Amendment_0002__-Q&A.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO.

IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

NSN 7540-01-152-8070

Previous edition unusable

This amendment is to provide vendors with answers to their solicitation questions.

Indian Health Service Office of Management Services Division of Acquisition Policy

9A. AMENDMENT OF SOLICITATION

NO.

18-236-SOL-00015

1 2

02/20/2018

Questions Answers

1. How long would OIT/ORAP like the Conference website to remain open?

Once the website goes live, it should be available for the duration of the period of performance.

2. If the contract is not awarded until May 30, that means contractor only has 30 days to research, negotiate and confirm meeting space and room blockd for a very large event. Have these spaces already been chosen and is IHS just looking for the contractor to finalize the contracts and work with event coordinators on site? Or will the search for venues begin upon contract award?

The contract will be awarded prior to May 30. No meeting site has been selected. The contractor will be responsible for the site search once the contract is awarded.

3. How many guest speakers are anticipated? There will be approximately 150 speakers.

4. Is there a preferred moderating service that should be used? If so, will their names/contact information be supplied?

There is no preferred moderator service.

5. The SOW says advance communication and pre‐conference materials shall be ready for distribution within 30 days of contract. If the contract isn't awarded until May, that doesn't appear to be enough time to provide all of the logistical support outlined. The conference starts 30 days after contract award. Is there an incumbent currently working on the 2018 conference?

The contract will be awarded prior to May 30. There is no incumbent working on the 2018 conference.

6. Approximately how many exhibitor booths are they aiming for? There will be approximately 35 exhibitor booths.

7. With the on‐site registration for 1300 attendees, is there going to be some help provided by IHS or will this be strictly the responsiblility of the contractor?

Onsite registration is the responsibility of the contractor.

8. Developing branding, guaranteeing compliance and launching a website and registrations with only a month in advance to word would be extremely difficult. Is there a current site that is being used (a basic platform already exists) or is this to be developed from scratch?

Website development is the responsibility of the contractor. There is no current site or platform.

Will event website be linked to an existing IHS site? There will be a link from the IHS website to the contractor registration page.

9. Is there an incumbent contractor for this procurement? Yes If so: (a) Are they eligible to bid on this procurement? (b) Would you please identify the incumbent contractor?

Yes; (a) Yes; (b) Native American Management Services

10. Under Scope of Work section 14, Conference Speakers: (a) How many conference speaker presentations will need to be reviewed for 508 compliance prior to the conference? (b) Is the contractor to budget for honorariums? (c.) . Is the contractor to budget for speaker sponsored travel?

(a) Presentations for approximately 150 speakers; (b) No; (c.) No

11. Under Scope of Work section 16, Sponsored Travelers: (a) How many total sponsored travelers are to be included in the budget? (b) How many nights lodging are to be included in the budget for the travelers?

(a) Sponsored travel refers to contractor travel; the number of travelers is up to the contractor. (b) The number of lodging nights is up to the contractor.

12. Under Scope of Work section 20, Exhibitor Coordination: (a) What is the expected number of exihibitors for the event? (b) Will the exhibitors be there all 5 days?

(a) Approximately 35; (b) Monday set‐up and Thursday break‐down

13. Is the contractor to budget for an opening and closing prayer? No

14. Will the other direct costs not listed in the NTE CLINS in the schedule of prices (such as teleconference calls, honorariums, etc.) be a part of the frim fixed price

CLINS?

Yes

15. The PWS indicates there is an attachment 1 for meeting space and attachment 2 for meeting materials, which are not included on FBO. Can the government provide these?

These will be posted to the solicitation.

Q and A