INSTRUCTION TO OFFERORS USE THIS.doc

SOLICITATION NO. 15B41820QV9B30001

REPLACE FCI REAR GATE

FCC TERRE HAUTE

UNITED STATES DEPARTMENT OF JUSTICE

FEDERAL BUREAU OF PRISONS

FCC TERRE HAUTE, IN

ISSUE DATE: FEBRUARY 18TH, 2020

OFFER DUE DATE: April 7th, 2020 BY 5:00P.M EST

QUOTES SHALL BE ADDRESSED TO:

FEDERAL BUREAU OF PRISONS

FCC TERRE HAUTE

4700 BUREAU ROAD SOUTH

TERRE HAUTE, IN. 47802

ATTN: SCOTT BALLINGER/CONTRACT SPECIALIST

INSTRUCTIONS TO QUOTERS

OFFER SUBMISSION PROCEDURES

SOLICITATION/REQUEST FOR QUOTATIONS

15B41820QV9B30001

TITLE:

FCC TERRE HAUTE

REPLACE FCI REAR GATE

DEADLINE FOR

April 7th , 2020 RECEIPT OF Quote:

5:00 P.M. EASTERN STANDARD

E-MAIL Quote TO:

SBALLINGER@BOP.GOV

ATTN: SCOTT BALLINGER, CONTRACT SPECIALIST

(812)244-4476

OR FAX TO 812-244-4753

***********************************IMPORTANT**********************************

CONTRACTORS MUST BE REGISTERED IN THE SYSTEM FOR AWARD MANAGEMENT (SAM) AT WWW.SAM.GOV. THIS IS A 100% SMALL BUSINESS SET-ASIDE. YOUR BUSINESS SIZE METRICS INFORMATION IN SAM MUST MEET THE SMALL BUSINESS SIZE STANDARD REQUIREMENT FOR NAICS CODE 332312 (reference FAR provision 52.219-1 in the Representations & Certifications section of your SAM registration).

I.

Each offeror SHALL complete and submit the following forms, clauses, and statements with his/her offer.

Failure to furnish all required information or any rejection of or addition to the terms and conditions of the solicitation may cause your offer to be considered as non-responsive and ineligible for award.

*SUBMIT PAGES ALL PAGES OF THE SOLICITATION 1442 DOCUMENT*

A.

SECTION 1:

Standard Form-1442 – Solicitation, Offer, and Award, pages 1 & 2

Complete blocks 14 thru 20c (remember to include the signer’s title in block 20a). Ensure the address typed in block 14 matches the address in your SAM registration.

Blocks 21 thru 31c are to be completed only by the Government!

Include duns#, tax id#, CAGE code, and email address where indicated in block 10.

B.

SECTION 2:

Commodity or Services Schedule, page 4 Complete the unit price (JB = job) and Amount blocks (these amounts will be the same).

NOTE: the amounts listed in this section should be the same as the amount listed in block 17 of the Standard Form-1442.

C.

SECTION 6:

Provisions, page 37

Provision 52.215-20 Alternate-IV:

Submit a cost breakdown of your quotation pursuant to the instructions in this provision. This listing should be of individual costs (e.g., labor hours and cost per hour, material units and cost per unit, etc.), not merely lump sums.

D.

SECTION 7:

Representations and Certifications, pages 40

1.

FAR Provision 52.204-8 NOTE: Pursuant to section (b)(1) of this provision, provision 52.204-7 is included in this solicitation. Therefore, offeros should not mark either of the two options under section (b)(2) since paragraph (d) AUTOMATICALLY applies. Leave these options unmarked.

E.

Amendments, if any, must be acknowledged and submitted with the offer by one of the methods described in item eleven of the Standard Form-30 (amendment of solicitation/modification of contract).

*SUBMIT PAGES ALL PAGES OF THE SOLICITATION DOCUMENT*

II.

PRE-QUOTATION CONFERENCE/SITE VISIT:

********************************* IMPORTANT **********************************

A pre-quotation conference and site visit are scheduled for [APRIL 24, 2020 9:00A.M. EST local time at USP BUSINESS OFFICE, 4700 BUREAU ROAD SOUTH, TERRE HAUTE, IN. 47802 This is the only pre-quotation conference/site visit scheduled. The pre-quotation conference/site visit is not mandatory (see provision 52.236-27 Alternate I of the solicitation). However, all offerors are urged to attend.

NCIC background checks will be required for participants attending this conference. The authorization for release of information (Form BP-A0660 NCIC Check, attached) shall be completed for each attendee and submitted to FCC Terre Haute no later than APRILS 13th, 2020, fax or email to Skylor Lyon, s1lyon@bop.gov For questions on filling out the NCIC form, contact skylor lyon at 812-244-4616.

The forms must include a cover letter indicating they are for the Replace FCI Rear Gate project in addition to the following information:

· Company name and list/number of individuals from the company who will be attending.

· Phone number/point of contact for the company for notification of any NCICs that are denied.

NOTE: The FBOP is prohibited from divulging any information regarding any reasons for NCIC denials. Only the fact that a person has been denied will be communicated to the company point of contact.

The point of contact for the pre-quotation conference/site visit is Scott Ballinger/Contract specialist at sballinger@bop.gov 812-244-4476.

Any questions relating to the solicitation after the closing of the pre-quotation conference/site visit shall be sent to Scott Ballinger, Contracting Officer, via email at sballinger@bop.gov no later than APRIL 29, 2020. In order to provide sufficient response time prior to the offer due date, the Government is establishing the above cut-off date for questions about the solicitation. All offerors shall offer in accordance with the current solicitation to include all amendments (if any) as issued by the Contracting Officer only.

III.

Each offeror is requested to submit the following information in accordance with the instructions:

A.

Offer Label (see template below) 1.

This label shall be completed and used on the e-mail/FAX containing the Quote. Print or type your name and address in the UPPER left corner of the FAX OR EMAIL containing your offer.

*Double check all amendments (if issued) for any offer due date extension and enter accordingly on label*

BID/OFFER

SOLICITATION NO.

15B41820QV9B30001

DATE FOR RECEIPT OF BIDS/OFFERS

MAY 7TH, 2020

TIME FOR RECEIPT OF BIDS/OFFERS

5:00 P.M. EST

OFFICE DESIGNATED TO RECEIVE BIDS/OFFERS

Federal Bureau of Prisons

FCC TERRE HAUTE BUSINESS OFFICE 4700 BUREAU ROAD SOUTH

CONTRACTING OFFICER NAME

SCOTT BALLINGER

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