Statement of work.pdf

Specification

Federal Bureau of Prisons FCC Terre Haute , IN

Project 4C9B - FCI Rear Gate December 6 , 2019

Project 4C9B - FCI Rear Gate United States Department of Justice

Federal Bureau ·of Prisons

FCC TERRE HAUTE

Table of Contents Division 01 - General Requirements 01 11 00 Summary of Work and Bureau Procedures

1. 1 1.2 1.3 1.4 1.5 1.6 1.7 1.8 1.9 1.10 1 . 11 1.12 1.13 1.14 1.15 1.16

Summary of Work Contractor Use of Premises Contractor Personnel and Equipment Security Execution of Work and Clarification of Information Definitions

Project Meetings f BUREAU OF PRISONS Construction Submittals ''.)RTH CENTRAL REGION Construction Contract Management Requiremen ILITIES DIVISION Temporary Construction Facilities and Centro ,'!TRACTOR RESPONSIBLE FOR Health and Safety .,. 1~ c 1•,1eNs10Ns, auANTITIEs.

Construction Cleaning ,\'-C- CONFORMITYWtTHTHE r TRACT DOCUMENTS

Submittals for Substitution Quality Assurance Product Delivery/Storage/Hand ling Warranties (Guarantees) Project Closeout

• .::.J APPROVED

L.J MAK!: NOTED

CORRECliONS

0 NOT APPROVED

RESU8MrT

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PR.OP ER TY OF Tl IE U 11 ED ST/\TES GOVl:.RNMENT

COPY! G, DISSEMIN TION, OR DISTRIBUTION OF THESE

IJRJ\ WI GS, PLANS. SPEC IFICATIONS OR I. FORMAT ION TO

U AUTI IOR ILED USERS IS PROHIBITIED.

Do not rcmo've tltis notice.

Pr operly destro1 documents when no longer needed .

FCC Terre Haute, IN

Project 4C9B - FCI Rear Gate 12-6-2019

SECTION 01 11 00 - Summary of Work & Bureau Procedures

PART 1. GENERAL

1.1 SUMMARY OF WORK

All work described in these documents and all work necessary to complete the work as described or shown is to be executed in a thoroughly substantial and workmanlike manner. All work shall be done by persons who are thoroughly experienced in their · particular trade or craft The work includes, but is not necessarily limited to the following description :

FCC Terre. Haute has the requirement to replace the FCI Rear Gate. The existing gates have been in place for 25 years and have exceeded their useful life . FCC Terre Haute has developed construction documents for solicitation of construction services from a professional contract. Contractor shall remove the current (2) 15' x 15' vehicle gates and (2) pedestrian gates and furnish and install replacement gates to meet or exceed the attached specifications . Contractor will furnish and install all required gate operating equipment (terminals , motor box, chain tube , etc.). Pedestrian gates will include electro mechanical locks , door closer, and door position switch .

Project Work Will Include

Vehicular Gates (2)

• If necessary, remove razor wire to accommodate gate replacement (there will be no fencing removed) .

• Remove existing Vehicle Gates

• Provide and Insta ll (2) new Tymetal PLUSS Systems (Brand name of equivalent) per drawings and Specifications

• Provide and Install new lock columns by fitting them to the base of the old column and we lding

• Provide and Install new PLUSS beams utilizing existing support posts

• Provide and Install New #60 roller drive chain

• Provide and Install new 1 HP, 208 VAC, 3 Phase electrical motor and motor box

• Provide and Install new motor box support posts by plating and anchoring (bolting) to existing concrete grade beam

• Provide and Install new motor boxes , roller chain , chain tubes and all miscellaneous hardware required

• Provide and Install new gate panels and install on PLUSS system

• Insure the system functions properly mechanically and make any necessary adjustments before completion of the project

• Provide and Install Audio alarm for gate movement and entrapment notification

• Complete the initial setup of the new PLUSS system and make any necessary adjustments before completion of the project

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FCC Terre Haute , IN

Project 4C9B - FCI Rear Gate 12-6-2019

• IF necessary, contractor to Re-install the existing security razor coils previously removed

• Contractor to provide on-site operation and maintenance training .

Pedestrian Walk-Through Gates (2)

• Remove existing swing gates and provide and install all components for new swing gates .

• Provide and Install (2) newly fabricated gate panels, hinges and locking bar for use with existing locks (2" frame, 3' x 7' gate) .

• Provide and Install (2) #105D electro-mechanical lock with mating locking tang, 115 VAC operation with status circuits, manual Southern Steel detention lockset, keyed both sides, one key per key code policy, security bit T40

• Mounting for Electric Lock: Provide and install swing gates with locking bar for electric gate lock. Locking bar shall be welded to gate frame. When the gate is in the closed position, it shall be impossible for the gate to be opened except by electrical or mechanical means.

• Pedestrian Swing Gate Hinges provided and installed contractor will be Heavy duty machined and welded round body or square body gate barrel type, weld-on hinges.

a. Hinges to be provided and installed shall be 127 mm X 25 mm (5" X 1 ") round body or 152 mm X 38 mm (6" X 1 ½") square body barrel type hinge having the following :

1) Grease fitting .

