Will the UPS shipments go to any other facility besides the twenty-nine
(29) Passport Agencies and Centers, two (2) Passport Print Facilities, and approximately 7,900 Acceptance
Facilities nationwide?
No.
33 Can the prior contract #'s of the incumbent contractors be provided?
Refer to Section C.8.1 Historical
Level of Effort
34 Would DOS consider removing the requirement for a single storage facility and that the facility is required to be within 30 miles of Zip 03801?
No. The location is critical to the
National Passport Center located in
New Hampshire.
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