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ND STATE CONTRACT INFORMATION
| Term Contract Name: |
| Agency Logoed Clothing |
| Term Contract Number: |
| 189 |
CONTRACT INTRODUCTION
This contract is for the purchase agency logoed clothing. Various agencies within the State wear apparel embroidered with the agencies logo. Examples include dress shirts, long sleeve button-up shirts, short-sleeve polo shirts, jackets, and vests.
Due to the large variety of items that may be selected by the respective agencies and the timing of the orders, the State received a percentage discount from retail pricing (see below).
At the time an agency is prepared to order apparel, that respective agency will work with PM2, LLC to finalize the order. The percentage discount will then be applied to the order.
CONTRACTOR INFORMATION
Check the State contract website for the contractor and contract administrator information.
COOPERATIVE PURCHASING
This contract is a cooperative purchasing contract established pursuant to N.D.C.C § 54-44.4-13. This contract is made available to state entities, institutions under the jurisdiction of the State Board of Higher Education, other government entities (including counties, cities, townships, public primary and secondary educational entities, governmental boards and commissions), nonprofit entities established on behalf of public entities, tribal agencies, transportation providers under N.D.C.C § 39-04.2, and the International Peace Garden (hereafter known as “Ordering Agencies”). Participation in this open-ended contract is not mandated; therefore, the estimated volume of this contract is not known. CONTRACTOR may contact the Procurement Officer for assistance in determining whether an entity is eligible to purchase under this contract.
PRICING
Pricing under this contract can be found on the state contract website and at the bottom the user summary.
PURCHASING CARDS
STATE may make a payment using a government credit card. CONTRACTOR will accept a government credit card without passing the processing fees for the government credit card back to STATE.
DELIVERY LOCATION - F.O.B. POINT AND FREIGHT
F.O.B. Destination to any North Dakota location. All freight and handling is to be included in the item price. Title will pass to Ordering Agency upon delivery to the specified destination. The CONTRACTOR will file any claims.
Orders that meet the minimum order amount of $200.00 will be F.O.B. Destination, Freight Prepaid to any North Dakota destination with all freight and handling included in the item price. Title will pass to Ordering Agency upon delivery to the specified destination. The CONTRACTOR will file any claims.
DELIVERY TIME REQUIRED
The CONTRACTOR must meet the specified delivery requirements. If delivery cannot be made within the specified time, the CONTRACTOR must notify the Ordering Agency in writing of the delay and the approximate date delivery may be expected.
Delivery must be made within 7 days if product is in stock after the CONTRACTOR receives an order from the Ordering Agency by issuance of a contract or purchase order, use of a purchasing card, or through website. Delivery must be made within 21-28 days if product is not in stock after the CONTRACTOR receives an order from the Ordering Agency by issuance of a contract or purchase order, use of a purchasing card, or through website. Delivery must be made within 30 days for special order items after the CONTRACTOR receives an order from the Ordering Agency by issuance of a contract or purchase order, use of a purchasing card, or through website.
ARTWORK
Artwork must be approved by the agency staff placing the order. All use of the agency’s logo will follow the agency’s standards, provided by State, to ensure consistency in branding. Bidder must have the ability to deliver artwork designs electronically for approval.
When an agency logo is required to be embroidered or screened on a garment, the agency will provide the Bidder with a digital file of the agency logo. There are a number of different logos. Care should be taken to consider the different types of logos being provided.
EMBROIDERY & SCREEN PRINTING
Agencies will require the vendor to send a sample for approval before producing the final order.
PACKAGING OF ORDERS
Agencies will place both bulk and individual clothing orders specific to an employee. This information will be provided to the Bidder by the State on an order form or website (provided by Bidder) with the employee’s name and agency. The Offeror will individually package and tag/label the items associated with each employee, identifying the employee for who the order is intended. Delivery tickets or shipping statements shall show the quantity, part number, unit prices, total price, and employee name(s).
There will be no minimum order for screen printing or embroidery.
ITEMS ON BACK ORDER
Bidder must provide a list of any item(s) on back order or that are unavailable within forty-eight (48) hours of order placement.
CUSTOM WEBSITE
Suppliers shall have an online ordering website with the ability to accept purchase orders, State credit cards, and personal credit cards. Supplier shall also accept orders called in by phone and paid with credit cards or purchase orders.
