18705_RFP_Attachments.pdf

PDF 3 MB Posted Oct 6, 2026

Attached to: REISSUE- Service: Pest Control-By Zone and County
Solicitation number: 2000018705
Issued by: Minnesota

About this file

Written by GovTribe AI · Oct 15, 2026

This is a Request for Proposal (RFP) attachments document from the State of Minnesota for establishing statewide pest control service contracts available to all State Agencies, Boards, Commissions, and Cooperative Purchasing Venture members. The solicitation seeks vendors to provide commercial pest control services for insects, commensal and semi-commensal rodents across the state, which has been divided into two service zones and 87 counties for service delivery purposes. The RFP explicitly excludes services for invasive plants, bed bugs, spongy moths, birds, bats, snakes, raccoons, beavers, and other vertebrates except commensal or semi-commensal rodents, with no live trapping permitted under any awarded contract. Insect control examples include roaches, ants, silverfish, fruit flies, wasps, hornets, and various other arthropods, while rodent control encompasses mice, rats, squirrels, and chipmunks. This is a reissue of a previous solicitation (18385) posted in May 2026, with Addendum No. 1 issued on October 7, 2026, noting that specifications and requirements have changed since the original posting.

Responders must complete and submit the Exhibit D Price Schedule with their proposals, pricing all applicable line items for each zone and/or county they propose to serve, with the state retaining the right to reject responses lacking sufficient line items or to enter the highest price received from all responders for any blank or "No Bid" line items. Responders must also submit copies of all applicable catalogs, online catalog addresses, or price lists used for pricing purposes, ensuring compliance with Minnesota IT Services accessibility requirements. Vendors must meet minimum qualifications based on service area: those offering services in Zone 01, Zone 02, or Metro Area Counties (Anoka, Carver, Chisago, Dakota, Hennepin, Isanti, Ramsey, Scott, Sherburne, Washington, and Wright) must demonstrate a minimum of five years of experience providing commercial pest control services for a combined total of 3.5 million square feet per year, while vendors serving other counties outside the Metro Area must have at least five years of experience with 1 million square feet per year. For contracts exceeding $100,000, responders must provide Workforce and Equal Pay Certificates or approved exemptions from the Minnesota Department of Human Rights, and all responses must include signed Responder Declarations, Exceptions to State Terms and Conditions, and Contractor Contact Information forms.

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Other files

File	Type	Posted
REISSUE-_Service__Pest_Control-By_Zone_and_County.pdf	PDF	Oct 6, 2026
18705_Sample_Contract_and_Exhibits.pdf	PDF	Oct 6, 2026
18705_Exhibit_D_Price_Schedule.xlsx	XLSX spreadsheet	Oct 6, 2026
18705_RFP_Content.pdf	PDF	Oct 6, 2026

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ATTACHMENT A: RESPONDER DECLARATIONS

The undersigned certifies, to the best of his or her knowledge and belief, that:

A. Response Contents. The information provided is true, correct, and reliable for purposes of evaluation for potential contract award. The submission of inaccurate or misleading information may be grounds for disqualification from the award as well as subject the Responder to suspension or debarment proceedings as well as other remedies available by law

B. Authorized Signature. This Declaration is signed by the appropriate person(s), with the authority to contractually bind the Responder, as required by applicable articles, bylaws, resolutions, minutes, and ordinances.

C. Non-Collusion Certification.

1. The Proposal has been arrived at by the Responder independently and has been submitted without collusion and without any agreement, understanding or planned common course of action with any other vendor designed to limit fair or open competition; and

2. The contents of the Response have not been communicated by the Responder or its employees or agents to any person not an employee or agent of the Responder and will not be communicated to any other individual prior to the due date and time of this Solicitation. Any evidence of collusion among Responders in any form designed to defeat competitive responses will be reported to the Minnesota Attorney General for investigation and appropriate action.

D. Organizational Conflicts of Interest. To the best of Responder’s knowledge and belief, and except as otherwise disclosed, there are no relevant facts or circumstances which could give rise to an organizational conflict of interest.

An organizational conflict of interest exists when, because of existing or planned activities or because of relationships with other persons,

1. a vendor is unable or potentially unable to render impartial assistance or advice to the State;

2. the vendor’s objectivity in performing the contract work is or might be otherwise impaired; or

3. the vendor has an unfair competitive advantage.