2) 16 mm (5/8") stainless steel pin.

3) Concealed thrust steel Ball Bearings , and Bushings.

4) Factory applied zinc plating or galvanizing.

5) Minimum capacity 272 kg (600 lbs) per pair of hinges .

6) A weld plate for post and gate mounting (Round Body Hinges) .

b. Mount one hinge on each leaf in the opposite direction of the other hinge so that the gate cannot b_e removed by lift ing it off the hinges .

Gate Requirements

• Gate framework materials used must follow ASTM F1043 standards for strength and protective coatings.

• Fabricate perime_ter frames in accordance with ASTM F900. Minimum size of perimeter frame members shall be 76 mm (3") OD pipe .

• Provide and Install Gate fabric .

Steel Fabric

• Fabric shall be No. 9 gauge steel wires , 50 mm (2") mesh , with top selvage twisted · and barbed and bottom selvage twisted and barbed meeting or exceeding the requirements of FGD RR-F-00191/1 . Fabric sha ll be a. steel fabric with an aluminum coating prior to weaving. The aluminum coating finish conforms to requirements of ASTM A491 . The aluminum coating provided is a minimum of 122 g/m2 (0.40 oz/ft2) of

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Project 4C9B - FCI Rear Gate 12-6-2019 wire surface . The weight of the coating shall be detem,ined by the strip test as defined in ASTM A428 . Gate fabric furnished and installed by the Contractor shall have a 25-year written warranty against failure due to rust or corrosion.

Provide one-piece fabric widths for perimeter and slow down fence . At vehicular sallyport provide fabric widths as required per drawings at the end of this section .

Steel fabric for PEDESTRIAN and DRIVE GATES shall be secured to top, intermediate and bottom rail with 3.7mm (9 gauge) aluminum coated steel tie wire woven through fence fabric, completely around the rails . Tie wire shall be twisted three twists on the rai l side of fence and the tails of the wire cut off to preclude untwisting by hand. Leave 23 mm (7 /8") minimum to 28mm (1 -1 /8") maximum clearance between concrete slab or finish grade and bottom selvage . Leave 50 mm (2") between top selvage and top horizontal rail. Install fabric on security side or institution side of fence , and anchor to framework so that fabric remains in tension after pulling force is released. Stretch fabric to the point where maximum deflection at the center of the panel does not exceed 50 mm (2") under 133 N (30 lbs) . Maintain tension by securing stretcher bars to posts with metal bands spaced 300 mm (12 ") o.c. maximum. Fasten fabric to framework with wire ties , spaced 300 mm (12") o.c. maximum for all posts , rails , braces, and tension wires .

Tighten all fasteners securely, eliminating fabric movement across framework. Gate fabric will be furnished and installed by the Contractor and shall have a 25-year written warranty against failure due to rust or corrosion . Gate fabric shall comply with ASTM A392 Specifications . Install nuts for tension bands and hardware bolts on side away from inmates. Spot-weld nuts to bolts in position to prevent removal. Touch up damaged galvanized finish as required.

Install gates plumb, level , and secure for full opening without interference.

Adjust hardware for smooth operation and lubricate.

Each gate shall have a clear gate opening width matching the existing . (3 ' x 7' for Pedestrian Gates and 15' x 15" for Drive Gates)

All exposed system parts shall be zinc galvanized .

Insure gates are interlocked before project completion Insure the gates function properly mechanically and make necessary adjustments .

Exclusions:

1. All existing gate controls will be reused

2. FCC Terre Haute to locate underground util ities

3. No fencing work or materials included

4. Disposal of old gates by FCC Terre Haute

5. All specification to be site verified prior to bid

Project Name:

Location :

Address :

4C9B - FCI Rear Gate United States Penitentiary, Terre Haute, Indiana 4700 Bureau Road South Terre Haut~. IN 47802

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Owner:

FCC Terre Haute, IN

Project 4C9B - FCI Rear Gate 12-6-2019

U.S. Department of Justice, Federal Bureau of Prisons

(FBOP)

1.2 CONTRACTOR USE OF PREMISES

A. The Contractor shall limit its use of the premise to the work indicated , so as to allow for Government occupancy and use. During the entire construction period , the Contractor shall coordinate use of the premises fo~ construction .

operations with the FBOP Project Representative.

1. All visitors to the construction site shall register with the FBOP site officials. The Contractor shall not allow employees to have personal visitors on site

2. The project site will be open to the Contractor from Monday through Friday, with exception of federal holidays, for the duration of the project.

The project schedule is to be based on a normal 40 hour work week. The Contractor shall establ ish a normal work week schedule for the duration of the project.

a. Work outside the secure perimeter of the institution will be allowed between the hours of 7:30 AM to 4:00 PM . This will allow the Contractor's work force to arrive on-site in the morning and prepare for entering the secure perimeter of the institution . It will also allow the Contractor's work force to button -up their ·lay-down/staging area after exiting the secure perimeter at the end of the work day.

b. Work inside the secure perimeter . of the institution will be allowed between the hours of 7:30 AM to 3:00 PM . Work inside the secure perimeter is restricted to the operation of the institution 's rear gate.

