19AQMM18R0082_Med_Support_Final_All.pdf

United States Department of State

Date: AprilS, 2018

To: All Prospective Offerors

From: U.S. Department of Commerce, Office of Acquisition Management, Acquisition

Solutions Division

Subject: Request for Proposal (RFPQ) # 19AQMM18R0082 for Commercial Medical

Professional Support Services

The U.S. Department of State (DOS), Office of Acquisition Management, Worldwide Division, Functional Bureau Support Branch (OAM/WWD/FBSB) is issuing this competitive RFP to solicit proposals for commercial medical professional support services. DOS is conducting this acquisition using Subpart 15, Contracting By Negotiation. This is a combined synopsis/solicitation issued in accordance with Federal Acquisition Regulation (FAR) Parts12, 15 and 19.

The procurement is 100% set-aside for 8(a) businesses in accordance with FAR 19.805. North

American Industry Classification System (NAICS) Code 621112, Offices of Physicians, Mental

Health Specialists has been designated for this procurement. Offerors must be SBA authorized

8(a) small businesses under this NAICS code. The small business size standard is $11.0M average annual receipts for the last three years.

Proposals are due no later than 5:00 P.M, May 4,2018. Submissions shall be made via email to

Glenn Thuman (acquisition consultant contractor) at thumanwg@state.gov. Failure to submit a response by the time and date established may result in the proposal not being considered.

mailto:thumanwg@state.gov.

Contractors shall notify Mr. Thuman via the above email address of their intent to submit a proposal as soon as possible.

NOTE: Contractors must contact Mr. Thuman via email or telephone (703-875-6992) within one business day of submitting a proposal to confirm Government receipt of a proposal package.

Due to email and server limitations, please limit the size of each email to no more than 3 MB.

By submitting proposals, contractors agree to comply with all terms and conditions as set forth in this solicitation/request for proposal, including the Statement of Work (SOW).

Please submit any questions regarding this requirement immediately via email but no later than

5:00 P.M, April 16, 2018 to thumanwg@state.gov. Offerors may contact Mr. Thuman while preparing proposal to obtain clarification of the statement of work or for other information. We will provide pertinent information in that regard to offerors, as appropriate. See the RFP for complete proposal requirements.

Sincerely, ~~v<l JoAnn Carroll

Contracting Officer

Attachments

Request For Quotation (RFP)

A. Statement of Work

B. Price Worksheet

C. Past Project Form

D. Past Performance Questionnaire

E. DD 254

mailto:thumanwg@state.gov.

19AQMM18R0082

SOLICITATION, OFFER, AND AWARD I io6rls CONTRACTISA RATED ORDER UNDER DPAS (15 CFR I RATING I

2. CONTRACT NUMBER 3. SOLICITATION NUMBER 4. TYPE OF SOLICITATION 5. DATE ISSUED 6. REQUISITION/PURCHASE NUMBER

19AQMM18R0082 D SEALED BID (IFB) 04/05/2018 6025850034Ao NEGOTIATED (RFP) b~~il:ttE8~lCQUISITION MANAGEMENT (NLM/AQM) CODE: LMAQM 8. ADDRESS OFFER TO (If other than Item 7)

PO BOX 9115, ROSSLYN STATION

US DEPARTMENT OF STATE

ARLINGTON, VA 22219

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

9. Sealed offers in original and __ copies for fumishing the supplies or services in the Schedule will be received at the place specified in item 8, or if handcarried, in the depository located in __ until

17:00:00_local time _05/04/2018

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR

A. NAME B. TELEPHONE (NO COLLECT C. E-MAIL ADDRESS

INFORMATION William Thuman CALLS) thumanwg@State.gov

E-MAIL:

11. TABLE OF CONTENTS (See Table of Contents on page 2)

(X) ISEC. DESCRIPTION I PAGE(S) (X) SEC. DESCRIPTION PAGE(S)

PART I - SCHEDULE PART II - CONTRACT CLAUSES

A SOLICITATION/CONTRACT FORM I CONTRACT CLAUSES CONTRACT

B SUPPLIES OR SERVICES AND PRICES/COSTS PART 111- LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

C DESCRIPTION/SPECS.IWORK STATEMENT J I LIST OF ATTACHMENTS I

D PACKAGING AND MARKING PART IV - REPRESENTATIONS AND INSTRUCTIONS

E INSPECTION AND ACCEPTANCE K REPRESENTATIONS CERTIFICATIONS AND OTHER

F DELIVERIES OR PERFORMANCE STATEMENTS OF OFFERORS

G CONTRACT ADMINISTRATION DATA L INSTRS. CONDS. AND NOTICES TO OFFERORS

H SPECIAL CONTRACT REQUIREMENTS M EVALUATION FACTORS FOR AWARD

OFFER (Must be fully completed by offeror)

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the desiqnated pointts), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT (See Section I, Clause No. 10 CALENDAR DAYS(%) 120 CALENDAR DAYS(%) 30 CALENDAR DAYS(%) 10 CALENDER DAYS(%) 52.232-8) 0.00 % 0.00% 0.00 % 0.00 %

14. ACKNOWLEDGEMENT OF AMENDMENTS (The offeror AMENDMENT NO. DATE AMENDMENT NO. DATE acknowledges receipt of amendments to the SOLICITA TlON for offerors and related documents numbered and dated):

CONTACT: DUNS' 16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or Print)

15A. NAME AND

ADDRESS OF

OFFEROR

15B. TELEPHONE NUMBER 17. SIGNATURE 18. OFFER DATE

D 15C. CHECK IF REMITTANCE ADDRESS IS DIFFERENT FROM

ABOVE - ENTER SUCH ADDRESS IN SCHEDULE.