Bidder must host a custom store front page for agencies. The store front must contain agency approved logos, clothing, and accessories. Individuals will not be able to purchase any non-approved items from the store front.
REPLACEMENT ITEMS
If a manufacturer discontinues a garment specified in this contract, during the period of the contract, the Offeror will identify another garment of equal or greater quality for substitution (with the approval of the State).
PRICING INFORMATION
Sizes S–XL (Base shirt price no screen print)
Additional costs or upgrades (per shirt)
Subtract: 5.4 oz. Shirt 50/50 blend (minimum 100 per order)
| Add: For Sizes XXXL |
| $2.00 |
| Add: For Sizes XXXXL |
| $3.00 |
| Add: 100 percent cotton shirt |
| $0.00 |
| Add: Beefy T (Hanes) |
| $1.00 |
| Add: Pocket T-Shirts: 50/50 |
| $1.50 |
| Add: Pocket T-shirts, 100 percent cotton |
| $1.75 |
| Add: Sleeve Imprint |
| $1.75 for 1 color |
| Add: Pocket Imprint |
| $1.75 for 1 color |
| Add: 3/4 length sleeve T-shirt |
| $2.00 |
| Add: Long Sleeve Ts—50/50 |
| $2.25 |
| Add: Long Sleeve Beefy T (Hanes) |
| $2.25 |
| Add: Long Sleeve T’s with Pocket (long-tall) |
| $2.25 |
| Add: Long Sleeve T’s with Pocket |
| $3.25 |
| Add: Additional art per hour |
| $0.00 |
| Add: Sweatshirts 11 oz. 100 percent cotton |
| $10.00 |
| Add: Hooded Sweatshirts 11 oz. 100 percent cotton |
| $12.00 |
One Side Imprint
| Quantity |
| 1-Color |
| 2-Color |
| 3-Color |
| 4-Color |
| 5-Color |
| 6-Color |
| 0–24 |
| $3.00 |
| $3.65 |
| $4.65 |
| $5.00 |
| $5.66 |
| $8.07 |
| 25–49 |
| $3.00 |
| $3.65 |
| $4.65 |
| $5.00 |
| $5.66 |
| $8.07 |
| 50–99 |
| $2.65 |
| $3.33 |
| $4.00 |
| $4.66 |
| $5.35 |
| $6.85 |
| 100–199 |
| $2.65 |
| $3.33 |
| $3.66 |
| $4.33 |
| $5.00 |
| $5.66 |
| 200–299 |
| $2.33 |
| $3.00 |
| $3.50 |
| $4.00 |
| $4.65 |
| $5.66 |
| 300–499 |
| $2.00 |
| $2.89 |
| $3.35 |
| $3.75 |
| $4.50 |
| $4.50 |
Two Side Imprint
| Quantity |
| 1-Color |
| 2-Color |
| 3-Color |
| 4-Color |
| 5-Color |
| 6-Color |
| 0–24 |
| $5.00 |
| $5.65 |
| $6.65 |
| $7.00 |
| $7.66 |
| $10.07 |
| 25–49 |
| $5.00 |
| $5.65 |
| $6.65 |
| $7.00 |
| $7.66 |
| $10.07 |
| 50–99 |
| $4.65 |
| $5.33 |
| $6.00 |
| $6.66 |
| $7.35 |
| $8.85 |
| 100–199 |
| $4.65 |
| $5.33 |
| $5.66 |
| $6.33 |
| $7.00 |
| $7.66 |
| 200–299 |
| $4.33 |
| $5.00 |
| $5.50 |
| $6.00 |
| $6.65 |
| $7.66 |
| 300–499 |
| $4.00 |
| $5.89 |
| $5.35 |
| $5.75 |
| $6.50 |
| $6.50 |
Provide a listing of all catalogs available to the Offeror.
Gildan or equal
| Quantity |
| % Off Published List Price |
Sport-Tek or equal
| Quantity |
| % Off Published List Price |
Port & Co. or equal
| Quantity |
| % Off Published List Price |
Tri Mountain or equal
| Quantity |
| % Off Published List Price |
Port Authority or equal
| Quantity |
| % Off Published List Price |
Percent discount off all other catalog orders.
| Quantity |
| % Off Published List Price |
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