The Contractor's work force will be allowed to enter the rear gate at approximately 7:30 AM each workday. At this time, the FBOP staff will begin personnel and tool security check-in procedures . Once the check-in procedures are completed , the Contractor wil l be escorted by an FBOP escort to the work area . The rear gate closes at 3:00 PM;

therefore . the Contractor's work force will be escorted back to the rear gate by FBOP staff no later than approximately 2:30 PM, in order to allow enough time for the completion of security check-out procedures prior to exiting the secure perimeter.

3. Contraband : The Contractor shall inform his/her employees that intoxicating beverages , drugs, weapons, etc .. , will not be allowed on the site . Introduction of contraband shall be subject to the penalties prescribed by Title 18 USC 1791.

4. Explosives : The use of explosives is absolutely forbidden without written authorization from the FBOP Contracting Officer upon no less than thirty

(30) days advance written request.

5. Ce ll phones , pagers, and radios are not allowed within the secure perimeter.

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6. Parking : Parking areas , either on or off-site will be furnished for workmen by the Contractor at a location approved by the FBOP Project Representative .

7. Temporary Office: Any temporary field office used by the Contractor shall be located in an area approved by the FBOP Project Representative .·

8. The Contractor shall review his or her site layout plan for staging, stockpiles, etc .. , with the FBOP Project Representative . The Contractor shall maintain all staging and construction areas in a neat and orderly fash ion .

9. The Contractor shall provide protection of the work against weather, rain, wind , storms , frost, cold , or heat so as to maintain all work , materials, apparatus and fi)0ures free from injury or damage.

1.3 CONTRACTOR PERSONNEL AND EQUIPMENT SECURITY

A. Contractor employees work ing at a FBOP facility will be subject to a background investigation after award of the contract . Contractor employees must complete the appl icab le forms provided by the FBOP Project Representative . Following the investigation , the FBOP will provide the Contractor with a list of employees approved to work at the institution . If a Contractor's employee is not approved , only that fact will be communicated to the Contractor. No additional justification will be released , in compliance with Privacy Act requirements.

B. Contractor employees working with in the secure perimeter shall wear a clearance badge issued by the institution at all times , and shall be escorted ~y an institution staff member.

C. Tools brought into the institution's secure perimeter will be inventoried at the · beginning and end of each work day by FBOP staff.

1. All tools used by the Contractor working within the secure perimeter shall be under constant supervision . Loss of a tool shall be reported immediately to the escorting FBOP staff.

2. No explosive action tools shall be used on the property at any time.

3. Materials brought inside the secure perimeter of the institution shall be limited to a one-day supply. Surplus materials that are not installed in on work day must be moved outside the secure perimeter at the end of the day.

D. Contractor employees working on the FBOP site shall be required to undergo a general institution orientation on responsib il ities, procedures and laws governing conduct when working at an FBOP institution. These rules include, but are not limited to the following :

1. Weapons and ammunition of any kind are not allowed on Federal property , including the parking lot.

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Project 4C9B - FCI Rear Gate 12-6-2019

2. Do not give , or offer to give , anything to an inmate.

3. Do not bring any correspondence into or out of the institution.

4. Do not accept gifts or favors from inmates.

5. Leave personal items locked in your veh icle or secure them at the

Contractor's lay-down area .

6. A form of photo ID is required to enter the facility.

7. Reveal ing clothing is not acceptable attire and work attire is 'required at all times .

8. Conduct yourself in a responsible , mature manner.

9. Report an unusual action(s) or behavior to FBOP staff.

1.4 EXECUTION OF WORK AND CLARIFICATION OF INFORMATION

A. The Contractor's execution of the Contract represents that the Contractor has visited the site and become familia r with the local conditions under which the Work is to be performed ; and correlated personal observations with the Contract requ irements.

B. It is the intention of the Construction Documents to provide a complete project.

The Contractor shall be responsible for this result. The Contractor shall verify all measurements and be responsible for the correctness of same. The Contractor shall layout their work and be responsible for all lines, elevations, and measurements of buildings , utilities , and other work executed by them.

This includes verification of existing conditions, if any, that affect their work or to which their work is to be fitted .

C. The Contractor shall carefully study and compare Contract Documents before proceeding with fabrication and installation of work. Coordinate scheduling , submittals and work to ensure efficient and orderly sequence of installation.

D. Should it appear that the work intended to be described is not sufficiently detailed or explained by the Construction Documents, the Contractor shall issue a Request for Information (RFI) to the FBOP Contracting Officer. RFl's shall be used by the Contractor to clarify information in the Construction Documents only. Each RFI shall be numbered sequentially, dated and · indicate a reasonable date for the Contracting Officer's written reply. All RFI questions shall be thoroughly researched by the Contractor, prior to presenting them as RFl 's. In no case shall any work proceed in uncertainty.