AWARD (To be completed by Government)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN (4 copies unless liTEM otherwise specified)

19. ACCEPTED AS TO ITEMS NUMBERED I20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:D 10 U.S.C. 2304(c) () D 41 U.S.C. 253(c) ()

CODE: 25C63'M\lIi!i~~It.1. ~~~~I~~S CENTER, CHARLESTON, ~8&tHcA~~BW.

PO BOX 150008; Fax To: 1-866-483-3436

ATTN: OFFICE OF CLAIMS

CHARLESTON, SC 29415-5008

24. ADMINISTERED BY (if other than Item 7)

(Signature of Contracting Officer)

28. DATE

04/05/201826. NAME OF CONTRACTING OFFICER (Type or print)

JoAnn B. Carroll

27. UNITED STATES OF AMERICA

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

IMPORTANT - Award Will be made on this Form, or on Standard Form 26, or by other authonzed official wnrten notice.

STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c) mailto:thumanwg@State.gov

Line Item Solicitation Number: Contract Number: [Title: Medical Professional Support Date of Solicitation:

Summary

19AQMM 18R0082

Services 04/05/2018

Line Item Description Quantity Unit Unit Price Total Cost No.

001 See Section B, Price Schedule. Funded line items to be 0.00 JB input at time of award.

Doc ReINa:

Delivery Date FOB:

19AQMM18R0082

Identifier Title Date Number of I Pages

B.l GENERAL

This is a combined synopsis/solicitation issued in accordance with Federal Acquisition Regulation (FAR) Partsl2, 15 and 19. The pro-curement is 100% set-aside for 8(a) businesses in accordance with FAR 19.805. North American Industry Classification System (NArCS) Code 621112, Offices of Physicians, Mental Health Specialists has been designated for this procurement. Offerors must be SBA authorized 8(a) small businesses under this NArCS code.

This is for a time-and-materials contract for commerical professional medical support services at the Department of State. The con-tractor shall deliver required services at fully loaded labor rates, which are inclusive of all direct and indirect costs and profit.

B.2 CONTRACT CEILING

The contract ceiling is $17,000,000. The contractor shall not accept, and the government shall not order, services exceeding the ceiling amount.

B.3 CONTRACT FUNDING

The Funded amount for this contract will initially be $ (to be completed at time of award), which is expected to covers the first (period to be completed at time of award). The Contractor shall not make expenditures nor incur obligations in the performance of this contract, which exceeds the funded amount specified herein and as modified by modification, except at the Contractor's own risk.

Pursuant to FAR 52.232-22, the Contractor shall notify the Contracting Officer, in writing, 60 days prior to in-curring 75%, of Contract costs or whenever there is reason to believe that costs may be either greater or sub-stantially less than previously estimated or are not adequate to complete the balance of work remaining in the Contract. If, remaining funds are inadequate, include:

1. A fully supported cost proposal disclosing the amount of funds remaining, the amount of additional fund-ing required to continue timely performance and when the funds will be required.

2. The proposal shall indicate labor and the additional hours required.

3. An identification of suggested reductions or revisions that can be made to the Performance Work State-ment in order to stay within the obligated ceiling price.

(End of Clause)

B.4 SCHEDULE OF PRICES

The following fixed prices (fully loaded labor rates) shall apply to services delivered under this contract.

Base Year (Date of Award through May 31, 2019)

CLIN Description Rate Unit 001 Registered Nurse (Health Unit) Hour 002 Nurse Consultant - Clearances Hour 003 Nurse Consultant - Exam Clinic 004 Cardiologist Hour 005 Consulting Pathologist Hour 006 Clinical Psychologist Hour 007 Child Psychiatrist Hour 008 Psychiatric Social Worker Hour 009 Child Psychologist Hour 010 Phlebotomist Hour 0\1 Clinical Psychologist (Forensic), Hoour

Top Secret.SCI 012 Infectious Disease Physician, Hour

Secret 013 Epidemiologist, Secret Hour 114 Handling Charge (for application % N/A to ODCs and Travel.)

Option Year 1 (June 1,2019 through May 31, 2020)

CLIN Description Rate Unit 101 Registered Nurse (Health Unit) Hour 102 Nurse Consultant - Clearances Hour \03 Nurse Consultant - Exam Clinic 104 Cardiologist Hour 105 Consulting Pathologist Hour 106 Clinical Psychologist Hour 107 Child Psychiatrist Hour 108 Psychiatric Social Worker Hour 109 Child Psychologist Hour 110 Phlebotomist Hour 111 Clinical Psychologist (Forensic), Hoour

Top Secret.SCI 112 Infectious Disease Physician, Hour

Secret 113 Epidemiologist, Secret Hour 114 Handling Charge (for application % N/A to ODCs and Travel.)

