Amendment_0004_-_Q&A.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO.

IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

NSN 7540-01-152-8070

Previous edition unusable

This amendment is to provide vendors with answers to their questions.

Indian Health Service Office of Management Services Division of Acquisition Policy

9A. AMENDMENT OF SOLICITATION

NO.

18-236-SOL-00015

1 2

02/22/2018

Questions Answers

Can the past performance be from our Teaming Partner? Yes

Would the winner of this solicitation be OCI’d from other opportunities within

DHHS?

No

IHS mentions an Attachment 1 in which meeting specification requirements are outlined. We assumed this to be the PWS document itself—however, we were unable to locate any language detailing these requirements. Please clarify where we can locate these requirements.

See amendment 0003

IHS also mentions in certain sections that further details are provided in an Attachment 2 that we were unable to locate.

See amendment 0003

To assist us in estimating screen sizes, projection brightness, and type of soundsystem, about how many individuals does IHS anticipate will attend each section?

See amendment 0003

Is there a specific preference for how the contractor is to set up sessions (e.g., theatre, classroom, rounds, etc.)?

See amendment 0003

Will attendees be calling in to the lodging blocks themselves or will the contractor be responsible for blocking and paying for the rooms/receiving reimbursement?

See amendment 0003

Will everything be hosted on an external website or on IHS’ website? External website

Is IHS able to provide an estimate for how much content is to be shipped? Is this a cost reimbursable item? About how much is the contractor anticipated to print? Will printing be in color or B&W?

No; Yes; See amendment 0003; Both

How many moderators does IHS anticipate to use per session? One moderator is required for each breakout session

About how many breakouts does IHS anticipate? See amendment 0003

Who will create the evaluation and sign‐in form? Contractor

What specifically will the contractor be asked to store (e.g., equipment, paper, etc.)?

Will this be onsite storage?

Any materials produced in advance of the conference; Storage location is the responsibility of the contractor

Who is responsible for picking up the booths? Contractor is responsible for tabletop booth setup

Will these booths be piped and draped or tabletop? Tabletop

About how many booths does IHS anticipate? Approximately 35

What size specifications will these booths follow? 10x10

Is there an incumbent contractor for this procurement and are they eligible to bid on this procurement? a. If yes, would you please identify the incumbent contractor(s)?

See amendment 0003

What is the expected contract award date? March 5th, 2018

Is there a fee for registration required and if so will the contractor be required to accept registration fee/payments during on‐site registration process?

There is no registration fee for this event

The PWS refers to Attachment 1 (Meeting Specifications) and Attachment 2 (Printing Requirements). a. The attachments were not found included with the announcement, please provide.

See amendment 0003

What is the budget for the conference? This information is unavailable at this time.

Is there a preferred venue for the 2018 OIT/ORAP Partnership Conference? No

What is the anticipated number of attendees at the 2018 OIT/ORAP Partnership Conference?

See PWS

How many registered attendees during the 2017 OIT/ORAP Partnership Conference? 731

PWS section E, item #13 states that the contractor is responsible for printing materials.

See amendment 0003

For the Conference Planning Meetings, will the contractor be required to provide the conference line?

a. Anticipated duration of the calls?

b. Anticipated number of participants on the calls?

c. Are the 10 conference calls for the whole year or up until the meeting event for the 2018 event?

No; 60 minutes; 20; Up until the meeting event.

PWS Section E, item #15 states the contractor provides moderator services for all breakout sessions.

a. Anticipated required number of moderators?

b. How many moderators during the 2017 OIT/ORAP Partnership Conference were used?

The number of required moderators is up to the contractor but there will be 21 breakout sessions; 16

Section E, item #2 – will the “no more then (10) conference calls be per event or per year?

See question above

PWS Section E, item #16 refers to Sponsored Travelers. Other than contractor staff, will the contractor be responsible for other conference participant(s) travel, and associated conference participation expenses?

No

Pre & Post conference meeting – a. Will the contract be required to provide meeting space approved pre & post conference meeting? b. Will this meeting be included in the agenda?

The contractor will be required to provide meeting space for approved pre & post conference meetings; Yes

Section E, item #2, when will the site selection deadline be for the previous year be?

Will it be needed for announcement at current conference?

No

Section E, item #3 – are there detailed formats of Status Reports that exist which the client prefers?

No

15. Section E, item #20 – Exhibitor Coordination a. How many exhibit booths are expected?

b. Will there be a booth Fee for exhibitors?

Approximately 35; No

Will First Aid services be required on site? No

Do additional sections (e.g., cover letter, about us, capability statement, etc.) count against any of the page limitations listed in Attachment 2: Evaluation Factors and Criteria?

Yes

Is there a particular format in which we should submit pricing (e.g., separate Excel spreadsheet with accessible formulas, chart embedded in a PDF, etc.)?

No

Q and A #2