1.5 DEFINITIONS

A. Contracting Officer: The officer who executes the contract on behalf of the United States ; this shall include a duly appointed successor. The Contracting Officer is the only official authorized to administer, modify, and/or terminate the contract. The Contracting Officer makes related approvals , determinations, SUMMARY OF WORK & BUREAU PROCEDURES

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Project 4C9B - FCI Rear Gate 12-6-2019 and findings pertaining to the contract and is the only individual on the project staff who can obligate funds on behalf of the Government and is registered with the Department of Justice.

B. FBOP Project Representative: The FBOP representative, located at the construction project site, or authorized representative(s) who has overall responsibility ( except for contractual matters) for the administration of the operations and activities at the construction project site. References to "Government Representative" or "Contracting Officer's Representative (COR)" shall mean the FBOP Project Representative . The FBOP Project Representative represents the Contracting Officer for all technical matters that arise under the contract . The FBOP Project Representative shall be specifically responsible for the following areas as they relate to the administration of the construction . contract. This delegation of duties and responsibilities does not preclude the Contracting 'Officer from also performing these duties.

1. Monitor and review the progress of the work . This will include the conduct of onsite observations of the work as it is in progress . The FBOP Project Representative shall issue reports concerning deficiencies and/or .

omissions observed in the work.

2. Receive submittals to verify conformance with the Contract Documents.

3. Review requests for information from the Contractor. Th is does not include the authority for a·ny change that may result from the approval of the request for information. Authorization for any change can come only from the Contracting Officer.

4. Monitor that all tests required by the Contract Documents are performed.

This may include the documentation of the test procedures and results .

5. Review sample construction and job site mockups for conformance with the Contract Documents .

6. Review and sign the application and certificates for payment as submitted by the Contractor. Approval of the certification must be made by the Contracting Officer.

7. Evaluate the Contractor's performance and prepare a performance report at the completion of the Contract.

8. Review and recommend final approval of the Contractor's schedule for the Contracting Officer as required by the Contract Documents . Th is process would include the Schedule of Values .

9. The FBOP Project Representative ·shall approve the placement of the Contractor's trailers and general administration of the construction site as it relates to the construction work.

10. The FBOP Project Representative shall not, arid has no authority to:

a. Re-delegate any authority to any other person.

b. Change any of the terms of the Contract or sign any modification to the Contract.

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Project 4C98 - FCI Rear Gate 12-6-2019

c. Obligate the payment of any money by the Government.

d. Cause the Contractor to incur cost not otherwise covered by the

Contract.

C Contractor: The sole proprietorship , partnership, joint venture , corporation , or other legal entity that agrees to provide all labor, material , and services required in the contract. In order to administer and supervise the Contract Work , the Contractor shall provide the following minimum supervisors :

1. Contractor's Project Manager: The Contractor's Representative experienced in administration , supervision and quality control of all construction work required by the Contract. This includes , but is not limited to enforcing all applicable federal, state and local standards.

2. Project Field Superintendent: The Contractor's Representative experienced in general field supervision of all construction work required by the Contract . Supervise, direct, inspect and coordinate the construction work of the Contractor, subcontractors, suppliers , and installers, and to assure compliance with the Construction Schedule .

D. Subcontractor: The term , as employed herein, includes a business having a direct contract with the Contractor , and it includes one who furnishes material according to the Drawings and Specifications of this work . This definition also includes businesses having contracts with subcontractors. Subcontractors are considered to be Contractor employees.

E. Approve : Only the Contracting Officer can approve or disapprove Contract' ·· ..• actions . Even if the Specifications indicate that an individual other than the Contracting Officer (such as the "FBOP Project Representative") will approve or disapprove an action , it is understood that only the Contracting Officer has this authority. In no case will "approval" by the Contracting Officer be • interpreted as a release of the Contractor from responsibility to fulfill the requirements of Contract Document~.

F. Industry Standards and General Applicability of Standards: Except where more explicit or more stringent requirements are written directly into the Contract Documents , applicable standards of the construction industry _have, the same force and effect (and are made a part of Contract Documents by reference) as if copied directly into Contract Documents. or as if published copies were bound herein. Any materials , equipment, or workmanship specified by references to published manufacturer's specifications. industry standards, building codes, or other referenced published standard shall comply with the requirements of the latest editions or revisions thereof and any amendment or supplements in effect on the dat~ of the Invitation for Bid .

except as limited to type, class , grade , or modification in the Specification.

The Contractor, if requested , shall furnish an affidavit from the manufacturer

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Project 4C98 - FCI Rear Gate 12-6-2019 certifying that material or product delivered to the project site meets requirements specified .

1. "Federal Specification", :"Commercial Standards", and "Simplified Practice

Recommendations" can be purchased from the Superintendent of Documents , U.S. Government Printing Office, Washington , DC 20402,

2. Standards of associations , institutes, or similar organizations referred to in the Specifications may be obtained directly from the organization .

G. Substantial Completion : The stage in the progress of the work or designated portion thereof is sufficiently complete in accordance with the contract documents so the Government can occupy or util ize the work for its intended use.