Option Year 2 (June 1, 2020 through May 31, 2021)

CLIN Description Rate Unit 201 Registered Nurse (Health Unit) Hour 202 Nurse Consultant - Clearances Hour 203 Nurse Consultant - Exam Clinic 204 Cardiologist Hour 205 Consulting Pathologist Hour 206 Clinical Psychologist Hour 207 Child Psychiatrist Hour 208 Psychiatric Social Worker Hour 209 Child Psychologist Hour 210 Phlebotomist Hour 211 Clinical Psychologist (Forensic), Hoour

Top Secret.SCI 212 Infectious Disease Physician, Hour

Secret 213 Epidemiologist, Secret Hour

214 Handling Charge (for application % N/A to ODCs and Travel.)

Option Year 3 (June 1,2021 hrough May 31,2022)

CLIN Description Rate Unit 301 Registered Nurse (Health Unit) Hour 302 Nurse Consultant - Clearances Hour 303 Nurse Consultant - Exam Clinic 304 Cardiologist Hour 305 Consulting Pathologist Hour 306 Clinical Psychologist Hour 307 Child Psychiatrist Hour 308 Psychiatric Social Worker Hour 309 Child Psychologist Hour 310 Phlebotomist Hour 311 Clinical Psychologist (Forensic), Hoour

Top Secret.SCI 312 Infectious Disease Physician, Hour

Secret 313 Epidemiologist, Secret Hour 314 Handling Charge (for application % N/A to ODCs and Travel.)

Option Year 14 (June 1, 2022 hrough May 31, 2023)

CLIN Description Rate Unit 401 Registered Nurse (Health Unit) Hour 402 Nurse Consultant - Clearances Hour 403 Nurse Consultant - Exam Clinic 404 Cardiologist Hour

405 Consulting Pathologist Hour 406 Clinical Psychologist Hour 407 Child Psychiatrist Hour 408 Psychiatric Social Worker Hour 409 Child Psychologist Hour 410 Phlebotomist Hour 411 Clinical Psychologist (Forensic), Hoour

Top Secret.SCI 412 Infectious Disease Physician, Hour

Secret 413 Epidemiologist, Secret Hour 414 Handling Charge (for application % N/A to ODCs and Travel.)

The above prices are inclusive of all costs (direct and indirect) and profit, and provide completed compensation for services provided under this contract, with the exception of any material costs, which shall be paid at actual costs (plus the handling charge indicated in the pricing tables), and which are receipt reimbursable.

B.5 CLAUSES INCORPORATED BY REFERENCE

This solicitation incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The full text of a clause may also be accessed electronically at this world wide web address:

https:llwww.acquisition.gov/

The clauses that are incorporated by reference are presented in tables in the begining of each section.

http://https:llwww.acquisition.gov/

C.l SATEMENT OF WORK

See Attachment J, Statement of Work.

D.I PACKAGING AND MARKING INSTRUCTIONS

This is a services contract and no packaging or marking requirements are provided.

Clause Title

52.246-6 Inspection - Time-and-Material and Labor-Hour (May 2001)

E.1 The above clause is incorporated by reference, with the same force and effect as if they were given in full text.

E.2 ACCEPTANCE CRITERIA AND INSPECTION

All documents and deIiverabIes ("work products") produced by the Contractor as part of performance shall meet the following general acceptance criteria.

The Contractor and its Subcontractors must meet the quality measures, described below, for any and all work products and deliver-abies submitted to the Government.

• Timeliness - Work products and deliverables shall be available at the time required and generated on or before spe-cified due dates as stated in the contract or issued Task Order.

• Qua/ity- Quality consists of the two elements, value and accuracy, as described below.

• Value - Work products shall directly address objectives as directed by the the COR.

• Accuracy - Work products and deliverables shall be free from errors and mistakes; and be developed in accordance with applicable laws, regulations, policies, and procedures.

• Completeness - Work products and deliverables shall address all content as directed by the the COR.

• Clarity - Work products and deliverables shall be easy to understand. Work products and deliverables shall be de-signed to achieve agreed-to objectives, tailored to identified audiences, avoid materials not germane to the objective, and be of high quality with regard to grammar and sentence structure.

• Format - Work products and deliverables shall be submitted in soft copy via email, unless otherwise required by the

COR.

The COR will review draft and final work products for completeness, accuracy, and appropriateness. If the COR identifies or encoun-ters any significant deficiencies, and is therefore considered non-acceptable, then the COR will return the work product to the Con-tractor.

For all work products or deliverables that the COR deems unacceptable or deficient, the Contractor will be required to correct or aug-ment the deficiency as required.

The Contractor shall submit a revised, corrected work product or deliverable within two (2) business days from initial notification by the COR (or as otherwise specified by the COR).

Unacceptable deficiencies that would require Contractor resubmission at no extra cost to the Government include, but are not limited to, the following examples:

• Omitting required documents or information;

• Non-conforming documents (according to pre-stated or mandatory standards regarding content and format);

• Disorganized or poorly organized review packages;

• Non-adherence to review protocols and accepted procedures;

• Making material errors or allowing substantial inadequacies; and,

• Any other fundamental error or mistake on the part of the Contractor.

The COR may delegate responsibility for review of any work product and/or deliverable to other Government employees who possess the appropriate expertise for their consideration and input regarding acceptability or deficiencies.

All Contractor deliverables and work products produced as part of performance under this contract become Government property. As Government property, such deliverables and work products shall not be used by the Contractor for any other purposes.

(End of Clause)

Clause [Title

52.242-15 Stop-Work Order (Aug 1989)

F.1 h"he above clause is incorporated by reference, with the same force and effect as if they were given in full text.

F.2 DELlVERABLES

Deliverables from contractor will be agreed upon by the contractor and the COR or his designated representative. If the due date for any deliverables falls on a weekend or a Federal holiday, the deliverable shall be submitted on the next business day.

All products and deliverables developed under this contract by the contractor must be approved by DOC and shall be issued as DOC products and become the property of DOC. All products must be presented in plain language and with sufficient explanation to facilit-ate implementation by users at all levels with limited or no training. All deliverables shall be delivered to and approved by the COR via email and one hard copy.

