Rapid_CTY_RFQ.pdf

17‐102‐SOL‐00012

Initial Design and Scope Development (SAES) for Rapid City Service Unit

Request for Qualifications

This acquisition is a Total Small Business Set‐Asides. The North American Industry Classification (NAICS)

Code is 541330. To be considered a small business under NAICS Code 541330, Architectural Services, average annual revenues must be $15 Million or less.

In accordance with and pursuant to FAR 36.6, The Indian Health Service (IHS), Division of Engineering, is seeking qualification statements of Architect‐Engineer (A‐E) firms to provide professional services.

Qualification Statements (SF‐330s) submitted in response to this notice will be used to select the most highly qualified A‐E for award of a firm fixed‐price contract.

Description: The proposed contract listed here is 100 percent set‐aside for small business concerns.

The Government will only accept qualifications from small business concerns. All other firms are deemed ineligible to submit offers. The resulting contract will be for a base period of three hundred

(300) calendar days. IHS anticipates awarding one contract to one firm as a result of this Request for

Qualifications.

Background: The Rapid City Service Unit (RCSU) provides health care to Indian people in Rapid City, South Dakota and the surrounding area, and is unique because it is located in an urban area and not on a reservation. The current Sioux San campus consists of 29 buildings, of which 19 are categorized as historical, and 3 structures, of which two are categorized as historical. Indian Health Service owns the land and buildings.

The Initial Design and Scope Development for the Statement of Architect Engineer Services (SAES) for the new Rapid City Health Center shall be in compliance with the IHS 2016 A‐E Design Guide

(https://www.ihs.gov/des/includes/themes/newihstheme/display_objects/documents/AEDesignGui de2016.pdf) and the Approved Program of Requirements (POR) Amendment #1. The general summary of requirements is as follows:

A. Predesign Services to include on‐site kickoff, initial Owners Performance Requirements (OPR), site utilities and services investigations, predesign documentation submittal, sustainability workshop and HHS Guiding Principles review, IHS POR validation, and conversion from Metric to

US Standard units, establishment of Integrated Project Design Team and Predesign Review meeting with the IHS, and demonstrating electronic management systems for management of submittals and documentation.

B. Concept development services to include at least three conceptual solutions for the building design and site layout , including block layout of the various departments, on‐site presentation of proposed concepts utilizing BIM site plan and three dimensional modeling for both the building and site, development of Basis of Design (BOD) and NEPA compliance plan, workshop with IHS on concept selection with final concept /selection and Phased Construction Proposal, and submittal of selected concept and initial BOD for final approval by IHS, and the estimated construction cost demonstrating compliance with the agreed to design within funding limitation for award of a Two Phase Design Build acquisition.

C. Commissioning Services to include formal kickoff meeting after Concept selection and completion of a Commissioning plan.

D. Geotechnical Investigations for Building and Pavements Design Consideration

E. Building Information Management System Outline development and implementation for

Schematic Design Solution (SDS).

F. Conduct risk assessments and program validation with IHS related to NFPA 99 Health Care

Facilities and FGI guidelines for design and construction of health care facilities and incorporate results in Schematic Design Solution.

G. Schematic Design Services to include sustainability report, BIM management plan, proposed schematic design with building POR space program comparison, Schematic Design Submittal, Schematic Design Review meeting and workshop, submittal of final approved Schematic Design

Documentation(Schematic Design Solution).

H. Providing performance specifications and providing Quality Design and Construction Standards for inclusion in a Design Build Request for Proposal (DBRFP).

I. Furniture, fixtures and Group I and II and IT equipment planning, selection and estimating equipment costs for inclusion in the DBRFP

J. Standby Power and Emergency Preparedness Evaluation and incorporation into SDS.

K. IHS network cabling systems and equipment requirements included in the SDS.

L. Proposed phase construction documents for site preparation and demolition.

M. Construction cost estimate.

N. Demonstration of all BIM systems being employed

O. Incorporation of Division 1 Specifications approved by IHS into the SDS.

P. Establish additional geotechnical investigation criteria for a Design Build Acquisition based on

SDS final design solutions and layout.