1.6 PROJECT MEETINGS

A. Pre-Construction Meeting: The Contracting Officer shall schedule and condt:Jct a pre-construction conference and organizational meeting at the project site or other convenient location prior to or at the time of receipt of the Notice to Proceed for the Construction Contract. Contracting Officer shall arrange for a record of the meeting to be taken and distributed to all concerned . Instructions given that are supported in the Contract Documents are considered binding on all contracting parties. The attendees shall be :

1. The attendees shall include: the Contracting Officer, the FBOP Project

Representative, the Contractor's Project Manager, the Project Field Superintendent, and major subcontractors and other technical support disciplines as appropriate . Attendees will also include representatives from the correctional institution, as deemed necessary by the Contracting Officer.

2. The meeting itinerary shall include, but not be limited to issues such as:

a. Introductions and coordination of the various parties in attendance.

b. Use of premises and security procedures.

c. Construction scheduling and work sequencing .

d. Processing of shop drawings, product data, samples, request for information, contract modifications , and applications for payment.

e. Contract closeout requirements .

B. Construction Progress Meetings: The Contracting Officer and the FBOP Project Representative shall co-conduct progress meetings at the project site on a monthly basis, or at intervals as determined by the Contracting Officer.

The attendees shall be:

1. The attendees shall include:

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Project 4C9B - FCI Rear Gate 12-6-2019

a. FBOP: Contracting Officer, FBOP Project Representative, Institution Representatives, and technical support disciplines as appropriate.

b. Contractor: Project Manager, Project Field Superintendent,. and technical support disciplfnes as appropriate (Subcontractors, Manufacturers, Suppliers , etc ... ).

2. The meeting itinerary shall include, but not be limited to issues such as:

a. Progress since previous meeting , and completion date confirmation .

b. Field observations and the construction schedule.

c. Corrective measures necessary to maintain the project standards, resolve current problems, or head-off anticipated conflicts .

d. The status of: project submittals, request for information, and contract modifications.

1. 7 CONSTRUCTION SU BM ITT ALS

A. The types of submittal requirements specified in these requirements include shop drawings, product data , samples , certificates of conformance or compliance, certified test or inspection reports , and miscellaneous work related submittals for construction . Individual submittal requirements are specified in applicable Sections for each unit of work. Provide a standard transmittal form with each submittal.

B. The Contractor shall ensure submittals (product data , shop drawings, etc.)

produced by subcontractors, vendors, or other entities are reviewed for adequacy of coordination and meeting the design intent of the construction documents prior to the submission to the Government. The Contractor shall stamp and certify that each submittal was reviewed , approved, and coordinated with the requirements of Work and the Contract documents.

Failure on the part of the Contractor to indicate review and approval on submittals, prior to submission to the FBOP Project Representative, will result in the submittals not being accepted and returned to the Contractor. The FBOP Project Representative shall return the submittals to the General Contractor within approximately fifteen (15) calendar days.

C. Preparation of Submittals : Provide permanent marking on each submittal to identify project, date, Contractor, Subcontractor, submittal name, Specification section number, and similar information to distinguish it from other submittals.

Number resubmittals with original number and an alphabetic suffix.

D. Coordination and Sequencing : Coordinate preparation and processing of submittals with performance of the work so that work will not be delayed by submittals. Coordinate and sequence different categories of submittals for the same Work, and for interfacing units of Work, so that one will not be delayed for coordination of review with another. The Contractor shall promptly notify

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Project 4C9B - FCI Rear Gate 12-6-2019 the Contracting Officer and the FBOP Project Representative when submittal .

action is delayed for any reason, citing the cause for delay.

1.8 CONSTRUCTION CONTRACT MANAGEMENT REQUIREMENTS

(Construct ion Scheduling , Schedule of Va lues, Pay Applications, Contract Modifications)

A. Construction Scheduling : The Contractor shall provide a detailed Construction Schedule with activity entries for each portion of the construction work, in chronological order, cumulatively indicating the entire Contract Performance Period . The Construction Schedule shall include the · initial detailed construction schedule , and all subsequent construction schedule updates and revisions , as required over the life of the contract. ·

1. The entire contract performance period as established by the Contract shall establish a Final Contract Completion Date and shall be utilized in the planning and presentation of the Contractor's Construction Schedule.

As the Construction Schedule is being developed , the Contractor may project an earlier completion date. The government may elect to acc:ept a schedule that projects an earlier completion date; however, this acceptance shall not modify the Final Contract Completion Date. The time difference between the Contractor's projected completion date and the Final Contract Completion Date shall be owned and for the mutual use of both the Contractor and the Government. The Government reserves the right not to accept any schedule it determines to be unrealistic in length .

2. The purpose of the Construction Schedule shall be to :

a. Assure adequate planning, staffing , scheduling and reporting during execution of the work by the Contractor.

b. Assure coordination of the work among the Contractor, subcontractors , manufacturers and suppliers.

c. Assist the Contractor and Contracting Officer in monitoring the progress of the work and evaluating proposed changes to the Contract and the Construction Schedule .

d. Assist the Contracting Officer and the Contractor in the preparation and evaluation of the Contractor's monthly progress payments .