Written documents shall be concise and clearly written. The contractor shall ensure the accuracy, functionality, completeness, profes-sional quality, and overall compliance with government guidelines and requirements of all deliverables. Where appropriate, the con-tractor shall maintain records of the documents for at least 1 year after completion of the contract, and these documents shall be made available as requested by the COR. All deliverables developed for this project become the property of the Government and shall not be used by the contractor for any other purposes. All project-related information or documentation, with no exceptions, shall be treated as confidential and proprietary during and after the completion of work under this contract.

F.3 HOURS OF OPERATION

Normal program support shall be required at a minimum between the hours of8 am to 5 pm Monday through Friday. Personnel shall be on duty at these times at the identified place(s) of performance necessary to provide the support services described. However, ex-ceptions to these guidelines may be made as approved by the COR.

F.4 FEDERAL HOLlDAYS

a) The following events are annual federal holidays:

New Year's Day Martin Luther King's Birthday President's Day Memorial Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

1st January Third Monday in January Third Monday in February Last Monday in May 4th July First Monday in September Second Monday in October 11th November Fourth Thursday in November 25th December

b) In addition to the annual holidays, the Government may observe additional days as holidays, those to include any other day as designated by Federal Statue, Executive Order, or Presidential Proclamation.

c) Unless otherwise authorized by the Contracting Officer, observance of holidays by Government personnel shall not otherwise be a reason for an extension to the period of performance, delivery schedule, or entitlement of payment by the Government to the Contract-

or. In the event the Contractor's personnel (including subcontractor) work during the holiday, they may be compensated for the work in accordance with the Contractor's operational/employee/business procedures; however, no form of holiday or other premium com-pensation will be paid by the Government, either as an additional direct or indirect cost, over the payments authorized in the contract.

d) When the Government grants excused absence to its employees (example: office closing due to inclement weather), onsite Con-tractor personnel may be dismissed by the Contractor at its discretion. However, such a dismissal will not be an excuse to change any service or delivery requirements under the contract. For T&M or LH contracts, the Contractor is cautioned that only those hours actu-ally worked may be billed to the Government. The Contractor agrees to continue to provide sufficient personnel to perform critical tasks already in operation or scheduled, unless otherwise authorized by the Contracting Officer.

e) Extension ofa contract period of performance or delivery schedule will not be provided for federal holidays in paragraph (a) or

(b) above. However, if necessary, and with approval of the COR, extension of the period of performance or delivery schedule may be granted by the Contracting Officer on a case-by-case basis for closings described in paragraph (d) above.

(End of Clause)

F.5 MONTHLY WORK PLAN AND STATUS REPORT

The contractor shall deliver monthly work plans and monthly status reports.

a. Monthly Work Plan The Contractor shall develop and maintain a monthly Work Plan that details all deliverables and services that are to be provided. The Work Plan shall be developed in consultation with the COR, who will review and approve the Work Plan. The Work Plan will de-scribe the deliverables and services to be provided, the labor (labor categories, hours and cost) needed to complete each deliverable and service, and the due dates for the deliverables. A draft Work Plan shall be submitted one week prior to the beginning of the month for review and acceptance by the COR. The COR will provide comments and concerns within three days. Upon addressing COR com-ments and concerns, the Contractor shall submit a final Work Plan prior to the beginning of the upcoming month. Required progress reports shall report in relation to the Work Plan. Approved work plans shall be provided electronically to the COR.

b. Monthly Status Report The Contractor shall provide a monthly status report to the COR by the 10th of the following month. The status report will report pro-gress on the deliverables and services described in the Monthly Work Plan, including the any changes to deliverables and services, the labor provided (labor categories, hours and cost expended) for each deliverable and service, and the dates that the deliverables and ser-vices were provided. At the CO's or COR's request, a monthly status meeting may be held. A status report template is provided as Attachment A. In addition, the Contractor shall meet as necessary with the government to discuss progress and problems. These meet-ings shall enable problems to be identified and resolved quickly. The Contractor shall document the problems and the solutions within 30 days of resolution.

The contractor shall email the approved work plans, and status reports to the contracting officer and contract specialist for entry into the contract file.

OlINV DEPARTMENT OF STATE INVOICE INSTRUCTIONS

Invoice submission is only via the Office of Claims' Commercial Claims Operations fax server, toll-free num-ber: 866-483-3436, or DOSPayments@state.gov, unless otherwise indicated. Each invoice must be transmitted separately.

To constitute a proper invoice, the invoice must include the following information and/or attached documenta-tion:

(1) Name and Address of the Contractor

(2) Dun and Bradstreet Universal Number System (DUNS) mailto:DOSPayments@state.gov,

(3) Date of invoice

(4) Unique Vendor Invoice Number - Our Financial System cannot accept the following characters: @ (at symbol), ~ (Tilde), & (Ampersand), ' (Apostrophe), " (Quotation) and spaces. Please do not include any of these characters as part of your invoice number.

(5) Remittance Contact Information

(6) Shipping Terms, Ship to Address

(7) Payment Terms

(8) Total Quantity ofItems

(9) Total Invoice Amount

(10) Requisition Number, Contract Number and Order! Award Number, with modification number if applicable.

(11) Order line item number and information (see below instructions)

The name and DUNS of the contractor on the invoice must match the information indicated on the order/award for proper payment.