If after award, an organizational conflict of interest is discovered, an immediate and full disclosure in writing must be made to the State’s Chief Procurement Officer which must include a description of the action which the contractor has taken or proposes to take to avoid or mitigate such conflicts. If an organizational conflict of interest is determined to exist, the State may, at its discretion, cancel the contract. In the event the Contractor was aware of an organizational conflict of interest prior to the award of the contract and did not disclose the conflict to OSP, the State may terminate the contract for default. Organizational conflicts of interest terms apply to any subcontractors for this work.

E. Certification Regarding Lobbying. For State of Minnesota Contracts and Grants over $100,000, the undersigned certifies, to the best of his or her knowledge and belief that:

1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.

2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, Disclosure Form to Report Lobbying in accordance with its instructions.

3. The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts, sub-grants, and contracts under grants, loans and cooperative agreements) and that all sub-recipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into and is a prerequisite for making or entering into this transaction imposed by 31 U.S.C. 1352.

Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

F. Copyrighted Material Waiver. By signing its Response, the Responder certifies that it has obtained all necessary approvals for the reproduction and distribution of the contents of its response.

G. Diverse Spend Reporting. The Sample Contract contains a clause for Diverse Spend Reporting. When this clause applies, Contractor will be required to register in a free portal to report diverse spend.

Please see Diverse Spend Reporting Frequently Asked Questions for additional information.

By signing this form, Responder acknowledges and certifies compliance with all applicable requirements indicated above.

Company Name:

Signature:

Printed Name:

Title:

Date:

Phone Number:

Email Address:

https://osp.admin.mn.gov/sites/osp/files/2022-11/viva_diverse_spend_reporting_faq.pdf

ATTACHMENT B: EXCEPTIONS TO STATE’S TERMS AND CONDITIONS

The State presumes a responder agrees to the terms and conditions of this solicitation unless a responder takes specific exception to one or more of the conditions on this form.

The State reserves the right to reject, negotiate, or accept any exception listed to the State’s terms and conditions (including those found in the attached Sample Contract).

INSTRUCTIONS: A responder must explicitly list all exceptions to State’s terms and conditions, if any (including those found in the attached Sample Contract). Reference the clause number and page number of the State's term and condition for each of a responder’s exceptions. If no exceptions exist, state "NONE" specifically on the form below.

Whether or not exceptions are taken, the Responder must sign and date this form and submit it as part of their response. (Add additional pages if necessary.)

Clause and Page Number Suggested Change to Clause Explanation or Justification

By signing this form, I acknowledge that the above-named responder accepts, without qualification, all terms and conditions stated in this solicitation (including the sample contract) except those clearly outlined as exceptions above.

This acknowledgement includes acceptance of the section of the Sample Contract, Exhibit A, titled “Contractor’s Documents.”

Signature:

Printed Name:

Title:

Date:

ATTACHMENT C: COST DETAIL

1. Cost Proposal. Responders should review Exhibit D: Pricing of the Sample Contract and Exhibits document for additional pricing terms related to the Cost Proposal.

Responders must download and use the Exhibit D: Price Schedule attached to this Solicitation. The Price Schedule must be completed by the Responder and uploaded with the response. If pricing is not returned with your solicitation response, your response will be rejected. Failure to use the Price Schedule may be cause for rejection.

Responders are strongly encouraged to provide a price for all line items within each zone and/or county they are proposing. The State reserves the right to reject responses that do not supply sufficient line items for a zone and/or county.

Responders do not have to propose pricing for all zones or counties. Responders must complete the applicable Exhibit D: Price Schedule tab for each zone and/or county they propose.

If offering services by county, Responders must complete an Exhibit D: Price Schedule “By County” tab for each county they propose or by combining all counties for which they propose identical pricing. Responders must complete a separate Price Schedule for each county which has a difference for any price on the Price Schedule.

Responders may obtain a separate Price Schedule by making copies of the blank “By County” Price Schedule tab included with the solicitation documents.

For the purposes of evaluation, if a responder leaves blank or enters "No Bid" into a line item on a zone and/or county they are proposing, the State may enter the highest price received from all responders for that line item for that zone and/or county.

2. Catalogs and Price Literature. Responders must submit copies of all applicable catalogs, on-line catalog addresses, or price lists used for pricing purposes with their response. Do not submit marketing material with your response unless otherwise requested.

