Evaluation_Factors_and_Submission_Instructions.pdf

FAR 52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (JAN 2017)

Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following is incorporated into 52.212-1 as an addendum to this solicitation:

QUESTIONS. Questions regarding this solicitation must be submitted in writing only to Mr.

Brett Pickett via the email address Pickett.Brett.W@dol.gov. The deadline for submitting questions is 2:00pm EST, Monday, November 13, 2017. The subject line shall state “Solicitation

1605DC-18-R-00003” and ”Q&A”. All responses to Questions shall be posted via an Amendment to Solicitation 1605DC-18-R-00003. The Government intends to post this Amendment as early as

November 15, 2017.

PROPOSAL SUBMISSION. The offeror’s proposal shall be submitted electronically. The offeror’s proposal shall consist of four separate volumes with one (1) original copy and three

(3) separate copies of each volume. The Volumes are I-Technical, II-Past Performance, III-

Price, IV-Solicitation, Offer and Award Documents and Certifications/Representations. Files shall not contain classified data. The intent of this standardized format is not to limit creativity. Creativity is permitted within the parameters below to allow the Government a more fair and easy assessment of offers.

Proposals are due November 29, 2017 at 2:00PM EST.

Format. The submission shall be clearly indexed and logically assembled. Each volume shall be appropriately numbered and clearly identified with the date and solicitation number in the header and/or footer and shall begin at the top of each page. A Table of Contents should be created using the Table of Contents feature in MS Word. MS Word (.doc) files shall use the following page setup parameters:

Margins – Top, Bottom, Left, Right – 1” Gutter – 0”

From Edge – Header, Footer – 0.5” Page Size, Width – 8.5”

Page Size, Height – 11”

The following additional restrictions apply: Each paragraph shall be separated by at least one blank line. A standard, 12- point minimum font size applies. New Times Roman fonts are required. Tables and illustrations may use a reduced font size not less than 8-point and may be landscape.

File Packaging. Written proposals shall be submitted in four (4) volumes, as outlined above, Proposal Submission. Offerors shall attach a cover sheet to the outer cover of each volume, which clearly identifies each volume-by-volume number, volume name, and copy number (i.e., Volume I, Technical, copy 2 of 3), Request for Proposal (RFP) number, and date of submission. Use tab indexing to identify all sections within a particular proposal volume. Do not include writing on the tab index page other than that required to identify the particular section. In addition to the written proposals, the offeror is required to provide a CD copy of mailto:Pickett.Brett.W@dol.gov the proposal.

Page Count. The page count limitation is as follows:

Proposal Section(s) Page Count Volume I – Technical NTE 50 pages, excluding the QCP, excluding resumes, covers, title pages, executive summaries, and table of contents and supporting documentation.

Volume II – Past Performance Information NTE 8 Pages, excluding covers, title pages, executive summaries, and table of contents.

Volume III – Price No Page Limitation Volume IV– Solicitation, Offer and Award

Documents, Certifications/Representations

-FAR 52.209-5 Certification Regarding

Responsibility Matters (OCT 2015) FAR

52.209-7 Information Regarding

Responsibility Matters (JUL 2013)

-FAR 52.222-22 Previous Contracts and

Compliance Reports (FEB 1999)

NTE 20 pages, excluding covers, title pages, executive summaries, and table of contents.

Those pages that exceed the page counts for each volume or attachment will not be evaluated.

If there are more than forty-five (45) lines of text on any page, the sum of the additional lines will be removed from back to front of the particular volume or attachment and will not be evaluated.

Content Requirements. All information shall be confined to the appropriate volume. No pricing information shall be provided in the Technical Proposal. The offeror shall confine submissions to essential matters, sufficient to define the proposal details, in a concise manner, to permit a complete and accurate evaluation of each proposal. Each volume of the proposal shall consist of a Table of Contents, Summary Section and the Narrative discussion. The

Summary Section shall contain a brief abstract of the volume. Proprietary information shall be clearly marked. The following shall be included in the Narrative discussion:

VOLUME I –TECHNICAL APPROACH- The proposal will be evaluated in accordance with the evaluation factors shown below.