IMPORTANT: For proper payment, the invoice must detail products and/or services delivered on a line item basis in direct accordance with the corresponding order/award/contract. Each line item must con-tain the following information:

(1) Description of the services rendered for each line item

(2) Line Item Quantity

(3) Line Item Unit Price

(4) Total Line Item Invoicing Amount

(5) Delivery Date

(6) Contract Line Item Number (CLIN)

(7) Order/Award Line Item Number if invoicing against a task or delivery order or Blanket Purchase Agreement (BPA)

Please note that many task or delivery orders against Department of State or GSA contracts or blanket purchase agreements may have a separate and unique line item number in addition to the umbrella Con-tract Line Item Number (CLIN). The order line item number as well as the umbrella award CLIN must be referenced at each invoice line item level in such cases.

All payment to domestic claims will be disbursed by electronic funds transfer EFT. Vendors who are re-gistered in the System for Award Management (SAM) should verify and re-confirm their financial in-formation in the database prior to invoicing. Vendors who wish to request a waiver of SAM or payment by check must submit their justification to their assigned contracting officer for consideration at least 30 days prior to billing. For vendors who are granted an EFT exception, the payment address on the invoice must match the remittance address in the vendor record cited in the award.

Additional correspondence should be addressed to:

Name:

U.S. Department of State Global Financial Services Attn: Office of Claims (RM/GFS/F/C) Charleston Financial Service Center

Mailing Address:

Post Office Box 150008 Charleston, SC 29415-5008 Telephone Numbers:

Director's Secretary Voice 843-202-3761 Fax 843-746-0749 Official Office Hours: 8:00 am - 5:00 pm

To request Payment Status on a Past Due Invoice contact:

Office of Claims Customer Service Email: commercialclaims@state.gov Phone: 877-704-9473 Toll Free

Person to Contact: Supervisor, Vendor Claims Email: GFS-ChiefVC@state.gov (End of clause)

G.l PERIOD OF PERFORMANCE

(a) The base period of performance ofthis contract is from date of award through May 31, 2019. Ifan option is exercised, the period of performance shall be extended through the end of that option period.

(b) The option periods that may be exercised are as follow:

Option Year 1: June 1,2019 through May 31, 2020 Option Year 2: June 1, 2020 through May 31, 2021 Option Year 3: June 1, 2021 through May 31, 2022 Option Year 4: June 1, 2022 through May 31, 2023

(c) The notice requirements for unilateral exercise of option periods are defined in FAR 52.217-9.

(End of Clause)

G.2 CONTRACTING OFFICER AUTHORITY

Felicia Goudy is hereby designated Contracting Officer (CO).

The Contracting Officer is the only person authorized to make or approve any changes in any of the requirements of this contract, and, notwithstanding any provisions contained elsewhere in this contract, the said authority remains solely in the Contracting Officer. In the event the Contractor makes any changes at the direction of any person other than the Contracting Officer, the change will be con-sidered to have been made without authority and no adjustment will be made in the contract terms and conditions, including price.

The CO is located at:

Ms. Felicia Gooudy Office of Acquisition Management U.S. Department of State 1735 North Lynn Street Arlington, VA 22219

(703) 875 5202 GoudyFD@state.gov

G.3 CONTRACTING OFFICER REPRESENTATIVE

Ann Galchutt is hereby designated as the Contracting Officer's Representative (COR). The COR may be changed at any time by the Government without prior notice to the contractor by a unilateral modification to the contract.

mailto:commercialclaims@state.gov mailto:GFS-ChiefVC@state.gov mailto:GoudyFD@state.gov

The COR is located at:

(To be provided at time of award)

The responsibilities and limitations of the COR, are as follows:

(1) The COR is responsible for the technical aspects ofthe contract and serves as technical liaison with the contractor. The COR is also responsible for the final inspection and acceptance of all deliverables and such other responsibilities as may be specified in the contract.

(2) The COR is not authorized to make any commitments or otherwise obligate the Government or authorize any changes which af-fect the contract price, terms or conditions. Any Contractor request for changes shall be referred to the Contracting Officer directly or through the COR. No such changes shall be made without the express written prior authorization of the Contracting Officer. The Contracting Officer may designate assistant or alternate COR(s) to act for the COR by naming such assistant/alternate(s) in writing and transmitting a copy of such designation to the Contractor.

H-016 KEY PERSONNEL

The Contractor shall assign to this contract the following key personnel:

Position and Number ofPerosnnel

a. Registered Nurse (Health Unit) Part-time (1) Full-time(2)

b. Nurse Consultant-Clearances: (7) / Nurse Consultant-Exam Clinic: (1)

c. Cardiologist: (part time) (1)

d. Consulting Pathologist (part-time): (1)

e. Clinical Psychologist: (1)

f. Child Psychiatrist: (1)

g. Psychiatric/Social Worker: Part-time (1)

h. Child Psychologist: (1)

i. Phlebotomist: (1)

j. Clinical Psychologist (Forensic)-Top SecreUSCI (1) - Part-time

k. Infectious Disease Physician-Secret (1) - Full-time I. Epidemiologist-Secret (1) - FUll-time

[Names to be provided by Offeror at time of proposal submission.}

The Contractor agrees that a partial basis for award of this contract is the list of key personnel proposed. Accordingly, the Contractor agrees to assign to this contract those key persons whose resumes were submitted with the proposal necessary to fulfill the require-ments of the contract. No substitution shall be made without prior notification to and concurrence of the Contracting Officer. During the first ninety days of performance, the Contractor shall make no substitutions of key personnel unless the substitution is necessitated by illness, death, or termination of employment. All proposed substitutes shall meet or exceed the qualifications of the person to be re-placed. The Contracting Officer shall be notified in writing of any proposed substitution at least forty-five days, or ninety days if a se-curity clearance is to be obtained, in advance of the proposed substitution. Such notification shall include:

(1) an explanation of the circumstances necessitating the substitution;

(2) a complete resume of the proposed substitute; and

(3) any other information requested by the Contracting Officer to enable him to judge whether or not the Contractor is maintaining the same high quality of personnel that provided the partial basis for award.