3. The Construction Schedule shall be updated on a monthly basis throughout the entire Contract time and until Project Completion . The Contractor and the Contracting Officer shall review the actual progress made during each Construction Progress Meeting. The Contractor shall inform the Contracting Officer of any current or anticipated conditions which may delay the work, and provide any additional written information necessary to support these conditions. The Contractor shall update the Construction Schedule to reflect the actual progress of the project , as of the date directed by the Contracting Officer. If it appears the Construction Schedule no longer represents the actual prosecution and progress of the

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Project 4C9B - FCI Rear Gate 12-6-2019 work, the Contracting Officer will direct the Contractor to revise the Construction Schedule .

4. The Construction Schedule shall :

a. Show the sequence of construction by activity, with dates for beginning and completion of each element of construction .

b. Identify each item by specification section number.

c. Show accumulated percentage of completion for each item.

d. Coordinate with the Schedule of Values (See Item B, below) .

e. Provide sub-schedules to define cr itical portions of the entire

Construction Schedule.

f . Include a narrative report to discuss issues of importance, such as, but not limited to : anticipated delays, contract modifications, revisions, etc.

B. Schedule of Value: The Contractor shall prepare a Schedule of Value (SOV) for the total project. The SOV shall be correlated to the Construction Schedule. The SOV shall be formatted per the CSI Master Format structure.

The Contractor may propose an alternate organizational format to the Contracting Officer for approval.

1. The Schedule of Values shall include:

a. Project name, location, and contract number.

b. Contractor's name and address.

c. Date of submittal.

2. The SOV shall be arranged in . a tabular form with separate columns to ind icate the following for each item listed:

a. Generic name.

b. Related specification section , if applicable.

c. Name of subcontractor, if applicable.

d. Name of manufacturer or fabricator, if applicable

e. Name of supplier , if applicable

f. Change orders (modifications) that have affected value, if applicable .· ·

g. Dollar value .

h. Percentage of Contract sum rounded to the nearest percent, adjusted to total 100 percent.

3. The SOV breakdown shall breakdown the Contract sum in sufficient detail to facilitate continued evaluation of applications of payment and progress reports . Break principal subcontract amounts down into several line items.

4. SOV amounts shall be rounded to the nearest whole dollar. The total of all SOV amounts shall equal the Contract sum.

C. Contractor Applications for Payments: The Contracting Officer shall provide the Contractor with his/her requirements for submitting applications for payment. The application for payment may include, but is not limited to : lien wa ivers for work paid to date, · receipts or vouchers for payment of labo'r, SUMMARY OF WORK & BUREAU PROCEDURES

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Project 4C9B - FCI Rear Gate 12-6-2019 budget cost report, listing of stored materials, and any other supporting data requested by the Contracting Officer.

1. Initial Application for Payment: Actions and submittals that must precede or coincide with submittal of the first application for payment include the following :

a. List of subcontractors.

b. List of principal suppliers and fabricators .

c. Schedule of Values.

d. Contractor's construction schedule .

e. Submittal schedule.

2. Final Payment Application: Actions and submittals that must precede or coincide with submittal of the final application for payment include the following :

a. Completion of project closeout requirements.

b. Completion of items specified for completion after substantial completion .

c. Transmittal of Record Documents and other required project construction records to Government.

d. Proof that taxes, fees and similar obligations have been paid.

e. Removal of temporary facilities and services.

f. Removal of surplus materials, rubbish , and similar elements.

g. Release of claims.

D. Request for Information (RFI) : If a question, information , or clarification regarding any part of the Contract or FBOP Requirements is needed, the Contractor will submit a Request for Information (RFI) to the Contracting Officer in accordance with the following RFI submission process:

1. The Contractor shall submit a written , signed and dated RFI to the

Contracting Officer.

2. Each RFI shall be numbered sequentially using a unique series of numbers for document control purposes .

3. The Contractor shall allow a reasonable amount of time from the date of receipt , for the Contracting Officer's review and written reply to the RFI.

E. Contract Modifications (Change Orders): When changes are made in the work that requires an equitable adjustment to the Contract, the Contractor shall submit to the Contracting Officer a written proposal for adjustment of the amount of increase or decrease. Each Contract Modification Proposal (Change Order) shall be numbered sequentially using a unique series of numbers for document control purposes . With the proposal, the Contractor shall submit an itemized breakdown in at least the following detail :

1. Material quantities and item cost.

2. Labor costs by material item.

3. Construction equipment cost.

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4. Workmen 's compensation and public liability insurance.

5. Overhead .

6. Profit or commission .

7. Employment taxes (FICA and FUTA); no overhead, profit or commission will be allowed on employment taxes.

8. Request for time extensions (calendar days) if applicable .

If the Contracting Officer determines that an equitable adjustment in time and dollars is to be made, the contract shall be modified in writing using the prescribed Standard Form provided by the Contracting Officer.

1.9 TEMPORARY CONSTRUCTION FACILITIES AND CONTROLS

A. The Contractor shall provide the following temporary provisions for the duration of the contract.

1. Temporary heating and ventilating as necessary to protect materials, products, and finishes from damage due to temperature or humidity, and to maintain specified conditions during construction .

2. Temporary field office, with adequate electrical power, lighting , telephone, fax, heating, and cooling to maintain human comfort .