FACTOR 1:UNDERSTANDING OF THE REQUIREMENT –The offeror shall submit a proposal that demonstrates its understanding of the work described in the Performance Work

Statement and the extent to which potential risks are identified and mitigated.

FACTOR 2: QUALITY CONTROL PLAN - Offeror shall submit a Quality Control Plan (QCP) that details how they intend to monitor, inspect, and correct deficiencies for the requirements of the PWS. The Government reserves the right to incorporate the QCP in the contract that will result from this solicitation. If the QCP is incorporated into the resulting contract, the QCP may no longer be considered proprietary and will be considered releasable under FOIA.

FACTOR 3: CORPORATE EXPERIENCE - The offeror shall describe work experience of a similar nature, scope, complexity, and difficulty to that which will be performed under the prospective contract contemplated by this solicitation. In addition, the offeror shall address the amount of experience the offeror has in performing similar requirements and what infrastructure and the resources the offeror has in place and will bring to performing this contract.

FACTOR 4: PERSONNEL EXPERIENCE- The offeror shall describe the experience and qualifications of all contractor personnel proposed for this effort. The offeror’s proposal shall include resumes for key personnel and provide a matrix to include the background/experience of the company’s proposed key and non-key personnel mapped to the appropriate PWS tasking that supports the proposed labor category and level. In addition, the offeror’s proposal shall be evaluated for their recruitment plan for hiring facilitators to meet the requirement at PWS 1.6.12.

VOLUME II - PAST PERFORMANCE INFORMATION. The offeror shall submit three (3) past performance information of current or previous contracts within the past three (3) years immediately preceding the issuance of this solicitation. Offerors are advised that the

Government may use past performance information obtained from centralized past performance databases and sources other than those identified by the offeror and the information obtained may be used for both the responsibility determination and the best value decision. The absence of past performance data will be rated neither favorably nor unfavorably. Contracts listed may include those entered into with the Government or in the private sector. For contractors with no corporate past performance, the Government may take into account information regarding the past performance of predecessor companies, key personnel with relevant past performance, or subcontractors that will perform key aspects of the requirement. When evaluating the past performance and experience of an entity submitting an offer for this solicitation as a joint venture or that of its subcontractors, the Contracting Officer shall consider work done individually by each partner to the joint venture or by the subcontractor, as well as, any work done by the joint venture itself previously. The Government will evaluate the Past Performance Elements specified in the Past Performance Questionnaire, Attachment 1. Offeror's shall distribute the questionnaire included in the solicitation as an attachment to their references so the form can be completed and submitted directly to the

Government.

This volume shall be organized into the following sections:

Section 1 – Contract Descriptions. This section shall include the following information in the following format:

*Contractor/Subcontractor place of performance, CAGE Code and DUNS Number. If the work was performed as a subcontractor, also provide the name of the prime contractor and Point of

Contact (POC) within the prime contractor organization (name, and current address, e-mail address, and telephone and fax numbers).

*Government or private entity contracting activity, and current address, Procuring Contracting

Officer's name, e-mail address, telephone and fax numbers.

*Government’s technical representative/COR or private entity point of contact for technical matters, and current e-mail address, telephone and fax numbers.

*Government or private entity contract administration activity and the Administrative

Contracting Officer's name, and current e-mail address, telephone and fax numbers. For private sector entities provide this information for the official who administered the contract.

*Government or private entity contract administration activity's Pre-Award Monitor's name, and current e-mail address, telephone and fax numbers.

*Contract Number and, in the case of Indefinite Delivery type contracts, GSA contracts, and

Blanket Purchase Agreements, include Delivery Order Numbers also. For private sector contracts use whatever identifying number or title is generally used for the instrument.

*Contract Type (specific type such as Fixed Price (FP), Cost Reimbursement (CR), Time &

Materials (T&M), etc.) In the case of Indefinite Delivery contracts, indicate specific type

(Requirements, Definite Quantity, and Indefinite Quantity) and secondary contract type (FP, CR, T&M, etc)).