(end of clause)

H-032 ORGANIZATIONAL CONFLICT OF INTEREST - General

(a) The Contractor warrants that, to the best of its knowledge and belief, there are no relevant facts or circum-stances which would give rise to an organizational conflict of interest, as defined in FAR Subpart 9.5, or that the Contractor has disclosed all such relevant information.

(b) The Contractor agrees that if an actual or potential organizational conflict of interest is discovered after award, the Contractor will make a full disclosure in writing to the Contracting Officer. This disclosure shall in-clude a description of actions which the Contractor has taken or proposes to take to avoid or mitigate the actual or potential conflict.

(c) If the Contractor was aware of a potential organizational conflict of interest prior to award or discovered an actual or potential conflict after award and did not disclose or misrepresented relevant information to the Con-tracting Officer, the Government may terminate the contract for default.

(d) The Contractor shall insert the substance ofthis clause, including this paragraph (d), in all subcontracts.

(end of clause)

H.t TRAINING AND TRAVEL

Travel under this task award may be necessary in order to accomplish certain task(s) contained in this task award:

Travel must be deemed necessary and authorized by the TM in order to be paid for by the Government. Except for exceptional cir-cumstances, travel will not be reimbursed at more than applicable rates cited in the Federal Travel Regulations, prescribed by the Gen-eral Services Administration, for travel in the conterminous 48 United States or the Standardized Regulations (Government Civilians, Foreign Areas), Section 925, Maximum Travel Per Diem Allowances for Foreign Areas," prescribed by the Department of State, for travel in areas not covered above.

The contractor is expected to provide a fully trained workforce to the government; therefore, personal development training costs and hours are not billable to the government. Ifthe government elects to pay for mission-specific training not available commercially, the specific details must be provided on how training will be paid/reimbursed. There are circumstances where the government will reim-burse for Department-specific training; however, this should be discussed with the COR prior to participation.

For each contract period, the contractor is expected to provide at least one week of professional-level classroom instruction in subject matter related to the duties that individual contract personnel perform. The government will not reimburse the contractor for instruc-tional costs or contract employee time or travel. The contractor is expected to provide the COR with the development plan and sched-ule for each contractor employee within 30 days of the start of each period. The scheduling of contractor training should be coordin-ated with the COR and crc manager no later than 30 days prior to the start of training. Contractor employee training should be sched-uled no later than three months following the start of each period with training scheduled to be completed no later than three months prior to the end of each period. Any deviations to these time frames must be authorized by the COR.

(End of Clause)

H-031 SECURITY REQUIREMENTS

(a) A facility security clearance at the Top Secret/SCI level is required for contract performance in accordance with the DD Form 254, Department of Defense Contract Security Classification Specification, attached to this contract.

(b) Since it will be necessary for some Contractor personnel to have access to classified material and/or to enter into areas requiring a security clearance, each Contractor employee requiring such access must have an indi-vidual security clearance commensurate with the required level of access prior to contract performance. Indi-vidual clearances shall be maintained for the duration of employment under this contract, or until access re-quirements change.

(c) The Contractor shall obtain a Department of State building pass for all employees performing under this contract who require frequent and continuing access to Department of State facilities in accordance with Bureau of Diplomatic Security Instructions.

(d) Performance of this contract shall be in accordance with the attached DD Form 254, Department of Defense Contract Security Classification Specification and FAR 52.204-2 "SECURITY REQUIREMENTS."

(e) Classified material received or generated in the performance of this contract shall be safeguarded and dis-posed of in accordance with the National Industrial Security Program Operating Manual (DOD 5220.22-M).

(end of clause)

Clause Title

52.202-1 Definitions (Nov 2013)

52.203-3 Gratuities (Apr 1984)

52.203-5 Covenant Against Contingent Fees (May 2014)

52.203-6 Restrictions On Subcontractor Sales To The Governrnent (Sept 2006)

52.203-7 Anti-Kickback Procedures (May 2014)

52.203-8 Cancellation, Rescission, and Recovery of Funds for Illegal or Improper Activity (May 2014)

52.203-10 Price or Fee Adjustment for Illegal or Improper Activity (May 2014)

52.203-12 Limitation On Payments To Influence Certain Federal Transactions (Oct 2010)

52.203-16 Preventing Personal Conflicts of Interest (Dec 2011)

52.203-17 Contractor Employee Whistleblower Rights and Requirement To Inform Employees of Whistieblower Rights

(Apr 2014)

52.204-2 Security Requirements (Aug 1996)

52.204-9 Personal Identity Verification of Contractor Personnel (Jan 2011)

52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2015)

52.204-13 System for Award Management Maintenance (JUL 2013)

52.204-14 Service Contract Reporting Requirements (Jan 2014)

52.209-6 Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or

Proposed for Debarment (Oct 2015)

52.215-2 Audit and Records - Negotiation (Oct 2010)

52.215-8 Order of Precedence - Uniform Contract Format (Oct 1997)

52.216-31 ime-and-Materials/Labor-Hour Proposal Requirements - Commercial Item Acquisition (Feb 2007)

52.219-8 Utilization of Small Business Concerns (Oct 2014)

52.219-14 Limitations on Subcontracting (Nov 2011)

52.222-1 Notice to the Government of Labor Disputes (Feb 1997)

52.222-3 Convict Labor (June 2003)

52.222-21 Prohibition of Segregated Facilities (Apr 2015)

