Amendment_0003_-_Attachment_1_&_2_-_Meeting_Specifications_&_Materials.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO.

IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

NSN 7540-01-152-8070

Previous edition unusable

This amendment is to provide vendors with Attachment 1 - Meeting Specifications and Attachment 2 - Meeting Materials.

Indian Health Service Office of Management Services Division of Acquisition Policy

9A. AMENDMENT OF SOLICITATION

NO.

18-236-SOL-00015

1 2

02/21/2018

Attachment 1

Indian Health Service 2018 Partnership Conference

Meeting Specifications

Meeting Information What: 2018 Partnership Conference When: June 4-8, 2018 Where: Phoenix, Arizona, commuting area Who: 1300 federal and tribal staff who work with the Information Technology, Business

Office, Health Information Management, and Purchased/Referred Care Programs

Lodging Rooms Lodging room requirements are outlined below. Rooms will be reserved on an individual call-in / individual pays own basis. Room rates must be offered at or below the maximum Federal lodging rate for the conference location.

Sunday Monday Tuesday Wednesday Thursday Friday

75 rooms 750 rooms 750 rooms 750 rooms 400 rooms 25 rooms

Meeting Space Requirements Meeting space requirements are outlined below.

Monday Purpose Set-Up

9 am – 6 pm CMS Training Room Classroom for 200

10 am – 9 pm OIT Office Boardroom for 15 with storage

10 am – 9 pm ORAP Office Boardroom for 15 with storage

10 am – 9 pm Registration Area Registration counter with storage

10 am – 9 pm 40 Exhibitor Spaces Booth space

12 pm – 7 pm 7 Pre-conference meetings Hollow square for 50

Tuesday Purpose Set-Up

7 am – 7 pm OIT Office Boardroom for 15 with Storage

7 am – 7 pm ORAP Office Boardroom for 15 with storage

7 am – 7 pm Registration Area Registration counter with storage

7 am – 7 pm 40 Exhibitor Spaces Booth space

Attachment 1

8 am – 1 pm General Session Classroom for 1300

1 pm – 5 pm 20 Breakout Sessions Classroom for 65

Wednesday Purpose Set-Up

7 am – 7 pm ORAP Office Boardroom for 15 with storage

7 am – 7 pm Registration Area Registration counter with storage

7 am – 7 pm 40 Exhibitor Spaces Booth space

8 am – 5 pm 20 Breakout Sessions Classroom for 65

Thursday Purpose Set-Up

7 am – 7 pm ORAP Office Boardroom for 15 with storage

7 am – 5 pm Registration Area Registration counter with storage

7 am – 5 pm 40 Exhibitor Spaces Booth space

8 am – 12 pm 20 Breakout Sessions Classroom for 65

12 pm – 5 pm General Session Classroom for 1000

Friday Purpose Set-Up

7 am – 7 pm ORAP Office Boardroom for 15 with storage

8 am – 12 pm 7 Post-meetings Hollow square for 50

Food and Beverage There will be no food and beverage requirements included in this contract.

Attachment 2

Indian Health Service 2018 Partnership Conference

Examples of Materials and Requirements Identified in PWS

K. Electronic Marketing and Communications Materials

• Save the date notice

• Registration announcements

• Conference announcements and reminders

• Speaker thank you letters

M. Printing Requirements

• Attendee name badges (1300)

• Certificates of attendance (1300)

• Conference programs, 48 page, color, spiral bound (1350)

• Information and directional signs (40)

• Podium seal (1)

• Speaker name tents (approximately 300)

Q. Laptop Requirements

• Windows Operating System

• Anti-virus software

• Administrator privileges for IHS staff

• Microsoft Office (Excel, PowerPoint, and Word)

• Internet connectivity

R. Meeting Materials

• Attendee name badges

• Final Agenda (130)

• Meeting folders (1300)

• Meeting site and area maps (1300)

• Speaker name tents

• Splash screen