3. Statement of Objectives - Phone Booths.pdf

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FEDERAL BUREAU OF PRISONS

STATEMENT OF OBJECTIVES

PRE-FABERIACTED PHONE BOOTH

I. Purpose:

The Bureau of Prisons (FBOP) is looking for a vendor to provide a sound resistant area for pretrial inmates to have private conversations.

II. Scope or Mission:

The vendor shall supply ninety-three (93) phone booths for pretrial inmates to utilize which should be sound resistant to provide privacy for inmate conversations. Booths are to be manufactured off site and delivered to each individual location. BOP staff will assemble on site.

III. Period of Performance and Place of Delivery:

The period of performance shall be three hundred- and sixty-day (360) days from the effective date of award. Detailed deliver/shipping information will be provided at the time of award to include Point of Contract. Vendor shall email the Contracting Officer’s Representative (COR) shipping dates and tracking information.

The following delivery location and number of units per location:

Federal Detention Center (FDC) Honolulu, HI (3 units) Federal Detention Center (FDC) SeaTac, WA (5 units) Metropolitan Correctional Center (MCC) Chicago, IL (7 units) Federal Detention Center (FDC) Houston, TX (7 units) Metropolitan Correctional Center (MCC) San Diego, CA (8 units) Metropolitan Detention Center (MDC) Los Angeles, CA (9 units) Federal Detention Center (FDC) Philadelphia, PA (9 units) Federal Detention Center (FDC) Miami, FL (10 units) Metropolitan Detention Center (MDC) Guaynabo, PR (11 units) Metropolitan Detention Center (MDC) Brooklyn, NY (24 units)

IV. Schedule of Deliverable

Acceptance: Work shall be performed in a series of tasks issued through the Project Manager. The satisfactory completion of each task and acceptance of each deliverable are subject to inspection by the Project Manager and the COR. The Project Manager and COR shall have ten (10) working days for inspection following completion or delivery to the Project Manager and COR. If any item or service is found to be unsatisfactory the PM or COR will contact the vendor.

V. Background:

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This is to be used in a correctional environment for pretrial inmates to use for private phone calls. The booths will be in common areas of living quarters.

VI. Performance Objectives:

The Phone Booth Concept (Attached 5) should provide the specifications (i.e height, width, and dimensions).

1. Must be constructed with detention-grade components Technical Design Guidelines (TDG) 05 05 53.

2. Provide design for sound resistant phone booth using acoustical insulation/sound masking material.

3. Plug & play integration with existing telecom hardware (provide patch panel on back of booth with rg11 connection).

4. Forced resistance glass (3/4” thick) for glazing (TDG 05 05 53)

5. Provide air filtration system.

6. Must comply with National Fire Protection Association (NFPA) thirteen

(13) requirements.

7. Provide prefabricated individual panels that can be assembled on site (transported in elevator).

8. All four (4) sides of the booth must have windows large enough to eliminate Prison Rape Elimination Act (PREA) concerns and American Correctional Association (ACA) standards

9. Vendor shall provide a six (6) month warranty after the completion of all deliverables.

VII. Operating Constraints:

Phone booths must be delivered in prefabricated induvial panels that can be transported in an elevator and assembled on site.

VIII. Contracting and Administrative Authority:

The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this modification to the current contract, and notwithstanding any provision contained elsewhere in this modification to the current contract, the said authority remains solely with the Contracting Officer. In the event the Contractor effects

Prefabricated Phone Booths Page 3 of 4 any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustments shall be made in the modification to the current contract price, delivery schedule, terms or conditions to cover any increase in costs incurred as a result.

The Contractor shall submit requests for modifications to this modification to the current contract to the Contracting Officer, with a copy of the request to the Project Manager/COR.

Contractual problems, of any nature, that may arise during the performance of this modification to the current contract must be handled in conformance with specific public laws and regulations (e.g., Federal Acquisition Regulation). Only the Contracting Officer is authorized to resolve such problems. Requests for information on matters related to this modification to the current contract action, such as explanations of terms and conditions or contractual interpretations, shall be submitted to the Contracting Officer

IX. Confidentiality and Non-Disclosure:

The Contractor shall agree all deliverables and associated working papers and other material which have been generated by the Contractor in the performance of this purchase order are confidential and shall not be disclosed.

The Contracting Officer or his/her authorized designee shall be the sole authorized official to release verbally or in writing, the draft deliverables, the final deliverables or any other written or printed materials pertaining to this project. The Contractor shall release no information. Any request for information relating to this modification to the current contract presented to the Contractor must be submitted to the Project Manager/COR or their designee for response.

X. Payment and Invoicing:

The Contractor shall invoice the Government only for completed tasks after delivery and acceptance by the Project Manager and COR of the final deliverables. Contractor shall email the COR invoice/s, shipping dates and tracking information.

Payments shall be made by Electronic Funds Transfer and in accordance with the Prompt Payment Act. Invoices shall be sent to the “payment shall be made by” address listed in Block 18a of the SF 1449.

All proper invoices shall be prepared in accordance with FAR clause 52.212-4 (g). The Contractor shall invoice the Government only for completed tasks.

The Contractor shall provide appropriate Electronic Funds Transfer information with its proposal/quote. Invoices shall be sent to the “Payment shall be made by” address listed on the applicable delivery orders or, with respect to the guaranteed minimum for the base period, to the following:

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Federal Bureau of Prisons Central Office Business Office 320 First Street, NW -5002 Washington, DC 20534 Telephone: (202) 307-1287 Email: BOP-ADM-CO-BusinessOffice-S@bop.gov mailto:BOP-ADM-CO-BusinessOffice-S@bop.gov