Clause [Title

52.222-26 Equal Opportunity (Apr 2015)

52.222-37 Employment Reports on Veterans (Feb 2016)

52.222-40 Notification of Employee Rights Under the National Labor Relations Act (Dee 2010)

52.222-50 !combating Trafficking in Persons (Mar 2015)

52.222-54 Employment Eligibility Verification (Oct 2015)

52.223-6 Drug Free Workplace (May 2001)

52.223-10 Ivvaste Reduction Program (June 2011)

52.223-18 Encouraging Contractor Policies To Ban Text Messaging While Driving (Aug 2011)

52.224-1 Privacy Act Notification (Apr 1984)

52.224-2 Privacy Act (Apr 1984)

52.225-13 Restrictions on Certain Foreign Purchases (June 2008)

52.227-1 iAuthorization and Consent (Dec 2007)

52.227-14 Rights in Data - General (May 2014)

52.228-3 ~orkers' Compensation Insurance (Defense Base Act) (July 2014)

52.228-5 Insurance - Work on a Government Installation (Jan 1997)

52.228-7 Insurance - Liability to Third Persons (Mar 1996)

52.229-4 Federal, State and Local Taxes (State and Local Adjustments) (Feb 2013)

52.230-2 leost Accounting Standards (Oct 2015)

52.230-5 !cost Accounting Standards--Educational Institution (Oct 2015)

52.230-6 jAdministration of Cost Accounting Standards (June 2010)

52.232-7 Payments under Time-and-Materials and Labor Hour Contracts (Aug 2012)

52.232-8 Discounts For Prompt Payment (Feb 2002)

52.232-17 Interest (May 2014)

52.232-18 iAvailability Of Funds (Apr 1984)

52.232-23 Assignment of Claims (May 2014)

52.232-25 Prompt Payment (JuI2013)

52.232-33 Payment by Electronic Funds Transfer - System for Award Management (Jul 2013)

52.232-39 Unenforceability of Unauthorized Obligations (Jun 2013)

52.233-1 Disputes (May 2014)

52.233-3 Protest after Award (Aug 1996)

Clause [Title

52.233-4 fL\pplicable Law for Breach of Contract Claim (Oct 2004)

52.237-2 Protection Of Government Buildings, Equipment, And Vegetation (Apr 1984)

52.237-3 k;ontinuity Of Services (Jan 1991)

52.242-13 Bankruptcy (July 1995)

52.243-3 k;hanges - Time-and-Material or Labor-Hours (Sept 2000)

52.244-2 Subcontracts (Oct 2010)

52.244-6 Subcontracts for Commercial Items (June 2016)

52.245-1 povernment Property (Apr 2012)

52.245-9 Use and Charges (Apr 2012)

52.247-21 k;ontractor Liability for Personal Injury and/or Property Damage (Apr 1984)

52.249-6 Alt IV Irermination (Cost-Reimbursement) (May 2004) - Alternate IV (Sept 1996)

52.249-8 Default (Fixed-Price Supply and Service) (Apr 1984)

52.249-14 Excusable Delays (Apr 1984)

52.253-1 r:omputer Generated Forms (Jan 1991)

652.232-72 LIMITATION OF FUNDS (AUG 1999)

652.239-71 SECURITY REQUIREMENTS FOR UNCLASSIFIED INFORMATION TECHNOLOGY RESOURCES (SEP

12007)

1.1 he above clauses are incorporated by reference, with the same force and effect as if they were given in full ext

52.217-8 Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of per-formance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written no-tice to the Contractor within one week of expiration.

(End of clause)

52.204-1 Approval of Contract (Dee 1989)

This contract is subject to the written approval of Felicia Goudy, the Contracting Officer and shall not be binding until so approved.

(End of clause)

52.222-35 Equal Opportunity for Veterans (Oct 2015)

(a) Definitions. As used in this clause--

"Active duty wartime or campaign badge veteran," "Armed Forces service medal veteran," "disabled veteran," "protected veteran," "qualified disabled veteran," and "recently separated veteran" have the meanings given at

FAR 22.1301.

(b) Equal opportunity clause. The Contractor shall abide by the requirements of the equal opportunity clause at 41 CFR 60-300.5(a), as of March 24, 2014. This clause prohibits discrimination against qualified protected vet-erans, and requires affirmative action by the Contractor to employ and advance in employment qualified protec-ted veterans.

(c) Subcontracts. The Contractor shall insert the terms of this clause in subcontracts of $150,000 or more unless exempted by rules, regulations, or orders of the Secretary of Labor. The Contractor shall act as specified by the Director, Office of Federal Contract Compliance Programs, to enforce the terms, including action for noncom-pliance. Such necessary changes in language may be made as shall be appropriate to identify properly the parties and their undertakings.

(End of clause)

52.222-36 Equal Opportunity for Workers with Disabilities (JuI20l4)

(a) Equal opportunity clause. The Contractor shall abide by the requirements of the equal opportunity clause at 41 CFR 60-741.5(a), as of March 24, 2014. This clause prohibits discrimination against qualified individuals on the basis of disability, and requires affirm-ative action by the Contractor to employ and advance in employment qualified individuals with disabilities.

(b) Subcontracts. The Contractor shall include the terms of this clause in every subcontract or purchase order in excess of$15,000 un-less exempted by rules, regulations, or orders of the Secretary, so that such provisions will be binding upon each subcontractor or vendor. The Contractor shall act as specified by the Director, Office of Federal Contract Compliance Programs ofthe U.S. Department of Labor, to enforce the terms, including action for noncompliance. Such necessary changes in language may be made as shall be ap-propriate to identify properly the parties and their undertakings.