All price lists proposed must meet accessibility requirements per the Minnesota IT Services, Office of Accessibility website: https://mn.gov/mnit/programs/accessibility/

3. Alterations or Erasures. The State reserves the right to reject a response containing an alteration or erasure of any price used to determine the lowest responsible responder unless the alteration or erasure is done in a manner that is clear and authenticated by an authorized representative of the Responder. An acceptable way to make an alteration or erasure is to cross out the price, print the correction in ink adjacent to it, and have an authorized representative of the Responder initial and date that correction.

https://mn.gov/mnit/programs/accessibility/

ATTACHMENT D: RESPONDER FORMS

Workforce and Equal Pay Declaration Page This form is required for all businesses executing government contracts under the following:

Select one:

☐ Businesses executing a contract with State or Metropolitan agencies in excess of $100,000 (Workforce Certificate) and if applicable $500,000 (Equal Pay Certificate)

☐ Businesses executing a contract with University of Minnesota for general obligation bond funded capital projects in excess of $100,000 (Workforce Certificate) and if applicable $500,000 (Equal Pay Certificate)

☐ Businesses executing a contract with Political Subdivisions for general obligation bond funded capital projects in excess of $250,000 (Workforce Certificate) and if applicable $1,000,000 (Equal Pay Certificate)

Select all that apply:

We are a Certificate holder:

☐ Workforce Certificate under the name: _________________________________________________________ ☐ Equal Pay Certificate under the name: __________________________________________________________

We are applying/have applied for the following certificate(s):

☐ Workforce Certificate Application date (MM/DD/YYYY): ____________________ ☐ Equal Pay Certificate Application date (MM/DD/YYYY): ____________________

We have not applied for one or both certificates:

☐ Our Company does not yet have a Workforce Certificate or Equal Pay Certificate. We acknowledge that a

Workforce and, if applicable, Equal Pay Certificate, or approved exemption by MDHR is required before a contract can be executed.

We are Exempt:

☐ We attest to MDHR that we have not employed 40 or more employees on a single day during the prior 12 months in Minnesota or the state in where we have our primary place of business. MDHR may request the names of our employees during the previous 12 months, the date of separation, if applicable, and the current employment status and count.

Business Information

Vendor/Supplier ID Business Name Name of Contracting Agency

Authorized Signatory Name Title Date

Signature Email Phone

For assistance with this form, email the Minnesota Department of Human Rights Compliance.MDHR@state.mn.us https://mn.gov/mdhr/certificates/workforce-certificate/ https://mn.gov/mdhr/certificates/equalpay/ https://mn.gov/mdhr/certificates/workforce-certificate/ https://mn.gov/mdhr/certificates/equalpay/ https://mn.gov/mdhr/certificates/workforce-certificate/ https://mn.gov/mdhr/certificates/equalpay/ mailto:Compliance.MDHR@state.mn.us

ATTACHMENT E: ADDITIONAL INFORMATION

1. Contractor’s Contact Information. Provide the contact information for the representative responsible for the management of the contract and the representative receiving purchase orders.

Vendor’s Legal Name

Address

Contact Person (Contract)

Email Address

Telephone Number

Contact Person (PO Order)

Email Address

Telephone Number

2. Prompt Pay Discount. What prompt pay discounts do you offer? Select all that apply, if “other,” specify terms in the comment section below:

□ 1% in 30

□ 2% in 30

□ 3% in 30

□ 1% in 10, Net 30

□ 2% in 10, Net 30

□ 3% in 10, Net 30

□ 5% in 10, Net 30

□ Other

□ 1% in 15, Net 30

□ 2% in 15, Net 30

□ 3% in 15, Net 30

□ 1% in 20, Net 30

□ 2% in 20, Net 30

□ 3% in 20, Net 30

□ Net 30

Comments:

3. Certification of Minimum Qualifications. The state has been divided into two service zones and 87 counties for pest control. Responder should review the Exhibit D: Price Schedule to determine which service zones and/or counties they will offer services for in their response. To be considered for award, Responder must meet the minimum qualifications for the zones and counties offered in their response. Responses from Responders who do not meet the minimum qualifications or who provide false or misleading information regarding their minimum qualifications will be rejected. The State reserves the right to verify the information submitted on this form before an award is made. The solicitation response will be rejected if the State in its sole discretion, receives information that indicates the Responder is non-responsible.

For the purpose of this solicitation, Metro Area Counties is defined as the counties of Anoka, Carver, Chisago, Dakota, Hennepin, Isanti, Ramsey, Scott, Sherburne, Washington, and Wright.