Q. LEED certification criteria and documentation for SDS

R. Equipment documentation, room by room listing and cost estimates

S. Optional Design Build acquisition/ administration/performance support technical review, construction observation, special testing and inspections, and construction administration support services to include participating in DB Phase Submittal reviews, DB Contract design phase RFI response and clarifications, recommendation of final Design approval to AHJ, pre‐ construction conferences, providing special inspections related to structural design, life safety code, elevators and fire protection and alarms systems, responding to contractor requests for information (RFIs), reviewing construction submittals and shop drawings, performing inspections and field observation reports, advising the project officer regarding deficiencies and actions required or recommended for corrective action, preparing supplementary drawings or revision drawings in support of the IHS DBRFP, reviewing contract modification proposals, reviewing contractor progress payments.

T. Optional Professional support services for commissioning.

The detailed SAES will be issued to the selected A‐E Team. All interested firms are required to submit one (1) electronic copy of a recently completed Standard Form (SF) 330, Architect‐Engineer

Qualifications, which are due to the Contracting Officer (as noted below) no later 1300 (1 P.M.) Pacific

Time on 09 May 2017. When completing your SF330, be sure to include information on the team you will be using for this contract, including key personnel of subs and consultants. A cover letter, or otherwise identified, may be submitted that is no more than two (2) pages in length. You may submit supplementary information that illustrates your firm’s ability to meet the evaluation criteria listed below. SF 330 PARTs I & II; shall not exceed a combined total of seventy five (75) 8.5”x11” single sided pages.

IMPORTANT NOTICE: In formulating the Qualifications submission, potential respondents should consider that FAR 52.219‐14, which will be incorporated into any resultant contract, requires the Prime

Contractor to perform services under the contract equivalent to 50% or more of the contract value in personnel costs throughout the life of the contract. This is a positive requirement rather than one where an indication of capacity, capability or willingness to meet these requirements would be acceptable.

Respondent(s) should demonstrate in their Qualifications submission how they will meet this requirement.

Address your submission electronically as follows (Please note FAR 15.208(b)(1)(i) regarding late electronic proposals):

SF330: 17‐102‐SOL‐00012 RFQ

Attn: John Fannon (Contracting Officer)

John.fannon@ihs.gov & Paul.Reed@ihs.gov.

Note: The Government is unable to receive files larger than 8 MB. If your file is sent in multiple emails please number them (1 of how many) so the Government identifies it received the complete package.

All respondent(s) are advised that registration in the Systems for Award Management (SAM) database is required prior to award of a contract. Failure to register in the SAM database may render your firm ineligible for award. For more information, check the SAM Website at http://www.sam.gov. Completion of the electronic annual representations and certifications are also mandatory prior to the award of a contract.

IHS intends to develop a short list or make a final selection of A‐E respondent(s) based solely upon initial

Respondent submissions without discussions. Therefore, respondent(s) should not presume they will have an opportunity to clarify or revise any aspect of the initial submission. Respondent(s) included on the developed short list may be required to attend a face‐to‐ face interview with the Source Selection

Board members. Appropriate respondent(s) will be notified when and if interviews will be conducted as part of the evaluation process.

All responses will be evaluated utilizing the following criteria:

1. Specialized Experience

2. Professional Qualifications and Experience

3. Capacity to Accomplish the Work

4. Past Performance

5. Management Plan and Team Organization

6. Geographic Proximity

For purposes of this evaluation the relative weights of the identified criteria are as follows:

Criterion 1 is significantly more important than Criterion 2.

Criterion 2 is significantly more important than Criterion 3.

Criterion 3 is more important than Criterion 4.

Criterion 4 is more important than Criterion 5.

Criterion 5 is more important than Criterion 6.

Failure to demonstrate specialized experience may result in an overall unsatisfactory rating.