(End of clause)

52.232-19 Availability Of Funds For The Next Fiscal Year (Apr 1984)

Funds are not presently available for performance under this contract beyond May 31,2018. The Government's obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part ofthe Government for any payment may arise for performance under this contract beyond May 31, 2018, until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer.

(End of clause)

652.204-70 DEPARTMENT OF STATE PERSONAL IDENTIFICATION CARD POLICY AND PROCEDURES (FEB 2015)

a) The Contractor shall comply with the Department of State (DOS) Personal Identification Card Policy and Procedures for all employees performing under this contract who require frequent and continuing access to

DOS facilities, or information systems. The Contractor shall insert the substance of this clause in all subcon-tracts when the subcontractor's employees will require frequent and continuing access to DOS facilities, or in-formation systems.

(b) The DOS Personal Identification Card Policy and Procedures may be accessed at ht-tp:llwww.state.gov/m/ds/rls/rpt/c21664.htm.

(End of clause)

652.219-71 SECTION8(a) DIRECT AWARDS (AUG 1999)

(a) This purchase order or contract is issued as a direct award between the contracting activity and the 8(a) contractor pursuant to the Memorandum of Understanding between the Small Business Administration (SBA) and the Department of State (DOS). SBA retains responsibility for 8(a) certification, 8(a) eligibility determina-tions and related issues, and provides counseling and assistance to the 8(a) contractor under the 8(a) program.

The cognizant SBA district office is:

[ To be completed by the contracting officer at the time of award]

(b) The DOS contracting officer is responsible for administering the purchase order or contract and taking any action on behalf of the Government under the terms and conditions of the purchase order or contract.

However, the DOS contracting officer shall give advance notice to the SBA before it issues a final notice ter-minating performance, either in whole or in part, under the purchase order or contract. The DOS contracting officer shall also coordinate with SBA prior to processing any novation agreement. The DOS contracting of-ficer may assign contract administration functions to a contract administration office.

(c) The contractor agrees:

(1) to notify the DOS contracting officer, simultaneous with its notification to SBA (as required by SBA's 8(a) regulations), when the owner or owners upon whom 8(a) eligibility is based, plan to relinquish ownership or control of the concern. Consistent with 15 U.S.c. 637(a)(21), transfer of ownership or control shall result in termination of the contract for convenience, unless SBA waives the requirement for termination prior to the ac-tual relinquishing of ownership and control; and,

(2) to adhere to the requirements of FAR 52.219-14, Limitations on Subcontracting.

(End of clause)

52.217-9 Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within ten (10) days of contract expiration; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least thirty (30) days [60 days unless a different number of days is inserted} before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed Five (5) years and six (6) months (months)(years).

(End of clause)

J.1 LIST OF ATTACHMENTS

http://tp:llwww.state.gov/m/ds/rls/rpt/c21664.htm.

The following attachment is incorporated into this solicitiation.

Attachment A, Statement of Work Attachment B, Price Worksheet Attachment C, Past Project Form Attachment D, Past Performance Questionnaire Attachment E, DD 254

52.204-8 Annual Representations and Certifications (Jan 2018)

(a)(l) The North American Industry Classification System (NAICS) code for this acquisition is 621112.

(2) The small business size standard is $11.0M average annual receipts for last three years ..

(3) The small business size standard for a concern which submits an offer in its own name, other than on a con-struction or service contract, but which proposes to furnish a product which it did not itself manufacture, is 500 employees.

(b)(I) If the provision at 52.204-7, System for Award Management, is included in this solicitation, paragraph

(d) of this provision applies.

(2) If the provision at 52.204-7 is not included in this solicitation, and the offeror is currently registered in the System for Award Management (SAM), and has completed the Representations and Certifications section of SAM electronically, the offeror may choose to use paragraph (d) ofthis provision instead of completing the cor-responding individual representations and certifications in the solicitation. The offeror shall indicate which op-tion applies by checking one of the following boxes:

(i) Paragraph (d) applies.

(ii) Paragraph (d) does not apply and the offeror has completed the individual representations and certifications in the solicitation.

(c)(l) The following representations or certifications in SAM are applicable to this solicitation as indicated:

(i) 52.203-2, Certificate ofIndependent Price Determination. This provision applies to solicitations when a firm-fixed-price contract or fixed-price contract with economic price adjustment is contemplated, unless--

(A) The acquisition is to be made under the simplified acquisition procedures in Part 13;

(B) The solicitation is a request for technical proposals under two-step sealed bidding procedures; or

(C) The solicitation is for utility services for which rates are set by law or regulation.

(ii) 52.203-11, Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions.

This provision applies to solicitations expected to exceed $150,000.

(iii) 52.203-18, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agree-ments or Statements-Representation. This provision applies to all solicitations.

(iv) 52.204-3, Taxpayer Identification. This provision applies to solicitations that do not include the provision at

52.204-7, System for Award Management.

(v) 52.204-5, Women-Owned Business (Other Than Small Business). This provision applies to solicitations that--

(A) Are not set aside for small business concerns;

(B) Exceed the simplified acquisition threshold; and

(C) Are for contracts that will be performed in the United States or its outlying areas.

(vi) 52.209-2, Prohibition on Contracting with Inverted Domestic Corporations--Representation.

(vii) 52.209-5, Certification Regarding Responsibility Matters. This provision applies to solicitations where the contract value is expected to exceed the simplified acquisition threshold.

(viii) 52.209-11, Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law. This provision applies to all solicitations.

(ix) 52.214-14, Place of Performance--Sealed Bidding.