3. Temporary sanitary facilities. Existing and permanent toilets may not be used during construction .

4. Temporary barriers, barricades, and similar devices as necessary for safety and protection of construction personnel and public.

5. Temporary utilities, as necessary to complete the contract:

a. Water Service: Water from the FBOP institution's existing water system is available for use without metering and without payment of use charges . The Contractor shall provide connections and extensions of services as required for construction operations, and protect the temporary service from freezing . The Contractor shall exercise measures to conserve water, and regulate the temporary system to prevent interference with the Institution's normal usage.

b. Electric Power Service : Electric power from the FBOP institution's existing system is available for use without metering and without payment of use charges . The Contractor shall provide connections and extensions of services as required for construction operations.

The Contractor shall exercise measures to conserve electricity, and regulate the temporary system to prevent interference with the Institution's normal usage.

6. Temporary access roads and approaches to serve the construction area .

7. Temporary dust, erosion and sediment controls . These include keeping streets, drives and walks adjacent to the work site and haul routes clean and free of dirt, debris and litter caused by construction operations .

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1.10 SAFETY AND HEALTH

FCC Terre Haute, IN

Project 4C9B - FCI Rear Gate 12-6-2019

A. The Contractor is responsible for safety and health on the project. In performing the work under this contract the Contractor shall :

1. Conform to the specific safety requirements established by this contract;

2. Comply with the safety rules of the FBOP institution that concern related activities not directly addressed in this contract;

3. Take all reasonable steps and precautions to prevent accidents and preserve the life and health of . Contractor and Government personnel performing or in any way coming in contact with the performance of this contract ;

4. Take such additional immediate precautions as the Contracting Officer may reasc:mably require for safety and accident prevention purposes.

1.11 CONSTRUCTION CLEANING

A. The Contractor shall execute continual cleaning to keep building, site and adjacent properties free from accumulations of waste materials, litter, debris, rubbish , windblown debris and foreign substances resulting from cons~ruction operations. The entire work area must be 'kept free from all debris. The soils must be free of nails , wires , re-bar and other construction materials. During and after the construction process there must be no burying of any construction debris.

B. Remove waste materials, debris, and rubbish from premises and dispose off site in a lawful manner. Do not dispose of volatile waste such as mineral spirits , oil , paint thinner in storm or sanitary drains. Do not dispose of wastes into streams or waterways .

C. If a dispute arises between the Contractor and the Government as to the responsibility under this Contract for maintaining the premises and surrounding area free from waste materials, litter and so on ; the Government may clean up; and the Contracting Officer will allocate the cost to the Contractor via modification to the Contract.

1.12 SUBMITTALS FOR SUBSTITUTION

A. General Requirements : Unless otherwise specifically provided in this contract, reference to any equipment, material , article, or patented process, by trade name, make, or catalog number, shall be regarded as establishing a standard of quality and shall not be construed as limiting competition. Subject to compliance with specified requirements , the Contractor may, at its option, use

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Project 4C9B - FCI Rear Gate 12-6-2019 any equipment, material , article , or process, which in the judgment of the Contracting Officer is-equal to that named.

B. Request for Substitutions prior to execution of the Contract: Requests for substitutions during the solicitation period shall be made by submitting completed substitution request a minimum of twenty (20) calendar days prior to the proposal/bid due date.

1. Submit four (4) copies , fully identified for product or method being proposed for substitution , including related Specification Section and drawing number(s) , and fully documented to show compliance with requirements for substitutions. Include project data/drawings, descriptions of methods, samples where applicable, detailed comparison of significant qualities between specified item and proposed substitution, statement of effect on construction time and coordination with other affected cost information or proposal , and statement to the effect that proposed substitution will result in overall work equal to or better than work originally indicated .

2. Document each request with supporting data substantiating compliance of proposed substitution with contract documents , includ ing :

a. Manufacturer's name and address, product , trade name, mode, or catalog number, performance and test data , and reference standards .

b. Itemized point-by-point comparison of proposed substitution with specific product, listing variations in quality, performance, and other pertinent characteristics.

c. Changes required in other Work. ·

d. Availability of maintenance service and source of replacement parts, as applicable.

e. Certified test data to show compliance with performance characteristics specified .

f . Samples , when applicable or requested .

g. Other information as necessary to assist in Contracting Officer's evaluation .

3. Properly submitted substitutions that are acceptable to the Contracting

Officer will be included in Contract Documents by amendment.

4. Substitutions will not be considered for acceptance when :

a. They are indicated or implied on shop drawings or prod_uct data submitta ls without a forma l request for Contractor.

b. Acceptance will requ ire substantial revis ion of contract documents .

c. Submittal for substitution request does not include point-by-point comparison of proposed substitution with specified product.

d. In judgment of Contracting Officer, submittal does not include adequate information necessary for a complete evaluation.

e. If requested directly by a subcontractor or supplier.