*Awarded price.

*Final or projected final price.

*Original delivery schedule, including dates of start and completion of work.

*Final or projected final delivery schedule, including dates of start and completion of work.

Section 2 - Performance. Offerors shall provide a specific narrative explanation of each contract listed in Section 1 describing the objectives achieved and detailing how the effort is relevant to the requirements of this solicitation.

For any contracts that did not/do not meet original schedule or technical performance requirements, provide a brief explanation of the reason(s) for the shortcomings and any corrective action(s) taken to avoid recurrence.

The offeror shall list each time the delivery schedule was revised and provide an explanation of why the revision was necessary. All Requests for Deviation and Requests for Waiver shall be addressed with respect to causes and corrective actions. The offerors shall also provide a copy of any Cure Notices or Show Cause Letters received on each contract listed and a description of any corrective action implemented by the offeror or proposed subcontractor. The offerors shall indicate if any of the contracts listed were terminated and the type and reasons for the termination.

Section 3 – New Corporate Entities. New corporate entities may submit data on prior contracts involving its officers and employees. However, in addition to the other requirements in this section, the offeror shall discuss in detail the role performed by such persons in the prior contracts cited. Information should be included in the files described in the sections above.

Past Performance Questionnaire. The offeror shall provide the questionnaire to the

Government and private sector technical representative responsible for the past/current contract. The contractor shall not complete any part before providing the questionnaire to the evaluating point of contact. The POC's shall be instructed to electronically complete the questionnaire and e-mail the entire questionnaire to the Contract Specialist, Pickett.Brett.W@dol.gov AT LEAST 5 DAYS prior to the proposal closing date/time, earlier if possible, but NO LATER THAN the solicitation closing date.

VOLUME III - PRICE. The offeror shall complete the Schedule of Supplies/Services page(s) of the SF 1449, of the solicitation with pricing for the base and each option period. Other

Direct Costs - Travel shall be reimbursed in accordance with FAR 31.205-46 and the Federal

Travel Regulation (FTR). The offeror shall provide the pricing in an electronic spreadsheet file compatible with Microsoft Excel.

(iii) VOLUME IV - SOLICITATION, OFFER AND AWARD DOCUMENTS AND

CERTIFICATIONS/REPRESENTATIONS. Certifications and Representations (FAR 52.212-

3) - Each offeror shall complete (fill-in and signatures) the solicitation sections indicated below using the file (without modification to the file) provided with the solicitation. An authorized official of the firm shall sign the SF 1449 and all certifications requiring original signature. An Acrobat PDF file shall be created to capture the signatures for submission.

Electronic copy submission of this volume in lieu of physical copy submission will be accepted.

mailto:Pickett.Brett.W@dol.gov

DELIVERY OF OFFERS

Offers are to be submitted to the following address not later than the date and time specified in block 8 of the SF1449:

U.S. Department of Labor Francis Perkins Building Office of Procurement Services

Attn: Mr. Brett Pickett

OASAM-OPS, Room S-4307

200 Constitution Avenue, NW Washington DC, 20210

Hand carried proposals will be accepted and shall be addressed and delivered to the person identified above. The Offeror shall contact 202-693-4570 upon arrival at DOL. The package used to submit your proposal must show the time and date specified for receipt, the Solicitation

Number, and the name and address of the offeror.

Offerors are cautioned that the U.S. Department of Labor, Francis Perkins Building has visitor control procedures requiring individuals not affiliated with the building to obtain a visitor pass prior to entrance. SOME DELAY SHOULD BE ANTICIPATED WHEN HANDCARRYING

PROPOSALS. Offerors should allow sufficient time to obtain a visitor pass, if necessary, and arrive at the Department of Labor PRIOR to the time specified for receipt. Late proposals will be processed in accordance with FAR 52.212-1(f) “Late submission, modifications, revisions, and withdrawals of offers.”

Period for acceptance of Offers: The offeror agrees to hold the prices in its quote firm for 60 calendar days from the RFP response due date, unless another time period is specified in an addendum to the solicitation.

(End of Provision)