3.1 Zone 01, Zone 02, and Metro Area Counties Minimum Qualifications. If offering services for Zone 01, Zone 02, and/or Metro Area Counties, Responder must have a minimum of five (5) years of experience providing commercial pest control services for a combined total of 3.5 million square feet per year.

If offering services for Zone 01, Zone 02, and/or Metro Area Counties, please check the box below that best describes your minimum qualifications:

☐ I hereby certify that my company meets the minimum qualifications for offering services in Zone 01, Zone 02, and/or Metro Area Counties as stated above.

☐ I hereby certify that my company DOES NOT meet the minimum qualifications for offering services in Zone 01, Zone 02, and/or Metro Area counties as stated above.

☐ I am not offering services for Zone 01, Zone 02, and/or Metro Area Counties.

3.2 Counties Outside of the Metro Area Minimum Qualifications. If NOT offering services for Zone 01, Zone 02, or Metro Area Counties, and offering any of the other counties outside of the Metro Area Counties, Responder must have a minimum of five (5) years of experience providing commercial pest control services for a combined total of 1 million square feet per year.

If NOT offering services for Zone 01, Zone 02, and/or Metro Area Counties, and offering any of the other counties outside of the Metro Area Counties, please check the box below that best describes your minimum qualifications:

☐ I hereby certify that my company meets the minimum qualifications for offering services in any of the other counties outside the Metro Area Counties as stated above.

☐ I hereby certify that my company DOES NOT meet the minimum qualifications for offering services in any of the other counties outside of the Metro Area Counties as stated above.

☐ I am not offering services for any of the other counties outside of the Metro Area Counties.

FMD Freeman Rodent Reduction Report 3/10/2026

Key

Droppings

Food

Rodent sightings

Dead rodent

Bait Station/Trap

Bait Activity

Baited Droppings 1/20

SAMPLE

ATTACHMENT F: PEST REDUCTION MAPPING - EXAMPLE

FMD Freeman Rodent Reduction Report First Floor POD A

10/16

Key

Droppings

Food

Rodent sightings

Dead rodent

Bait Station/Trap

Bait Activity

Baited Droppings

1/9 1/9

1/9

1/9 1/9

1/9

1/9 1/9

1/9

1/9 1/9

1/9

1/9 1/9

1/9

10/16

First Floor POD B

10/16

Key

Droppings

Food

Rodent sightings

Dead rodent

Bait Station/Trap

Bait Activity

Baited Droppings

1/9 1/9

1/9

1/9 1/9

1/9

1/9 1/9

1/9

1/9 1/9 1/9

1/9

1/9 1/9 1/9

1/9

First Floor POD C

10/16 Key

Droppings

Food

Rodent sightings

Dead rodent

Bait Station/Trap

Bait Activity

Baited Droppings

1/9

1/91/9

1/9

1/9 1/9

1/9

1/9 1/9

1/9

1/9 1/9

1/9

1/14

Second Floor POD A North Rodent Activity (Second Floor POD A South Detail on pages 7/8)

Key

Droppings

Food

Rodent sightings

Dead rodent

Bait Station/Trap

Bait Activity

Baited Droppings

Second Floor POD A North Bait/Trap Placement (Second Floor POD A South Detail on pages 7/8)

12/11

12/1112/11 12/11

12/11

12/11 12/11

12/11

12/11 12/11

12/11

12/11 12/11

12/11

12/11 12/11

12/11

12/1112/11

12/11

12/11 12/11

12/11

12/11 12/11

12/11

12/11 12/11

12/11

Key

Droppings

Food

Rodent sightings

Dead rodent

Bait Station/Trap

Bait Activity

Baited Droppings

1/9

1/9 1/9

1/9 1/9 1/9

1/9

1/9 1/9

1/9

1/9 1/9

1/9

6/6

Second Floor POD A South Detail of Rodent Activity (Second Floor POD A North Detail on pages 5/6)

Key

Droppings

Food

Rodent sightings

Dead rodent

Bait Station/Trap

Bait Activity

Baited Droppings

1/13

1/14

Second Floor POD A South Detail of Bait/Trap placement (Second Floor POD A North Detail on pages 5/6)