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Project 4C9B - FCI Rear Gate 12-6-2019

5. Substitute products shall not be ordered or installed without written acceptance of Contracting Officer.

6. Contracting Officer will determine acceptability of proposed substitutions .

7. No substitutions are permitted after execution of the Contract, except as allowed by Change Order.

1.13 QUALITY ASSURANCE

A. Source Limitations : To the greatest extent possible for each unit of Work, and subject to the restrictions of the Buy American Act, provide products, .

materials , or equipment of a singular generic kind from a single source.

B. Compatibility of Options: Where more than one choice is availab le an options for Contractor's selection of a product or material , select an option that is compatib le with other products and materials already selected. Total compatibility among options is not assured by limitations within contract documents, but must be provided by Contractor. Compatibility is a basic general requirement of producVmaterial se lections .

1.14 PRODUCT DELIVERY/STORAGE/HANDLING

A. General : Deliver, handle , and store products in accordance with manufacturer's recommendations and by methods and means that will prevent damage, deterioration, and loss, including theft, and protect against damage from cl imatic conditions . Control delivery schedules to minimize long-term storage of products at site and overcrowding of construction spaces. In particular, provide delivery/installation coordination to ensure minimum holding or storage times for products recognized to be flammable , hazardous, easily damaged, or sensitive to deterioration, theft , and other sources of loss.

Damaged or defective items, in the opinion of the Project Representative, shall be replaced at no cost to the Government.

1.15 WARRANTIES (GUARANTEES)

A. General: The warranty and guarantee provIsIons of the Contract Clauses apply to all Work of the contract. In accordance with FAR 52.246.21 Warranty of Construction, and in addition to any other warranties in this contract, the Contractor warrants that work performed under this contract conforms to the contract requirements and is free of any defect in equipment, material, or workmanship performed by the contractor or any subcontractor or supplier at any tier. The warranty shall continue for a period of one (1) year from the date of Project Substantial Completion .

B. Refer to individual specification sections for the determination of units of Work that are required to be specifically or individually warranted, and for the

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Project 4C9B - FCI Rear Gate 12-6-2019 specific requirements and terms of those warranties (or guarantees) in excess of what is required by the Contract Clauses .

1. Submit Special Project Warranty (Guarantee) : A warranty specifically written and signed by Contractor for a defined portion of the Work and , where required , countersigned by subcontractor,. installer, manufacturer, or other entity engaged by Contractor.

2. Specified Project Warranty: A warranty that is required by contract documents to be provided for a manufactured product incorporated into the Work , regardless of whether manufacturer has published a similar warranty without regard for specific incorporation of product into the Work, or has written and executed a special project warranty as a direct result of contract document requirements.

3. Coincidental Product Warranty: A warranty that is not specifically required by contract documents (other than as specified in these Requirements) , but that is available on a product incorporated into the Work, by virtue of the fact that manufacturer of product has published warranty in connection with purchases and uses of product without regard for specific applications except as otherwise limited by terms of warranty.

1.16 PROJECT CLOSEOUT

A. Substantial Completion : When the Contractor considers the work substantially complete, submit the following to the Contracting Officer:

1. A written notice that work, or designated portion thereof, is substantially complete , and request an inspection by the FBOP Project Representative and the Contracting Officer.

2. A punch list of remaining incomplete/non-compliant items shall accompany this written notice. Prior to the Contractor requesting substantial completion , the Contractor shall develop a punch list of incomplete and non-compliant items.

3. Within a reasonable time after receipt of such notice, the Contracting Officer and FBOP Project Representative shall make an inspection to determine the status of substantial completion .

4. If the Contracting Officer determines that the work is not substantially complete :

a. The Contracting Officer will promptly notify the Contractor in writing , giving reasons therefore .

b. The Contractor shall remedy deficiencies in the work and send a second written notice of substantial completion to the Contracting Officer.

c. The Contracting Officer and FBOP Project Representative will re inspect the work.

d. The Contractor shall be responsible for any additional inspections by the Government that are not fault of the Government.

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5. When the Contracting Officer determines that the work is substantially complete, the Contracting Officer will :

a. Request the 'FBOP Project Representative verify the Contractor's punch list. The Contractor's punch list may be amended by the FBOP Project Representative with any open issues and any remaining items from the incomplete/non-compliant list

b. Request the Contractor to prepare a Certificate of Substantial Completion on a form approved by the Contracting Officer, accompanied by the punch list. This form will be used to record the established start dates for warranties and guaranties. This document provides for agreement as to the time allowed for completion or correction of work remaining , the date upon which the FBOP institution will assume possession of the work. If issued after the contract completion date, the certificate establishes the date upon which liquidated damages cease.

B. Final Inspection and Acceptance : The Contractor shall diligently complete all punch list items before a Final Inspection is scheduled .

1. When the Contractor considers the work complete , he/she shall submit a written certification to the Contracting Officer stating the Work has been · completed and inspected for compliance with· the Contract Documents;

and the Work is ready for fina l inspection. The Contractor shall give the Contracting Officer a minimum of ten (10) work days advanced written notice of the date on which the work will be fully completed and ready for ·

· the Government's final inspection.

2. The Contracting Officer and the FBOP Project Representative shall make an inspection to verify the status of completion with reasonable promptness after receipt…