CRITERION 1: Specialized Experience – Extent, quality and relevance of the following specialized experience is highly desired. Demonstration of possessing the identified specialized experience cited will be evaluated more favorably. Specialized experience – Extent, quality and relevance of completed planning and design (including a detailed schematic design), for an outpatient health center, associated development of performance specifications, standards and supporting documentation for use in a resulting Design‐Build Request for Proposal (DBRFP), and performing professional services supporting the design, construction and post construction phase for the project

Offeror shall demonstrate:

A. Experience with phased construction planning on a project site impacting existing facilities and utilities, developing the space program into viable building concepts, developing the Operators

Performance Requirements (OPR) for Commissioning, and incorporating the concepts into a site solution.

B. Experience completing the Basis of Design for all systems and sustainability criteria, establishing

LEED criteria applicable to the Design, developing and incorporating a Functional Program and

Risk Assessments (per FGI Guidelines and NFPA 99) for the design.

C. Experience completing room by room furniture, fixture and equipment planning and low voltage system requirements and incorporating the requirements into the design.

D. Experience providing commissioning, cost estimating, scheduling, Building Information

Management (BIM), construction observation, through the course of design, and in support of

Design‐Build contract award and administration.

E. Experience providing performance specifications and Quality Design and Construction Standards for inclusion in a DBRFP.

CRITERION 2: Professional Qualifications and Experience – Offerors shall demonstrate extent of qualifications and experience demonstrated in submitted SF‐330(s) and resumes designing health care facilities similar in size, scope and complexity to the instant requirement.

CRITERION 3: Capacity to Accomplish the Work in the Required Time. – Offeror shall demonstrate the project team’s capacity to perform and respond to associated Summary of Statement of Architect

Engineer Services (SAES) within the projected period of performance of 300 days for design services.

CRITERION 4: Past Performance (Past Performance Questionnaire attached to this request) ‐ The offeror and any major subcontractors' past performance on related relevant contracts, similar in size and scope, in whole or in part, to the instant requirement herein over the last 3 years will be evaluated to determine, as appropriate, successful performance of contract requirements, quality and timeliness of delivery of goods and services, effective management of subcontractors, cost management, level of communication between the contracting parties, proactive management and customer satisfaction.

Prime contractor past performance questionnaires of comparable healthcare projects will be given more consideration than subcontractor past performance questionnaires.

The Government reserves the right to assess the past performance of proposed subcontractors. The

Government will use its discretion to determine the sources of past performance information used in the evaluation, and the information may be obtained from references provided by the offeror, the agency’s knowledge of contractor performance, other Government agencies or commercial entities, or past performance databases.

If an offeror does not have a history of relevant contract experience, or if past performance information is not available, the offeror will receive a neutral (neither favorable nor unfavorable) past performance rating.

CRITERION 5: Management Plan & Team Organization – Offeror shall demonstrate the degree to which the anticipated management plan and team organization, including degree of principle participation, coordination, division of work, quality assurance, cost control, and prior experience of the project team as a unit, will meet the overall requirements of this contract. For purposes of this evaluation Criterion, Indian Owned firms will be evaluated favorably. Indian Owned firms are defined as:

• The business must be an (IEE) Indian Economic Enterprise. A for profit business that is at least 51 percent Indian/Indian Tribe owned.

• The IEE owners must be members of a federally recognized Indian tribe or Alaska Native village

• The IEE must manage the contract

• The Indian or Indian Tribe must receive majority of the earnings from the contract

• The Indian or Indian Tribe must control the daily business operations

CRITERION 6: Geographic Proximity ‐ Location of offices and staff in the general geographical area and knowledge of the locality of the project site.

Pre‐Qualification Inquiries (PQI). If you determine that the contractual requirements of this RFQ require clarification(s) in order to permit submittal of an acceptable or responsive qualification you may submit an inquiry for clarification. Pre‐Qualification Inquiries (PQI) shall be submitted via e‐mail to:

John.fannon@ihs.gov & Paul.Reed@ihs.gov. Pre‐Qualification Inquiries will be accepted up to 5 days prior to due date of the qualifications. Responses to PQIs will be provided via amendment to this RFQ.

The estimated cost range of this design requirement is between $1,000,000 and $1,500,000.

Contracting Office Address:

Indian Health Service, Division of Engineering Services – Seattle

701 5th Avenue, Suite 1600, Mail Stop RX‐24

Seattle, Washington 98104

Place of Performance:

Rapid City, SD