11/15

11/25

12/11 12/11

12/1112/11 12/11

12/1112/11

12/1112/11 12/11

12/11

12/1112/11

12/11 12/11

12/11

Key

Droppings

Food

Rodent sightings

Dead rodent

Bait Station/Trap

Bait Activity

Baited Droppings

11/15 11/15

11/151/9

1/9

1/91/9

1/9

Second Floor POD B

10/16

11/0111/01

11/01 11/01

11/01

11/01 11/01 11/01

11/01

11/0111/01

11/01 11/01

11/01

Key

Droppings

Food

Rodent sightings

Dead rodent

Bait Station/Trap

Bait Activity

Baited Droppings

1/9

1/9 1/9 1/9

1/9

1/9 1/9

1/9

1/91/9

1/9

1/9 1/9

1/9

1/91/9

1/9

Dec Jan

Second Floor POD C

11/27 11/27

11/27

11/27 11/2711/27

12/11

12/11 12/11

12/11

12/1112/11

12/11 12/11

12/11

12/1112/11

12/11

12/1112/11

12/11

Key

Droppings

Food

Rodent sightings

Dead rodent

Bait Station/Trap

Bait Activity

Baited Droppings

1/9

1/9 1/9

1/9

1/9 1/9

1/9

1/9 1/9 1/9

1/9

1/9 1/9

1/9

1/9 1/9

1/9

1/91/9

1/9

1/9 1/9

1/9

1/91/9

1/9

1/9 ec Jan

Third Floor POD A

10/16

Key

Droppings

Food

Rodent sightings

Dead rodent

Bait Station/Trap

Bait Activity

Baited Droppings

1/9

1/9 1/9

1/9

1/91/9

1/9

1/9 1/9

1/9

1/9 1/9

1/9

1/9 1/9

1/9

Third Floor POD B

7/11

Key

Droppings

Food

Rodent sightings

Dead rodent

Bait Station/Trap

Bait Activity

Baited Droppings

1/91/9

1/9

1/9 1/9

1/9

1/9 1/9

1/9

1/91/9

1/9

1/91/9

1/9 1/9

1/91/9

1/9

1/91/9

1/9

1/9 1/9

1/9

1/9 1/9

1/9

10/16

Key

Droppings

Food

Rodent sightings

Dead rodent

Bait Station/Trap

Bait Activity

Baited Droppings

FMD Freeman Rodent Reduction Report Third Floor POD C

1/9 1/9

1/9

1/91/9

1/9

1/9 1/9

1/9

1/91/9

1/9 1/9

1/9

1/91/9

1/9

1/91/9

1/9

1/91/9

1/9

1/9 1/9

1/9

1/9 1/9

1/9

Jan

Fourth Floor POD A

10/16

10/29

10/29 10/29

10/29

10/29 10/29

10/29

10/2910/29

Key

Droppings

Food

Rodent sightings

Dead rodent

Bait Station/Trap

Bait Activity

Baited Droppings

1/9 1/9

1/9

1/91/91/9

1/9

1/91/9

1/9 1/9

1/91/9

1/9

1/91/9 1/9

1/9

1/9 1/9

1/9

1/9 1/9

1/9

1/9 1/9

1/9

Fourth Floor POD B

Key

Droppings

Food

Rodent sightings

Dead rodent

Bait Station/Trap

Bait Activity

Baited Droppings

1/9

1/91/91/9

1/9 1/9

1/9

1/9 1/9 1/9

1/9 1/9

1/9 1/9 1/9

1/9

1/9 1/9

1/9

1/9 1/9

1/9

1/9 1/9

1/9

1/9 1/9

1/9

6/11

Fourth Floor POD C

10/16

Key

Droppings

Food

Rodent sightings

Dead rodent

Bait Station/Trap

Bait Activity

Baited Droppings

1/9

1/91/9

1/9

1/91/91/91/91/9

1/9

1/9 1/91/9

1/9

1/91/91/9

1/9 1/9 1/9

1/9

1/9 1/9

Fifth Floor POD A

Key

Droppings

Food

Rodent sightings

Dead rodent

Bait Station/Trap

Bait Activity

Baited Droppings

Fifth Floor POD B

10/16

Key

Droppings

Food

Rodent sightings

Dead rodent

Bait Station/Trap

Bait Activity

Baited Droppings

Fifth Floor POD C

10/16

Key

Droppings

Food

Rodent sightings

Dead rodent

Bait Station/Trap

Bait Activity

Baited Droppings

18705_RFP Attachments_A-E

1. Select one:

Select all that apply:

2. We are a Certificate holder:

3. We are applying/have applied for the following certificate(s):

4. We have not applied for one or both certificates:

5. We are Exempt:

6. Business Information

Attachment F_Pest Reduction Mapping - Example

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File details come from the government source that posted it. Updated Oct 15, 2026.